Common Origination and Disbursement (COD) System
Update
Marie FitzpatrickU.S. Department of Education, Federal Student Aid
Wood MasonU.S. Department of Education, Federal Student Aid
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Agenda2010-2011 Processing Recap
• DL Edits and Statistics
• MPN Print Code
• Pell Edits and Statistics
• IASG Processing
2011-2012 Processing• COD Release 10.0 Recap
• COD Release 10.1 Direct Loan Recap
• COD Release 10.2 Direct Loan Update
2012-2013 Processing• COD Release 11.0 Update
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Award Year Participating Schools (#)
Originations (#) Total Origination Activity ($)
2008-2009 1,913 5,424,448 $22,083,017,864
2009-2010 4,034 10,175,561 $40,641,085,039
2010-2011 6,193 25,411,912 $111,124,800,990
2011-2012 2,255 2,186,378 $13,644,588,739
Data as of 6/17/2011
Year to Date DL Originations Statistics
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Data as of 6/6/2011
Paper MPN vs Electronic MPN YTD
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Data as of 6/7/2011
Edit Error Message DL Hits
54 Disbursement Date Within 7 Days or Passed, Disbursement Release Indicator Set To “False”
15,937,485
111 First Actual Disbursement was submitted less than 5 days prior to the first disbursement date without an indication that the school printed/provided a disclosure statement
4,430,866
59 Duplicate Adjustment Information on File 3,830,439
55 Disbursement Information Received 30 Days after Date of Disbursement 2,994,758
56 Sequence Number Not In Sequential Order 2,851,697
120 Incomplete Address: Complete Address Exists on COD. For Direct Loan PLUS Only, Student Address is Incomplete.
2,713,778
119 COD has reduced the anticipated disbursements and made this loan inactive based upon your record reducing the Award Amount to $0.
2,361,268
58 Duplicate Disbursement Information On File 1,416,003
994 Missing Value 1,389,996
74 Incorrect Adjustment to Disbursement Release Indicator 1,189,661
Total Top 10 DL Edits for 2010-2011 39,115,951
Top 10 DL Edits for Award Year 2010-2011
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Data as of 6/7/2011
Edit Error Message Resolution DL Hits
54 Disbursement Date Within 7 Days or Passed, Disbursement Release Indicator Set To “False”
Review record to determine if a Disbursement Release Indicator flag of “True” is appropriate. This record will not be considered an actual disbursement until a Disbursement Release Indicator flag of “True” is received. If you intended this to be an actual disbursement, update the Disbursement Release Indicator flag and resubmit.
15,937,485
111 First Actual Disbursement was submitted less than 5 days prior to the first disbursement date without an indication that the school printed/provided a disclosure statement
Review school procedures to ensure that DL borrowers receive disclosure statement prior to or on disbursement date.
4,430,866
Top 10 DL Edits for Award Year 2010-2011
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Data as of 6/7/2011
Edit Error Message Resolution DL Hits
59 Duplicate Adjustment Information on File
Review the field you are attempting to change and resubmit.
3,830,439
55 Disbursement Information Received 30 Days after Date of Disbursement
Please refer to The Code of Federal Regulation 690.81 for more information.
2,994,758
56 Sequence Number Not In Sequential Order
Review disbursement transactions and disbursement sequence numbers for this disbursement and resubmit all transactions not yet accepted by COD in the proper order.
2,851,697
Top 10 DL Edits for Award Year 2010-2011
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MPN Print CodesCOD receives many, many print requests on incoming LORs.
