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Common AES Reporting Problems/Concerns. l Proper Format Options 2 and 3 NDR AES Filer ID-SRN NDR AES...

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Common AES Reporting Common AES Reporting Problems/Concerns Problems/Concerns
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Page 1: Common AES Reporting Problems/Concerns. l Proper Format Options 2 and 3 NDR AES Filer ID-SRN NDR AES 123456789-HOU12345 NDR AES X20001121000123 Option.

Common AES Reporting Common AES Reporting Problems/ConcernsProblems/Concerns

Page 2: Common AES Reporting Problems/Concerns. l Proper Format Options 2 and 3 NDR AES Filer ID-SRN NDR AES 123456789-HOU12345 NDR AES X20001121000123 Option.

Proper Format Options 2 and 3

NDR AES Filer ID-SRNNDR AES 123456789-

HOU12345NDR AES X20001121000123

Option 4 NDR AES4 Exporter ID-Filer ID

NDR AES4 123456789-987654321

Clear, Complete and Easy to

Find on Document

AES Exemption AES Exemption StatementStatement

AES Exemption AES Exemption StatementStatement

Page 3: Common AES Reporting Problems/Concerns. l Proper Format Options 2 and 3 NDR AES Filer ID-SRN NDR AES 123456789-HOU12345 NDR AES X20001121000123 Option.

Port of Port of ExportExportPort of Port of ExportExport

Report as Defined in Schedule D

Valid Port for Export Reporting

Valid Port for the Method of Transportation

Page 4: Common AES Reporting Problems/Concerns. l Proper Format Options 2 and 3 NDR AES Filer ID-SRN NDR AES 123456789-HOU12345 NDR AES X20001121000123 Option.

Port of Port of ExportExportPort of Port of ExportExport

Port Name State AES Ves Air Rail Road Fix

2301 BROWNSVILLE, TX_______ TX Y ___ Y Y Y Y N 2302 DEL RIO, TX______________ TX Y ___ N N Y Y N 2303 EAGLE PASS, TX__________ TX Y ___ N N Y Y N 2304 LAREDO, TX______________ TX Y ___ N Y Y Y N 2305 HIDALGO,TX_____________ TX Y ___ N Y Y Y N 2307 RIO GRANDE CITY, TX____ TX Y ___ N N Y Y N 2308 SAN ANTONIO, TX________ TX N ___ N N N N N 2309 PROGRESO, TX____________ TX Y ___ N N Y Y N 2310 ROMA, TX_________________ TX Y ___ N N Y Y N 2382 MIDLAND INTER AIRPORT_ TX N ___ N N N N N 2393 BROWNSVILLE-CARTAGE___ TX N ___ N N N N N

Page 5: Common AES Reporting Problems/Concerns. l Proper Format Options 2 and 3 NDR AES Filer ID-SRN NDR AES 123456789-HOU12345 NDR AES X20001121000123 Option.

Schedule B/HTS Schedule B/HTS Classification Classification

CodesCodes

Schedule B/HTS Schedule B/HTS Classification Classification

CodesCodes HTS Numbers Invalid for Exports

Numbers for American Goods Returned from Puerto Rico

10-digit Classification Number

Classification Assistance - Commodity Analysis Branch

Page 6: Common AES Reporting Problems/Concerns. l Proper Format Options 2 and 3 NDR AES Filer ID-SRN NDR AES 123456789-HOU12345 NDR AES X20001121000123 Option.

LV - Low Valued Non-Licensed Shipments ($2500 and Less per Classification Number)

LC - Low Valued Licensed Shipments

($2500 or Less per Classification Number)

Export Export Information Information Codes “LC” and Codes “LC” and “LV”“LV”

Export Export Information Information Codes “LC” and Codes “LC” and “LV”“LV”

Page 7: Common AES Reporting Problems/Concerns. l Proper Format Options 2 and 3 NDR AES Filer ID-SRN NDR AES 123456789-HOU12345 NDR AES X20001121000123 Option.

Responding to Responding to Error MessagesError MessagesResponding to Responding to Error MessagesError Messages

Warnings - Respond within 4-day Period

Verify - Do Not Ignore

Contact Your Census Client Rep

Page 8: Common AES Reporting Problems/Concerns. l Proper Format Options 2 and 3 NDR AES Filer ID-SRN NDR AES 123456789-HOU12345 NDR AES X20001121000123 Option.

