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Communication Issuance - Michigan...Subject/Title MiSACWIS-JJ Classroom Training Registration. Type...

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Children’s Services Agency Communication Issuance 15-096 Subject/Title MiSACWIS-JJ Classroom Training Registration Type Informational Memorandum Program Instruction Policy Guide Issuance Date 7/13/15 Obsolete Date n/a Contact Name Steve Munger; Tunisha Harrison Email [email protected]; [email protected] Phone 517-373-6712; 517-335-9678 Distribution CSA Central Office Managers/Staff MDHHS County Directors MDHHS Child Welfare Managers/Staff Native American Tribes Private Agency Child Welfare Managers/Staff Other: Juvenile Justice Specialists and Supervisors Private Contracted Juvenile Justice Residential Facilities MDHHS juvenile justice residential facility staff Child Welfare Funding Specialists On October 1, 2015, Michigan Department of Health and Human Services (MDHHS) juvenile justice specialists, child welfare funding specialists (CWFS), MDHHS public training schools and private contracted juvenile justice residential facility staff will begin using the Michigan Statewide Automated Child Welfare Information System (MiSACWIS) to document juvenile justice (JJ) case management activities. MiSACWIS-JJ classroom training will be delivered statewide and appropriate staff must register for training. Two types of training will be offered between August 17, 2015 and September 29, 2015 (9:00am-4:00pm): One-Day Classroom Training for JJ Field Two-Day Classroom Training for Public and Private Contracted JJ Residential Facilities During classroom training, an overview of MiSACWIS-JJ will be provided and participants will have an opportunity to practice role-based tasks within a training environment. It is imperative that all MiSACWIS-JJ users attend training. MiSACWIS-JJ Classroom Training Registration Deadline: July 31, 2015 Who needs to register: MDHHS Local Office Staff: Juvenile justice specialists. Juvenile justice supervisors. Child Welfare Funding Specialists. 1
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Page 1: Communication Issuance - Michigan...Subject/Title MiSACWIS-JJ Classroom Training Registration. Type ☐Informational Memorandum ☒Program Instruction ☐Policy Guide Issuance Date

Children’s Services Agency

Communication Issuance

15-096

Subject/Title MiSACWIS-JJ Classroom Training Registration Type Informational Memorandum Program Instruction Policy Guide Issuance Date 7/13/15 Obsolete Date n/a Contact Name Steve Munger; Tunisha Harrison Email [email protected]; [email protected] Phone 517-373-6712; 517-335-9678 Distribution CSA Central Office Managers/Staff MDHHS County Directors MDHHS Child Welfare Managers/Staff Native American Tribes Private Agency Child Welfare Managers/Staff Other: Juvenile Justice Specialists and Supervisors Private Contracted Juvenile Justice Residential Facilities MDHHS juvenile justice residential facility staff Child Welfare Funding Specialists

On October 1, 2015, Michigan Department of Health and Human Services (MDHHS) juvenile justice specialists, child welfare funding specialists (CWFS), MDHHS public training schools and private contracted juvenile justice residential facility staff will begin using the Michigan Statewide Automated Child Welfare Information System (MiSACWIS) to document juvenile justice (JJ) case management activities. MiSACWIS-JJ classroom training will be delivered statewide and appropriate staff must register for training. Two types of training will be offered between August 17, 2015 and September 29, 2015 (9:00am-4:00pm):

• One-Day Classroom Training for JJ Field • Two-Day Classroom Training for Public and Private Contracted JJ Residential Facilities

During classroom training, an overview of MiSACWIS-JJ will be provided and participants will have an opportunity to practice role-based tasks within a training environment. It is imperative that all MiSACWIS-JJ users attend training.

MiSACWIS-JJ Classroom Training Registration Deadline: July 31, 2015

Who needs to register:

MDHHS Local Office Staff:

• Juvenile justice specialists. • Juvenile justice supervisors. • Child Welfare Funding Specialists.

1

Page 2: Communication Issuance - Michigan...Subject/Title MiSACWIS-JJ Classroom Training Registration. Type ☐Informational Memorandum ☒Program Instruction ☐Policy Guide Issuance Date

CSA Communications Issuance

MDHHS State Training School Staff and Private, Contracted Juvenile Justice Residential Facility Staff: Seating for classroom training is limited, so facility directors should prioritize staff that registers for training if responsibilities include completing and/or approving documentation of facility intakes and admission, assessments and treatment plans. Examples of those staff that should register are Residential Case Managers and Residential Program Managers.

NOTE: A separate web-based training will be offered for staff required to complete Incident Reports in the system (including seclusion and restraint) so if that is the staff’s only function in the system, registration for classroom training should NOT be completed.

How to Register

Registration for MiSACWIS-JJ classroom training must be completed using the following link: https://www.surveymonkey.com/s/MiSACWIS_JJ_TrainingRegistration.

Registrations can be completed upon receipt of this communication until July 31, 2015. Each participant must identify his/her top three preferred training dates/locations. Participants must register for the closest training location possible to his/her home or work site. While every effort will be made to grant his/her first choice, seating is limited and will be confirmed on a first come, first served basis. A registration confirmation email will be sent and participants must print and bring confirmation to class.

Due to the use of survey monkey instead of Omni Track Plus (JJOLT), training registration reports will not be available. Therefore, each local office and residential facility is responsible to ensure the appropriate staff are registered for training.