• Substantial numbers of unnecessary paper MPNs are printed and mailed to borrowers
• Use the eMPN process to its fullest extent• Double check with your software vendor for proper setup of this
field in your export setupo The LOR print tag is an optional fieldo The LOR print tag takes precedent over the Pnote Print option
• Send print request ONLY IF YOUR BORROWER REQUESTS A PAPER MPN AND YOU WILL NOT BE PRINTING IT
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Award Year
Originations (#)Total Origination
Activity ($)Accepted
Disbursements (#)
Total Disbursement
Activity ($)
2006-2007 5,833,804 $17,545,074,254 10,842,370 $12,835,259,885
2007-2008 6,261,431 $20,167,908,505 11,688,531 $14,719,888,564
2008-2009 6,988,620 $25,064,817,144 12,927,855 $18,342,657,966
2009-2010 9,195,432 $42,909,493,673 18,252,998 $30,120,799,880
2010-2011 10,354,047 $48,348,118,037 19,325,137 $33,394,088,114
2011-2012 321,357 $1,511,341,974 15,351 $26,399,019
Total 38,990,731 $155,546,753,590 73,052,242 $109,439,093,430
Data as of 6/6/2011
Year to Date Pell Originations
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Data as of 6/7/2011
Edit Error Message Pell Hits
120 Incomplete Address: Complete Address Exists on COD. For Direct Loan PLUS Only, Student Address is Incomplete.
2,151,852
55 Disbursement Information Received 30 Days after Date of Disbursement 1,646,449
56 Sequence Number Not In Sequential Order 1,404,321
54 Disbursement Date Within 7 Days or Passed, Disbursement Release Indicator Set To “False”
1,375,103
59 Duplicate Adjustment Information on File 1,212,905
74 Incorrect Adjustment to Disbursement Release Indicator 916,932
39 Incorrect Award Amount 516,447
58 Duplicate Disbursement Information On File 338,090
51 Disbursement Date With Disbursement Release Indicator Set to True Outside of Allowable Window
326,846
97 Disbursement amount would have been corrected to zero by COD calculations so the record was rejected
300,381
Total Top 10 Pell Edits for 2010-2011 10,189,326
Top 10 Pell Edits for Award Year 2010-2011
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Pell Edits Of Note
Edit Error Message Resolution
14 Citizenship Status is not eligible for this award
If this data is correct, the student is not eligible for a loan. If this data is incorrect, update and resubmit.
For grants, if the <CitizenshipStatusCode> was not submitted on the common record, it may be required if the student citizenship status could not be confirmed on the corresponding CPS transaction.
39 Incorrect Award Amount Review the maximum annual limit for this award. If appropriate, update this field and resubmit.
51 Disbursement Date With Disbursement Release Indicator Set to True Outside of Allowable Window
Review your Disbursement Release Indicator Flag and submit a release based on the disbursement date and your school’s allowable disbursement window.
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Pell Edits Of Note
Edit Error Message Resolution
74 Incorrect Adjustment to Disbursement Release Indicator
No action required.
Disbursement Release Indicator cannot be changed to “False” after disbursement becomes an actual disbursement. If you are attempting to cancel a disbursement, then you must send an adjustment to the disbursement amount.
97 Disbursement amount would have been corrected to zero by COD calculations so the record was rejected
Review disbursement amount and resubmit disbursement record.
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Iraq & Afghanistan Service Grant Processing
Iraq and Afghanistan Service Grants are available for
students who are:•Not Pell Eligible•Identified by the Department of Defense as being dependents of a veteran that died as a result of service after 9/11/2001
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Iraq & Afghanistan Service Grant Processing
Checkbox will be displayed to award the IAS Grant
Note: IAS Grant indicator will only display if the student is not Pell eligible
and has been flagged by the Department of Defense as a dependent
of a veteran that died as a result of service after 9/11/2001
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With Release 10.0, the COD System implemented the following functionality on February 18, 2011:
• Cessation of ACG and SMART
• Capability for schools to report Ability to Benefit for Pell, DL, and TEACH
• Removal of Two Pells in an award year for 2011-2012 and forward
• No Initial Authorization for Pell Grant Program
• New Entrance Counseling Report
• TIVAS added to the DL School Account Statement (SAS)
COD Release 10.0 Recap
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Starting with the 2011-2012 award year, no funding will be available for ACG or National SMART
• Will continue to process for prior award years
Date Cessation of ACG and SMART Grant Processing Events
9/30/2011 Deadline for Processing 06-07 ACG and SMART Grants
9/30/2012 Deadline for Processing 07-08 ACG and SMART Grants
9/30/2013 Deadline for Processing 08-09 ACG and SMART Grants
9/30/2015 Deadline for Processing 09-10 ACG and SMART Grants
9/30/2016 Deadline for Processing 10-11 ACG and SMART Grants
Cessation of ACG and SMART
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In the 3.0d Schema, the following tags were added to the Award Block for Pell, DL, and TEACH:
• <AbilityToBenefitCode>
• <AbilityToBenefitTestAdministratorCode>
• <AbilityToBenefitTestCode>
• <AbilityToBenefitCompletionDate>
• <AbilityToBenefitStateCode>
Ability to Benefit
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AbilityToBenefitTestAdministrator
Code Description
01 Assessment Center
02 Independent Test Administrator
COD Release 10.0 implemented a process for schools to report to COD when Ability To Benefit was used to determine student eligibility for Grants and Direct Loans.
