1. Matthew Revitt, Maine Shared Collections Strategy Program Manager Communication, Project Management & Decision-Making www.maineinfonet.net/mscs/

2. MSCS 101 Project goals & objectives Unique mixture of academics & publics: www.maineinfonet.org/mscs 3. Governance Structure: Project Team Overall management of MSCS The famous five: Program Manager, Technology Director & Project PIs: Also Systems Librarian Sara Amato www.maineinfonet.org/mscs 4. Governance Structure: Collection Management Committee Representatives from MSCS partners contribute to: Data pull Collections analysis criteria Retention & potential withdrawals scenarios www.maineinfonet.org/mscs 5. Governance Structure: Technical Services Committee Representatives from MSCS partners Contribute to: OCLC reclamation project Data pulls #1 & #2 Display of retention commitments in catalogs Coordinated by MSCS System Librarian www.maineinfonet.org/mscs 6. Governance Structure: Directors Council 9 MSCS Directors: Review progress Q & A Commit cost sharing funds Approve MSCS policies www.maineinfonet.org/mscs 7. Governance Structure: Advisory Board Shared print experts: Bob Kieft, Constance Malpas & Lizanne Payne Provide oversight, review, feedback & guidance on best practice 6 month progress reviews and two in-person visits www.maineinfonet.org/mscs 8. MSCS Program Manager role Full-time position IMLS funded for grant period Duties & responsibilities Administrative tasks Financial management Project documentation Publicity & promotion Contribute to nitty gritty work Importance of project management skills www.maineinfonet.org/mscs 9. Decision-Making Hierarchy Project Team Directors Council Collection Developme nt Technica l Services Systems Librarian Advisory Board Program Manager www.maineinfonet.org/mscs 10. Barriers to the Decision-making Process Delaying Decisionslosing ground between meetings Lack of focuskeeping the end result in mind Some more engaged than others in process Meeting distractions Librarians love of detail Technical difficulties getting data Large and dispersed group People feeling out-of-the-loop Lack of information resources www.maineinfonet.org/mscs 11. Barriers to the Communications Process www.maineinfonet.org/mscs 12. Third Party Consulting Support Contract with Take a step backjustify what we want and why Data Wranglingbeing able to see the data in useful ways Focusworking with manageable chunks of the collection Trying out Scenariosseeing actual outcomes of possible decisions www.maineinfonet.org/mscs 13. Trust in one another History of shared collaboration www.maineinfonet.org/mscs 14. Organized meetings Invite the right people Clear agendas & supporting documentation Clear meeting leader Make decisions Action points www.maineinfonet.org/mscs 15. Setting Deadlines, Follow-up & Chase www.maineinfonet.org/mscs 16. Project documentation Internally Detailed summaries with actionable points Keeping people in-the-loop Tracking progress Externally IMLS reporting requirement Important for legacy of MSCS Report on lessons learned Useful for articles or presentations www.maineinfonet.org/mscs 17. Communication tools www.maineinfonet.org/mscs 18. Thank you! Matthew Revitt MSCS Program Manger matthew.revitt@maine.edu www.maineinfonet.org/mscs/ @MESharedColls www.maineinfonet.org/mscs