Reasonable Accommodations

Reasonable accommodation requests must be submitted by the participant’s supervisor. Requests must be emailed to [email protected] and contain the following information:

• Subject line: Reasonable Accommodations. • Employee full name. • Classroom Training Type (Field or Residential). • Date and location of the training requesting reasonable accommodations. • Explain the reasonable accommodations needed.

Training cancellations will only be accepted from the participant’s supervisor. Cancellation requests must be emailed to [email protected] and contain the following information:

• Subject line: Cancel MiSACWIS-JJ Training.

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CSA Communications Issuance

• Employee full name. • Classroom Training Type (Field or Residential). • Date and Location of the training requesting to be canceled.

Upon receiving email confirmation of the cancellation, the participant will need to re-register for a new training class by July 31, 2015, using the survey monkey at the following link: https://www.surveymonkey.com/s/MiSACWIS_JJ_TrainingRegistration.

NOTE: If a participant misses more than one hour of classroom instruction, the participant will be asked to return to his/her office and register for a future session.

In-Service Hours

Six hours of in-service credit can be obtained by completion of the one day training. Twelve hours of in-service credit can be obtained by completion of the two-day training.

Classroom Training Travel and Reimbursement

The MiSACWIS project will reimburse the travel costs for participants to attend classroom training. Expenses will not be paid if a participant chooses to complete classroom training that is not close to his/her home or work site. Travel reimbursement procedures are contained in the attached MiSACWIS Time & Expense PowerPoint for non-state employees and state employees.

NOTE: A participant must live and work 100 miles or more from the classroom training location to receive overnight accommodation reimbursement.

Questions:

If you need assistance, contact your assigned MiSACWIS-JJ implementation analyst:

Local MDHHS Offices: Private and Public Residentials: Steve Munger Tunisha Harrison [email protected] [email protected] (517) 373-6712 (517) 335-9678 Attachments

• Survey Monkey for Registration • MiSACWIS Time & Expense PowerPoint • Instructions for Travel Reimbursement for Non-State Employees • Instructions for Travel Reimbursement for State Employees • DHS-1582-TV-NSE Travel Voucher For Non-State Employees

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CSA Communications Issuance

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Page 5: Communication Issuance - Michigan...Subject/Title MiSACWIS-JJ Classroom Training Registration. Type ☐Informational Memorandum ☒Program Instruction ☐Policy Guide Issuance Date

Page 1

MiSACWIS-JJ Training RegistrationMiSACWIS-JJ Training RegistrationMiSACWIS-JJ Training RegistrationMiSACWIS-JJ Training Registration

Welcome to the MiSACWIS­JJ training registration site. Upcoming training sessions have been scheduled for August and September 2015.

1. Do you wish to continue with the MiSACWIS­JJ training registration process?

*

Yes

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No (not at this time, I clicked on the link by mistake, etc.; thank­you; you will be directed out of the survey).

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Page 2

MiSACWIS-JJ Training RegistrationMiSACWIS-JJ Training RegistrationMiSACWIS-JJ Training RegistrationMiSACWIS-JJ Training Registration

2. With which one of the following are you affiliated?

*

Michigan Department of Health and Human Services (local office MDHHS)

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MDHHS Public Residential: Bay Pines Center

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MDHHS Public Residential: Shawono Center

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Private contracted juvenile justice residential facility

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MiSACWIS-JJ Training RegistrationMiSACWIS-JJ Training RegistrationMiSACWIS-JJ Training RegistrationMiSACWIS-JJ Training Registration

3. From the drop box provided, please select the county in which you work (note: counties are listed in their multi­county MDHHS administrative designation):

4. For registration purposes, please provide your contact information:

*

6

*FIRST name:

LAST name:

Job title:

Work Email:

Work Telephone (include area code):

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5. Please provide the following contact information about your immediate supervisor:

*FIRST name:

LAST name:

Work Email:

Work Telephone (include area code):

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1­day MiSACWIS­JJ training sessions are being made available to MDHHS staff. At this time, we ask that you provide us with your top 3 training session choices (location/date). While every effort will be made to grant your first choice, seating is limited and will be decided on a "first come, first serve" basis.

6. Which of the following represents your FIRST choice for the one­day training session? Please select your FIRST choice for training location/date.

*

DETROIT (Cadillac Place) ­ Monday,

8/17

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DETROIT (Cadillac Place) ­ Tuesday,

8/18

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DETROIT (Cadillac Place) ­

Wednesday, 8/19

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DETROIT (Cadillac Place) ­ Thursday,

8/20

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DETROIT (Cadillac Place) ­ Monday,

8/31

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DETROIT (Cadillac Place) ­ Tuesday,

9/1

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DETROIT (Cadillac Place) ­

Wednesday, 9/2

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DETROIT (Cadillac Place) ­ Thursday,

9/3

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DETROIT (Cadillac Place) ­ Monday,

9/21

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DETROIT (Cadillac Place) ­ Tuesday,

9/22

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DETROIT (Cadillac Place) ­ Wednesday,

9/23

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DETROIT (Cadillac Place) ­ Thursday,

9/24

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FLINT (Clio District office) ­ Tuesday,

9/15

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FLINT (Clio District office) ­ Wednesday,

9/16

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FLINT (Clio District office) ­ Thursday,

9/17

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GAYLORD ­ Friday, 9/18

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GRAND RAPIDS (Cascade Commons) ­

Monday, 8/24

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GRAND RAPIDS (Cascade Commons) ­

Tuesday, 8/25

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GRAND RAPIDS (Cascade Commons) ­

