Members Present Alternates Present Heather Bowlds Robert Calderon Josh Eustice Connie Gipson Harold Gee Meeting Minutes I. Acting Chairperson, Robert Calderon called the meeting to order at 10:03 a.m. II. Public Comment A. No public comment. III. Minutes Approval A. Public comment i. No public comment. B. Commissioner Calderon asked the Commission to review the minutes from the previous meeting on December 15, 2017. Commissioner Harold Gee made a motion to accept and Commissioner Josh Eustice seconded the motion. IV. Old Business A. Apprenticeship Committee i. Apprenticeship Update Jason Morlock addressed the Commission to give an update about the Apprenticeship Program (AP) progress with a PowerPoint presentation. He advised the Commission that the Apprenticeship Coordinator’s Office (ACO) went on a trip to Salinas Valley Prison on February 2 nd and 3 rd to assist In-Service-Training (IST) staff in establishing tracking methods and filing indenture AP records. Morlock provided an update on the digital archive project. He advised that the staff have completed 2016 AP files and are now archiving 2017. The 2018 files are being archived as the completions are being processed. Morlock presented the status of the open AP project which started with 3,701 unprocessed files and there are currently only 281 files remaining. Morlock presented to the Commission, the Local Apprentice Subcommittee Commission on Correctional Peace Officers Standards and Training Commission Meeting Friday, February 16, 2018 10:00 a.m. – 1:00 p.m. Richard A. McGee Correctional Training Center 9850 Twin Cities Road, Galt, CA 95632 Classroom – G-Mod
Transcript
Members Present Alternates Present
Heather Bowlds
Robert Calderon
Josh Eustice
Connie Gipson
Harold Gee
Meeting Minutes
I. Acting Chairperson, Robert Calderon called the meeting to order at 10:03 a.m.
II. Public Comment
A. No public comment.
III. Minutes Approval
A. Public comment
i. No public comment.
B. Commissioner Calderon asked the Commission to review the minutes from the previous
meeting on December 15, 2017. Commissioner Harold Gee made a motion to accept
and Commissioner Josh Eustice seconded the motion.
IV. Old Business
A. Apprenticeship Committee
i. Apprenticeship Update
Jason Morlock addressed the Commission to give an update about the
Apprenticeship Program (AP) progress with a PowerPoint presentation. He
advised the Commission that the Apprenticeship Coordinator’s Office (ACO)
went on a trip to Salinas Valley Prison on February 2nd and 3rd to assist
In-Service-Training (IST) staff in establishing tracking methods and filing
indenture AP records. Morlock provided an update on the digital archive
project. He advised that the staff have completed 2016 AP files and are now
archiving 2017. The 2018 files are being archived as the completions are being
processed. Morlock presented the status of the open AP project which started
with 3,701 unprocessed files and there are currently only 281 files remaining.
Morlock presented to the Commission, the Local Apprentice Subcommittee
Commission on Correctional Peace Officers Standards and Training
Commission Meeting
Friday, February 16, 2018 10:00 a.m. – 1:00 p.m.
Richard A. McGee Correctional Training Center 9850 Twin Cities Road, Galt, CA 95632
Classroom – G-Mod
(LAS) compliance report, a chart which reflects which prisons successfully
turned in their LAS reports for each month of 2017. Commissioner Gipson asked
whether the Fox Pro program is still being used at Salinas Valley and if there is a
system that can be used at all prisons? Morlock responded that BIS was the
replacement program for FoxPro as it allows more features and flexibility than
FoxPro. Commissioner Calderon stated that the open AP files dating back to
2013 could potentially have been from lay-offs. Morlock stated that they were
indentured at the beginning of their academy but weren’t supposed to have
been indentured until the completion of their academy. Executive Director (A)
Paul Bestolarides advised the Commission that there will be a follow-up with
Salinas Valley State Prison and will be sending the AP team to California
Correctional Center (CCC) and San Quentin (SQ) to assist with their AP program.
Commissioner Gee asked if the prisons asked for help and Morlock stated the
prisons actively encouraged them to come.
B. LMS Follow-Up
i. Commissioner Eustice stated they have not received any updates but have
received conflicting messages. He will attempt to obtain more information.
Commissioner Gee saw the 2018 schedule on the DIR site and inquired about
changing DOM. Staff Services Manager III (SSM III), Jana Sanford stated the OJTs
are not being delivered. LMS includes a tracking mechanism for individual
training. Commissioner Calderon asked if there is a possibility to take an OJT.
Commissioner Gipson asked if the employee signup themselves for OJT or do
they just go into the site to take the course. SSM III Sanford addressed there are
no self-enrollment for any courses and there is no 844 to sign to complete the
training. Commissioner Gee again asked if DOM is changing and SSM IIII Sanford
stated she is unsure. Associate Director (AD) Stacy Lopez advised the
Commission that her team can look at the language and discuss further. She
stated LMS is to help with training, however, as to revising Article 18, this needs
to be discussed with the Union. SSM III Sanford specified that the career
development training for example, training staff would work with the Office of
Health and Wellness (OHW) to create modules on healthy living habits and this
could be accessed. Commissioner Eustice asked if the live version for parole
allows self-enrollment. SSM III Sanford stated we have to decide whether to
make that program self-enrollment or change the access to the training to
something automated.
C. Bagley-Keene Update
i. Executive Director (A) Bestolarides advised the Commission that the Attorney
General’s Office (AGO) agreed to provide the Bagley-Keene training; however,
they are not scheduling training until they hear back from CDCR’s legal office.
Executive Director (A) Bestolarides suggested to the Commission to conduct this
training in conjunction with the next Commissioner Meeting. Commissioner
Calderon asked the Commission if everyone was in agreement and all
Commissioners confirmed moving forward with the training on the April
meeting. Executive Director (A) Bestolarides provided an update of his
attendance to the POST’s meeting in Los Angeles, and indicated that POST’s
legal counsel was not there.
D. Public comment
i. No public comment.
V. New Business
A. Range Change Letter Revision
i. Jason Morlock addressed the Commission regarding concerns that Candace
Murch has about the Commission-approved Range Change Letter. Murch asked
that the verbiage stating, “…and should be transferred from Apprentice to
Journey level” be removed from the Range Change Letter. Commissioner Gee
advised that the discrepancy in the related verbiage in MOU is being reviewed
by CCPOA and CDCR. Commissioner Calderon suggested that the use of the
Range Change Letters be suspended until the item has been resolved at the
bargaining table. Commissioner Gee motioned to table the topic and
Commissioner Bowlds seconded the motion.
B. Correctional Counselor I (CC I) Indenture Issues
i. Jason Morlock addressed the Commission about the CC I Indenture Audit that
CPOST began in January 2018. Morlock advised that in order to ensure that all
currently active CC I’s have been successfully indentured into the
Apprenticeship Program, the Apprenticeship Coordinator’s Office (ACO) had
requested a report from Personnel showing all currently active CC I’s in the
state. The ACO then compared this list against the Department of Industrial
Relation’s apprenticeship database and identified that only 44% of the 886
active CC I’s had been successfully indentured into the database. The ACO has
been working with the In-Service Training (IST) offices in order to obtain the
required paperwork necessary to indenture the CC I apprentices. As of this
meeting, the ACO has resolved all but approximately 296 records. Morlock then
presented an issue paper outlining the Correctional Counselor I (CC I) issue
including two possible suggestions for resolution. The first recommendation is
to continue researching the un-indentured CC I’s and request paperwork from
IST offices to resolve as many records as possible. After that, the ACO will
request and use timecards and other payroll-related documentation to verify
time-in-position for determining completion. The second option is to move
forward and only concentrate on indenturing those individuals that have been
appointed in the past two years. Commissioner Gipson motioned to move
forward with the first option and Commissioner Eustice seconded the motion.