As part of the Schema Version 3.0d, the following fields on the next few slides will be processed for all program award blocks:
Ability to Benefit
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AbilityToBenefitCode
Code Description
01 Test Completed
02 College Credits
03 State Process
04 Home Schooled
05 Other
AbilityToBenefitCompletionDate
Valid Date Association Requirements
01 = Test Completed Ability To Benefit code of 01: CCYY-MM-DD
03 = State Process Ability to Benefit code of 03: CCYY-MM-DD
Ability to Benefit
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AbilityToBenefitTestCode
Code Description
01 ASSET Program
02 Career Program Assessment (CPAT)
03 Combined English Language Skills Assessment (CELSA)
04 Compass Subtests (COMPASS)
05 Computerized Placement Tests (CPTs)
06 Descriptive Tests of Language Skills (DTLS)
07 ESL Placement Test (COMPASS/ESL)
08 Wonderlic Basic Skills Test (WBST)
09 WorkKeys Program
10 Test of Adult Basic Education (TABE)
Ability to Benefit
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New Edits for Ability to Benefit
Edit Message Condition
195 Missing Ability To Benefit State Code and/or Ability To Benefit Completion Date
If the Ability To Benefit Code is 03, the record must contain a valid Ability to Benefit State Code and Ability to Benefit Completion Date.
196 Invalid Completion Date for the Submitted Ability to Benefit Code
If the Ability To Benefit Code is 03, the record must contain a valid Ability to Benefit Completion Date for the submitted Ability To Benefit State Code or the Ability to Benefit Completion Date is greater than the current COD processing date.If the Ability To Benefit Code is 01, the record must contain a valid Ability to Benefit Completion Date for the submitted Ability To Benefit Test Code or the Ability to Benefit Completion Date is greater than the current COD processing date.
197 Missing Ability To Benefit Test Administrator Code, and/or Ability To Benefit Test Code, and/or Ability To Benefit Completion Date.
If the Ability To Benefit Code is 01, the record must contain a valid Ability to Benefit Test Administrator Code, Ability To Benefit Test Code, and Ability to Benefit Completion Date.
Ability to Benefit
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New Edits for Ability to Benefit
Edit Message Condition
198 Incorrect Ability To Benefit Code submitted.
If the Ability To Benefit Code is 02, 04, or 05, the record must not contain any of the following tags:• <AbilityToBenefitTestAdministratorCode>• <AbilityToBenefitTestCode>• <AbilityToBenefitStateCode>• <AbilityToBenefitCompletionDate>
If the Ability To Benefit Code is 01, the record must contain the following tags, unless already stored on COD:• <AbilityToBenefitTestAdministratorCode>• <AbilityToBenefitTestCode>• <AbilityToBenefitCompletionDate>
If the Ability To Benefit Code is 03, the record must contain the following tags, unless already stored on COD:• <AbilityToBenefitStateCode>• <AbilityToBenefitCompletionDate>
*If attempting to change the Ability To Benefit Code to a value that does not require additional Ability To Benefit data elements, you must null out all the stored Ability To Benefit values currently stored on COD.