Wednesday, 8/26

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GRAND RAPIDS (Cascade Commons) ­

Thursday, 8/27

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GRAND RAPIDS (Cascade Commons) ­

Friday, 8/28

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LANSING (Ingham Co MDHHS) ­

Tuesday, 9/8

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LANSING (Ingham Co MDHHS) ­

Wednesday, 9/9

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LANSING (Ingham Co MDHHS) ­

Thursday, 9/10

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LANSING (Ingham Co MDHHS) ­ Friday,

9/11

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MARQUETTE (Marquette Co MDHHS) ­

Monday, 9/21

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MARQUETTE (Marquette Co MDHHS) ­

Tuesday, 9/22

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MARQUETTE (Marquette Co MDHHS) ­

Wednesday, 9/23

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MARQUETTE (Marquette Co MDHHS) ­

Thursday, 9/24

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7. Which of the following represents your SECOND choice for the one­day training session? Please select your SECOND choice for training location/date.

*

DETROIT (Cadillac Place) ­ Monday,

8/17

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DETROIT (Cadillac Place) ­ Tuesday,

8/18

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DETROIT (Cadillac Place) ­

Wednesday, 8/19

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DETROIT (Cadillac Place) ­ Thursday,

8/20

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DETROIT (Cadillac Place) ­ Monday,

8/31

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DETROIT (Cadillac Place) ­ Tuesday,

9/1

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DETROIT (Cadillac Place) ­

Wednesday, 9/2

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DETROIT (Cadillac Place) ­ Thursday,

9/3

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DETROIT (Cadillac Place) ­ Monday,

9/21

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DETROIT (Cadillac Place) ­ Tuesday,

9/22

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DETROIT (Cadillac Place) ­ Wednesday,

9/23

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DETROIT (Cadillac Place) ­ Thursday,

9/24

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FLINT (Clio District office) ­ Tuesday,

9/15

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FLINT (Clio District office) ­ Wednesday,

9/16

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FLINT (Clio District office) ­ Thursday,

9/17

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GAYLORD ­ Friday, 9/18

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GRAND RAPIDS (Cascade Commons) ­

Monday, 8/24

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GRAND RAPIDS (Cascade Commons) ­

Tuesday, 8/25

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GRAND RAPIDS (Cascade Commons) ­

Wednesday, 8/26

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GRAND RAPIDS (Cascade Commons) ­

Thursday, 8/27

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GRAND RAPIDS (Cascade Commons) ­

Friday, 8/28

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LANSING (Ingham Co MDHHS) ­

Tuesday, 9/8

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LANSING (Ingham Co MDHHS) ­

Wednesday, 9/9

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LANSING (Ingham Co MDHHS) ­

Thursday, 9/10

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LANSING (Ingham Co MDHHS) ­ Friday,

9/11

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MARQUETTE (Marquette Co MDHHS) ­

Monday, 9/21

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MARQUETTE (Marquette Co MDHHS) ­

Tuesday, 9/22

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MARQUETTE (Marquette Co MDHHS) ­

Wednesday, 9/23

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MARQUETTE (Marquette Co MDHHS) ­

Thursday, 9/24

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MiSACWIS-JJ Training RegistrationMiSACWIS-JJ Training RegistrationMiSACWIS-JJ Training RegistrationMiSACWIS-JJ Training Registration

8. Which of the following represents your THIRD choice for the one­day training session? Please select your THIRD choice for training location/date.

*

I DO NOT HAVE A THIRD CHOICE

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DETROIT (Cadillac Place) ­ Monday,

8/17

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DETROIT (Cadillac Place) ­ Tuesday,

8/18

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DETROIT (Cadillac Place) ­ Wednesday,

8/19

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DETROIT (Cadillac Place) ­ Thursday,

8/20

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DETROIT (Cadillac Place) ­ Monday,

8/31

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DETROIT (Cadillac Place) ­ Tuesday,

9/1

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DETROIT (Cadillac Place) ­ Wednesday,

9/2

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DETROIT (Cadillac Place) ­ Thursday,

9/3

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DETROIT (Cadillac Place) ­ Monday,

9/21

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DETROIT (Cadillac Place) ­ Tuesday,

9/22

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DETROIT (Cadillac Place) ­ Wednesday,

9/23

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DETROIT (Cadillac Place) ­ Thursday,

9/24

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FLINT (Clio District office) ­ Tuesday,

9/15

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FLINT (Clio District office) ­ Wednesday,

9/16

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FLINT (Clio District office) ­ Thursday,

9/17

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GAYLORD ­ Friday, 9/18

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GRAND RAPIDS (Cascade Commons) ­

Monday, 8/24

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GRAND RAPIDS (Cascade Commons) ­

Tuesday, 8/25

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GRAND RAPIDS (Cascade Commons) ­

Wednesday, 8/26

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GRAND RAPIDS (Cascade Commons) ­

Thursday, 8/27

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GRAND RAPIDS (Cascade Commons) ­

Friday, 8/28

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LANSING (Ingham Co MDHHS) ­

Tuesday, 9/8

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LANSING (Ingham Co MDHHS) ­

Wednesday, 9/9

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LANSING (Ingham Co MDHHS) ­

Thursday, 9/10

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LANSING (Ingham Co MDHHS) ­ Friday,

9/11

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MARQUETTE (Marquette Co MDHHS) ­

Monday, 9/21

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MARQUETTE (Marquette Co MDHHS) ­

Tuesday, 9/22

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MARQUETTE (Marquette Co MDHHS) ­

Wednesday, 9/23

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MARQUETTE (Marquette Co MDHHS) ­

Thursday, 9/24

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Page 8

MiSACWIS-JJ Training RegistrationMiSACWIS-JJ Training RegistrationMiSACWIS-JJ Training RegistrationMiSACWIS-JJ Training Registration

9. For which one of the following private contracted residential facilities do you work? Please select the one best answer.

*

Bethany Christian Services

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Crossroads for Youth

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Detroit Behavioral Institute

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Don Bosco Hall

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Eagle Village

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Glen Mills

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Grand Traverse Band of Ottawa & Chippewa Indians

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Great Lakes Recovery

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Highfields

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Holy Cross Children’s Services

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Lakeside

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Murack Corporation

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Muskegon River

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Pineview Homes

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Spectrum Child & Family Services

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Starr Commonwealth

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Teaching Family Homes

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Universal Health Services (Turning Point)

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Vista Maria

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Wolverine Human Services

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Other (please specify)

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Page 13: Communication Issuance - Michigan...Subject/Title MiSACWIS-JJ Classroom Training Registration. Type ☐Informational Memorandum ☒Program Instruction ☐Policy Guide Issuance Date

Page 9

MiSACWIS-JJ Training RegistrationMiSACWIS-JJ Training RegistrationMiSACWIS-JJ Training RegistrationMiSACWIS-JJ Training Registration

10. For registration purposes, please provide your contact and work/office location information:

11. Please provide the following contact information about your immediate supervisor:

*

FIRST name:

LAST name:

Work address:

Work address 2 (optional):

City/Town:

ZIP:

Job Title:

Email Address:

Work telephone (include area code):

*FIRST name:

LAST name:

Work Email:

Work Telephone (include area code):

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2­day MiSACWIS­JJ training sessions are being made available to public and private facility staff. At this time, we ask that you provide us with your top 3 training session choices (location/dates). While every effort will be made to grant your first choice, seating is limited and will be decided on a "first come, first serve" basis.

12. Which of the following represents your FIRST choice for the two­day training session? Please select your FIRST choice for training location/dates.

Copy of page:

*

DETROIT (Cadillac Place) ­ Monday,

8/17 and Tuesday, 8/18

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DETROIT (Cadillac Place) ­

Wednesday, 8/19 and Thursday, 8/20

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DETROIT (Cadillac Place) ­ Monday,

8/24 and Tuesday, 8/25

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DETROIT (Cadillac Place) ­

Wednesday, 8/26 and Thursday, 8/27

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DETROIT (Cadillac Place) ­ Monday,

8/31 and Tuesday, 9/1

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DETROIT (Cadillac Place) ­

Wednesday, 9/2 and Thursday, 9/3

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DETROIT (Cadillac Place) ­ Tuesday,

9/8 and Wednesday, 9/9

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DETROIT (Cadillac Place) ­ Thursday,

9/10 and Friday, 9/11

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DETROIT (Cadillac Place) ­ Monday,

9/14 and Tuesday, 9/15

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DETROIT (Cadillac Place) ­

Wednesday, 9/16 and Thursday, 9/17

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DETROIT (Cadillac Place) ­ Monday,

9/21 and Tuesday, 9/22

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DETROIT (Cadillac Place) ­

Wednesday, 9/23 and Thursday, 9/24

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FLINT (Clio District office) ­ Monday,

8/31 and Tuesday, 9/1

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FLINT (Clio District office) ­ Wednesday,

9/2 and Thursday, 9/3

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FLINT (Clio District office) ­ Monday,

9/28 and Tuesday, 9/29

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GAYLORD ­ Wednesday, 8/26 and

Thursday, 8/27

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GRAND RAPIDS (Cascade Commons) ­

Monday, 8/17 and Tuesday 8/18

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GRAND RAPIDS (Cascade Commons) ­

Wednesday, 8/19 and Thursday, 8/20

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GRAND RAPIDS (Cascade Commons) ­

Thursday, 9/10 and Friday, 9/11

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GRAND RAPIDS (Cascade Commons) ­

Monday, 9/14 and Tuesday 9/15

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GRAND RAPIDS (Cascade Commons) ­

Wednesday, 9/16 and Thursday, 9/17

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LANSING (Ingham Co MDHHS) ­

Tuesday, 9/8 and Wednesday, 9/9

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LANSING (Ingham Co MDHHS) ­

Monday, 9/21 and Tuesday, 9/22

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LANSING (Ingham Co MDHHS) ­

Wednesday, 9/23 and Thursday, 9/24

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LANSING (Ingham Co MDHHS) ­

Monday, 9/28 and Tuesday, 9/29

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MARQUETTE (Marquette Co MDHHS) ­

Thursday, 8/27 and Friday, 8/28

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MARQUETTE (Marquette Co MDHHS) ­

Tuesday, 9/15 and Wednesday, 9/16

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MARQUETTE (Marquette Co MDHHS) ­

Thursday, 9/17 and Friday, 9/18

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13. Which of the following represents your SECOND choice for the two­day training session? Please select your SECOND choice for training location/dates.

*

DETROIT (Cadillac Place) ­ Monday,

8/17 and Tuesday, 8/18

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DETROIT (Cadillac Place) ­

Wednesday, 8/19 and Thursday, 8/20

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DETROIT (Cadillac Place) ­ Monday,

8/24 and Tuesday, 8/25

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DETROIT (Cadillac Place) ­

Wednesday, 8/26 and Thursday, 8/27

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DETROIT (Cadillac Place) ­ Monday,

8/31 and Tuesday, 9/1

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DETROIT (Cadillac Place) ­

Wednesday, 9/2 and Thursday, 9/3

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DETROIT (Cadillac Place) ­ Tuesday,

9/8 and Wednesday, 9/9

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DETROIT (Cadillac Place) ­ Thursday,

9/10 and Friday, 9/11

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DETROIT (Cadillac Place) ­ Monday,

9/14 and Tuesday, 9/15

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DETROIT (Cadillac Place) ­

Wednesday, 9/16 and Thursday, 9/17

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DETROIT (Cadillac Place) ­ Monday,

9/21 and Tuesday, 9/22

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DETROIT (Cadillac Place) ­

Wednesday, 9/23 and Thursday, 9/24

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FLINT (Clio District office) ­ Monday,

8/31 and Tuesday, 9/1

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FLINT (Clio District office) ­ Wednesday,

9/2 and Thursday, 9/3

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FLINT (Clio District office) ­ Monday,

9/28 and Tuesday, 9/29

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GAYLORD ­ Wednesday, 8/26 and

Thursday, 8/27

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GRAND RAPIDS (Cascade Commons) ­

Monday, 8/17 and Tuesday 8/18

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GRAND RAPIDS (Cascade Commons) ­

Wednesday, 8/19 and Thursday, 8/20

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GRAND RAPIDS (Cascade Commons) ­

Thursday, 9/10 and Friday, 9/11

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GRAND RAPIDS (Cascade Commons) ­

Monday, 9/14 and Tuesday 9/15

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GRAND RAPIDS (Cascade Commons) ­

Wednesday, 9/16 and Thursday, 9/17

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LANSING (Ingham Co MDHHS) ­

Tuesday, 9/8 and Wednesday, 9/9

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LANSING (Ingham Co MDHHS) ­

Monday, 9/21 and Tuesday, 9/22

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LANSING (Ingham Co MDHHS) ­

Wednesday, 9/23 and Thursday, 9/24

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LANSING (Ingham Co MDHHS) ­

Monday, 9/28 and Tuesday, 9/29

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MARQUETTE (Marquette Co MDHHS) ­

Thursday, 8/27 and Friday, 8/28

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MARQUETTE (Marquette Co MDHHS) ­

Tuesday, 9/15 and Wednesday, 9/16

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MARQUETTE (Marquette Co MDHHS) ­

Thursday, 9/17 and Friday, 9/18

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14. Which of the following represents your THIRD choice for the two­day training session? Please select your THIRD choice for training location/dates.

*

I DO NOT HAVE A THIRD CHOICE

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DETROIT (Cadillac Place) ­ Monday,

8/17 and Tuesday, 8/18

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DETROIT (Cadillac Place) ­ Wednesday,

8/19 and Thursday, 8/20

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DETROIT (Cadillac Place) ­ Monday,

8/24 and Tuesday, 8/25

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DETROIT (Cadillac Place) ­ Wednesday,

8/26 and Thursday, 8/27

gfedc

DETROIT (Cadillac Place) ­ Monday,

8/31 and Tuesday, 9/1

gfedc

DETROIT (Cadillac Place) ­ Wednesday,

9/2 and Thursday, 9/3

gfedc

DETROIT (Cadillac Place) ­ Tuesday,

9/8 and Wednesday, 9/9

gfedc

DETROIT (Cadillac Place) ­ Thursday,

9/10 and Friday, 9/11

gfedc

DETROIT (Cadillac Place) ­ Monday,

9/14 and Tuesday, 9/15

gfedc

DETROIT (Cadillac Place) ­

Wednesday, 9/16 and Thursday, 9/17

gfedc

DETROIT (Cadillac Place) ­ Monday,

9/21 and Tuesday, 9/22

gfedc

DETROIT (Cadillac Place) ­

Wednesday, 9/23 and Thursday, 9/24

gfedc

FLINT (Clio District office) ­ Monday,

8/31 and Tuesday, 9/1

gfedc

FLINT (Clio District office) ­ Wednesday,

9/2 and Thursday, 9/3

gfedc

FLINT (Clio District office) ­ Monday,

9/28 and Tuesday, 9/29

gfedc

GAYLORD ­ Wednesday, 8/26 and

Thursday, 8/27

gfedc

GRAND RAPIDS (Cascade Commons) ­

Monday, 8/17 and Tuesday 8/18

gfedc

GRAND RAPIDS (Cascade Commons) ­

Wednesday, 8/19 and Thursday, 8/20

gfedc

GRAND RAPIDS (Cascade Commons) ­

Thursday, 9/10 and Friday, 9/11

gfedc

GRAND RAPIDS (Cascade Commons) ­

Monday, 9/14 and Tuesday 9/15

gfedc

GRAND RAPIDS (Cascade Commons) ­

Wednesday, 9/16 and Thursday, 9/17

gfedc

LANSING (Ingham Co MDHHS) ­

Tuesday, 9/8 and Wednesday, 9/9

gfedc

LANSING (Ingham Co MDHHS) ­

Monday, 9/21 and Tuesday, 9/22

gfedc

LANSING (Ingham Co MDHHS) ­

Wednesday, 9/23 and Thursday, 9/24

gfedc

LANSING (Ingham Co MDHHS) ­

Monday, 9/28 and Tuesday, 9/29

gfedc

MARQUETTE (Marquette Co MDHHS) ­

Thursday, 8/27 and Friday, 8/28

gfedc

MARQUETTE (Marquette Co MDHHS) ­

Tuesday, 9/15 and Wednesday, 9/16

gfedc

MARQUETTE (Marquette Co MDHHS) ­

Thursday, 9/17 and Friday, 9/18

gfedc

Page 17: Communication Issuance - Michigan...Subject/Title MiSACWIS-JJ Classroom Training Registration. Type ☐Informational Memorandum ☒Program Instruction ☐Policy Guide Issuance Date

Page 13

MiSACWIS-JJ Training RegistrationMiSACWIS-JJ Training RegistrationMiSACWIS-JJ Training RegistrationMiSACWIS-JJ Training Registration

Thank you for registering. A confirmation will be sent to you via email before the training class begins. We ask that you please print that confirmation and bring it with you to class. Please select the "done" key below to exit the survey.

Page 18: Communication Issuance - Michigan...Subject/Title MiSACWIS-JJ Classroom Training Registration. Type ☐Informational Memorandum ☒Program Instruction ☐Policy Guide Issuance Date

Time & Expense for MiSACWIS Travel

Different Coding Block codes for travel expenses within the same

month

Page 19: Communication Issuance - Michigan...Subject/Title MiSACWIS-JJ Classroom Training Registration. Type ☐Informational Memorandum ☒Program Instruction ☐Policy Guide Issuance Date

Expense Details

Enter the From and To dates of your travel. Please do not overlap dates with another voucher. For the MiSACWIS training: • Enter “Training” in the Nature of Official Business box • Enter “(4) Mission Critical Administrative Travel” in the User event description. • Click “Save” and then click on the Expenses tab.

Page 20: Communication Issuance - Michigan...Subject/Title MiSACWIS-JJ Classroom Training Registration. Type ☐Informational Memorandum ☒Program Instruction ☐Policy Guide Issuance Date

Travel Details

This example shows mileage for one day. Please complete all fields. Enter “MiSACWIS Pilot Training” in the Comments box.

Page 21: Communication Issuance - Michigan...Subject/Title MiSACWIS-JJ Classroom Training Registration. Type ☐Informational Memorandum ☒Program Instruction ☐Policy Guide Issuance Date

Coding Block Tab

Users can have assigned coding blocks by expense line items for their reimbursement request.

If you have two different coding block codes, your regular travel expenses and the MiSACWIS training expenses, you must enter the Coding Block fields separately for both types of expenses.

Page 22: Communication Issuance - Michigan...Subject/Title MiSACWIS-JJ Classroom Training Registration. Type ☐Informational Memorandum ☒Program Instruction ☐Policy Guide Issuance Date

In the Coding Block tab, there will be a check mark in Std for all your expense lines. To add or change the coding, you will need to click on the “Select All” button at the top. NOTE: Use the MiSACWIS project codes only for MiSACWIS training related expenses.

Coding Block Tab

Page 23: Communication Issuance - Michigan...Subject/Title MiSACWIS-JJ Classroom Training Registration. Type ☐Informational Memorandum ☒Program Instruction ☐Policy Guide Issuance Date

When you click on the Select All box, it will put a check mark in the Update column. • First, unselect the Update column for the non-MiSACWIS expenses. • Enter the MiSACWIS, AY, Index and PCA. • Do not check the Std box next to the coding information. • Click the Update Checked Rows button.

Coding Block Tab

Page 24: Communication Issuance - Michigan...Subject/Title MiSACWIS-JJ Classroom Training Registration. Type ☐Informational Memorandum ☒Program Instruction ☐Policy Guide Issuance Date

Next, select the Update column for the non-MiSACWIS expenses. • Enter your regular, AY, Index and PCA codes. • Do not check the Std box next to the coding information. • Click the Update Checked Rows button. • Do not use the Index and PCA used in this example.

Coding Block Tab

Page 25: Communication Issuance - Michigan...Subject/Title MiSACWIS-JJ Classroom Training Registration. Type ☐Informational Memorandum ☒Program Instruction ☐Policy Guide Issuance Date

The Summary tab will give you totals of everything that has been entered. Verify the amount of MiSACWIS expense versus your other expenses and that they have correct coding. If all information is correct on this screen, click the Submit button.

Summary Tab

Page 26: Communication Issuance - Michigan...Subject/Title MiSACWIS-JJ Classroom Training Registration. Type ☐Informational Memorandum ☒Program Instruction ☐Policy Guide Issuance Date

Supervisory Approval

Click on the Summary tab and verify: • The totals under the taxable and non-taxable status. • The MiSACWIS and the regular Coding Block AY, Index and PCA fields are correct. • Verify the amounts.

Page 27: Communication Issuance - Michigan...Subject/Title MiSACWIS-JJ Classroom Training Registration. Type ☐Informational Memorandum ☒Program Instruction ☐Policy Guide Issuance Date

Supervisory Approval

If correct, click the “Approve” button.

Page 28: Communication Issuance - Michigan...Subject/Title MiSACWIS-JJ Classroom Training Registration. Type ☐Informational Memorandum ☒Program Instruction ☐Policy Guide Issuance Date

TRAVEL VOUCHER FOR NON STATE EMPLOYEES

Voucher Number

Michigan Department of Health and Human Services Invoice Number Audited By

INSTRUCTIONS: 1A. Payee/Vendor Name 2. Agency Number 3. Checked By 4. Page / of 4 3 1 B. Address 5. Payee Social Security Number 5a. Mail Code 6. Payee’s Phone No. ( ) C. City D. State E. Zip Code 7. Date Traveled Date Traveled FROM: TO: 8. Payee Type C.J.O. (FTR-18) STUDENT (FTR-18) CONTRACTUAL (FTR-18) VOLUNTEER (FTR-1632)

9. Institution/organization (if applicable) 10. Message 11. Nature of Business Travel (Purpose/Description/Comments)

TRAVEL EXPENSE REIMBURSEMENT

12. Day

of the Month

13. 14. Mileage 18. Meals 21. 22.

