COMMITTEE OF THE WHOLE 

Monday, January 8, 20186:30 p.m.

Council Chambers360 Dibble St. W.Prescott, Ontario

Pages

1. CALL TO ORDER

Chaired by Mayor Brett Todd

2. APPROVAL OF AGENDA

Suggested Motion"THAT the agenda be adopted as presented."

3. DECLARATIONS OF INTEREST

4. PRESENTATIONS

5. DELEGATIONS

6. COMMUNITY AND PROTECTIVE SERVICES

Chaired by Councillor Leanne Burton

7. FINANCE & CORPORATE SERVICES

Chaired by Councillor Teresa Jansman

7.1 Staff Report 01-2018 - 2018 Council Appointments 1

Suggested Motion"THAT Committee of the Whole forward By-law 01-2018, being a by-lawto appoint members of Council to boards and commissions, to appoint

members of Council to the Standing Committees of Council, and theappointments of Deputy Mayor for the remainder of the term of Councilexpiring November 30, 2018, to the Council meeting of January 29, 2018for consideration and approval."

7.2 Staff Report 02-2018 - 2018 Council Committees and Boards 6

Suggested Motion"THAT Committee of the Whole recommend that Council approve theCouncil Committees and Boards for the remainder of the term of Councilwhich expires on November 30, 2018, as per the attached Schedule A."

7.3 Staff Report 03-2018 - Use of Corporate Resources for ElectionPurposes Policy

10

Suggested Motion"THAT Committee of the Whole receive this report for information andforward By-Law 02-2018, being a by-law to adopt a policy regarding theuse of corporate resources for election purposes for the Town ofPrescott, to the Council meeting of January 29, 2018, for finalconsideration and approval."

7.4 Presentation - 2018 Budget - Revenue & Taxation 16

8. TOURISM & HERITAGE

Chaired by Councillor Fraser Laschinger

9. TRANSPORTATION & ENVIRONMENTAL SERVICES

Chaired by Councillor Lee McConnell

10. PLANNING

Chaired by Councillor Mike Ostrander

11. ECONOMIC DEVELOPMENT

Chaired by Councillor Ray Young

11.1 Staff Report 04-2018 - Retention of Professional Real Estate Servicesby the Town of Prescott

38

Suggested Motion"THAT Committee of the Whole recommend that Council approve thatColliers International be retained to provide Professional Real EstateServices and that the Mayor and CAO be authorized to execute an

agreement covering 2018 to 2020 for the marketing and sale of Town-owned industrial and commercial properties."

12. NEW BUSINESS

12.1 Action Item List 41

13. PERIOD FOR MEDIA QUESTIONS

14. CLOSED SESSION

14.1 Legal Matter

Suggested Motion"THAT Committee of the Whole move into Closed Session at ________to address matters pertaining to:

14.1  Legal Matter

- advice that is subject to solicitor-client privilege, includingcommunications necessary for the purpose; and

That the CAO, Treasurer, Director of Public Works &  Infrastructure, andClerk remain in the room."

15. RISE AND REPORT

16. ADJOURNMENT

________________________

Date Req’d

Information Purposes

Policy / Action Req’d X Jan 29 ‘18

Strategic Plan

STAFF REPORT TO COMMITTEE OF THE WHOLE Report No. 01-2018

From: Kimberley Casselman, Director of Administration/Clerk RE: 2018 Council Appointments ____________________________________________________________________ Recommendation: That Committee of the Whole forward By-law 01-2018, being a by-law to appoint members of Council to boards and commissions, to appoint members of Council to the Standing Committees of Council, and the appointments of Deputy Mayor for the remainder of the term of Council expiring November 30, 2018, to the Council meeting of January 29, 2018 for consideration and approval. Background / Analysis: At the beginning of each calendar year, Council approves the various Council appointments to the Town’s boards and commissions, approves the members of Council to the Standing Committees of Council, and approves the appointments of Deputy Mayor for the year. Staff is recommending that the current appointments be maintained for the remainder of the term of Council. Staff is also recommending that the Deputy Mayor role be continued to be filled by each of the Councillors on a rotational schedule for the term of Council. The role will continue to be filled on an alphabetically rotational basis with Councillor Ostrander and Councillor Young being appointed to the role until the end of the term.

