COMMON MEASURES Presented by: Phil Degon

Workforce Administration

September 2006

Training Objectives

Review significant policy concepts for PY 06

Review Common Measures data sources

Discuss New Reports and Desk Aids

Introduction Adult Common Measures apply to

Wagner-Peyser VETS WIA Trade Act WorkFirst (ESD)

Youth Common Measures apply to WIA program participants

Significant Policy Concepts Who counts as a participant?

All individuals who are determined eligible and receive a qualifying service, including self-service and informational activities in a physical location or remotely via electronic technologies

Qualifying services are identified in the Chart of Services

Locally-defined services and Follow-up services do not trigger or extend participation

Significant Policy Concepts Self-services only identified through

Go2Worksource trigger participation for W-P and WIA but don’t extend participation

Date of participation is the date of the initial program-funded service and may not be common across programs

Significant Policy Concepts Who are included in the performance

measures? All W-P participants who receive a qualifying

service, including those who only receive self-service or informational activities and are exited

WIA program enrollees who receive a qualifying service, excluding those who only receive self-services or informational activities and are exited

VETS, TAA and WF program enrollees who receive a qualifying service and are exited

Significant Policy Concepts Exit Policy

Definition- a participant who has not received a qualifying service funded by the program or by a partner program for 90 consecutive calendar days and is not scheduled for future services

Common exit date applied across all programs Exit date is system-generated; not entered by staff Exit date is the date of the last service received

Significant Policy Concepts Documented gaps in service (HOLD) up to 180

days can extend the point of exit Locally-defined services and FOLLOW-UP

services do not extend the point of exit “Exit Outcome” is being changed to “Program

Outcome” and indicates the reason the participant is no longer receiving program services

Program outcome dates may or may not match the system-generated exit date

Program Outcome

Significant Policy Concepts Self-Employment

Can be counted for Entered Employment Rate and Retention measures but not for Average Earnings

Requires that the employment goal be identified as “Self-Employment”

Requires documentation of self-employment in Q1, Q2 and Q3 after exit quarter

Entered Employment Rate Data Sources Definition

Of those not employed at the date of participation:

# of adults who are employed in the first quarter after the exit quarter divided by the # of adults who exit during the quarter

Entered Employment Rate Data Sources Employed at date of participation: Core Services

Basic/General screen- “Employment Status” field or Seeker Programs/Program Enrollment/Program Details screen- “Employment Status” field

Employed in Q1 after exit: UI WA State wage records (see Follow-up/TAXIS Wage Progression screen- “Total Wages” field) plus WRIS out-of-state wage records plus Follow-up/Service Plan/Services- “Follow-up Needed Services” field in association with Service Plan goal of “Self-Employment” plus other non-SKIES administrative wage records

Exit date system-generated but not presently in SKIES

Employment Status

Employment Status at Participation

Employment in Q1 After Exit

Self Employment in Q1 After Exit

Retention Rate Data Sources Definition

Of those who are employed in Q1 after exit: # of adults who are employed in both Q2 and Q3

after the exit quarter divided by the # of adults who exit during the quarter

Includes those adults employed at date of participation as well as those adults not employed at date of participation

Retention Rate Data Sources Employed in Q1and Q2 and Q3 after exit: UI WA

State wage records (see Follow-up/TAXIS Wage Progression screen- “Total Wages” field) plus WRIS out-of-state wage records plus Follow-up/Service Plan/Services- “Follow-up Needed Services” field in association with Service Plan goal of “Self-Employment” plus other non-SKIES administrative wage records

Exit date system-generated but not presently in SKIES

Average Earnings Data Sources Definition

Of those adults who are employed in Q1, Q2, and Q3 after the exit quarter:

Total earnings in Q2 plus total earnings in Q3 after the exit quarter divided by # of adults who exit during the quarter

