Collection DevelopmentCollection Development

ByByBhupendra Ratha, LecturerBhupendra Ratha, Lecturer

School of Library and Information Science School of Library and Information Science Devi Ahilya University, IndoreDevi Ahilya University, Indore

Email: Email: bhu261@gmail.combhu261@gmail.com

Library CollectionLibrary Collection

“Library collection is a sum of library “Library collection is a sum of library materials books, manuscripts, serials, materials books, manuscripts, serials, pamphlets, reports, recording, microfilm, epamphlets, reports, recording, microfilm, e--resources and online resources etc. that make resources and online resources etc. that make up the holdings of a particular library”up the holdings of a particular library”

Collection Development Collection Development

It is a most important process of library. In It is a most important process of library. In which increase the reading materials of library which increase the reading materials of library for satisfaction of reader approach.for satisfaction of reader approach.

A set of resources that will be most useful for A set of resources that will be most useful for community.community.

In recent time the term “collection In recent time the term “collection development” has come to encompass a broad development” has come to encompass a broad range of activities related to the policies and range of activities related to the policies and procedures of selection, acquisition and procedures of selection, acquisition and evaluation of library collection.evaluation of library collection.

Purpose of Collection Development Purpose of Collection Development

Selecting best and useful documents for readers.Selecting best and useful documents for readers. Providing better and new information according Providing better and new information according

to approaches of readersto approaches of readers Periodic reviewing to unPeriodic reviewing to un--useful and old useful and old

documents for withdrawal into stock.documents for withdrawal into stock. Spending money only on useful reading materials Spending money only on useful reading materials

according to systematic plan.according to systematic plan.

Collection Development in LibrariesCollection Development in Libraries

In the public librariesIn the public libraries In the academic librariesIn the academic libraries In the special librariesIn the special libraries

Collection Development in Public LibraryCollection Development in Public Library Selection criteria Selection criteria Status of libraryStatus of libraryLevel of usersLevel of usersBudgetBudgetSubject of reading materialsSubject of reading materialsForms of reading materialsForms of reading materials

Who should involve in selection of reading Who should involve in selection of reading material?material?

Which source referred to selection of reading Which source referred to selection of reading material?material?

Collection Development in Academic LibraryCollection Development in Academic Library

Selection criteria Selection criteria –– Status of libraryStatus of library–– Level of usersLevel of users–– BudgetBudget–– Subject of reading materialsSubject of reading materials–– Forms of reading materialsForms of reading materials

Who should involve in selection of reading Who should involve in selection of reading material?material?

Which source referred to selection of reading Which source referred to selection of reading material?material?

Collection Development in Special LibraryCollection Development in Special Library Selection criteria Selection criteria

–– Status of libraryStatus of library–– Level of usersLevel of users–– BudgetBudget–– Subject of reading materialsSubject of reading materials–– Forms of reading materialsForms of reading materials

Who should involve in selection of reading Who should involve in selection of reading material?material?

Which source referred to selection of reading Which source referred to selection of reading material?material?

PrePre--requisites of Collection requisites of Collection DevelopmentDevelopment

We should be known specific objectives for We should be known specific objectives for library.library.

Librarian should be created a CDP.Librarian should be created a CDP. Librarian should be kept a balance between Librarian should be kept a balance between

need of readers and objective of library.need of readers and objective of library. Librarian should be established a book Librarian should be established a book

selection committee.selection committee. All the rules should be followed by librarian All the rules should be followed by librarian

for best library collection.for best library collection.

Criteria for Collection DevelopmentCriteria for Collection Development

LifeLife PricePrice QualityQuality AvailabilityAvailability ContentContent ValueValue KnownKnown UniqueUnique AAudienceudience

FormatFormat AuthorityAuthority AuthenticityAuthenticity ReliabilityReliability TimelinessTimeliness RelevanceRelevance OriginalityOriginality VocabularyVocabulary OrganizationOrganization

CDPCDP

A policy which is created for the developing A policy which is created for the developing of library collection in which include of library collection in which include Identification,Identification, selection,selection, acquisition acquisition andand evaluationevaluation ofof reading materials called as a reading materials called as a Collection Development.Collection Development.