Page 1 of 42

Date Req’d

Information Purposes

Policy / Action Req’d X Jan 29 ‘18

Strategic Plan

Alternatives: N/A Financial Implications: N/A Attachments:

- Draft By-law 01-2018 – 2018 Council Appointments

Original signed by __ ___ Pierre Mercier Kimberley Casselman CAO Director of Administration/Clerk

Page 2 of 42

THE CORPORATION OF THE TOWN OF PRESCOTT

BY-LAW NO. 01-2018

A BY-LAW TO APPOINT MEMBERS OF COUNCIL TO BOARDS AND

COMMISSIONS, TO APPOINT MEMBERS OF COUNCIL TO THE STANDING COMMITTEES OF COUNCIL, AND THE APPOINTMENTS OF DEPUTY MAYOR FOR

THE REMAINDER OF THE TERM OF COUNCIL EXPIRING NOVEMBER 30, 2018.

Being a by-law to appoint members of Council to boards and commissions, to appoint members of Council to the Standing Committees of Council, and the appointments of Deputy Mayor for the remainder of the term of Council expiring November 30, 2018.

WHEREAS the Council of the Corporation of the Town of Prescott holds seats on

numerous boards and commissions, both those established by Council and with external organizations, and the Council will appoint members to represent the Corporation to each of these boards and commissions; and

WHEREAS the role of Deputy Mayor must be filled by a Councillor who, in the

absence of the Mayor, holds all authority as the Head of Council, and this role shall be filled by each of the Councillors on a rotational schedule for the term of this Council;

NOW THEREFORE the Council of the Corporation of the Town of Prescott hereby

appoints the following Councillors to the following boards and commissions:

Committee Appointees

Prescott Police Services Board (Mayor + 1) Mayor Todd Councillor Young

Joint Services Committee Mayor/Designate Mayor Todd Deputy Mayor (Rotates)

Leeds, Grenville & Lanark Dist. Health Unit 1 Councillor Jansman

St. Lawrence Lodge Committee of Mgt 1 Councillor McConnell

Walker House Board 1 Councillor Ostrander

South Grenville Chamber of Commerce 1 Councillor Ostrander

Prescott Public Library Board 1 Councillor McConnell

Prescott Youth Centre 1 Councillor Burton

St. Lawrence Shakespeare Board 1 Councillor Laschinger

Prescott Cemetery Board of Management 1 Councillor Laschinger

Prescott Heritage Committee 1 Councillor Laschinger

Fire Services Committee 1 Councillor Young Councillor Burton

Augusta-Prescott Business Fair 1 Councillor Burton

Joint Committee of Augusta / Prescott 3 Mayor Todd

Page 3 of 42

Councillor Burton Councillor Young

Prescott Wastewater Board of Mgt. 4 Mayor Todd Councillor Jansman

Councillor McConnell Councillor Young

Planning Advisory Committee (Mayor+2) Mayor Todd Councillor Ostrander

Councillor Young

FURTHER the Council of the Corporation of the Town of Prescott hereby appoints the

following Councillor as Deputy Mayor:

Deputy Mayor Jan 1, 2018 to June 30, 2018 Councillor Ostrander

Deputy Mayor July 1, 2018 to November 30, 2018 Councillor Young

FURTHER the Council of the Corporation of the Town of Prescott hereby appoints the

proposed presiding officers for the Committee of the Whole classifications:

Transportation & Environmental Services

Councillor McConnell

Finance & Corporate Services

Councillor Jansman

Community & Protective Services

Councillor Burton

Tourism & Heritage Councillor Laschinger

Planning Councillor Ostrander

Economic Development Councillor Young

AND FURTHER that any other By-Laws, resolutions or actions of the Council of the

Corporation of the Town of Prescott that are inconsistent with the provisions of this By-Law are hereby rescinded.

READ A FIRST AND SECOND TIME THIS 29th DAY OF JANUARY, 2018.

____________________________ _____________________________ Mayor Clerk

READ A THIRD AND FINAL TIME AND PASSED THIS 29th DAY OF JANUARY, 2018.

Page 4 of 42

____________________________ _____________________________

Mayor Clerk

Page 5 of 42

Date Req’d

Information Purposes

Policy / Action Req’d X Jan 29 ‘18

Strategic Plan

STAFF REPORT TO COMMITTEE OF THE WHOLE Report No. 02-2018

From: Kimberley Casselman, Director of Administration/Clerk RE: 2018 Council Committees & Boards ____________________________________________________________________ Recommendation: That Committee of the Whole recommend that Council approve the Council Committees and Boards for the remainder of the term of Council which expires on November 30, 2018, as per the attached Schedule A. Background / Analysis: At the beginning of each calendar year, the Committees and Boards of Council and their respective members are named by resolution at a Council meeting. This is done to ensure that these committees and boards are covered through the Town’s liability insurance policy. It is also done to provide an annual review and refresh of the Committees and Boards as required.