C. DIR Database Record Integrity
i. Janette Galvin addressed the Commission regarding the Apprenticeship
Program Database record integrity project. Janette explained to the Commission
that the ACO discovered that there are approximately 3,000 duplicate records in
the DIR database. Most of these records are filed with an SSN of 100-10-and
“the correct last four of the apprentice’s SSN”. Galvin has been utilizing other
systems as well as archived AP documents in order to determine the correct SSN
of the affected individuals in order to correct the record. Galvin also indicated
that there are other data integrity issues with the database including incorrect
birthdates as well as incorrect demographics information.
D. CPOST Operating Procedures (OP) Revision
i. Paul Bestolarides presented the Commission with the proposed changes to the
CPOST Operating Procedures. Bestolarides explained that the changes remove
all verbiage referring to the Captain’s position as well as adding verbiage
regarding the new Executive Director position. The Commission inquired about
reviewing the current version of the OP. Morlock presented the proposed
document with “Track Changes” enabled so the Commission could see the exact
changes. Commissioner Bowlds motioned to approve the changes, and
Commissioner Eustice seconded the motion.
E. Public Comment
i. No public comment.
VI. Round Table
A. During the round table, Commissioner Eustice asked CPOST staff to request a Formal
Billing Code for Commission-related travel expenses.
VII. Public Comment
A. No public comment.
VIII. Closed Session
A. Commissioner Eustice asked Jason Morlock, Paul Bestolarides, and Jennifer Lay to stay
for the closed session. The commission went into closed session at 11:03 a.m.
IX. Adjournment
A. Meeting was adjourned at 11:43 a.m.
COMMISSION ON CORRECTION PEACE OFFICER STANDARDS AND TRAINING (CPOST)
The mission of the CPOST is to establish standards for the training and professional development of rank-and-file CDCR correctional peace officers, as well as first line and second line supervisory CDCR correctional peace officers. Executive Board Composition and Voting The Executive Board shall consist of six (6) voting members:
• Three (3) members, appointed by and representing CDCR management, with one (1) member representing either the Division of Juvenile Justice or the Division of Rehabilitative Programs. (Penal Code § 13600 (c)(1)(A)).
• Three (3) members appointed by the Governor and representing the California
Correctional Peace Officers’ Association (CCPOA). Two (2) of the CCPOA members shall be rank-and-file, and one (1) member shall be supervisory. (Penal Code § 13600 (c)(1)(B)).
• The term of appointment shall be four years. (Penal Code § 13600 (c)(1)(C)). Each appointing authority shall appoint one alternate member for each regular member. The alternate shall substitute for, and vote in place of, a regular member whenever a regular member is absent. (Penal Code § 13600 (c)(2)). Executive Board decisions shall be made by a majority vote and proxy voting shall not be permitted. (Penal Code § 13600 (d)). A quorum for decision making purposes consists of at least two CDCR members and two CCPOA members. (15 CCR § 6002). Statutory Mandates for Executive Board Operations The executive board shall adopt rules as it deems necessary for efficient operations. (Penal Code § 13600 (e)). The executive board shall seek advice from national experts on issues relevant to its mission pertaining to adult corrections, juvenile justice, and the training of CDCR staff. (Penal Code § 13600 (f)). Statutory Mandates for Selection and Training Standards The CPOST shall develop, approve, and monitor standards for the selection and training of CDCR correctional peace officer apprentices (Penal Code § 13601 (a)(1)) and shall consider including additional training on mental health and rehabilitation, and on the theory and history of corrections. (Penal Code § 13601 (a)(3)).
The CPOST shall determine the length of the probationary period for correctional peace officer apprentices. (Penal Code § 13601 (c)). The CPOST shall develop, approve, and monitor standards for advanced rank-and-file and supervisory CDCR correctional peace officer training programs. (Penal Code § 13601 (d)). The CPOST shall determine the on-the-job training requirements for correctional peace officers. (Penal Code § 13603 (b)). The CPOST shall develop, approve, and monitor standards for the training of CDCR correctional peace officers in the handling of stress associated with their duties. (Penal Code § 13601 (e)). The CPOST shall monitor program compliance by CDCR in their design and delivery of training programs for CDCR correctional peace officers. (Penal Code § 13601 (g)). The CPOST shall annually submit an estimate of costs to conduct any necessary inquiries and audits to determine whether CDCR and each of its institutions and parole regions are adhering to the standards developed by the CPOST. (Penal Code § 13601 (i)). The CPOST shall establish and implement procedures for reviewing and issuing decisions concerning complaints or recommendations from interested parties regarding the CPOST rules, regulations, standards, or decisions. (Penal Code § 13601 (j)).
TITLE 4.5. COMMISSION ON CORRECTIONAL PEACE OFFICER STANDARDS AND TRAINING [13600 - 13603] ( Title 4.5 heading added by Stats. 2011, Ch. 136, Sec. 8. ) 13600. (a) (1) The Legislature finds and declares that peace officers of the state correctional system, including youth and adult correctional facilities, fulfill responsibilities that require creation and application of sound selection criteria for applicants and standards for their training prior to assuming their duties. For the purposes of this section, correctional peace officers are peace officers as defined in Section 830.5 and employed or designated by the Department of Corrections and Rehabilitation. (2) The Legislature further finds that sound applicant selection and training are essential to public safety and in carrying out the missions of the Department of Corrections and Rehabilitation in the custody and care of the state’s offender population. The greater degree of professionalism which will result from sound screening criteria and a significant training curriculum will greatly aid the department in maintaining smooth, efficient, and safe operations and effective programs. (b) There is within the Department of Corrections and Rehabilitation a Commission on Correctional Peace Officer Standards and Training, hereafter referred to, for purposes of this title, as the CPOST. (c) (1) The executive board of the CPOST shall be composed of six voting members. (A) Three members from, appointed by, and representing the management of, the Department of Corrections and Rehabilitation, one of whom shall represent the Division of Juvenile Justice or the Division of Rehabilitative Programs. (B) Three members from, and appointed by the Governor upon recommendation by, and representing the membership of, the California Correctional Peace Officers’ Association. Two members shall be rank-and-file persons from State Bargaining Unit 6 and one member shall be supervisory. (C) Appointments shall be for four years. (D) Promotion of a member of the CPOST shall invalidate the appointment of that member and shall require the recommendation and appointment of a new member if the member was appointed from rank and file or from supervisory personnel and promoted out of his or her respective rank and file or supervisory position during his or her term on the CPOST. (2) Each appointing authority shall appoint one alternate member for each regular member who it appoints pursuant to paragraph (1). Every alternate member shall possess the same qualifications as a regular member and shall substitute for, and vote in place of, a regular member who was appointed by the same appointing authority whenever a regular member is absent. (d) The rules for voting on the executive board of the CPOST shall be as follows: (1) Decisions shall be made by a majority vote. (2) Proxy voting shall not be permitted. (3) Tentative approval of a decision by the CPOST may be taken by a telephone vote. The CPOST members’ decision shall be documented in writing and submitted
to the CPOST for confirmation at the next scheduled CPOST meeting so as to become a part of the permanent record. (e) The executive board of the CPOST shall adopt rules as it deems necessary for efficient operations, including, but not limited to, the appointment of advisory members for forming whatever committees it deems necessary to conduct its business. These rules shall be in conformance with the State Personnel Board rules and regulations, the Department of Personnel Administration rules and regulations, and the provisions of the State Bargaining Unit 6 memorandum of understanding. (f) The executive board shall seek advice from national experts, including university and college institutions and correctional associations, on issues pertaining to adult corrections, juvenile justice, and the training of the Department of Corrections and Rehabilitation staff that are relevant to its mission. To this end, the executive board shall seek information from experts with the most specific knowledge concerning the subject matter. (g) This section shall be operative on July 1, 2015. (Repealed (in Sec. 33) and added by Stats. 2015, Ch. 26, Sec. 34. Effective June 24, 2015. Section operative July 1, 2015, by its own provisions.)
