Royal University of Bhutanརིག་གཞུང་མཐོ ་རིམ་སློ བ་གྲྭ སྟག་རེྩ།

College of Language and Culture StudiesTaktse

CLCS/Adm.01/2020 – 2021/ Date: 30-07-2020

The Manager………………………………………Trongsa

Sub: Quotation for the supply of grocery items for the financial year 2020-2021

Sir,

The CLCS is please to invite quotation for the supply of grocery items for student mess for the financial year 2020-2021. Interested supplier holding valid trade license may submit quotation on or before 31st August at 2:30 PM. The bid should be accompanied by earnest money of Nu. 20000/- in favor of the President of CLCS. The tender will be opened on the same day of submission at 2: 00 PM in presence of bidder’s representative who may choose to attend the opening.

Thanking you.

Yours Sincerely,

(Kota Tshering) Adm. Assistant

Copy to:

1. Office Copy

Terms and Conditions

+975-17110755/17791016 president.clcs@rub.edu.bt Post box # 554, www.clcs.edu.bt

Royal University of Bhutanརིག་གཞུང་མཐོ ་རིམ་སློ བ་གྲྭ སྟག་རེྩ།

College of Language and Culture StudiesTaktse

1. The Bidder(s) may quote for any or all the items under this invitation. Each item shall be evaluated.

2. The Bidder(s) Shall submit one original of the price quotation with the Form of bid and

clearly marked ORGINAL. In addition, the bidder(s) should also submit one copy

marked as envelop as required by PRR 2008 clause 1.7.2 and address to and delivered at

the following address

The President

College of Language and culture Studies

Taktse, Trongsa

3. The deadlines for receipt of your quotation(s) by the purchaser at the indicated address

is: Date:31st August, 2020 at 2.30 Pm and open on same day at 2:30 PM.

4. The lowest evaluated bidder is required to deposit lump sum of nu.50000 (Fifty

Thousand) only as security deposit in the form of cash warrant, cheque, demand draft or

unconditional Bank Guarantee Valid not less than 6 months from the date of bid

submission.

5. Item wise evaluation will be done to determine the lowest bidder for each item and the

work will be awarded accordingly.

6. The bid should be accompanied by earnest money of Nu. 20000 (Twenty thousand) in

the form of demand draft, Cheque,or unconditional Bank Guarantee in favor of President

of the College. (Refundable to unsuccessful bidders within one week of time after bid

opening)

7. Any Bid accompanied by EMD shall be treated as non-responsive.

8. Quotation by fax or by electronic means (are not) acceptable.

9. PRICE: all price shall be quoted in Ngultrum. The quoted price shall be inclusive of all

related cost including taxes, duties, transportation and other levies to the final place of

delivery. The final place of delivery is: The College of Language and Culture Studies,

Taktse Trongsa. The award will be made to the bidder who is offering the lowest

evaluated price that meets the specifications.

10. The quotation(s) will be opened in the presence of bidder’s representative who choose to

attend at the specified venue and time.

+975-17110755/17791016 president.clcs@rub.edu.bt Post box # 554, www.clcs.edu.bt

Royal University of Bhutanརིག་གཞུང་མཐོ ་རིམ་སློ བ་གྲྭ སྟག་རེྩ།

College of Language and Culture StudiesTaktse

11. The purchaser is not bound to accept the lowest bid and reserves the right to accept or

reject any or all the bids without assigning any reason whatsoever.

12. The bidder whose bid is accepted will be notified of the award of contract by the

purchaser prior to expiration of the quotation validity period. The terms of the accepted

offer shall be incorporated in the supply order.

13. The Validity of contract award is till 30th June, 2021 but purchaser reserve full right to

terminate the contract before the completion of contract depending upon the performance

of supplier.

14. If the Supplier fails to supply the goods on time, the management has full right to deduct

the money from his/her security deposit or terminate the contract.

15. The payment for the supply of goods shell be released to the supplier within thirty days

after the date of the acceptance certificate for the respective delivery issued by the

purchaser.

16. The Successful bidder is also requires to sign written agreement with the purchaser.

17. The supplier should inspect the expiry date of the goods at the time of supply.

18. The supply of goods shall be completed within the given period of time from the date of

issue of the supply order.

19. The supply of goods shall be carried out only with the issuance of supply order by the

purchaser.

20. Any goods found defective should be replaced immediately. If the supplier fails to

replace, the purchaser shall have deducted from their payment.

21. The Supplier should have sealed and signed in all the pages of the tender documents.

22. During the time of quotation, you are asked to bring your goods sample.

Documents required to be submitted as part of the quotation.

a. A duly completed and signed priced quotation as per the schedule of items and the price

Quotation.

b. A valid Trade License.

c. A Valid Tax Clearance certificated.

+975-17110755/17791016 president.clcs@rub.edu.bt Post box # 554, www.clcs.edu.bt

Royal University of Bhutanརིག་གཞུང་མཐོ ་རིམ་སློ བ་གྲྭ སྟག་རེྩ།

College of Language and Culture StudiesTaktse

d. The Required Bid Security.

e. Copy of citizenship identity Card.

Scheduled of items and priced Quotation (Bid form) describe below the items.

SL. No. Particular Units Rate Remarks1 Bangkok Mushroom Kg2 Black Soap Piece3 Chana Kg4 Chana Masala

(Catch)100/g

5 Chicken Masala(Catch)

100/g

6 Garam Masala (Catch)

100/g

7 Gera Masala (Catch) 100/g8 Haldi (Catch) 100/g9 Tea leaf Kg10 Krematop (Nestle) Kg11 Amul butter Kg12 Mansoore Dal

(No.2)Kg

13 Meat Masala (Catch) 100/g14 Pannier (Gopal) 825/g15 Pickle (Nalons) Kg16 Sabje Masala

(Catch)100/g

17 Shingja 100/g18 Soya Sauce 1/ltr19 Tin Fish (Dk) Small20 Tin Fish (Nasco) Big21 Tin Mushroom

(Golden Crown)825/g

22 Tin Pea (Golden Crown)

825/g

23 Dry Fish (Good Quality)

Kg

24 Soya Bean (Neutrala)

Kg

+975-17110755/17791016 president.clcs@rub.edu.bt Post box # 554, www.clcs.edu.bt

Royal University of Bhutanརིག་གཞུང་མཐོ ་རིམ་སློ བ་གྲྭ སྟག་རེྩ།

College of Language and Culture StudiesTaktse

26 Steel Scrap (Exo) Piece28 Go Cheese Kg29 Amul Taaza Ltr30 Vegetable Soup Pkts31 Bhutanese Chili

PowderKg

32 Indian Chili Powder Kg33 Dry Pea Kg34 Jeele Namcho Kg35 Dry Chili (Indian) Kg

+975-17110755/17791016 president.clcs@rub.edu.bt Post box # 554, www.clcs.edu.bt