Alternatives: N/A Financial Implications: N/A Attachments: - Schedule A - 2018 Committee & Board Members

Page 6 of 42

Date Req’d

Information Purposes

Policy / Action Req’d X Jan 29 ‘18

Strategic Plan

Original signed by _____________________ Pierre Mercier Kimberley Casselman Chief Administrative Officer Director of Administration/Clerk

Page 7 of 42

Date Req’d

Information Purposes

Policy / Action Req’d X Jan 29 ‘18

Strategic Plan

SCHEDULE A

2018 Committee & Board Members (Expiring November 30, 2018)

Committee of Adjustment

Scott Hubbard (Chair)

Ralph Street

Craig Worden

Downtown BIA

Sandra Lawn (Chair) Robert Millar

Donna White (Co-Chair) Scott Hubbard

Mayor Brett Todd (Council Rep) Tracy Young

Leanne Burton (Council Rep) Dave Stevens

Library Board

Jane McGuire (Chief Librarian/CEO) Lee McConnell (Council Rep)

Joe Muise (Chair) Frances Gagnon

Virginia Leonard (Vice-Chair) Darien Watson

Dianne Gauthier (Secretary) Nancy Brunton

Jean Burton-Fox (Treasurer)

Prescott Heritage Committee

Fraser Laschinger (Acting Chair & Council Rep) Sharen Nera

Sandra Iseman (Vice Chair) Robert Pelda

John Harding (Treasurer) Jack Shouldice

Tom van Dusen

Prescott Cemetery Board of Management

Fraser Laschinger (Chair) John Kingston

Grace Scott (Treasurer) Peter Morrow

Don Barton

Page 8 of 42

Date Req’d

Information Purposes

Policy / Action Req’d X Jan 29 ‘18

Strategic Plan

Prescott Youth Centre

Norman Lee (Chair)

Mary Schilling-Burton (Vice Chair)

Tracy Warren (Youth Centre staff)

Leanne Burton (Council Rep)

Lee McConnell

Pearl King

Police Services Board

Stan Kijiewski (Chair)

Mayor Brett Todd

Ray Young (Council Rep)

Kenneth Durand (Provincial appointee)

Norman Thomas (Provincial appointee)

Sunday Night Concert Series

June George

Bill Roberts

Paulette McNeil

Gord McNeil

Tom Byrnes

Walker House

Neil Defour (Chair) Pat Marshall (Treasurer)

Lisa Smith (Secretary) Jo Savage (Community Caring)

Sharon Stein (Publicity) Lorraine Dallas (Membership)

Mike Ostrander (Council Rep) Jim Mallar

Irene Mueller

Page 9 of 42

Date Req’d

Information Purposes

Policy / Action Req’d X Jan 29 ‘18

Strategic Plan

STAFF REPORT TO Report No. 03-2018 COMMITTEE OF THE WHOLE

January 8, 2018 From: Kimberley Casselman, Director of Administration/Clerk RE: Use of Corporate Resources for Election Purposes Policy ____________________________________________________________________ Recommendation: That Committee of the Whole receive this report for information and forward By-Law 02-2018, being a by-law to adopt a policy regarding the use of corporate resources for election purposes for the Town of Prescott, to the Council meeting of January 29, 2018, for final consideration and approval. Background / Analysis: Section 88.18 of the Municipal Elections Act, 1996, as amended, states that before May 1 in the year of a regular election, municipalities shall establish rules and procedures with respect to the use of municipal resources during the election campaign period. Contributions are defined under Campaign Contributions, Subsection 88.15 of the Municipal Elections Act, 1996. Further, Subsection 88.8(4) (5) states “the following shall not make a contribution – The Crown in right of Canada or Ontario, a municipality or local board.” In defining contributions as money, goods, and services, it is apparent that the use of the municipality’s resources relative to an election campaign would be in violation of the Municipal Elections Act. Municipal resources would include, but are not limited to the following: facilities, equipment, supplies, services, staff or other resources of the municipality. The attached proposed policy sets out further legislative authority and guidelines surrounding the use of corporate resources for election purposes.