13601. (a) (1) The CPOST shall develop, approve, and monitor standards for the selection and training of state correctional peace officer apprentices. (2) Any standard for selection established under this subdivision shall be subject to approval by the Department of Human Resources. Using the psychological and screening standards approved by the Department of Human Resources, the Department of Human Resources or the Department of Corrections and Rehabilitation shall ensure that, prior to training, each applicant who has otherwise qualified in all physical and other testing requirements to be a peace officer the Department of Corrections and Rehabilitation, is determined to be free from emotional or mental conditions that might adversely affect the exercise of his or her duties and powers as a peace officer pursuant to the standards developed by CPOST. (3) When developing, approving, and monitoring the standards for training of state correctional peace officer apprentices, the CPOST shall consider including additional training in the areas of mental health and rehabilitation, as well as coursework on the theory and history of corrections. (b) The CPOST may approve standards for a course in the carrying and use of firearms for correctional peace officers that is different from that prescribed pursuant to Section 832. The standards shall take into consideration the different circumstances presented within the institutional setting from that presented to other law enforcement agencies outside the correctional setting. (c) Notwithstanding Section 3078 of the Labor Code, the length of the probationary period for correctional peace officer apprentices shall be determined by the CPOST subject to approval by the State Personnel Board, pursuant to Section 19170 of the Government Code. (d) The CPOST shall develop, approve, and monitor standards for advanced rank-and-file and supervisory state correctional peace officer and training programs for
the Department of Corrections and Rehabilitation. When a correctional peace officer is promoted within the department, he or she shall be provided with and be required to complete these secondary training experiences. (e) The CPOST shall develop, approve, and monitor standards for the training of state correctional peace officers in the department in the handling of stress associated with their duties. (f) Toward the accomplishment of the objectives of this section, the CPOST may confer with, and may avail itself of the assistance and recommendations of, other state and local agencies, boards, or commissions. (g) Notwithstanding the authority of the CPOST, the department shall design and deliver training programs, shall conduct validation studies, and shall provide program support. The CPOST shall monitor program compliance by the department. (h) The CPOST may disapprove any training courses created by the department pursuant to the standards developed by CPOST if it determines that the courses do not meet the prescribed standards. Training may continue with existing curriculum pending resolution. (i) The CPOST shall annually submit an estimate of costs to conduct those inquiries and audits as may be necessary to determine whether the department and each of its institutions and parole regions are adhering to the standards developed by the CPOST, and shall conduct those inquiries and audits consistent with the annual Budget Act. (j) The CPOST shall establish and implement procedures for reviewing and issuing decisions concerning complaints or recommendations from interested parties regarding the CPOST rules, regulations, standards, or decisions. (Amended by Stats. 2016, Ch. 33, Sec. 36. Effective June 27, 2016.)
13602. (a) The Department of Corrections and Rehabilitation may use the training academy at Galt or the training center in Stockton. The academy at Galt shall be known as the Richard A. McGee Academy. The training divisions, in using the funds, shall endeavor to minimize costs of administration so that a maximum amount of the funds will be used for providing training and support to correctional peace officers while being trained by the department. (b) Notwithstanding subdivision (a), and pursuant to Section 13602.1, the Department of Corrections and Rehabilitation may use a training academy established for the California City Correctional Center. This academy, in using the funds, shall endeavor to minimize costs of administration so that a maximum amount of the funds will be used for providing training and support to correctional employees who are being trained by the department. (c) Each new cadet who attends an academy shall complete the course of training, pursuant to standards approved by the CPOST before he or she may be assigned to a post or job as a peace officer. Every newly appointed first-line or second-line supervisor in the Department of Corrections and Rehabilitation shall complete the course of training, pursuant to standards approved by the CPOST for that position. (d) The Department of Corrections and Rehabilitation shall make every effort to provide training prior to commencement of supervisorial duties. If this training is
not completed within six months of appointment to that position, any first-line or second-line supervisor shall not perform supervisory duties until the training is completed. (Amended (as amended by Stats. 2013, Ch. 310, Sec. 19) by Stats. 2015, Ch. 26, Sec. 37. Effective June 24, 2015.)
13602.1. The Department of Corrections and Rehabilitation may establish a training academy for correctional peace officers in southern California. (Amended by Stats. 2015, Ch. 26, Sec. 39. Effective June 24, 2015.)
13603. (a) The Department of Corrections and Rehabilitation shall provide 480 hours of training to each correctional peace officer cadet. This training shall be completed by the cadet prior to his or her assignment to a post or position as a correctional peace officer. (b) The CPOST shall determine the on-the-job training requirements for correctional peace officers. (c) The department shall provide a minimum of two weeks of training to each newly appointed first-line supervisor. (d) Training standards previously established pursuant to this section shall remain in effect until training requirements are established by the CPOST pursuant to Section 13602. (e) This section shall become operative July 1, 2015. (Repealed (in Sec. 40) and added by Stats. 2015, Ch. 26, Sec. 41. Effective June 24, 2015. Section operative July 1, 2015, by its own provisions.)
§ 6000. Definitions. The following are definitions of terms as used in these regulations. (a) Acting Position is defined as a work assignment with duties and responsibilities outside those of the job classification to which the apprentice has been appointed. It is not an appointment to a “training and development” position. Typically, it is a temporary assignment for an unspecified period of time. (b) Apprentice means California Correctional Peace Officer apprentice, unless otherwise specified. Correctional Peace Officer apprentice means a person at least 21 years of age, who is engaged in learning a designated trade as a Correctional Peace Officer, and who has entered into a written apprenticeship agreement under the provisions of the standards contained in these regulations and the Memorandum of Understanding (MOU). All persons newly appointed to rank and file Correctional Peace Officer classifications are apprentices, including less than full-time employees. (c) Authorized Personnel means the In Service Training (IST) Manager and Assistant Training Manager, IST clerical support, the Local Apprenticeship Subcommittee (LAS), the employing department management and supervisory staff, the apprentice or the apprentices’ authorized representative to review only the apprentice’s own personal apprenticeship and training files, the Division of Apprenticeship Standards (DAS) consultant/personnel, Veterans Affairs personnel, the Commission on Correctional Peace Officer Standards and Training (CPOST) committee members and their alternates, CPOST advisors, Departmental Apprenticeship Coordinators, and Compliance Review team members. (d) Commission means the Commission on Correctional Peace Officer Standards and Training (CPOST) as defined in Penal Code Section 13600. (e) Employing Department means the California Department of Corrections (CDC) or the California Department of the Youth Authority (CYA). (f) Employing Department Apprenticeship Coordinator means the personnel designated by CDC, CYA, and the California Correctional Peace Officer Association (CCPOA) to act as a coordinator for the operation of the Apprenticeship Program. (g) First-Line Supervisor means an employee in a Correctional Peace Officer classification that supervises Correctional Peace Officer apprentices and journeypersons. (h) First Watch means night shift. It encompasses a shift in which at least four (4) or more hours of the scheduled work shift fall immediately before 6:00 a.m. (i) Journeyperson means all employees who are in a Correctional Peace Officer rank and file classification, who have successfully completed the appropriate apprenticeship program, or who were grandfathered as journeypersons before January 1, 1990, for that classification pursuant to the MOU. (j) Limited/Light Duty means assignment to a work position that is consistent with the employee’s temporary medical restrictions as determined by the treating physician. (k) Local Appointing Authority means Warden, Superintendent, Parole Regional Administrator or designee. (l) Local Apprenticeship Subcommittee (LAS) is a standing committee of the CPOST. Its responsibilities and functions are spelled out in these regulations and as further defined by the CPOST. (m) Management means personnel designated by the CDC and the CYA to represent their organizations. (n) MOU means the collective bargaining agreement between the state of California and the CCPOA. (o) Out-of-Class Assignment means the same as “Acting Postion”. (p) Out-of-Class Service means periods of work of 15 to 120 consecutive days, which are worked outside the classification to which the employee is assigned. (q) Petitioner means the party submitting an appeal, which can be an individual apprentice, a journeyperson, a first-line supervisor, a group of such employees, the local chapter of the CCPOA, the Department of Industrial Relations, Division of Apprenticeship Standards, or the local appointing authority or designee.