Average Earnings Data Sources Employed in Q1and Q2 and Q3 after exit: UI

WA State wage records (see Follow-up/TAXIS Wage Progression screen- “Total Wages” field) plus WRIS out-of-state wage records plus other non-SKIES administrative wage records

Excludes self-employment from measure Exit date system-generated but not presently

in SKIES

Youth Measures – WIA Only 3 Youth measures:

Placement in Employment or Education

Attainment of Degree or Certificate Literacy and Numeracy Gains

Placement in Employment or Education Data Sources Definition

Of those youth who are not in post-secondary education or employment (including military) at the date of participation:

# of youth who are employed (including military) or enrolled in post-secondary education and/or advanced training/occupational skills training in Q1 after the exit quarter divided by # of youth who exit during the quarter

Post Secondary Education Status

Employment Status

Placement in Employment or Education Data Sources Employed in Q1 after exit: UI WA State wage

records (see Follow-up/TAXIS Wage Progression screen- “Total Wages” field) plus WRIS out-of-state wage records plus Follow-up/Service Plan/Services- “Follow-up Needed Services” field in association with Service Plan goal of “Self-Employment” plus other non-SKIES administrative wage records

Placement in Employment or Education Data Sources Enrolled in post-secondary education or

advanced/occupational skills training: Seeker Programs/Program Enrollment- “Program Outcome” field and Follow-Up Plan/Services- “Follow-up Needed Services” field

Exit date system-generated but not presently in SKIES

Post Secondary/Advanced Training At Exit

Post-Secondary/Advanced Training in Q1 After Exit

Attainment of Degree or Certificate Data Sources Definition

Of those youth enrolled in education at the date of participation or anytime during participation:

# of youth who attain a diploma, GED, or certificate by the end of Q3 after the exit quarter divided by # of youth who exit during the quarter

Attainment of Degree or Certificate Data Sources Enrolled in education – includes participation

in secondary school, post-secondary school, adult education programs or other program leading to a degree or certificate

Excludes work readiness and locally-recognized certificates

Includes participants who leave the program and return to secondary school

Attainment of Degree or Certificate Data Sources Enrolled in education – Seeker Programs/Program Details-

“In School?” field; or Service Plan/Services- “Provider Service” field with “PURSUING GED/DIPLOMA/CERTIFICATE (YOUTH ONLY) service; or Seeker Programs/Program Enrollment-”Program Outcome” field with “ATTENDING SECONDARY SCHOOL” OR “ATTENDING ALTERNATIVE SCHOOL” outcomes

Degree or Certificate - Service Plan/Services- “Actual Outcome” field; or Education assessment/Education History- “Certificate Name” and “Completion Date” fields or “Degree” and “Completion Date” fields; or Follow-Up Plan/Services- “Follow-up Needed Services” field

Degree or Certificate

Degree or Certificate

Degree or Certificate

Degree or Certificate

Degree or Certificate

Literacy and Numeracy Gains Data Sources Definition

Of those out-of-school youth who are basic skills deficient:

# of youth who increase one or more educational functional levels divided by # of youth who have completed a year in the program (one year from date of initial youth program service) plus # of youth who exit before completing one year in the program

Out-Of-School Youth

Basic Skills Deficiency

Literacy/Numeracy

Literacy/Numeracy

Literacy/Numeracy

Literacy/Numeracy

Literacy/Numeracy

Literacy/Numeracy

New Reports Under Consideration Various Alert Reports to notify staff when:

A program participant is exited; A program participant has not received a qualifying

service within “X” number of days A program completer who receives a subsequent

qualifying service Services that remain active beyond the planned end date

Reports should provide flexibility for staff to set report parameters

Desk Aids Under Development Desk Aids designed for quick reference:

Chart of Services Participant/Performance Scenarios Self Employment Gaps in Service Literacy and Numeracy Measure Performance Measures Calculation Common Measures/WIA/GMAP Side-By-Side

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insidews@esd.wa.gov

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