Page 10 of 42

Date Req’d

Information Purposes

Policy / Action Req’d X Jan 29 ‘18

Strategic Plan

Alternatives: N/A Financial Implications: N/A Attachments:

- Draft By-law 02-2018

Original signed by Pierre Mercier Kimberley Casselman Chief Administrative Officer Director of Administration/Clerk

Page 11 of 42

THE CORPORATION OF THE TOWN OF PRESCOTT

BY-LAW NO. 02-2018

A BY-LAW TO ADOPT A POLICY REGARDING THE USE OF CORPORATE RESOURCES FOR ELECTION PURPOSES FOR THE TOWN OF PRESCOTT

Being a by-law to adopt a policy regarding the use of corporate resources for election purposes for the Town of Prescott

WHEREAS Section 88.18 of the Municipal Elections Act, S.O. 1996, as amended,

states that before May 1 in the year of a regular election, municipalities shall establish rules and procedures with respect to the use of municipal resources during the election campaign period; and

WHEREAS the Council of the Corporation of the Town of Prescott deems it necessary

and appropriate adopt a policy regarding the use of corporate resources for election purposes.

NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of

the Town of Prescott enacts as follows: 1. That the Use of Corporate Resources for Election Purposes Policy, as outlined in

Schedule “A” attached hereto as part of this By-law, be approved.

2. That this by-law shall come into force and take effect upon being passed by Council.

3. That should any other existing by-laws, resolutions, or actions of the Corporation

of the Town of Prescott be deemed to be inconsistent with the provisions of this by-law, the provisions of this by-law shall prevail.

READ A FIRST AND SECOND TIME THIS 29th DAY OF JANUARY, 2018.

____________________________ _____________________________ Mayor Clerk

READ A THIRD AND FINAL TIME AND PASSED THIS 29th DAY OF JANUARY, 2018.

____________________________ _____________________________

Mayor Clerk

Page 12 of 42

Schedule A – By-Law 02-2018

Use of Corporate Resources for Election Purposes

Introduction

As leaders of the community, all members of Council are held to the highest standards

of conduct and ethical behavior. In practical terms, this obligation requires that during a

municipal election year, all members of Council that are also candidates must avoid any

conflict between personal interest and official duties, and any potential conflict must be

resolved in favour of public interest. While the business of the Town of Prescott must

continue during the entire term of Council, members are responsible to ensure that

corporate resources are not used for any election-related purpose. For these reasons,

it is prudent to establish guidelines on the appropriate use of corporate resources during

an election period to protect the interests of both members of Council and the Town of

Prescott.

Legislative Authority

The Municipal Elections Act, 1996, as amended, (the “Act”), permits candidates to file

nominations in a municipal election year as early as the first day of May that the Clerk’s

Office is open. Once a candidate has filed nomination papers, they can begin to

campaign, raise campaign funds, or incur campaign expenses in accordance with the

provisions of the Act.

Contributions are defined under Campaign Contributions, Subsection 88.15 of the

Municipal Elections Act, 1996. Further, Subsection 88.8(4) (5) states “the following shall

not make a contribution – The Crown in right of Canada or Ontario, a municipality or

local board.” In addition, Subsection 88.8(7) states that “a candidate may only accept a

contribution from a person or entity that is entitled to make a contribution.” Upon

conviction, penalties for breaching the campaign financing provisions of the Act include

fines of not more than $50,000 for a Corporation and up to $25,000 for an individual.

In defining contributions as money, goods, and services, it is apparent that the use of

the Corporation’s resources relative to an election campaign would be in violation of the

Page 13 of 42

Schedule A – By-Law 02-2018

Municipal Elections Act. Resources would include, but are not limited to the following:

facilities, equipment, supplies, services, staff or other resources of the municipality.

Further, the use of staff services, or any person receiving compensation from the

municipality, during their regular working hours, is also deemed to be contravention of

the Act.

Guidelines

The following guidelines shall be used for the Corporation of the Town of Prescott, from

the commencement of the Nomination and Campaign Period (1st business day in May)

until the end of the Election Day (3rd Monday in October) regarding the use of corporate

resources for election purposes:

Members of Council and all candidates for the municipal election who have submitted

their Nomination Paper to the Clerk or are intending to run for re-election shall not:

use the facilities, equipment, supplies, services, staff or other resources of the

Corporation of the Town of Prescott for any election campaign or campaign-

related activities. Such resources could include, but are not limited to: Town

computers, email, cell/smart phones, tablets, printers, scanners, postage, or the

use of the fax or photocopier machines;

use municipally funded expense allowances for electoral purposes or electoral

gain;

undertake any campaign-related activities on any municipal property unless full

market value rent is paid;

use business cards, envelopes, letterhead, or any material imprinted with the

municipal logo for election purposes;

enlist the use of Town staff to work in support of a municipal candidate during

working hours unless they are on a leave of absence without pay, lieu time, or

vacation leave;

print or distribute any material paid for by the municipality that illustrates that a

Member of Council or any other individual is registered in any election or where

they will be running for office;

profile, or make reference to, in any material paid for by the municipality, any

individual who is registered as a candidate in any election;

Page 14 of 42

Schedule A – By-Law 02-2018

print or distribute any material using municipal funds that makes reference to, or

contains the names or photographs, or identifies registered candidates for

municipal elections; minutes of Council and/or Committee meetings being

exempt;

use any website or domain names that are funded by the municipality for the

dissemination of election-related messages and material.