(r) Qualifying Month means one month credit granted towards the completion of the apprenticeship program for every month in which an apprentice forwards to the LAS his/her LAS approved DAS 103-A form (Apprentice Record Book, Rev. 3-89). (s) Qualifying Pay Period means either full-time employment with at least 11 working days in a pay period or intermittent (hourly) employment with at least 160 hours worked in a pay period. (t) Related and Supplemental Instruction means any classroom instruction, training or education in subjects related to the correctional peace officer trade. Such instruction may be given to an employee in a classroom setting provided by a department, community college or high school district, or by a correspondence course of equivalent value or other forms of self-study approved by CPOST. (u) Second-Line Supervisor means a supervisor two steps/ranks higher in the direct promotional line of the apprentice. (v) Second Watch means day shift. It encompasses those shifts in which more than four of the work hours fall between 6:00 a.m. and 2:00 p.m. (w) Secured Workstation means an area in a correctional facility completely enclosed by any combination of metal bars, chain link, safety glass, concrete, or the equivalent, with a controlled entrance and exit, ensuring the occupants’ safety. (x) Third Watch means evening/swing shift. It encompasses those shifts in which the employee works four or more hours of the shift falling after 2:00 p.m. (y) Training and Development Assignment means a formal appointment to a work assignment outside the scope of an employee’s appointed classification, as defined by the State Personnel Board. It is usually for a set period of time, not to exceed two years. (z) Work Site means the apprentice’s assigned facility, which is not an academy. § 6001. Responsibilities of the Commission on Correctional Peace Officer Standards and Training. The major responsibilities of the Commission on Correctional Peace Officer Standards and Training (CPOST) are to: (a) Develop, adopt, repeal, and amend regulations to govern all aspects of the CPOST program.
(1) Notify the Apprenticeship Coordinator, each Local Apprenticeship Subcommittee, and the Division of Apprenticeship Standards consultant of CPOST decisions, amendments to procedures, and changes to guidelines.
(2) Oversee each LAS.
(b) Establish and oversee training and education certificate programs. (c) Establish and maintain CPOST required files and records, and oversee the employing department’s CPOST record system for apprenticeship training, related and supplemental instruction, and education. (d) Respond to, advise, and confer with the Legislature, the employing departments, the California Correctional Peace Officers Association, and the federal and/or State oversight agencies. (e) CPOST shall not exercise any authority to hire any particular person into an apprenticeship classification, nor shall it exercise responsibility for imposing discipline or rejection on probation upon any individual apprentice. The individual participating departments shall maintain their separate authority to hire, discipline, or reject on probation, the individual employee, subject to the State Personnel Board’s authority in such matters. If an apprentice is subjected to discipline or rejection on probation by his/her department, neither the CPOST Executive Committee nor the apprentice’s LAS shall cancel the apprentice’s Apprenticeship Agreement until the apprentice has exhausted his/her appeal rights through the State Personnel Board and any subsequent court action. § 6002. Voting. A quorum for the Commission on Correctional Peace Officer Standards and Training Executive Board decision making
purposes consists of at least two management commissioners and two commissioners from the California Correctional Peace Officers Association. § 6003. Executive Board. (a) The Commission on Correctional Peace Officer Standards and Training (CPOST) shall be comprised of members pursuant to Penal Code (PC) Section 13600. (b) The CPOST officers shall be elected from the Executive Board members for a two-year term. (c) The CPOST commissioners serve four-year terms until succeeded by their respective organization or upon resignation pursuant to PC Section 13600. § 6010. Membership. (a) Each employing department shall have a Local Apprenticeship Subcommittee (LAS):
(1) Each California State Prison.
(2) Each Parole Region.
(3) Each California Youth Authority (CYA) facility.
(4) Each CYA camp where apprentices are employed. (b) Each LAS shall have two regular voting members, one appointed by management and one appointed by the California Correctional Peace Officers Association (CCPOA). The appointed members shall be active employees of the local appointing authority. The management representative shall be the Chairperson and the CCPOA representative shall be the Secretary. The California Department of Corrections’ management representative shall hold a classification of Lieutenant/Parole Agent II or higher. The CYA management representative shall be a training officer or the CYA’s designee. (c) Management and CCPOA shall each appoint one alternate member who, when their regular voting member is absent, shall fill in for and vote in place of the regular member. CDC’s management alternate member shall hold a classification level of Sergeant/Parole Agent II or higher. The CYA’s management alternate shall be a training officer or the local appointing authority’s designee. (d) A quorum for LAS meetings requires the presence of one regular or alternate management member and one regular or alternate CCPOA member. (e) Management and CCPOA shall each have one vote on the LAS. Decisions of the LAS require a unanimous vote. If the vote on an issue is not unanimous, either the Chairperson, the Secretary, the local appointing authority, the CCPOA, or the affected employee may appeal the matter. (f) The LAS shall have standing advisory members and may have ad hoc advisors. Neither standing advisory members nor ad hoc advisors shall have a vote as advisors to the LAS.
(1) Standing advisory members shall consist of the institutional or regional personnel officer, the training officer, a consultant from the Department of Industrial Relations’ Division of Apprenticeship Standards, and the Personnel Assignment Lieutenant (if not already a member of the LAS).
(2) Ad hoc advisors may be a local community college education advisor, and/or other individuals the LAS decides are important to have in an advisory capacity.
§ 6011. Responsibilities of the Local Apprenticeship Subcommittees. The following are responsibilities of each Local Apprenticeship Subcommittee (LAS): (a) Ensure that the local Apprenticeship Program follows the Commission on Correctional Peace Officer Standards and Training regulations, procedures, policies, standards, and decisions.