Major Elements of CDPMajor Elements of CDP Purpose/MissionPurpose/Mission PatronsPatrons MaterialsMaterials Budget and Gifts and DonationsBudget and Gifts and Donations Selector Selector Selection Methods and ToolsSelection Methods and Tools AcquisitionAcquisition Physical SpacePhysical Space Copyright PolicyCopyright Policy

Advantage of CDPAdvantage of CDP

It helps to giving a base for accurate planning of It helps to giving a base for accurate planning of collection development.collection development.

It helps in best selection and acquisition of books and It helps in best selection and acquisition of books and other reading materialother reading material

It helps to appropriate use of money for purchasing It helps to appropriate use of money for purchasing books and other reading materialbooks and other reading material

It help in weeding out the waste reading materialIt help in weeding out the waste reading material It helps in fulfill first, second and third law of Library It helps in fulfill first, second and third law of Library

science. science.

Processes of Collection DevelopmentProcesses of Collection Development Decide objectives of collection development.Decide objectives of collection development. Create a CDP in written. Create a CDP in written. Make a selection committee.Make a selection committee. Select reading materials according to different criteria and features.Select reading materials according to different criteria and features. Take a sanction of selected reading materials from library authority.Take a sanction of selected reading materials from library authority. Select distributor or vendor and commit to ordering, delivery and receiving process.Select distributor or vendor and commit to ordering, delivery and receiving process. Coordinate selected reading materials with available budget.Coordinate selected reading materials with available budget. Make a list and ordering of selected reading materials.Make a list and ordering of selected reading materials. Receive and check ordered material.Receive and check ordered material. Replace damage reading material.Replace damage reading material. Reminder to distributor or vendor.Reminder to distributor or vendor. Physical process of reading materials.Physical process of reading materials. Shelving of reading materials.Shelving of reading materials. CREW (Continuous Review, Evaluation and Weeding)CREW (Continuous Review, Evaluation and Weeding)

Techniques of Collection Development Techniques of Collection Development User survey, general meeting and interview to knowing their approaches.User survey, general meeting and interview to knowing their approaches. Read recent book reviews.Read recent book reviews. Librarian can be purchased second hand reading material in low cost.Librarian can be purchased second hand reading material in low cost. Motivate to community for giving donation and gift on special occasion.Motivate to community for giving donation and gift on special occasion. Replace the waste reading material with other libraries.Replace the waste reading material with other libraries. Through Inter library loan and resource sharing.Through Inter library loan and resource sharing. if your library is part of a larger organization request permission from your funding if your library is part of a larger organization request permission from your funding

agency.agency. Introduce yourself as an official ahead of your funding agency most likely to Introduce yourself as an official ahead of your funding agency most likely to

collection development.collection development. Invite and display library services in front of officers who support financially for Invite and display library services in front of officers who support financially for

collection development.collection development. Establish a researchers' register to know your researchers.Establish a researchers' register to know your researchers. Introduce yourself to professors and offer to give class tours of your library or Introduce yourself to professors and offer to give class tours of your library or

department.department. If students then return to work on papers with a local theme, ask if they might If students then return to work on papers with a local theme, ask if they might

consider donating a copy to the library when they are finished.consider donating a copy to the library when they are finished.

Evaluation of Collection Development Evaluation of Collection Development

According to objectives of collection According to objectives of collection development.development.

According to Users approaches.According to Users approaches. Updating of collectionUpdating of collection Proper forms of reading material.Proper forms of reading material. Authenticity of reading material.Authenticity of reading material. Use of collectionUse of collection Physical conditions of reading material.Physical conditions of reading material.