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COLUMBINE LAKE WATER DISTRICT 2018 BUDGET DOCUMENTS PO BOX 555 GRAND LAKE, COLORADO 80447 970-627-3683 www.columbinelakewater.com
COLUMBINE LAKE WATER DISTRICT
2018 BUDGET DOCUMENTS
PO BOX 555 GRAND LAKE, COLORADO 80447
970-627-3683
www.columbinelakewater.com
COLUMBINE LAKE WATER DISTRICT GRAND COUNTY, COLORADO
2018 BUDGET MESSAGE
Columbine Lake Water District was created as a Special District in the fall of 1970 for the purpose of providing water and sewer to the residents of the just created Columbine Lake Subdivision. Water was initially supplied by the Town of Grand Lake and sewer services were provided by Grand Lake Sanitation District. In October of 1972 water and sewer lines were completed within the District. In 1980 Columbine Lake Water & Sanitation District sold their sewer lines to Three Lakes Water and Sanitation District and in 1997 the name was changed to Columbine Lake Water District.
IMPORTANT FEATURES OF THE BUDGET ENTERPRISE GENERAL FUND REVENUE Operating Revenue: Our operating revenue consists of water use fees charged to our customers on an annual basis. No growth and no tap fees generated has prompted the Board to raise water use fees over the past few years to compensate for those lost revenues used for Capital Outlay projects. As well, user fees were required to be raised in January 2015 to meet the requirements of a pending loan to pay for replacement of a water main on Kinnikinnick Road. The District has again raised its user fee rates effective January 1, 2018 to accommodate increased costs of doing business as well as future planning of capital improvements. Non-Operating Revenue: Our non-operating revenue consists mainly of tap fees charged to customers connecting to the water system. It is a one-time fee. All of our customers are residential except for the Columbine Lake Homeowner Association administrative office and a Recreation Center. Very little growth is expected again in 2018 and therefore our non-operating revenue is expected to remain low. Interest generated from investments is budgeted but the interest rate factor is less than 1%. The District presently services 463 accounts. There are approximately 77 vacant lots that will potentially be built upon in future years. Loan/Grant Revenues A loan through the Colorado Drinking Water Revolving Fund was approved in April 2015 to fund the large Capital Outlay Project of replacement of water main in Kinnikinnick Road. A grant was also approved in an amount of $500,000.00 from the Energy & Mineral Impact Assistance Program of the Department of Local Affairs (DOLA). EXPENDITURES Administrative Expenditures: Expenditures in this category include costs of administrative services provided by the Three Lakes Water & Sanitation District via an Intergovernmental Agreement. Also included are fees paid to Board Members for attendance at Board meetings and attendance at the Special District’s annual conference. Liability insurance provided through the Colorado Special District Insurance Pool is also within this category, along with Association dues to the Special District Association. Formal audits are conducted every other year. The District’s next Audit will be performed for the year 2017. Elections are held every even numbered year. The District’s next Election will be held in May, 2018. Operations Expenditures: These expenses relate to operation and maintenance of the system through an Intergovernmental Agreement with Three Lakes Water and Sanitation District. Aside from on-site inspections and preventive maintenance of the system, the District also monitors three sites, the water
tank, the well house and the spring house, via its telemetry system. The System Repair & Maintenance line item is always a large number because it includes potential costs of water main breaks. Chemicals for water treatment and water testing required by the State Health Department are also high cost expenditures for the District. CAPITAL OUTLAY In 2015 the District completed replacement of approximately 4,900 feet of 4-inch and 6-inch existing waterline with an 8-inch waterline in Kinnikinnick Road, Aster Lane, Phlox Lane and two cul de sacs along Kinnikinnick. It also included replacement of water line from Kinnikinnick Road along Deer Drive to the Water Tank. Installation of Valves and Fire Hydrants was also a part of this project. Approximately 112 existing services were affected by this new waterline along Kinnikinnick Road from Western Road to Columbine Drive. ENTERPRISE RESERVE FUND This fund is set aside for emergencies or future capital outlay expenditures.
EMERGENCY WATER SERVICE LINE BREAK FUND This fund was set up to pay for service line breaks – those lines owned by the property owners – when it is necessary for the District to dig to stop a water line break, in which it is not certain, whether it is a main line break or a service line break. In these situations, the District hires the Contractor and pays the Contractor thru these funds should it be determined that the break is a service line break. The District will pay a maximum $10,000 out of this fund in each situation. The homeowner is responsible for any additional costs above the $10,000. The $50 per year fee had not been charged for a number of years because there had been sufficient monies in the fund, but the fee will be charged to all customers on January 1, 2018, to replenish the fund. A “Budget Review” document provided within these Budget documents further reviews each of the individual line items within the Enterprise Fund. BASIS OF ACCOUNTING The budgetary basis of accounting method used is the modified accrual basis.
