Colony West Property Owners Association Annual Meeting November 21, 2013 7:00 p.m. Wiley Greenbaum welcomed the Association membership and called the meeting to order at 7:00 p.m. (Confirm time Wiley) Board members attending: Carlos, Wiley, Jack, ??? Board members absent: x, x, Wiley informed membership that Marisa Elmquist resigned. Wiley thanked Marisa for her service, particularly for her work managing pool staff this past summer. Jana Wood was appointed to fulfill the remaining year of Marisa’s term. Neighborhood Newsletter Wiley has been looking for a volunteer to be dedicated to the newsletter in response to residents’ requests that the Association publish more issues of the neighborhood newsletter every year. Jana Wood will take over. Plans include making the newsletter selfsufficient by selling ads to neighborhood businesses, as well as bumping up the total number of issues to at least six – every other month. Swimming Pool Report Wiley reported that the neighborhood had a good swim year. There was a drop in complaints arising from the pool after the gate was installed. Colony West’s swim team, King Penguins, also had good year competitively. There is a leak in one of the bathrooms at the pool that has to be repaired before it can be opened. Additionally, the Association is investing in doing facelift on bathrooms.Tr Neighborhood Garden Project Wiley and Jack surveyed the plot, about 5 acres in the upper park as a prospective location for the neighborhood garden project similar to the one nearby in Sturbridge. Logistics have not been arranged, but it is going to happen. Colony West subdivision Li1le Rock, Arkansas Property Owners Annual Mee2ng November 21, 2013 C community garden area
Transcript
Colony West Property Owners Association
Annual Meeting
November 21, 2013 7:00 p.m.
Wiley Greenbaum welcomed the Association membership and called the meeting to order at 7:00 p.m. (Confirm time Wiley) Board members attending: Carlos, Wiley, Jack, ??? Board members absent: x, x, Wiley informed membership that Marisa Elmquist resigned. Wiley thanked Marisa for her service, particularly for her work managing pool staff this past summer. Jana Wood was appointed to fulfill the remaining year of Marisa’s term. Neighborhood Newsletter Wiley has been looking for a volunteer to be dedicated to the newsletter in response to residents’ requests that the Association publish more issues of the neighborhood newsletter every year. Jana Wood will take over. Plans include making the newsletter self-‐sufficient by selling ads to neighborhood businesses, as well as bumping up the total number of issues to at least six – every other month. Swimming Pool Report Wiley reported that the neighborhood had a good swim year. There was a drop in complaints arising from the pool after the gate was installed. Colony West’s swim team, King Penguins, also had good year competitively. There is a leak in one of the bathrooms at the pool that has to be repaired before it can be opened. Additionally, the Association is investing in doing facelift on bathrooms.Tr
Neighborhood Garden Project Wiley and Jack surveyed the plot, about 5 acres in the upper park as a prospective location for the neighborhood garden project similar to the one nearby in Sturbridge. Logistics have not been
arranged, but it is going to happen.
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Treasurer’s Report Is attached in full at the conclusion of the minutes. Open Board Positions Tonight need to vote on two open positions. Wiley is running for another term. Jack Canfield Report Jack Canfield reviewed the neighborhood boundaries.
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We currently have 480 households in the Association. Jack reported that we came together as neighborhood in May to defeat Kum ‘n’ Go from coming to neighborhood. List from Jack. Jack reported that the new security gate contributed to drop in crime in neighborhood. The Garden Club is recruiting new members. Contact Wiley or Jack if you are interested.
Jack reported on the neighborhood events for 2013. Next year trying for band for Fourth of July parade.
Recent improvements
Our neighborhood is one of a few in the city that now has a ADA lift for our pool.
Jack is going to receive three bids on resurfacing tennis court, and is hoping for a tennis court and multipurpose court combined. He expects estimates to be about $40,000.
Open Board Positions Wiley announced the open positions. Jim Pitts was nominated and seconded. Vote. 22 in favor none opposed. Wiley appointed Jana Wood. All In favor and none opposed. Miscellaneous Items and Resident Feedback David would like to see once a quarter email. Linda O’donnel likes fence, has helped with loitering and issues. she would like to see an occasional dumpster at park. A voice vote resulted in favor of installing a flagpole at the park. If lit, doesn't have to be raised and lowered. Eric is investigating lighting the pole, Last newsletter went out in October. Resident pressed being impressed with collaboration to defeat kum n go reOning. Resident requested ads in newsletter to thank volunteers. Resident requested the treasurer check to include financial statements for every year on website. We have welcome committee. Include names and contact info for requests in upcoming newsletter and on website. Resident interested in playground improvements, worried about slide and neighborhood liability for unattended kids. Concerned about how dated equipment is. Slide is on video to restrict liability. Parent is responsible for child's liability. Wiley suggested perhaps we should post wing stating kids must be accompanied by adult and play at your own risk. Wiley pointed out that we also need look furniture for the swimming pool. Neighborhood has a one million dollar liability policy. The meeting was adjourned at 9:00 p.m.
2012 and Prior Dues $ 9,230.00 2013 Dues $ 94,000.00 2013 Late Fees $ 3,675.00 $ 106,905.00 2013 Collections $ 86,325.00 Prior Year Collected $ 1,000.00 Total 2013 Collections $ 87,325.00 Dues Payable $ 19,580.00 %Homeowners Paid in full 86.80% 12 Homeowners owe 2013 late fees