Limitation

Nothing in these guidelines shall preclude a member of Council from performing their

duties of Mayor or Councillor, nor inhibit them from representing the interests of the

constituents who elected them to office.

Administration

In accordance with the Municipal Elections Act, 1996, as amended, the Clerk or

designate shall take necessary action to give effect to these guidelines. All complaints

received from the public shall be in writing and addressed to the Clerk.

Page 15 of 42

2018 Operations Budget – January 8, 2018

Page 16 of 42

• Budget Timelines

• Revenue

• Taxation

• Total Operations Revenue

• 2018 Operations Budget Status

Topics

Page 17 of 42

August 31

• Project Planning

September 18 & November

17

• Council Project Prioritization

• Resident Survey Project Prioritization

December 4

• Social Services

• Health Services

• Administration

• Protective Services

December 11

• Parks & Recreation

• Planning & Development

• Transportation

• Environmental

January 8

• Revenue

• Taxation

January 22

• Building Assessments

• Project Planning

Budget Timeline

Page 18 of 42

• Administration

• Protective Services

• Transportation & Environmental

• Health & Social Services

• Parks & Recreation

• Planning & Development

Revenue

Page 19 of 42

2017

Budget

2017

Projection

2018

Budget

Budget to

Budget

Budget to

ProjectionNotes

From

Reserves

OMPF 1,551,100 1,551,100 1,551,100 - - Confirmed

Marriage 5,500 6,400 6,400 900 -

Lottery 12,000 11,837 12,000 - 163

Rentals 14,675 14,886 15,100 425 214 CPI Increase

Reserves 15,000 15,000 - (15,000) (15,000) Removed 2017 project

Admin Fees 150 5 - (150) (5)

NSF Charges 560 100 500 400 (60)

Dividends 56,703 65,000 62,700 (2,300) (5997) RSL Utilities

Short Term Int. 28,370 80,000 80,000 - 51,630

Sale of Items 50 80 50 - (30)

Ceremonies 5,430 3,700 5,400 1,700 (30)

Death Cert. 800 1,480 1,500 700 20

Oaths 360 180 200 (160) 20

Total 1,748,435 1,692,031 1,747,950 (485) 55,919 -

2018 Election - - 20,300 20,300 20,300 Transfer from Reserves 20,300

Administration Revenue

Page 20 of 42

2017

Budget

2017

Projection

2018

Budget

Budget to

Budget

Budget to

ProjectionNotes

From

Reserves

Fire 67,000 67,724 68,145 1,145 421 Equipment 30,000

Police 51,500 49,118 49,100 (2,400) (18) Fewer criminal checks

Protective 9,875 5,380 5,425 (4,450) 45 Fewer licenses & tags sold

Building 40,300 47,846 40,300 - (7,546) Fewer large permits

Provincial Off 29,730 29,236 29,235 (495) (1) United Counties Joint Srv.

Total 198,405 199,304 192,205 (6,200) (7,099) 30,000

Protective Services Revenue

Page 21 of 42

2017

Budget

2017

Projection

2018

Budget

Budget to

Budget

Budget to

ProjectionNotes

From

Reserves

Roads - Paved 125,150 125,621 176,148 50,998 50,527 OCIF Grant & Road Cuts

Traffic 38,800 37,720 200 (38,600) (37,520) $37.5k 2017 Project

Roadside 107,000 107,000 - (107,000) (107,000) $107k 2017 Project

Parking Lots 5,250 3,648 3,650 (1,600) 2

Waste Collect 124,400 131,001 131,100 6,700 99

Waste Divert 34,100 30,214 30,215 (3,885) 1

Total 434,700 435,203 341,313 (93,387) (93,890) -

Transportation & Environmental Services Revenue

Page 22 of 42

2017

Budget

2017

Projection

2018

Budget

Budget to

Budget

Budget to

ProjectionNotes

From

Reserves

Health Centre 29,560 24,901 25,400 (4,160) 499

St. Law Lodge 79,984 80,114 80,114 130 -

Walker House 63,500 65,749 63,500 - (2,249)