(b) Review and evaluate each apprentice’s progress and compliance with CPOST standards. (c) Allow for reasonable access to apprenticeship training files by authorized personnel. (d) Terminate apprenticeship agreements and notify the Division of Apprenticeship Standards in writing within 30 days when an apprentice:
(1) Separates from State service;
(2) Transfers to another classification;
(3) Completes the program; or
(4) Is rejected during probation, dismissed, or demoted, subject to appeal. (e) In conjunction with the first line supervisor, propose a plan for remediation when an apprentice is not in compliance with the Apprenticeship Program as stated in Section 6021(c) of these regulations. (f) Maintain local apprenticeship training files. § 6020. Apprentices. (a) All employees of the California Department of Corrections (CDC) and the California Department of the Youth Authority (CYA) who enter a rank and file Correctional Peace Officer job classification are apprentices, unless they have already attained journeyperson status in the same classification accepted by the Commission on Correctional Peace Officer Standards and Training (CPOST). A Correctional Peace Officer apprentice who moves from one apprenticeship classification to another apprenticeship classification that does not have the same apprenticeship requirements shall become an apprentice in the new job classification, regardless of whether he/she had attained journey level in the previous classification. (b) The Correctional Peace Officer job classifications requiring apprenticeship are:
(1) Correctional Officer;
(2) Correctional Counselor I;
(3) Parole Agent I, CDC;
(4) Parole Agent I, CYA (Institution and Field);
(5) Medical Technical Assistant, CDC and CYA;
(6) Casework Specialist, CYA;
(7) Youth Correctional Counselor, CYA;
(8) Youth Correctional Officer, CYA; and
(9) Correctional Fire Fighter. (c) An employee employed in an acting position, an out-of-class assignment, or a training and development assignment, shall not be indentured into the apprenticeship program for that new position. § 6021. Apprentice Responsibilities. (a) Each apprentice shall sign an apprenticeship agreement indenturing the apprentice to the Commission on Correctional Peace Officer Standards and Training (CPOST). (b) Each apprentice shall comply with the CPOST regulations, CPOST operating procedures and decisions of the CPOST, Local Apprenticeship Subcommittees (LAS), and the employing department. Each apprentice shall satisfactorily perform and
complete all work and learning assignments, including both on-the-job and related and supplemental instruction. (c) An apprentice who fails to meet the apprenticeship standards and requirements for continuing employment, as defined by the CPOST or the employing department, may be subject to rejection on probation or discipline pursuant to the Memorandum of Understanding or Government Code Section 19572. § 6022. Terms of Apprenticeship. (a) The Apprenticeship Program requires the completion of a minimum of 3,600 hours in the respective work processes as shown in Section 6029 of these regulations, and a minimum of 24 qualifying months of on-the-job training. Credits may be awarded by the Local Apprenticeship Subcommittee to reduce the term of apprenticeship in accordance with Section 6025. Apprentices are required to complete the academy for the job classification, if one exists, but neither the time spent at the academy, nor time spent in any supplemental training counts towards the 3,600 hours of on-the-job training. (b) The apprentice must successfully pass probation as defined by the State Personnel Board for the apprentice’s classification and the Memorandum of Understanding. (c) Overtime hours worked by the apprentice shall be credited to the appropriate work process category, but shall not reduce the two-year on-the-job training requirement. (d) Duties performed within a limited/light duty function shall not count towards the 3,600 work process hours except to the degree the apprentice is successfully performing the work process hours of a Correctional Peace Officer. (e) Each Apprenticeship Program shall be divided into 4 periods, each consisting of a minimum of 900 hours of on-the-job training, or 6 qualifying pay periods, whichever is longer. (f) Duties performed that are not identified as part of the apprentice’s classification shall not be counted as part of the apprentice’s work process credits. § 6023. Apprenticeship Agreements. (a) Each apprenticeship agreement shall conform to the provisions of Labor Code, Section 3078. The agreement shall be signed by the apprentice, the Chairperson or designee, the employing department’s Apprenticeship Coordinator or Local Apprenticeship Subcommittee (LAS) representative, and the Department of Industrial Relations’ Division of Apprenticeship Standards’ (DAS) representative. (b) Each apprentice shall have an approved apprenticeship agreement on file with the DAS and the LAS. (c) If the employing department is unable to fulfill its obligations to train under any apprenticeship agreement, or in the event of a layoff, the CPOST may, with the approval of the Director of the Department of Industrial Relations, transfer an individual apprenticeship agreement to any other employing department if the apprentice consents and the receiving employing department agrees to assume the obligation of the apprenticeship agreement. (d) An apprenticeship agreement may be terminated by the LAS or the CPOST upon written request of the apprentice, the employing department, or by the LAS on its own initiative. The apprentice shall be provided an opportunity to appear and provide testimony before the LAS, prior to actual termination of the apprenticeship agreement. The LAS shall immediately terminate the apprenticeship agreement if the apprentice does not appeal the employment termination in the manner specified in State Personnel Board rules and regulations and Sections 6051 and 6052 of these regulations. When an appeal is filed, the termination shall not be finalized until all appeals have been completed. § 6024. Wages and Benefits. (a) An apprentice shall not be paid less than the percentages and rates contained in the current Memorandum of Understanding (MOU). Some State employees may enter an apprentice classification at a higher rate of pay than the entry level. These exceptions may also affect pay step increases. (b) Advancement from one apprenticeship range to another, or from one pay step to another, shall be based upon satisfactory progress pursuant to the MOU and in completion of all of the requirements of the Apprenticeship Program established for that classification pay level, the recommendation of the Local Apprenticeship Subcommittee (LAS), and approval of the apprentice’s local appointing authority. An apprentice shall receive periodic performance/salary reviews by the apprentice’s
supervisor(s), in accordance with the MOU. The apprentice shall be eligible for a salary increase as specified in the MOU if the apprentice receives an overall rating of standard or above. Apprentices who are rated less than standard in any category may be requested to appear before the LAS. The LAS shall consider the review(s) in making its recommendation to the local appointing authority. (c) If the apprenticeship agreement for an apprentice is suspended, the apprentice’s salary shall be frozen at their current level throughout the length of the suspension. § 6025. Program Credits for Prior Experience. (a) An apprentice whose agreement is terminated prior to completion of the apprenticeship program, and who seeks to enter a new apprenticeship program in the same classification, may be granted apprenticeship credit by the Local Apprenticeship Subcommittee (LAS) for the previous apprenticeship time served under the following conditions:
(1) The prior experience is within the same apprenticeship classification;
(2) The break in service was less than three years in duration; or
(3) The apprentice submits documentation to the LAS to support the request for program credits. (b) If an apprentice is called to military duty, his/her apprenticeship agreement will be put in suspense for the duration of such duty, to be activated upon the apprentice’s return to the apprenticeship classification. (c) The LAS shall not grant apprenticeship credit to an apprentice with a break in service of over three years. The LAS shall refer the matter to the Commission on Correctional Peace Officer Standards and Training (CPOST) Executive Board, which may grant credit for the prior service. The apprentice shall submit documentation to the CPOST Executive Board to support the request for program credits. The LAS shall submit copies of all documents relevant to the appeal to the CPOST within 10 working days of receiving notification of the appeal. (d) The LAS shall not grant apprenticeship credit for prior work experience while the apprentice was in an acting position for less than 15 consecutive days. (e) The LAS may grant apprenticeship credit for out-of-class service, if the work was performed in a CPOST apprenticeable classification. (f) The LAS shall enroll every limited term employee working in a CPOST apprenticeship classification. The LAS may grant up to full apprenticeship credit to the employee for the limited term work experience. (g) The LAS may give credit for apprenticeship experience earned in the Department of Corrections and the Department of the Youth Authority for apprentices transferring between employing departments, to the extent that the work processes overlap. If the LAS has insufficient basis to make the credit decision, the LAS may forward the request to the CPOST Executive Board for determination of allowable credit. (h) Credit for prior peace officer experience in law enforcement agencies other than those specified in Section 6029 shall be referred to the CPOST Executive Board.
(1) The apprentice must apply for credit in writing to the CPOST.
(2) The application must be filed within 30 days of the employee’s work site hire date.
(3) The apprentice has 90 days from the work site hire date to submit supporting documentation confirming the validity of the prior education and/or work experience.
(4) Applicants will receive a response in writing within 30 days of the next CPOST meeting following receipt of the completed supporting documentation.
(5) A maximum of 12.5 percent credit may be applied towards completion of the Apprenticeship Program.
(a) The ratio of apprentices to the appropriate classification of journey-level persons, first-line supervisors, and those second-line supervisors who are responsible for training apprentices, shall be no greater than one-to-one. (b) A Local Apprenticeship Subcommittee (LAS) shall immediately notify the employing department’s local appointing authority and the Commission on Correctional Peace Officer Standards and Training when it has been determined that there is noncompliance with the apprenticeship ratio in Section 6026(a). The LAS shall work with the local appointing authority, within the provisions of the Memorandum of Understanding, to correct the noncompliance. § 6027. Apprentice Assignment Restrictions. (a) No apprentice shall be assigned to work at a camp where there is no on-duty or immediately available journeyperson, first-line supervisor, or second-line supervisor in the camp. (b) During the first six months of apprenticeship, apprentices should not be assigned to work first watch housing units unless assigned to a secured workstation. (c) No first-year apprentice shall be assigned to work in a housing unit by him/herself during second or third watch. If a first-year apprentice is assigned to work in a housing unit during second or third watch, there shall be a second-year apprentice, journeyperson, first-line supervisor, or second-line supervisor assigned to the housing unit. (d) No apprentice shall be assigned to a position outside the scope of the Apprenticeship Program. (e) If an apprentice is given an out-of-class training and development (T&D) assignment to any other classification, the apprentice’s current apprenticeship shall be suspended, pending the apprentice’s return to the original classification. (f) If an apprentice is given a T&D assignment to an apprenticeable classification, the apprentice shall not be indentured into the second Apprenticeship Program unless the first Apprenticeship Program is canceled. § 6028. Related and Supplemental Instruction. Apprentices shall satisfactorily complete at least 144 hours per year or 288 hours in two years of related and supplemental instruction. § 6029. Apprenticeship Work Processes. Each apprentice is required to spend at least a total of 3,600 hours performing tasks within all work process categories combined, and at least 24 qualifying months of experience as stated in Section 6022. The apprentice shall complete at least the minimum number of hours specified below in each individual work process category. (a) Correctional Officer (California Department of Corrections [CDC]) Work Processes (2,400 hours): (1) Maintain Security
1,000 hours.