Ability to Benefit
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Ability to Benefit
Schools can select Ability to Benefit from a dropdown field on the
COD Web “Create Award” page
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The new Ability to Benefit data elements were also added to the COD Web Create Award page and the following reports:
• Pell Grant Year-to-Date (YTD) Record – Origination Record Layout, positions 311-326
• Direct Loan Rebuild File – Origination Detail Record Layout, positions 935-950
• TEACH Rebuild File – Origination Detail Record Layout, positions 316-331
For more information about the report layout changes, refer to Volume VI, Section 8 of the 2011-2012 COD Technical Reference
Ability to Benefit
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Removal of Two Pells in an Award YearDue to new legislation*, the ability to award two Pells in an award year was removed from the COD System.
• 2011-2012 award year and forward• COD no longer accepts the <AdditionalEligibilityIndicator> field
with value of “true” within the Pell Award Block• General Edit 995 corrects Pell originations or maintenance with an
AEI value of “true”o For Correcting Schools, the logic changes the AEI value to “false” and
may reduce the award amount to the student’s SFPG (Scheduled Federal Pell Grant)
• General Edit 996 rejects Pell originations or maintenance with an AEI value of “true” for non-Correcting Schools
*Department of Defense and Full-Year Continuing Appropriations Act, 2011 (P. L. 112-10), Enacted 4/15/2011
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Beginning with the 2011-2012 award year, the COD System no longer system generates Initial Authorizations for the Pell Grant Program. Pell Grant Funding is provided on a “records first” basis for all institutions.
• Schools will not receive an authorization until COD accepts disbursement records
• COD will update the school’s Current Funding Level (CFL) once the COD System has accepted and posted actual disbursement records for that award year
• An Electronic Statement of Account will be sent to a school each time its Pell Grant CFL amount changes
No Initial Authorization for Pell Grants
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No Initial Authorization for Pell Grant
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DL SAS was modified to include the TIVAS in a ‘Servicer Name’ field.
• Located on the Loan Detail, Loan Level section
• Servicer identification now available via SAS, COD Person screen, NSLDS, Date Range search on COD website
An Entrance Counseling Report was created for Entrance Counseling completed on StudentLoans.gov.
• Contains Entrance Counseling data for the week prior to the report generation date
• Delivered to the Direct Loan newsbox of the COD Reporting Web site in CSV format
Reporting Updates
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With Release 10.1, the COD System implemented the following functionality on July 8, 2011:
• New 3.0d schema tags are being sent on PLUS Application Acknowledgements
• FAFSA matching on PLUS Students• Two new reports for MPNs and PLUS applications• New School Options for StudentLoans.gov• StudentLoans.gov Enhancements
o Available in Spanisho Additional Parent Plus credit balance optionso Default yes/no
COD Release 10.1 Direct Loan Recap
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FAFSA Matching on PLUS StudentThe student identifier data for DL Parent and Graduate PLUS awards will be compared against the stored CPS record*.
• To ensure the student data matches the FAFSA application eMPN
• Beginning with award year 2011-2012• Functionality already exists for Pell, TEACH, ACG and SMART
grants, and Direct Loan Subsidized and Unsubsidized loans• CPS transaction number is required data on Loan Origination
Record and maintenance submissions
* Edit 24 reject volume has increased since 10.1 implementation
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With Release 10.1, a new MPN Report is available for schools.• Online only – Direct Loan newsbox on the COD web site• CSV format• Electronic and paper MPNs• Saturday-Friday activity• No activity = No report• Data of note:
New MPN and PLUS Application Reports
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With Release 10.1, a new PLUS Application Report is available for schools.• Online only – Direct Loan newsbox on the COD web site• CSV format• Saturday-Friday activity• No activity = No report• Data of note:
New MPN and PLUS Application Reports
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School Options for StudentLoans.govOn COD Web School Options, schools have additional selections for StudentLoans.gov*. These modifications include:
• PLUS Application participation options are now Award Year specific
• Main Schools can add and/or remove the states that display their school location for PLUS (Parent/Grad), eMPN and Entrance Counseling processes on StudentLoans.gov
• Associated States replaces Multiple Locationo Additional location cannot change Associated States
*Set by school users with appropriate COD access rights
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School Options for StudentLoans.gov
Main Schools can add and/or remove
the states that display their school
location
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School Options for StudentLoans.govWithin COD School Options, Schools will also have the ability to:
• Determine valid Award Ranges (Loan Periods), which borrowers may select when completing a PLUS Application for their school
• Select participation in Entrance Counseling on StudentLoans.gov in addition to eMPN
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School Options for StudentLoans.gov
Award ranges set in School Options will be available for borrowers
to select on StudentLoans.gov
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COD Release 10.2 Direct Loan UpdateWith Release 10.2, the COD System will implement the following functionality on October 21, 2011:
• Redesign the MPN submit button• New Actual Disbursement Listing (ADL) Report• Change single disbursement exemption threshold from <10% to
<15%• FAFSA school selection on Applicant Detail Screen
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Actual Disbursement Listing ReportAn Actual Disbursement Listing Report will be created to display future dated actual disbursements.
