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Collaborative SIG Presentation:Projects to Profit Fundamentals
Becky Alvarez, Rysigo Technologies Corp.
andWendy Lamar,
Rolta TUSC
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• Senior Management Consultant with Rolta TUSC
• Over 13 Years Experience Implementing and Supporting Oracle Applications
• OAUG Project SIG Development Liaison– Duties Include Gathering Customer ERs and
Facilitating Prioritization and Communicating Those to Oracle Product Strategy
Wendy Lamar
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Becky Alvarez – Director of E&C Practice
WHAT WE DO
Rysigo Technologies Corp. provides Collaborative Work Management software and services.
STRATEGIC CONSULTING SERVICES
• Business and Finance Transformation
• Management Consulting
• ERP, CRM and Analytics Reporting
• Applications Management
SPECIALIST AREAS
PRODUCTS
• Collaborative Proposal Management• Collaborative Risk Management• Risk Management for Oracle Projects
• Engineering and Construction• Professional Services• Energy and Utilities• Hi Tech / IT• Transportation• Oracle EBS, CRM, Primavera, OBIEE• Global Deployments, Shared Service Centers• Global Program Offices™• Project Centric Organizations
70 years of collective experience designing, building and implementing
many of the Oracle Application is use today.
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Where are we now in P2P?Quote to
Cash
Procure to Pay
Design to Build
Accounting to Financial Reports
End
Start People to Paycheck
Project to Close
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Configuration• Define Payables Options for Discounts
– Prorate Expense: Discount prorated across all distribution lines
– Prorate Tax: Percentage of discount prorated across all tax distribution lines
– System Account: Credits the total discount to the discount taken account defined in AP Financial Options
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Configuration• Profile Options
– PA: Allow Adjustments to Receipt Accruals and Exchange Rate Variance
– PA: Allow Override of PA Distributions in AP/PO– PA: Default Expenditure Item Date for Supplier
Cost– PA: Default Expenditure Organization in AP/PO
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Configuration• Supplier Invoice and Project Related
Purchasing Account Generators• Default Supplier Cost Credit Account
– (PA System Options)
• Interface AP & PO DFF Profile Options– PA: Transfer DFF with AP
• Expense Reports, Vendor Invoices
– PA: Transfer DFF with PO• Receipt Accruals
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Project Suite Considerations• When running the process ‘PRC: Interface
Supplier Costs’ ensure that the following parameters are set to Yes:– Interface Supplier Invoices– Interface Receipt Accruals– Interface AP Discounts
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Project Suite Considerations• All modules have a Create Accounting process
that interfaces journal entries to Subledger Accounting. The parameters control interface to GL and posting of GL journal entry.
• The Create Accounting process per module typically must complete successfully prior to interface of expenditure item to Project
• Transactions create journal entries in the source module – cost collects in Project module
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Create Requisition and/or PO• Requisition or PO Line is Entered Referencing:
– Project– Task– Expenditure Item and Expenditure Organization– Account Generator Derives Default Charge
Account, Accrued Liability (Inventory AP Accrual), and Variance Accounts
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Receive Goods / Confirm Work• Receive Goods / Confirm Work - Accrue on
Receipt Interfaces Cost to Project @ PO Price– Receiving Transaction Processor– Create Accounting for Receiving
DR Inventory or Expense Account OR CIPCR Accrued Liability
– PRC: Interface Supplier Cost Parameter ‘ Interface Receipt Accruals’ = YES
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Match Vendor Invoice to PO• Vendor Invoice Match to PO - Variances are
Interfaced to Project (New Expenditure Item)– Validate Vendor Invoice– Create Accounting
DR Accrued Liability CR Accounts Payable DR/CR Price Variance
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Update ProjectsBefore Supplier Invoice for Match against PO
After $5,000 Supplier Invoice Entered and Interfaced to Projects. Period to Dateand Inception to Date Costs increase by the invoice amount and the Commitment is reduced by the invoice amount.
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Pay Vendor Invoice• Pay Vendor Invoice - Discounts Taken are
Interfaced to Project (New Expenditure Item)– Create Accounting
• DR Accounts Payable• DR Discounts Taken**• CR Cash
– PRC: Interface Supplier Cost Parameter ‘Interface Payment Discounts’ = YES
**Discounts Taken dependent upon AP configuration
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Asset Charges – AP to PA• AP Distribution Line Charges Project and Asset
Clearing Account:– Contract Project
• Payables Interfaces the Cost to Oracle Assets for Capitalization and GL Accounting
• Payables Interfaces the Cost to Oracle Projects for Cost Collection to the Project and Reporting; No GL Impact
– Capital Project• Payables Interfaces the Cost to Oracle Projects for
Capitalization, GL Account Generation, Project Cost Collection and Reporting. Journal Entry Sources are Payables and Assets.
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Capital Project• Create Capital Project
– Add Asset Definition including Asset Attributes at Project or Task
• Collect Costs against Project– Distribute all Costs, Generate Cost Accounting
Events, Create Accounting BEFORE Generating Asset Lines
– Summarize your Project Data (Project Performance or Project Summary) BEFORE Generating Asset Lines
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Capital Project• When Ready to Place the Asset in Service,
Update the Asset Assignment with an Actual In Service Date (Current Period)
• Run the PRC: Generate Asset Lines process to Create Summary Asset Lines– Adjust Lines, Associate Unassigned Lines– Auto Accounting Rules Determine Journal Entry
DR Asset CR CIP
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Capital Project• Run the PRC: Interface Assets to Oracle Assets
process• In Oracle Assets Review and Post Mass
Additions• Monthly: Run Depreciation
– Creates Accounting • Interfaces and Posts Journal Entry to GL
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Contract Project• Create Contract Project
– Include Customer and Billing Setup
• Collect Costs– Distribute Costs– Generate Cost Accounting Events– Create Accounting
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Contract Project - Revenue• Generate Draft Revenue based on Distribution
Rule of Project– Release
• Generate Revenue Accounting Events• Create Accounting
– Transfers and Posts Journal Entry to GL
DR UBR CR Revenue
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Contract Project - Receivables• Generate Draft Invoice based on Distribution
Rule of Project– Approve and Release– The next three steps can be combined in PRC:
Submit Interface Streamline (Option XI)
• PRC: Interface Invoices to Receivables• Autoinvoice Import• PRC: Tieback Invoices from Receivables
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