Total 173,044 170,764 169,014 (4,030) (1,750) -

Health & Social Services Revenue

Page 23 of 42

2017

Budget

2017

Projection

2018

Budget

Budget to

Budget

Budget to

ProjectionNotes

From

Reserves

Rec – Culture 15,000 15,000 - (15,000) (15,000) 2017 project $15k

Parks 58,625 50,000 - (58,625) (50,000) 2017 project $45k

Rec – Programs 44,000 - - (44,000) - 2017 project $44k

Marina 332,950 288,021 293,400 (39,550) 5,379 2017 project $10k

Rec – Facilities - 11,600 - - (11,600) Tennis Courts 16/17

Pool 41,750 38,654 20,850 (20,900) (17,804) 2017 project $18k

Community Ctr 233,750 202,788 232,000 (1,750) 29,212

Library 161,332 162,274 161,898 566 (376)

Cultural Srvs 8,125 - - (8,125) -

Museum 150 259 200 50 (59)

Total 895,682 761,925 708,348 (187,534) (53,577) -

Parks & Recreation Revenues

Page 24 of 42

2017

Budget

2017

Projection

2018

Budget

Budget to

Budget

Budget to

ProjectionNotes

From

Reserves

Plan & Develop 2,600 1,110 1,100 (1,500) (10)

Cmt of Adjust 1,500 2,600 2,500 1,000 (100)

Ec Dev 67,800 31,629 35,250 (32,550) (31,379) BR&E Funding Ended

Tourism 2,750 30,425 - (2,750) (30,425)

Total 74,650 65,764 38,850 (35,800) (26,914) -

Planning & Development Revenues

Page 25 of 42

• Assessment Changes Year over Year

• Tax Ratios

• Taxes by Property Class

• Water Distribution

Property Taxation

Page 26 of 42

Assessment Change• 2013-2016 Property Taxes were based on the 2012 Current Value

Assessment

• 2017-2020 Property Taxes are based on the 2016 Current Value Assessment

Property

Class

Residential

Multi-Residential

Commercial

Other

Total

7,551,535 6,796,711 6,858,541 6,920,370 6,982,200

344,223,860 334,851,694 339,914,733 344,977,767 350,040,800

17,295,000 18,302,425 19,309,850 20,317,275 21,324,700

56,465,017 55,237,196 56,480,597 57,724,000 58,967,400

2016 2017 2018 2019 2020

262,912,308 254,515,362 257,265,745 260,016,122 262,766,500

Page 27 of 42

Assessment Change

Page 28 of 42

Tax RatiosTax Class 2017 Tax Ratios Assessment Change 2017 Revenue Neutral Recommendation

Residential 1.000000 +1.08% 1.000000 1.000000

Multi-Residential 1.698659 +5.50% 1.627436 1.627436

Commercial 1.949806 +2.22% 1.927753 1.927753

Industrial* 2.630000 +1.32% 2.642423 2.630000

Pipelines 1.429008 +2.37% 1.411067 1.411067

*If the Industrial Tax Ratio is higher than 2.630000 then capping is required

Page 29 of 42

Taxes by Property Class based on 2.75% Increase2017 2018 Change % Change Tax Ratio

Residential $3,374,135 $3,467,502 $93,367 2.77% 1.000000

Multi-Residential $412,205 $423,612 $11,407 2.77% 1.627436

Commercial – Occupied $1,152,065 $1,183,093 $31,028 2.69% 1.927753

Commercial – Excess Land $6,666 $7,873 $1,207 18.11% 1.349927

Commercial – Vacant Land $20,397 $20,680 $283 1.39% 1.349927

Industrial – Occupied $184,813 $188,954 $4,141 2.24% 2.630000

Industrial – Excess Land $2,524 $2,574 $50 1.99% 1.709500

Industrial – Vacation Land $6,342 $6,574 $233 3.67% 1.709500

Pipelines $20,946 $21,526 $580 2.77% 1.411067

Total $5,180,092 $5,322,388 $155,242 2.75%

Payments in Lieu $229,728 $236,204 $6,476 2.82%

Total $5,409,821 $5,558,592 $148,771 2.75%Page 30 of 42

Property Tax Change by ClassDollar Change Residential Multi-Res Commercial Industrial Pipeline Total %