Actuals Estimated Approved
2016 2017 Budget 2018
BEGINNING FUND BALANCE (22,869.00)$ (2,077.00)$ 47,208.00$
REVENUE AND OTHER FINANCING SOURCES
OPERATING Revenue Water Use Fees 189,818.00$ 190,971.00$ 217,187.00$ Late Payment Penalties 1,075.00$ 750.00$ 500.00$
NON-OPERATING Revenue Interest Earned 1,492.00$ 2,132.00$ 1,500.00$ Other Revenue 1,360.00$ 437.00$ 425.00$ Tap Fees $20,000.00 $0.00 5,000.00$ Connection Permits $300.00 $0.00 200.00$
TOTAL BEGINNING FUNDS ANDREVENUE RECEIVED 191,176.00$ 192,213.00$ 272,020.00$
EXPENDITURES
Operating ExpensesAdministrative
Business Insurance 6,496.00$ 4,079.00$ 4,283.00$ Directors' Fees and Expenses 8,518.00$ 6,899.00$ 11,851.00$ Directors' Payroll Taxes 933.00$ 734.00$ 781.00$ Dues/Seminars 417.00$ 409.00$ 500.00$ Election 368.00$ $0.00 3,000.00$
Mileage Reimb. To Three Lakes 259.00$ 235.00$ 300.00$ Miscellaneous $0.00 $0.00 100.00$ Office Supplies 375.00$ 75.00$ 300.00$ Postage/Box Rent 917.00$ 725.00$ 900.00$ Printing & Publications 291.00$ 669.00$ 1,000.00$ Professional: Audit 5,100.00$ 700.00$ 6,600.00$ Legal 1,821.00$ 2,341.00$ 3,000.00$ Telephone/Cell 1,959.00$ 2,013.00$ 2,000.00$ Three Lakes Admin Contract 26,760.00$ 26,760.00$ 27,564.00$
Total Administrative Expenses 54,214.00$ 45,639.00$ 62,179.00$
COLUMBINE LAKE WATER DISTRICTENTERPRISE FUND
APPROVED 2018 BUDGET
Actuals Estimated Approved
2016 2017 Budget 2018
Operations Dues/Training/Publications 250.00$ 250.00$ 250.00$ Engineering Fees 1,720.00$ 707.00$ 3,000.00$ Miscellaneous 1,095.00$ 1,900.00$ 250.00$ System Repair & Maintenance 13,305.00$ 2,257.00$ 20,000.00$ Three Lakes Operations Contract 32,187.00$ 35,687.00$ 38,280.00$ Utilities 7,005.00$ 7,912.00$ 7,140.00$ Water Lease 850.00$ 850.00$ 850.00$ Water Treatment/Chemicals 3,247.00$ 6,042.00$ 6,000.00$ Water Testing 3,383.00$ 1,001.00$ 5,000.00$
Total Operations Expenses 63,042.00$ 56,606.00$ 80,770.00$
Total Capital Outlay 4,713.00$ $0.00 $0.00
DOLA Loan Payment 42,760.00$ 42,760.00$ 42,760.00$ Contingency 28,524.00$ $0.00 10,000.00$ Transfer to the Reserve Fund $0.00 $0.00 65,500.00$
TOTAL EXPENDITURES 193,253.00$ 145,005.00$ 261,209.00$
ENDING FUND BALANCE (2,077.00)$ 47,208.00$ 10,811.00$
(45,000)
(30,000)
(15,000)
0
15,000
30,000
45,000
60,000
75,000
90,000
105,000
120,000
135,000
150,000
165,000
180,000
195,000
210,000
Water Use Fees Other Revenue Tap Fees Transfer fromReserve Fund
Beginning FundBalance
WATER FUND REVENUE COMPARISON
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
0
15,000
30,000
45,000
60,000
75,000
90,000
105,000
120,000
135,000
Admin
Operations
Capital Outlay
DOLA Loan Payment
WATER FUND EXPENDITURE COMPARISONCapital Outlay Special Project
not shown for 2015
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
Actuals Estimated Approved
2016 2017 Budget 2018
BEGINNING FUND BALANCE 78,081.00 73,741.00 65,257.00
Operating Revenue - Pool Funds Received 0.00 0.00 21,150.00
Total Beginning Funds & Revenue Received 78,081.00 73,741.00 86,407.00
Expenditures Water Service Line Breaks 4,340.00 8,484.00 12,000.00
Total Expenditures 4,340.00 8,484.00 12,000.00
ENDING FUND BALANCE 73,741.00 65,257.00 74,407.00
COLUMBINE LAKE WATER DISTRICTEMERGENCY WATER SERVICE LINE BREAK FUND
APPROVED 2018 BUDGET
EMERGENCY POOL REVENUES AND EXPENSES
2007 THRU 2017
$‐
$5,000.00
$10,000.00
$15,000.00
$20,000.00
$25,000.00
$30,000.00
$35,000.00
$40,000.00
$45,000.00
$50,000.00
$55,000.00
$60,000.00
$65,000.00
$70,000.00
$75,000.00
$80,000.00
$85,000.00
$90,000.00
Total Revenues Received 2007thru 2017
Total Revenues Expended onservice line breaks 2007 thru
2017
$89,400.00
$45,701.00
$‐
$5,000.00
$10,000.00
$15,000.00
$20,000.00
$25,000.00
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
Revenue Received Cost of Service Line Breaks
Actuals Estimated Approved
2016 2017 Budget 2018
BEGINNING FUND BALANCE 148,142.00 148,142.00 148,142.00
Transfer from the Enterprise Fund 0.00 0.00 65,500.00
TOTAL BEGINNING FUNDS/REVENUE REC'D 148,142.00 148,142.00 213,642.00
EXPENDITURES - CONTINGENCY 0.00 0.00 0.00
ENDING FUND BALANCE 148,142.00 148,142.00 213,642.00
COLUMBINE LAKE WATER DISTRICTRESERVE FUND
APPROVED 2018 BUDGET
Principal Balance Payments Due Payments Due Payments Due Principal Balance 12/31/2017 in 2018 in 2019 in 2020 12/31/2020
Colorado WaterResources & Power 628,757 42,760 42,760 42,760 535,908
Development AuthorityPayments include interest - Final Payment: 05/01/2035
FINANCIAL OBLIGATIONS