Responding to Responding to Error MessagesError MessagesResponding to Responding to Error MessagesError Messages

Code Message Type Severity Create Date

_ 8H1 VERIFY - VAL/QUANT 1 OUT OF RANGE HIGH__ Y_ I 03071997_ 8H2 VERIFY - VAL/QUANT 2 OUT OF RANGE HIGH__ Y_ I 03071997_ 8L1 VERIFY - VAL/QUANT 1 OUT OF RANGE LOW___ Y_ I 03071997_ 8L2 VERIFY - VAL/QUANT 2 OUT OF RANGE LOW___ Y_ I 03071997_ 8PI VERIFY-IMPRB COMMODITY FOR FIXED TRNSPRT Y_ I 03051997_ 8QR VERIFY - QUANT RELATION OUT OF RANGE____ Y_ I 03071997_ 8Q1 WARN ERR - QUANTITY 1 EXCEEDS MAXIMUM___ Y_ W 03071997_ 8Q2 WARN ERR - QUANTITY 2 EXCEEDS MAXIMUM___ Y_ W 03071997_ 8SO VERIFY - OTH MOT SWT TOO HIGH FOR COMMOD Y_ I 03071997_ 8SR VERIFY - RAIL SWT TOO HIGH FOR COMMODITY Y_ I 03071997_ 8ST VERIFY - TRCK SWT TOO HIGH FOR COMMODITY Y_ I 03071997_ 8SW WARN ERR - SHIP WEIGHT EXCEEDS MAXIMUM__ Y_ W 03071997

Page 9: Common AES Reporting Problems/Concerns. l Proper Format Options 2 and 3 NDR AES Filer ID-SRN NDR AES 123456789-HOU12345 NDR AES X20001121000123 Option.

Change and Original Must Match Blank - Option 2

3 - Option 3

4 - Option 4 Option 3 Change - QOption 3 - Requires Two Transmissions

Filing Option Filing Option IndicatorIndicator

Filing Option Filing Option IndicatorIndicator

Page 10: Common AES Reporting Problems/Concerns. l Proper Format Options 2 and 3 NDR AES Filer ID-SRN NDR AES 123456789-HOU12345 NDR AES X20001121000123 Option.

Carrier (SCAC and Carrier (SCAC and IATA) CodesIATA) Codes

Carrier (SCAC and Carrier (SCAC and IATA) CodesIATA) Codes

SCAC or IATA Reported = Carrier Moving the Cargo from the United States

Carrier SCAC = Carrier Booking

SCAC and Booking of NVOCC - Acceptable when Exporting Carrier and Booking are Unknown

Carrier Name must match the SCAC or IATA reported

Use Specified Unknown SCAC or IATA Codes when a Code hasn’t been Issued

Page 11: Common AES Reporting Problems/Concerns. l Proper Format Options 2 and 3 NDR AES Filer ID-SRN NDR AES 123456789-HOU12345 NDR AES X20001121000123 Option.

Carrier (SCAC and Carrier (SCAC and IATA) CodesIATA) Codes

Carrier (SCAC and Carrier (SCAC and IATA) CodesIATA) Codes

SCAC for Unknown Mexican Trucks *M or 99M IATA Codes for Unknown Aircraft US - *U or 99U Canadian - *C or 99C Foreign - *F or 99F Unknown Vessel UNKN Flyaway ** or 99O

Page 12: Common AES Reporting Problems/Concerns. l Proper Format Options 2 and 3 NDR AES Filer ID-SRN NDR AES 123456789-HOU12345 NDR AES X20001121000123 Option.

Carrier SCAC Carrier SCAC and IATA) Codesand IATA) Codes

Carrier SCAC Carrier SCAC and IATA) Codesand IATA) Codes

IATA Codes - Foreign Trade web sitewww.census.gov/foreign-trade

SCAC CodesNational Motor Freight Association

703-838-1822

Page 13: Common AES Reporting Problems/Concerns. l Proper Format Options 2 and 3 NDR AES Filer ID-SRN NDR AES 123456789-HOU12345 NDR AES X20001121000123 Option.