Decrease $1-$100 - 3 - - - 3 .2%

Increase $1-$100 1,377 2 112 11 - 1,502 84.0%

Increase $100-$300 184 1 38 5 - 228 12.8%

Increase $300-$500 3 3 10 4 - 20 1.1%

Increase $500-$700 4 2 2 2 1 11 0.6%

Increase Over $700 3 8 11 1 - 23 1.3%

Total 1,571 19 173 23 1 1,787 100.0%

Page 31 of 42

Property Tax Change by Class

Description Prop Count 2017 CVA 2018 CVA

% CVA

Change

2017 Total

CVA Taxes

2018 Total

CVA Taxes $ Tax Change % Tax Change

Single Family Home 1,085 158,000 159,000 0.63% 2,094.86 2,143.30 48.44 2.31%

Residential Condominium Unit 95 142,250 145,500 2.28% 1,886.04 1,961.32 75.28 3.99%

Apartment Building 15 1,046,500 1,108,000 5.88% 23,569.14 24,306.87 737.73 3.13%

Small Office Building 3 157,250 159,500 1.43% 4,065.19 4,144.74 79.55 1.96%

Small Retail Commercial Property 16 196,250 197,500 0.64% 5,073.40 5,132.20 58.80 1.16%

Standard Industrial Property 8 405,000 405,000 0.00% 14,122.42 14,358.07 235.65 1.67%

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• 2018 Operations Revenue

• Operations Budget Changes

Overall

Page 33 of 42

2017

Budget

2017

Projection

2018

Budget

Budget to

Budget

Budget to

ProjectionNotes

From

Reserves

Administration 1,748,435 1,692,031 1,747,950 (485) 55,919

Protective 198,405 199,304 192,205 (6,200) (7,099) 30,000

Trans & Enviro 434,700 435,203 341,313 (93,387) (93,890)

Health & Social 173,044 170,764 169,014 (4,030) (1,750)

Parks & Rec 895,682 761,925 708,348 (187,534) (53,577)

Planning & Dev 74,650 65,764 38,850 (35,800) (26,914)

Property Taxes 5,682,984 5,669,984 5,823,164 141,014 153,180 Assumes 2.75% increase

Total 9,207,066 8,994,975 9,020,844 (186,222) 25,869 30,000

Election - - 20,300 20,300 20,300 Funded by reserve -

Total Operations Revenues excluding Property Taxes

Page 34 of 42

2018 Budget Notes Reserves

Revenues

As presented 9,020,844 30,000

Marina Slip Fees 18,000 Charge all boats on a per foot fee basis

Subtotal 9,038,844 30,000

Expenses

As of December 12, 2017 9,266,799 863,700

St. Law Lodge Levy (1,603) Based on approved 2018 budget

MPAC Fees (1,395) Based on 2018 Notice

Administration (114,532) Reductions to supplies & services budgets

Protective Inspections & Building (7,000) Reductions to supplies & services budget

Hydro Costs Flat (8,625) Across various departments

Public Works (12,200) Reductions to supplies & services budgets

Parks (7,700) Reductions to supplies & services budgets

Marina (7,900) Reductions to supplies & services budgets

Arena (12,000) Reductions to supplies & services budgets

Planning (4,000) Reductions to supplies & services budgets

Planning (51,000) Removal of transfer to planning reserve (51,000)

Subtotal 9,038,844 812,700

Net -

Operations Budget Status

Page 35 of 42

Topics

• Building Assessments

• Fee Comparison

Page 36 of 42

Page 37 of 42

Date Req’d

Information Purposes

Policy / Action Req’d X Jan 29 ‘18

Strategic Plan

1

STAFF REPORT TO Report No. 04-2018 COMMITTEE OF THE WHOLE

January 8th, 2018 From: Pierre Mercier, CAO RE: Retention of Professional Real Estate Services by the Town of Prescott ____________________________________________________________________ Recommendation: That Committee of the Whole recommend that Council approve that Colliers International be retained to provide Professional Real Estate Services and that the Mayor and CAO be authorized to execute an agreement covering 2018 to 2020 for the marketing and sale of Town-owned industrial and commercial properties. Background / Analysis The Town of Prescott currently has access to real estate agents and brokerages for informational purposes and on an as needed basis for land sales or purchases. At present, we do not have a proactive real estate marketing program for available Town owned properties and as such there may be missed opportunities for the sale and development of Town properties. The retention of an exclusive professional real estate professional/brokerage is considered to be part of a broader economic development strategy which will be submitted to Council in the form of an Economic Development Strategic Plan. Council authorized the issuance of an RFP for real estate services at this time in order to ensure that the ability to apply creative solutions for sales and/or leasing of Town-owned property can move forward as soon as possible in order to minimize missed opportunities.