(2) Supervision of Inmates/Noncustody
800 hours.
(3) Escorting/Transporting
200 hours.
(4) ReportWriting/Recordkeeping/ Communications
200 hours.
(5) Additional Experience covering other activities related to being a Correctional Officer, but not covered under the other work processes
200 hours.
(b) Correctional Counselor I (CDC) Work Processes (2,403 hours):
(g) Parole Agent I, CYA (Institution), (2,370 hours):
(1) On-the-job and Formalized Training to Youth Correctional Counselors
200 hours.
(2) Monitor Casework Function of Youth Correctional Counselors
500 hours.
(3) Participate in Case Conferences
300 hours.
(4) Prepare Cases for and Present Cases to the Youthful Offender Parole Board
250 hours.
(5) Counsel Wards in Personal, Institutional, and Family Problems
200 hours.
(6) Participate in Wards Rights Processes
100 hours.
(7) Searching and Securing
50 hours.
(8) Escorting and Transporting
50 hours.
(9) Supervising Wards
100 hours.
(10) Crisis Intervention
100 hours.
(11) Writing Reports and Correspondence
500 hours.
(12) Additional Experience covering other activities related to being an institutional Parole Agent, but not covered under the other work processes
20 hours.
(h) Parole Agent I, CYA (Field), (2,350 hours):
(1) Supervision of Parolees
900 hours.
(2) Service Provision including employment, educational, and vocational assistance to parolees, counseling for parolees and their families, and assistance to crime victims
450 hours.
(3) Report Writing/Record Keeping
250 hours.
(4) Investigations/Case Conference Youthful Offender Parole Board (YOPB)
550 hours.
(5) Additional Experience covering other activities related to being a field Parole Agent, but not covered under the other work processes
(2) Escorting and Transporting Wards, Equipment, and Evidence
100 hours.
(3) Supervision of Groups and Individuals (Wards and Public)
1,050 hours.
(4) Writing and Recordkeeping
350 hours.
(5) Professional Development
60 hours.
(6) Casework
300 hours.
(k) Casework Specialist, CYA (2,770 hours):
(1) Casework Planning and Management
1,000 hours.
(2) Counseling/Crisis Intervention
500 hours.
(3) Prepare and Present Cases to the YOPB 300 hours.
(4) Writing Reports and Correspondence
800 hours.
(5) Safety and Security of Facilities and Wards
100 hours.
(6) Ward Rights Processes
50 hours.
(7) Additional Experience covering other activities related to being a Casework Specialist, but not covered under the other work processes
20 hours.
§ 6030. Return from Separation/Remediation. Once an employee has attained journeyperson status, they shall remain a journeyperson. The Director or designee may require a journeyperson returning from separation or remediation to take remedial or supplemental courses. If a journeyperson has been employed outside the employee’s Correctional Peace Officer journeyperson classification for more than three years, the employee may be required to attend and pass the academy training relevant to the job classification pursuant to Penal Code Section 832. § 6040. First-line Supervisors’ Apprenticeship Responsibilities. Each first-line supervisor, as a part of the training and supervision of apprentices, shall: (a) Review each apprentice’s daily record sheet, DAS 103-A (Apprentice Record Book, Rev. 3-89). (b) In conjunction with the Local Apprenticeship Subcommittee, propose a plan for remediation when an apprentice is not in compliance with the Apprenticeship Program as stated in 6021(c) of these regulations. § 6041. First-line Supervisors’ Apprenticeship Training. Each first-line supervisor, as a part of mandated training pursuant to state and federal statutes and regulations and procedures, shall complete Apprenticeship Program related and supplemental training. (a) Apprenticeship Program related training. (b) Performance appraisal system training. § 6050. Apprenticeship Program Coordinators’ Responsibilities. The following are responsibilities of each employing agency’s Apprenticeship Program Coordinator: (a) Maintain copies of all Local Apprenticeship Subcommittees’ (LAS) minutes and forward copies to the Commission on Correctional Peace Officer Standards and Training (CPOST) and the Division of Apprenticeship Standards (DAS); (b) Act as a standing advisory member to the CPOST; (c) Advise the local appointing authority or designee regarding CPOST Apprenticeship Program requirements; (d) Act as an advisor and trainer to the LAS; (e) Provide program support in conducting compliance reviews of each department’s apprenticeship program; (f) Act as liaison between the employing agency, the CPOST and the DAS;
(g) Forward correspondence to the CPOST and/or the DAS; and (h) Maintain copies of apprenticeship agreements and other required documentation. (i) Provide a copy of the CPOST Regulations, Operating Procedures and Apprenticeship Standards to each apprentice before indenture. § 6060. Appeals. (a) Nondisciplinary controversies, disputes, or differences concerning programs under the Commission on Correctional Peace Officer Standards and Training (CPOST) involving the interpretation, application, or enforcement of the regulations and operating procedures of the CPOST shall be resolved in accordance with this article. An apprentice may appeal a denial of a pay step increase by the local appointing authority in accordance with State law or the Memorandum of Understanding. Complaints filed under the purview of the Department of Industrial Relations’ Division of Apprenticeship Standards shall be pursued according to the California Code of Regulations, Title 8, Division 1, Chapter 2, Sections 201 through 203. Nondisciplinary controversies, disputes, or differences not identifying a CPOST program, shall be returned to the sender, or referred to the employing department or labor union for response. (b) The petitioner may choose his/her own representative or legal counsel who will serve at the petitioner’s expense. § 6061. Appeals to the Local Apprenticeship Subcommittees. (a) A formal petition shall be filed by a petitioner within 10 working days after the action, event, or circumstances occasioning the petition; within 10 working days of an alleged violation of the Commission on Correctional Peace Officer Standards and Training (CPOST) regulations or operating procedures; or within 10 working days of when knowledge of the action, event, circumstances, or alleged violation should have been acquired. (b) The formal petition shall be in writing, and shall be filed with the Local Apprenticeship Subcommittee (LAS). (c) The LAS shall meet with the petitioner prior to responding to the petition. In the case where the petitioner is a group, the LAS may meet with a representative of the group. (d) Within 10 working days after receipt of the formal written petition, the LAS shall act upon the petition and respond in writing to the petitioner as the first level of response. Decisions at this level shall be considered nonprecedential unless otherwise specified by the CPOST. (e) A copy of the petition and decision of the LAS shall be attached and incorporated into the minutes of the LAS. § 6062. Second Level Appeals. (a) A petitioner may appeal the decision rendered by the Local Apprenticeship Subcommittee (LAS), pursuant to Section 6070, to the local appointing authority or their designee within 10 working days after receipt of the decision. (b) The formal petition shall be in writing and the petitioner shall forward copies of all relevant documentation to the local appointing authority or their designee. (c) Within 10 working days of receipt of the appeal by the local appointing authority, the LAS shall forward all documents relevant to the petition and their first level response to the local appointing authority. (d) The local appointing authority or their designee, if requested by the petitioner, shall meet with the petitioner prior to responding to the petition. (e) The local appointing authority or their designee shall meet with the LAS prior to responding to the petition. (f) Within 10 working days after receipt of the appealed petition, the local appointing authority or their designee shall act upon the petition and respond in writing to the petitioner as the second level of response. Decisions at this level shall be considered nonprecedential unless otherwise specified. If specified precedential, then the decision shall only be precedential for that local appointing authority.