• Includes booked and unbooked actual disbursements• Produced weekly • Award Year specific starting with 2011-2012 Award Year and
forward• Message Class: DLADYYOP (where YY is equal to award year)• Delivered via the COD Reporting Website in a school's Direct
Loan newsbox and SAIG o COD Reporting Website: CSV format onlyo SAIG: Comma-delimited format only
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With Release 11.0, the COD System PLANS to implement the following functionality in Spring 2012:
• Foreign School Tool updates• New MPN status code of “E” • Verification status code for Direct Loan awards• Declined/pending PLUS award maintenance• School and Vendor Testing for 2012-2013
COD Release 11.0 Update
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Foreign School Tool UpdatesThe Foreign School Tool (DLOT) on the COD website will be modified to allow maintenance on Direct Loan Subsidized, Unsubsidized, Parent, and Grad PLUS Awards.
• View and modify current student information on file with COD
• Remove, view, and modify Direct Loan awardso Users with access to originate awards through the DLOT will have
access to perform maintenance through the maintenance tool• Maintenance can be perform to multiple awards, disbursements,
and students simultaneouslyo Only one award year per batch
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When a PLUS Award has linked to an MPN and an Endorser, a new value of ‘E’ will be displayed in the <MPNStatusCode> tag.
• COD will return in the Common Record responses• COD Web will display 'Inactive - Endorsed' on the Award
Promissory Notes web pages• Starting with the 2012-2013 Award Year and forward
o Value of ‘I’ will continue to be returned for Award Years 2011-2012 and prior
o 'Inactive' will contained to be displayed on the COD Web Award Promissory Notes pages for Award Years 2011-2012 and prior
New MPN Code of ‘E’
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The COD System will begin to process Subsidized Direct Loans with the Verification Status Code data element.
• 2012-2013 Award Year and forward• <VerificationStatusCode> tag will be in the new COD Schema
version 3.0e for Direct Loans• Values will continue to be to V-Verified, S-Selected but not
verified, W-Without Documentation, and Nil=true• New Award Level Reject Edit when a school submits a Direct
Loan Subsidize award record with the <VerificationStatusCode> = W
Verification Status Code
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Starting with Release 11.0, the COD System will allow maintenance to Declined/Pended Direct Loan PLUS Awards.
• Maintenance can be performed on COD Web or via batch• Users can update award, disbursement, and person fields• The COD System will continue to reject Actual Disbursements for
PLUS Awards with decline/pended status• New credit check will be performed when a maintenance record
is submitted for a declined/pended Parent or Grad PLUS awardo Credit Check will use the borrower person identifier change field
values (SSN, DOB, Last Name)
Decline/Pended PLUS Award Maintenance
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New Schema Tag for 2012-2013!
• A new schema tag will be added to the disbursement block for the DL, TEACH, and Pell programs.
• This <EnrollmentSchoolCode> tag will convey the location the student is attending and will be required for all disbursement records.
• The required value will be 8 digit, valid OPEID.
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We appreciate your feedback and comments. We can be reached at:
Grants: Marie Fitzpatrick
Phone: 312-730-1549
Email: [email protected]
Direct Loans: Wood Mason
Phone: 770-383-9662
Email: [email protected]
Contact Information
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COD School Relations Center
URL: http://www.cod.ed.gov
Email: [email protected]
Phone - Grants: (800)474-7268
Phone - Direct Loans: (800)848-0978
Direct Loan Operations
Email: [email protected]
Contact Information
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