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Date Req’d

Information Purposes

Policy / Action Req’d X Jan 29 ‘18

Strategic Plan

2

Overview The Town received five submissions in response to the request for proposal for Professional Real Estate Services. Staff evaluated the submissions, to determine a ranking of the proposals based on the following criteria:

- Understanding of Engagement - Municipal real estate experience - Firm personnel qualifications and experience - Marketing program and services - Brokerage fee

Analysis Of the five submissions, two were from the Ottawa offices of national firms, two were from local real estate brokers and one from a local broker teamed with an Ottawa based marketing firm. All of the proposals received demonstrated an understanding of the Town’s needs for this opportunity. The difference was in the cost and comprehensiveness of the marketing and outreach programs. In that respect the national firms demonstrated a complete and cost efficient approach which staff believes will result in a broader more effective communication of the Town’s industrial and commercial land development opportunities to a larger audience. To that end Colliers International’s submission was a preferred proposal based on staff review. In terms of cost, one national firm would undertake the work based on a straight 5% commission while the other (Colliers International) proposes a sliding scale of 6% to 3.5% based on the value of the sale (the higher the value the lower the commission). The sliding scale goes from 5% to 2.5% in cases where there is no cooperating brokerage. One of the local firms is proposing a sliding scale of 5 to 10% depending on the property and marketing efforts and the other local firm is proposing an upset cost of $100,000 and a 3% brokerage fee to the buyer’s broker. The broker and marketing firm team proposes a 6% brokerage fee and consulting and marketing tools budget of $29,950. Of the five submissions, staff preferred the proposal put forth by Colliers International. What set Collier’s International apart from the others is their breadth of experience and market reach and penetration, their detailed and comprehensive review and analysis

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Date Req’d

Information Purposes

Policy / Action Req’d X Jan 29 ‘18

Strategic Plan

3

process which is linked to advanced and proven marketing tools. They are proposing to undertake the work on a commission basis which is within an acceptable range. They have significant municipal experience and the company is well known and respected. Recommendation It is recommended that Colliers International be retained to provide Professional Real Estate Services and that the Mayor and CAO be authorized to execute an agreement. It is further recommended that the agreement be for a three year period in order to be consistent with Council’s recent practice of retaining service providers over a 2 to 4 year period to ensure cost certainty and consistency of service provision while also having a termination clause where service is not up to standards.

Pierre Mercier Chief Administrative Officer

Page 40 of 42

Updated: 21/12/17

ACTION ITEM LIST – FROM JANUARY 2017

Date Department Item & Action Status

Prior to January 2017

Finance RFPs for Building Services, Banking and Audit Services

Cleaning Tender, Building Services, Audit Services complete.

Prior to January 2017

Operations Lighthouse Staircase – Safety Cost to Repair – staff report

In progress

Prior to January 2017

HR Employee Policies (banked hours, sick days, carryover, further education, etc.)

In progress

January 9, 2017 CAO Schedule an Economic Development Session & Review of Strategic Plan

In progress

January 9, 2017 CAO Parks and Rec Master Plan RFP

In progress

January 16, 2017 Clerk’s Report on Use of Ranked Ballots in the 2018 Municipal Election

2019

January 16, 2017 Clerk’s Municipal Elections Act amendments – Information Report (stated in Ranked Ballot report)

In progress

January 23, 2017 CAO/Operations Report and resolution of support re: Municipal Fire Service as Critical Infrastructure as part of the Province’s Infrastructure Strategy

In progress

Page 41 of 42

Updated: 21/12/17

Date Department Item & Action Status

January 23, 2017 Finance Report on Property Taxation for Railway Right-of-ways

In progress

February 13, 2017 Operations Additional Clock Tower Repairs

In progress

March 20, 2017 CAO Update on Kriska ball field improvements

In progress

March 27, 2017 CAO Contact MTO re: regulations surrounding transportation of hazardous material during inclement weather – possible resolution

In progress - meetings with MTO.

March 27, 2017 CAO/Clerk’s Regional school closures and Wellington Elementary School Update

In progress

April 3, 2017 Operations Centennial Park Improvements

In progress

September 18, 2017

CAO Community Improvement Plan Update

In progress

September 18, 2017

CAO Official Plan In progress

September 18, 2017

Operations Traffic Light Removal All material ordered. In progress

September 18, 2017

Operations Fire Hall Construction In progress

September 18, 2017

Operations Street Sign Installation In progress - ongoing

November 20, 2017 CAO Canadian Empress docking In progress

Page 42 of 42