(g) A copy of the petition and decision of the local appointing authority shall be forwarded to the LAS and incorporated into the minutes of the LAS. § 6063. Third Level Appeals. (a) A petitioner may appeal the decision rendered by the local appointing authority pursuant to Section 6070 to the Commission on Correctional Peace Officer Standards and Training (CPOST) within 10 working days after receipt of the decision. The appeal shall be submitted to the CPOST Executive Board, in care of the CPOST Executive Director’s office. Appeals shall be sent registered or certified mail, return receipt requested, or with a proof of service of mailing. The petitioner shall forward copies of all relevant documentation to the CPOST Executive Board. (b) The Local Apprenticeship Subcommittee, within 10 working days of receipt of the appeal to the CPOST Executive Board, shall forward copies of all relevant documentation to the CPOST Executive Board. (c) The CPOST Executive Board shall respond in writing to the petitioner within 45 working days after receipt of the appeal. § 6070. Layoffs. If for any reason a layoff of an apprentice occurs, the apprenticeship agreement shall remain in effect unless canceled by the Director of Industrial Relations or his Division of Apprenticeship Standards designee.
Apprenticeship Program OP pg. 7 The apprentice will obtain the necessary signatures and forward the DAS 103-A to the IST or Training Office at their assigned institution/designated location no later than the tenth of the following month. In the event that the tenth falls on a weekend or holiday, the DAS 103-A will be turned in the following business day. Failure to turn in your DAS 103-A within the required time may result in a one-month extension of your term of apprenticeship. It is the LAS’s responsibility to identify unaccounted DAS 103-As and inform
the apprentice before the completion of his/her apprenticeship program. This should be done on a monthly basis. If the apprentice has an unaccounted DAS 103-A(s) he/she shall be given the opportunity to RESUBMIT the missing, appropriately date and time stamped DAS 103-A along with a CDCR 998 as proof of the qualifying month. This is only available for sixty (60) days after the discovery of the missing DAS 103-A. Exceptions to the sixty (60) day limit can be made on a case by case basis through the CPOST appeals process.
DAS 103-A(s) that were not appropriately recorded during the AP would be identified for possible extension prior to the end of the 24 months (including terms of apprenticeship that have been modified due to credit award). Any apprentice who is extended because of this shall have the opportunity to resubmit
their DAS 103-A, appropriately date and time stamped, along with a completed CDCR 998 as proof of the qualifying month; along the same guidelines as above, with a sixty (60) day limit. Exceptions to the sixty (60) day limit can be made on a case by case basis through the CPOST appeals process.
Apprenticeship Program OP pg. 8-9 It is the LAS’s responsibility to identify unaccounted DAS 103-As and inform
the apprentice before the completion of his/her apprenticeship program. This should be done on a monthly basis. If the apprentice has an unaccounted DAS 103-A(s) he/she shall be given the opportunity to resubmit the missing, appropriately date and time stamped DAS 103-A along with a CDCR 998 as proof of the qualifying month. This is only available for sixty (60) days after the discovery of the missing DAS 103-A. Exceptions to the sixty (60) day limit can be made on a case by case basis through the CPOST appeals process.
DAS 103-A(s) that were not appropriately recorded during the AP would be
identified for possible extension prior to the end of the 24 months (including terms of apprenticeship that have been modified due to credit award). Any apprentice who is extended because of this shall have the opportunity to resubmit their DAS 103-A, appropriately date and time stamped, along with a completed CDCR 998 as proof of the qualifying month; along the same guidelines as above, with a sixty (60) day limit. Exceptions to the sixty (60) day limit can be made on a case by case basis through the CPOST appeals process.
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CPOST’s Website Update Summary The CPOST staff met on March 22, 2018 to discuss website updates.
• Updated bar portals to: About Us, Commission Meetings, Training, and Publications • Each portal has a drop down menu with the following information:
About Us:
o CPOST Background o Commissioners, Executive Director, and Staff Directory (New) o Operational Procedure o Penal Codes 13600-13603 o Senate Bill 1127 o The Bagley-Keene Opening Act 2004 and 2017 (New)
Commission Meetings:
o Announcements o Agendas o Meeting Minutes o Request to Speak Instructions and Forms
Training:
o Apprenticeship Program o Events and Activities o Field Training Observation o Job Awareness (New term for “OJT” and removed BET numbers from flyers
and reposted online) o Standards (New – BCOA’s Standard and Scenario definitions and Standards
for Groupings documents)
Publications: o Penal Codes 13600-13603 o Senate Bill 1127 o The Bagley-Keene Opening Act 2004 and 2017 (New) o Resources o Veteran Benefits Program o Educational Opportunities o Subject Matter Expert Program
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• Removed the following items from the website: o 35 prison photos on the home page o History page with Preston’s on-the-job training o Frequently asked questions page
Pending Action:
• Mission statement, strategic plan, and biographies – as developed by the Commission
• Add commission meeting dates for the remainder of the year • Add Armstrong and Clark Legal Rulings, Senate Bill 29, and Prison Rape
Elimination Act Policy • As further training standards are developed, standards will be posted and
highlighted on website
*The CPOST staff will continue to check the accuracy of the posted information, to update the information, and make changes as needed.
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To: CPOST EXECUTIVE BOARD Date: MARCH 23, 2018
SUBJECT: APPRENTICE PROGRAM Agenda Item:
RECOMMENDATIONS
RESOURCE: ROBIN DEFEHR, AGPA
Summary:
The Apprenticeship Program (AP) has faced significant challenges in the past to gain and
maintain credibility. The general consensus of the AP is an exercise in paperwork and formality
to reach the journeyman pay range. It is an all too familiar response from Correctional Officers
(CO) to recite the “3-2-1-1-1” recipe for AP documentation. The challenge has been assigned to
the Commission on Correctional Peace Officer Standards and Training (CPOST) to bring
validity back to the AP. The CPOST has formulated several proposals to not only raise the
standards of the AP; but to elevate the AP to a provisional training bridge from the Academy to
the institution.
The Bargaining Unit 6 Memorandum of Understanding (MOU) describes the AP as a work
training program that “shall provide the necessary diversified experience and training”. Title 8
CCR § 210, Working Conditions, provides a similar description, “Apprentices shall work under
and with competent journeymen and/or instructors and shall be assigned to work and learning
tasks so that they obtain the diversified training on-the-job”. Diversified training is a key
component to assuring that all COs are prepared to advance to the journeymen level of
responsibility. Factors such as rotation, frequent feedback, additional and supplemental training,
and apprentice feedback are crucial to assuring the development of apprentice work expertise.
Recommendation/ Action Needed:
A four pronged approach to improve the validity and efficiency of the AP is recommended.
#1- Revise and Streamline the Tracking Process
2
A. Convert the current work process hour requirements into eight (8) hour units. The
apprentice would no longer have to break down their day into one (1) hour segments;
each day would be tracked as a unit of work experience. This may be converted into
weekly hours as well. This approach is much better than the current process of tracking 1
hr. blocks of time.
B. The DAS 103-A would be modified to reflect the changes and would additionally track
their work assignments.
C. The CPOST is recommending that the requirement for the DAS 103-A to be printed on
yellow paper be removed.
D. This change would take the focus off tracking numbers and instead begin to track the
experience that each Officer is exposed to, ensuring that they are getting a variety of
experience throughout their AP.
E. In line with tracking the apprentice’s experience, the CPOST is recommending that
transfers between institutions be delayed until the completion of the probationary period.
F. The attached revised DAS 103-A will outline proposed changes.
G. This proposal would require updating the Operational Procedures, Title 15 CCR § 6022
and §6029, and submission of new Division of Apprenticeship Standards (DAS)
Standards Package.
#2- Reinstate the Apprenticeship Evaluation Program
A. The CPOST recommends that during the probationary period of apprenticeship each
apprentice receive three (3) evaluations to assess strengths and weaknesses.
