COMMUNITY SERVICES COMMITTEE Thursday, November 17, 2011 SCRD Board Room, 1975 Field Road, Sechelt, BC AGENDA CALL TO ORDER 9:30 a.m. AGENDA 1. Adoption of the Agenda PETITIONS AND DELEGATIONS 2. Bill Pechet, Pechet Studio - Review of the Draft Seaview Cemetery Business Plan ANNEX A pp 1-18 COMMUNICATIONS REPORTS 3. Parks & Recreation Monthly Report ANNEX B pp 19-33 4. Parks Services Manager - Summary of Electoral Area Directors Workshop of November 3, 2011 [650]and [665] ANNEX C pp 34-36 5. Recreation and Parks Services minutes of November 7, 2011 - receipt and adoption of recommendations ANNEX D pp 37-40 6. General Manager of Community Services - Potential Recreation Grant - Update VERBAL 7. Sechelt Aquatic Centre - Climbing Wall Discussion VERBAL Recess 12:00 Noon
Transcript
COMMUNITY SERVICES COMMITTEE Thursday, November 17, 2011 SCRD Board Room, 1975 Field Road, Sechelt, BC AGENDA
CALL TO ORDER 9:30 a.m. AGENDA 1. Adoption of the Agenda PETITIONS AND DELEGATIONS 2. Bill Pechet, Pechet Studio - Review of the Draft Seaview Cemetery Business
Plan ANNEX A pp 1-18
COMMUNICATIONS REPORTS 3. Parks & