Collaboration Trials and Triumphs: EDAN

Common Administration"We work together because we have the same employer.“

Ann T. SpeyerChief Information OfficerSmithsonian Institution

Smithsonian Photography Initiative

More than 13M images in some 700 collections throughout our museums and research centers

– of which some are digitized

Enterprise Digital Asset Net(EDAN)

Derivative Generator

Interactive Kiosks

Derivative Image Storage

Search Engines

(e.g. Google)

SIRIS

ArtCIS

NMAH CIS

NASM CIS ACM CISNMNH RCIS

NPM CIS NMAI CIS

Open Source

Applications

Virtual Exhibits & Museums

Smithsonian

Photography Initiative

Latino Center

NMAAHC

Asian

Pacific

TDAM

Preservation Quality

Image Storage

SAN, Centera, & Tivoli

Enterprise Storage Infrastructure (ESI)

Image Delivery Service (IDS)

Conceptual Diagram

Education

Scholarly Research

Collaboration to get funding

http://photography.si.edu.

The World Wide Web

Artesia

Digital Asset Management

System

Kiosks ?

SearchEngines

Museum Websites

Metadata Delivery Service

SI EDANStatus

(September 2010)

Over 5.4 Million RecordsOver 460,000 digital objects

and growing

HMSG

NMAfA

FSGA

NMAAHC

NPG

SAAM

CHNDM

NASM

NPM

ACM

Horizon 8

SIL

Archives

SAAM - ARI

SAAM - Juley

SAAM - AECI

Bibliographies

History of SI

Airplanes

Library, Archive and Museum Systems (LAMS)

Mimsy 1

NMAHAnthropology

Botany

Entomology

Invertebrate

Mineral

Paleobilogy

Birds

NMAI

Fishes

Herpetology

Mammals

EMu 11

TMS 10

Index / Repository of SI Collections Metadata

Tag Service Image Delivery Service (IDS)

FlickrCommons

Web Applications

collections.si.eduphotography.si.edu. . .

Other ∞

AAA

SIL DSpace

STRI

Mobile Applications

iPhone proof of concept

Implemented

Under development

FutureNote: All LAMS owners are being contacted and each collection system is being systematically mapped and added to the EDAN index.

List Service

SIG

Misc datasets

Developing EDAN

Shared Objectives common access to digital assets

links to system of record don’t force change to existing systems

7

Total Collaboration Continuum

• Access & Use Policy

• Metadata Standards

• Open Source Tools

• EDAN• DAMS

• We Share• Common Access

• Performance Measurement

• Surveys

EvaluationStrategy

GovernanceSystem

Development

Involve the Right Mix of People

8

Technical Experts

Standards-setting Groups

Content Owners

Key Collaborators

9

Allowed a small group to power through technical decisions, with limited input once requirements were defined

When it came to standards and models empowered a larger group to maximize their subject matter expertise

No need to change current system or documentation level for initial phase; future changes in hands of content owners

Deep understanding of technology , risks, objective, and strategy

Deep understanding of best practices and tactics

Deep understanding of content and individual unit missions

Why? How?

Simultaneous Collaborations10

Digital Asset Access & Use

Policy

DAMS

Smithsonian American Art Museum National Postal Museum

Timeline

2007 EDAN

Concept

2007 Digital Access & Use

Working Group Forms

Feb 2008 EDAN

Funding

Sep 2008 EDAN Kickoff

2009 DAMS

Working Group Forms

Sep 2009 EDAN Live

Today EDAN

Continues

Searching for our Digital Diamonds13

Before After

CC by SwamibuCC by Swamibu