B. The initial evaluation is currently given at the completion of the Basic Correctional
Officer Academy. The second evaluation would be given between 6 to 8 months; and the
final evaluation would be given between 9 to 12 months. This aligns with Bargaining
Unit 6 MOU article 9.1.
C. The In Service Training (IST) Manager would coordinate with the proposed
Apprenticeship Program Supervisor (APS) see #3 when the evaluation is needed. The
APS would complete the evaluation according to the proposed timeline.
D. After completing the evaluation and reviewing it with the Apprentice, the APS would
then assign OJT in coordination with the IST Manager.
3
E. These evaluations would serve as a development plan to supplement areas in which the
CO may need more training or practice to develop perishable skills.
F. It is CPOST’s assertion that patterns would develop as a result of the ongoing
evaluations; these patterns would assist in identifying gaps in training.
G. The Learning Module System (LMS) could be utilized to facilitate the assigned training;
assuming that the LMS has been approved for the institution at that time.
H. This would require revision of the Operational Procedures, Title 15 § 6041, and
submission of new DAS Standards Package.
#3- Develop Apprenticeship Program Supervisor
A. Both the MOU and Title 15 specify the requirement of 144 annual hours of “related and
supplemental training” as part of the AP; but thus far annual block training has been
utilized to cover this requirement. This proposal would utilize real-time OJT to fulfill
some of this requirement.
B. The CPOST would like to begin to develop a proposal to facilitate an Apprenticeship
Evaluation Program (AEP) utilizing a Sergeant, in a special assignment capacity, serving
as the Apprenticeship Program Supervisor (APS): further developing the evaluation and
training program provided through the AP.
C. This program would run over the course of the first year of apprenticeship; during the
probationary period of employment, as an extension of academy training.
D. The culmination of the AEP would result in the apprentice being signed off to complete
the second year of apprenticeship.
E. Since the intended purpose of the AP is to assist new officers in making the transition
from the academy to the field; it stands to reason that incorporating aspects of apprentice
evaluations and tailored training into the AP will evolve the existing program into a more
comprehensive training tool which results in better trained and higher functioning
officers.
F. This would require revision of the AP Operational Procedures and submission of new
DAS Standards Package.
G. This proposal would require creation of new Title 15 CCR to cover the Probationary
Apprenticeship Program.
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#4- Develop and implement AP exit Surveys
A. The CPOST will develop and distribute a survey to capture the apprentice’s view of the
AP experience.
B. This survey will provide a well-rounded analysis of the AP from all angles to identify and
address gaps in training.
C. This would be a voluntary survey which may result in a varying number of responses.
D. Even a 25% return rate would provide significant feedback on the apprentice’s
experience during their probationary period.
E. The survey can be used to evaluate the effectiveness of the other aspects of training
improvements.
Factors to Consider
A. Developing qualifications for the APS.
B. Factoring the ratio of APS to apprentices.
a. Current recommendation is 1:30 with two visits over three months for each
apprentice.
C. Amendment to California Code of Regulations (Internal).
D. Further development of DAS 103-A tracking procedures over all classifications (Internal)
MONTH/YEAR: Trade:
APPRENTICE DAILY RECORD
Correctional Officer PERNR:
1
2
Date Category Assignment / Category Assignment Date Category Asssignment / Category Assignment
3
4
C. Escorting and Monitoring Movement
A. Maintaining SecurityB. Inmate Accountability
MONTHLY CHECKED AND VERIFIED
(SUPV. ALSO INITIAL RECORD BOOK)
5
6
7
8
9
10
11
12
13
14
22
23
24
25
26
27
28
29
* Choose a single work process category to summarize each day
* If overtime is worked, use a slash and document second shift on same line
30
15
16
31
17
18
19
20
21
*Write brief desciption of assignment, one to three words
COMMENTS BY ON-JOB SUPERVISOR
FIRST NAME _____________________________
LAST 4 SSN _____________________________
UNIT: _____________________________
LAST NAME _____________________________
SUPERVISOR SIGNATURE DATE
______________________________________________
E. Additional Experience
COMPLETED DAILY RECORD SHEET IS FOR EMPLOYER'S FILE
DAS FORM
103-A
APPRENTICE SIGNATURE DATE
D. Written Responsibility
______________________________________________
Subject Matter Expert Qualifications
A Subject Matter Expert (SME) is an individual who is recognized as exhibiting the highest level of expertise in performing a specialized job, task, or skill within an organization.
Expertise may be gained by:
• Experience (minimum 3 years full-time experience in subject
matter)
• Education (must possess a degree or certificate in subject
matter)
• Previous experience as a trainer in subject matter
• Recognition by the Department as an expert in the subject
matter
In addition to the expertise as defined above, a SME should be of appropriate classification and have an exemplary service record (no adverse actions or investigations pending).
The credibility of lesson plans depends on the credibility of the SME. The role of a SME is of vital importance in identifying critical information that must be included in the lesson plan such as:
• New policies
• Procedures
• Updated forms and supplemental documents that pertain to the
lesson
Initial SME Email Language
Good Afternoon: I work as a manager for the Office of Training and Professional Development, Instructional Design Unit located in Galt. We are in the process of updating several Basic Correctional Officer Academy lesson plans. You have been identified by the Division of Adult Institutions as a subject matter expert (SME) for Lesson Plan Name, currently an X hour lesson. I have attached the lesson plan for your initial review and applicable notes from the Academy leadership team. Please make arrangement in upcoming weeks to visit Galt and observe the lesson plan as it’s being taught to better familiarize yourself with the lesson plan, meet with curriculum staff, and initiate your first meeting with the instructional designer (ID) assigned to work with you. Both the observation and meetings are mandatory. The lesson is next scheduled to be taught on Month, Date and Month, Date. The complete timeline for a lesson revision is dependent upon the length of the lesson and the complexity of the revisions needing to be made. When the ID meets with SME, they can share the overall timeline for the lesson plan (i.e. 1 hour lesson takes 3.5 months, etc.) Once we receive your commitment, detailed instructions on next steps will be provided, including instructions on travel arrangements. If you have any questions, please let me know as soon as possible.
What is a Subject Matter Expert (SME)? • Names are provided by divisional leadership • Chosen by experience, education, and knowledge of current policies/practices • Assist in the development of new training materials • Assist in the revision of existing curriculum
The Curriculum Process
• SME’s primary contact is an Instructional Designer (ID) • SME will need to be available at various intervals throughout the process
o The amount of time will depend on the lesson plan and training time • SME provides initial revisions (typically within a two week period)
o If unable to meet timeline, SME should contact the ID immediately so a new SME can be assigned
• ID makes initial edits • SME will review the training material intermittently until distribution • Office of Training & Professional Development (OTPD) staff review
o From editors to executive management review/signature • Office of Legal Affairs Review
The SME Signature
• Required for each lesson plan • Provides credibility to the lesson plan content
o Based on knowledge of the subject matter earned by their role in CDCR o Approval by a knowledgeable party
• Recognition of the understanding the lesson plan can be utilized in a judicial or legislative setting; SME could be called upon to address the content
New Curriculum
• Starts with a conversation between the ID and the SME • ID will guide the SME in the use of learning objectives:
o Identifying specific, important points the learner needs to know o Specific measurable knowledge o An hour of curriculum would include 2-4 learning objectives
• SME will identify the reason for the lesson o Departmental expectations o Development of specific scenarios to review knowledge learned and engage the
learner
Subject Matter Expert FACT SHEET
Subject Matter Expert Qualification Sheet
Name: Course Subject:
Email Address: Phone Number:
Current Position/Work Location:
Experience Related to Subject Matter: (Please select all that apply)
� Experience (minimum 3 years full-time experience in subject matter) � Education (must possess a degree or certificate in subject matter) � Previous experience as a trainer in subject matter � Recognition by the Department as an expert in the subject matter
Please provide detailed information concerning your experience, which directly relates to the subject matter of the course being developed. Use additional sheets, if necessary.