List All Destinations Streets and Cities

(All addresses from and to include every stop)

Depart Return 15. Stand. 16. Prem. 17. Dollar

Amount Motel or Room

19. Non-Tax.

20. Taxable

Other Exp.

DAILY TOTAL

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

23. COLUMN TOTAL 0.00 0.00 0.00 0.00 0.00 0.00 0.00 24. VOUCHER TOTAL ..... ..... ..... ..... $ 0.00

Check only one box below. I certify that this travel was pre-approved, necessary to accomplish the MDHHS mission according to executive directive criteria, the most cost effective travel option available and that the items claimed represent proper charges. 1. Legal or Federal Mandate 2. Health & Safety 3. Budget Savings 4. Mission Critical Administrative Travel

25. Supervisor/CRC Signature Date 26. Payee Signature Date

Print Name Print Name

27. Supervisor/CRC Phone No. and Location 28. Distribution Method 29.

Agency Code

30. Approp.

Year

31. Index Code

32. Program Cost Account

(PCA)

33. Agency Object Code

(AOBJ)

34. Distribution Code

($ Amount) SINGLE 431 $ 0.00

MULTIPLE 431 $ 0.00 (Enter Dollar Amounts

in Column 34) 431 $ 0.00 431 $ 0.00 NOTE: DO NOT use the coding portion if more than 6 lines – Use the Supplemental Coding Record DHS-4745

431 $ 0.00 431 $ 0.00

35. TOTALS $ 0.00

DHS-1582-TV-NSE (Rev. 5-15) Previous edition obsolete. MSWord 1 Distribution: Original – Send to MDHHS Accounting Retain copy for your files

Page 29: Communication Issuance - Michigan...Subject/Title MiSACWIS-JJ Classroom Training Registration. Type ☐Informational Memorandum ☒Program Instruction ☐Policy Guide Issuance Date

• Form to be used by NON-State Employees only (State Employees enter their travel on MI Time & Expense). • Please verify the payee’s address on MAIN (payee address cannot be a MDHHS location). • Note: Documents may be returned if illegible, coded incorrectly, unable to determine To and From address, payee or payee’s address

not on MAIN, lack required signatures, etc. 1A Enter last name, first name, middle initial. Thirty characters are allowed for Payee name. Verify that Payee/Vendor is registered in MAIN. 1B Enter address. 1C Enter city name in full unless a commonly used abbreviation such as N.Y. for New York, etc., is recognized. 1D Enter the two-digit abbreviation only. DO NOT USE full state name. 1E Enter zip code. 2 Enter Index Code after 431, EXCEPT for Residential Care and Institutions which have been assigned special Dept. No. 3 Initials of person that checks the voucher. 4 Enter page number of document(s). Use MDHHS SUPPLEMENTAL CODING RECORD (DHS-4745) if needed. 5 Enter payee’s full 9 digit Social Security Number. 6 Enter payee’s phone number. 7 FROM: Enter first date of travel (mmddyy). TO: Enter last date of travel (mmddyy). 8 Check appropriate box. Only 1. 9 Institution/organization (if applicable). 10 DO NOT USE - MESSAGE IS PREPRINTED. 11 Enter nature of business travel for this period (Purpose/Description/Comments). 12 Enter date of travel. 13 The description includes the departure and return destinations as well as all stops between departure and return. Include client’s

full name, case number, street address, city, state, and zip code. Attach MAP Quest or Yahoo MAPS print depicting each individual travel point. Include reason for the travel if different from what was reported in box #11.

14 Enter time of departure and return for each trip to substantiate meal, lodging and any day care charges. 15 Enter standard rate miles traveled by privately owned vehicles on state business. 16 Enter Premium rate miles traveled by privately owned vehicles on state business. 17 Enter the total dollar amount for the standard or premium rate miles traveled reported in box 15 or 16 on the same row. 18 Enter actual lodging cost. Lodging receipts are required for reimbursement. 19 Meals are non-taxable if travel includes overnight stay. Enter total Non-taxable meal(s) per day. 20 Meals are taxable if no overnight stay. Enter total taxable meal(s) per day. 21 Itemize and identify dollar amounts of the other expenses, e.g., bus fare. Receipts for registration, child care, and parking

expenses are required by the Standardized Travel Regulations. (Meter parking costs identify by entering M.P.). 22 Enter the total, per day, of rows 17, 18, 19, 20, 21. 23 Enter total per day of columns 15, 16, 17, 18, 19, 20, 21. 24 Enter total of column 22. Grey You must check only one of the four categories certifying that costs have been incurred in accordance with Executive Directive Shaded 2007-19 Travel Moratorium. When signing the travel voucher, you are verifying that the travel was pre approved and necessary to Area accomplish the MDHHS mission according to the executive directive criteria. 25 Original signature of the individual authorizing payment. (Authorizer must be on the PAL list). Signature stamps are not

acceptable. Print or type the individual’s name below the signature. Enter date the voucher was signed. 26 Payee, sign and date, original signature is required. Print or type the payee’s name below the signature. Enter date the voucher

was signed. 27 Supervisor/CRC Name & Phone No. and location. 28 Distribution Method: check single or multiple coding lines. If you have more than 6 lines of coding, use a DHS-4745. 29 Prefilled. CODING INSTRUCTIONS: Assure that the Index Code, Program Cost Account, and Agency Object are correct. Incompatible coding will error out. 30 Enter appropriation year. 31 Enter the Index Code to which the expenditure should be charged. This MUST be compatible with the PCA #. 32 Enter the Program Cost Account to which the expenditure should be charged. 33 Enter the Agency Object Code to identify the type of travel expenses incurred. 34 Enter the amount charged to each account structure. 35 Enter the total amount paid, the sum of all lines in column 34.