Software Software EvaluationEvaluationSoftware Software

EvaluationEvaluation

Appendix Q Was - Recommended Edits Now - Required Edits

Problems with Software Retest Participants

Page 14: Common AES Reporting Problems/Concerns. l Proper Format Options 2 and 3 NDR AES Filer ID-SRN NDR AES 123456789-HOU12345 NDR AES X20001121000123 Option.

Reporting LimitsReporting LimitsReporting LimitsReporting Limits

One Header and One Trailer (A & Z Records) per Transmission

99 USPPI’s per Header

99 Shipments per Exporter

999 Lines per Shipment

Exceed the limits and System Slows Down

Page 15: Common AES Reporting Problems/Concerns. l Proper Format Options 2 and 3 NDR AES Filer ID-SRN NDR AES 123456789-HOU12345 NDR AES X20001121000123 Option.

Foreign Entity as Foreign Entity as USPPIUSPPI

Foreign Entity as Foreign Entity as USPPIUSPPI

If in the United States at the Time of Export

ID Number - Passport, Visa or Border Crossing Number

ID Type - “T”

Embassy Shipments

ID Number - 2-digit ISO Code + EMBASSY

ID Type - “T”

Page 16: Common AES Reporting Problems/Concerns. l Proper Format Options 2 and 3 NDR AES Filer ID-SRN NDR AES 123456789-HOU12345 NDR AES X20001121000123 Option.

Approved Option 4 USPPI Complete a QuestionnaireComplete BXA Certification Form

BXA Web Site www.bxa.doc.gov/enforcement

Commerce Commerce Licensed Licensed

Shipments in Shipments in Option 4Option 4

Commerce Commerce Licensed Licensed

Shipments in Shipments in Option 4Option 4

Page 17: Common AES Reporting Problems/Concerns. l Proper Format Options 2 and 3 NDR AES Filer ID-SRN NDR AES 123456789-HOU12345 NDR AES X20001121000123 Option.

Reporting Required Method of Transportation

Crossing the Border

Port at Border Crossing Carrier Code of Carrier

Crossing Border

Exports Transiting Exports Transiting CanadaCanada

Exports Transiting Exports Transiting CanadaCanada

Page 18: Common AES Reporting Problems/Concerns. l Proper Format Options 2 and 3 NDR AES Filer ID-SRN NDR AES 123456789-HOU12345 NDR AES X20001121000123 Option.

Quantity – Report in Unit of Measurement Specified in Classification Schedule

Shipping Weight – Report in Kilograms Value – Report in whole US dollars -

No cents, decimals or foreign currency

Reporting Reporting DataDataReporting Reporting DataData

Page 19: Common AES Reporting Problems/Concerns. l Proper Format Options 2 and 3 NDR AES Filer ID-SRN NDR AES 123456789-HOU12345 NDR AES X20001121000123 Option.

Gross Shipping Weight and Quantity Reported in Kilograms – Gross Shipping Weight must be greater than or equal to the Quantity

Note: Do not report fractions or portions of a whole - Round to the nearest whole

Reporting Reporting DataDataReporting Reporting DataData

Page 20: Common AES Reporting Problems/Concerns. l Proper Format Options 2 and 3 NDR AES Filer ID-SRN NDR AES 123456789-HOU12345 NDR AES X20001121000123 Option.

Vehicles with Diplomatic Tags

“US” - Title State

Principal Party in Interest and Forwarding Agent - US Entities

Household Goods and Personal Effects

$2500 Exemption Applies

Miscellaneous Miscellaneous SituationsSituations

Miscellaneous Miscellaneous SituationsSituations

Page 21: Common AES Reporting Problems/Concerns. l Proper Format Options 2 and 3 NDR AES Filer ID-SRN NDR AES 123456789-HOU12345 NDR AES X20001121000123 Option.

Transportation Data Unknown - Estimate , then Amend

AES does not accommodate In-Transit Shipments - Form 7513

Report In-Bond Code “70” Report Mexican State Code for

Mexican Shipments

Miscellaneous Miscellaneous SituationsSituations

Miscellaneous Miscellaneous SituationsSituations


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