Date post: | 03-Jan-2016 |
Category: |
Documents |
Upload: | todd-herbert-lyons |
View: | 214 times |
Download: | 1 times |
CollegeThat.com Retrain. Retool. Get back to work!Works
CollegeThat.com Retrain. Retool. Get back to work!Works
CollegeThat.com Retrain. Retool. Get back to work!Works
Staff Introductions Norman Cherry- Director of Accreditation Dr. Serena Walker – IE Specialist Randy Dean – Director of Grant Management Marquisa Rivers– Administrative Assistant Steve Brown- Director of Information Management
Systems Dr. Marjorie Kuezi-Nke– Executive Director,
Accountability and Institutional Effectiveness Vacant– Accountability Research Analyst
CollegeThat.com Retrain. Retool. Get back to work!Works
Office of Technical Education
Dr. Kathryn Hornsby - Assistant Commissioner Tech. Ed. Dr. Marjorie Kuezi-Nke - Exec. Director Acc. & IE Dr. Nichole Kennedy- Exec. Director Student Affairs Mr. Joe Dan Banker- Exec. Director Academic Affairs Mr. Robert Keown- Exec. Director GVTC Mr. Randy Dean – Director of Grant Management Ms. Jenny Williams– Director Partnerships
CollegeThat.com Retrain. Retool. Get back to work!Works
Where do I start as a PAS Coordinator/Director of IE/VPIE…. Answer = with ACRONYMS…
COE COC IE MRR PAS PASS PAR KMS IPEDS QEP
CollegeThat.com Retrain. Retool. Get back to work!Works
…HELP…
IE Peer Group famous for sharing No need to reinvent the wheel Peer Group Meetings (March & November) Read your email Ask questions Surf professional websites such as AIR, SAIR,
SACCR etc. and the IE website @ http://www.dtae.org/teched/pas.html
TCSG Office of Accountability and IE always available to assist
CollegeThat.com Retrain. Retool. Get back to work!Works
Planning Timeline
CollegeThat.com Retrain. Retool. Get back to work!Works
Your Role Provide decision support for the college
administration Evaluate the effectiveness and efficiency of
programs and departments at the college through ongoing evaluation
Support the development, implementation, data collection, and monitoring of the college’s strategic plan
Lead the accreditation efforts and monitor the college’s compliance with the requirements
CollegeThat.com Retrain. Retool. Get back to work!Works
Your Role continued Lead the state accountability efforts and monitor
the college’s compliance with requirements Solicit and report survey feedback from students,
graduates, employees, and community members/businesses that the college serves
Conduct national, state, county, institutional, and programmatic research to stay up on trends in workforce education
CollegeThat.com Retrain. Retool. Get back to work!Works
DutiesI. AccreditationII. PASIII. PAR VisitsIV. PerkinsV. SurveysVI. ResearchVII. Data Collection & ReportingVIII. CurriculumIX. PlanningX. Other duties
CollegeThat.com Retrain. Retool. Get back to work!Works
PAS…what do I with the trend report I received in November??? Develop a system of distributing the report to
instructional divisions. Send the trend report to VPAAs, Deans, Program
Directors with a memo of instructions. Instructions should focus on what type of
corrective plans are needed for program groups that do not meet the PAS key performance indicators.
Set deadline for submission that will give you ample time to enter information in PASS
Examples
CollegeThat.com Retrain. Retool. Get back to work!Works
Performance Accountability Reviews (PARs)
On-site, peer-review process Facilitated by TCSG Every three to six years based on risk PAS evaluations verified during these
visits Federal Perkins review
CollegeThat.com Retrain. Retool. Get back to work!Works
Accreditation
COC (Commission on Colleges)COC LiaisonCompliance Certification and
the QEP (Quality Enhancement Plan)
COE (Council on Occupational Education) The Agencies and SLOs
CollegeThat.com Retrain. Retool. Get back to work!Works
Organizing To Maintain Accreditation
First Six months• For COC: introduce yourself to and get to know your
COC Staff person (A COC VP) and Dr. Sarah Armstrong (Substantive Change Guru at COC)
For COE: introduce yourself to and get to know Sue Schooler, Cindy Sheldon (Annual Report)and Alex Wittig
Review last accreditation cycle documentation• For COC Electronic Compliance Certification, QEP if
Applicable and Substantive Change file• For COE Standard Crates and Substantive Change file
Create a system for continuous update of respective accreditation documentation.
Request TCSG staff visit AND make a TSCG office call
CollegeThat.com Retrain. Retool. Get back to work!Works
Organizing To Maintain Accreditation-2
Establish or Convene the IE CommitteeFor COC Schools Convene the QEP Committee too
Establish a COC and/or a COE library Attend Annual Meetings and Summer Institutes of
Accrediting Organizations within the First Year and annually thereafter if funds permit.
Serve on Accreditation Teams of all sorts Reaffirmation on and off site Substantive change Special
CollegeThat.com Retrain. Retool. Get back to work!Works
Perkins….How do I organize myself?
Establish Perkins Committee..include Special Populations, High School Coordinator, Instructional staff, Human Resources, Career Assessment Coordinator, Enrollment Management etc etc.
• Chair Perkins team• Organize Perkins eligible expenditures• Submit budget for approval(s)• Write plans• Monitor personnel• Monitor purchases• Track and tag inventory of equipment• Complete amendments• Maintain documentation and records of EVERYTHING• Assess benchmarks, write improvement plans if
necessary
CollegeThat.com Retrain. Retool. Get back to work!Works
Surveys First conduct an audit of who collects data/information on
campus and when Typically the function of IR is spread out across the
college Conduct Student surveys
New student, graduate, follow-up, program surveys etc. Conduct faculty/staff surveys/evaluations
Faculty evaluations by student, administrative evaluations by subordinates etc.
Conduct outside surveys Noel Levitz, IDEA, CSESSE etc.
Provide data for agencies via surveys IPEDS, College board
CollegeThat.com Retrain. Retool. Get back to work!Works
Research Each college has different levels of involvement
with regard to research on workforce needs Be prepared to assist or provide leadership in
gathering workforce data in your service areas Sources of data:
EMSIDOL labor statistics
○ http://www.dol.state.ga.us/em/occupational_outlook
○ http://www.dol.state.ga.us/wp/lmi_publications.htm
CollegeThat.com Retrain. Retool. Get back to work!Works
Planning
Ensure you have guidelines for planning, budgeting and evaluation (IE Manual)Define a clear calendar of planning and evaluationHave a planning model that is appropriate for your
college Strategic Planning
○ Lead the annual Strategic Plan Review○ Publish Annual Reports, IE assessment plans for
the entire college Capital Outlay
Be involved in the evolving Capital Outlay process
CollegeThat.com Retrain. Retool. Get back to work!Works
Other duties as assigned
Campus committees Community involvement Grant writing New college initiatives Employee management
AND MANY MORE………..
CollegeThat.com Retrain. Retool. Get back to work!Works
Useful links
http://intranet.tcsg.edu/aie.php http://www.tcsg.edu/ http://intranet.tcsg.edu/ http://www.dtae.org/teched/teched.html http://www.council.org/ http://www.sacscoc.org/ http://www.airweb.org/pages/default.aspx
CollegeThat.com Retrain. Retool. Get back to work!Works
Questions or Comments?