AUTHORITY: 42 CFR; and Public Act 280 of 1939, as amended. RESPONSE: Voluntary. PENALTY: None

The Michigan Department of Health and Human Services (MDHHS) does not discriminate against any individual or group because of race, religion, age, national origin, color, height, weight, marital status, genetic information, sex, sexual orientation, gender identity or expression, political beliefs or disability.

DHS-1582-TV-NSE (Rev. 5-15) Previous edition obsolete. MSWord 2 Distribution: Original – Send to MDHHS Accounting Retain copy for your files

Page 30: Communication Issuance - Michigan...Subject/Title MiSACWIS-JJ Classroom Training Registration. Type ☐Informational Memorandum ☒Program Instruction ☐Policy Guide Issuance Date

Instructions for Travel Reimbursement for State Employees

1. For reimbursement of mileage and meals associated with travel to the MiSACWIS training, please enter your expenses in the MI Time & Expense system.

2. If you have additional travel during the month that is charged to your local accounting codes, you will need to follow the instructions in the MiSACWIS Time & Expense PowerPoint to associate the travel expenses to the correct coding blocks.

3. Once you complete and submit your expenses in MI Time & Expense, please print the Detail

page and tape all receipts to a blank sheet of paper in date order.

4. Meals and lodging (if applicable) will be reimbursed for the actual costs on the receipts submitted or the approved rate, whichever is less. You will be reimbursed for meals associated with your trip according to the state travel guidelines. Meal reimbursement will not be allowed within the same county of either the participant’s home city or work location. Note: Hotel accommodations will only be reimbursed if the training site is over 100 miles from a person’s work or home, whichever is closer.

5. In the Code Block fields, enter: a. AY: 15 b. Index code: 67000 c. PCA: 12827 d. AOBJ: 4881

You may only use these codes for the MiSACWIS-JJ training sessions. Supervisory Approval Field supervisors will be approving the MiSACWIS-JJ training expenses in MI Time & Expense. On the Summary screen, please ensure the correct expenses are associated to the MiSACWIS-JJ coding block and any other travel is associated to your regular code blocks. The attached PowerPoint presentation details the procedures.

Travel for expenses incurred during fiscal year 2015, must be entered and approved in MI Time & Expense no later than October 9, 2015.

Questions: If you have questions regarding travel reimbursement, please contact the MiSACWIS project staff via email at [email protected]

Page 31: Communication Issuance - Michigan...Subject/Title MiSACWIS-JJ Classroom Training Registration. Type ☐Informational Memorandum ☒Program Instruction ☐Policy Guide Issuance Date

Instructions for Travel Reimbursement for Non-State Employees

1. For reimbursement of mileage and meals associated with travel to the MiSACWIS-JJ Training, please complete the DHS-1582-TV-NSE form. Refer to the form instructions on page 2 for specific questions.

2. The DHS 1582-TV-NSE form for expenses incurred during fiscal year 2015, must be submitted for reimbursement no later than October 9, 2015.

3. Please attach all original meal receipts to the travel voucher form. Meals will be reimbursed for the actual costs on the receipts submitted or the approved rate, whichever is less. You will be reimbursed for meals associated with your trip as long as they meet the state guidelines. Please refer to the following website for the state guidelines: http://www.michigan.gov/dmb/0,1607,7-150-9141_13132---,00.html. Meal reimbursement will not be allowed within the same county of either the participant’s home city or work location.

Note: Hotel accommodations will only be reimbursed if the training site is over 100 miles from a person’s home or work, whichever is closer.

4. In order to receive payment you must be registered on MAIN and authorize electronic fund transfer. You can go to www.michigan.gov/cpexpress, to register on line. You may call (888) 734-9749 for assistance.

5. All Non-State Employee Travel Vouchers (DHS 1582-TV-NSE) must have a Payment Voucher (DHS- 1582) attached from the agency. A certification letter must be attached to the Payment Voucher. Contact information can be entered in Box 9 phone number / email address of the payee. The certification letter must be on agency letterhead and is required from the agency certifying that all travel receipts and totals from the Travel Voucher have been audited and are accurate.

6. In the Code Block fields, enter:

a. AY: 15 b. Index code: 67000 c. PCA: 74001 d. AOBJ: 6171

You may only use these codes for the MiSACWIS-JJ training sessions

7. Sign and date the form. Do not have your supervisor sign your form in box 25, as the MiSACWIS-JJ staff will sign your voucher.

8. Send the completed travel voucher form and receipts to:

Juvenile Justice Programs, MiSACWIS-JJ 235 South Grand Ave, Ste. #1315.

Lansing, MI 48933

If you have questions regarding travel reimbursement, please contact the MiSACWIS-JJ staff via email at [email protected]


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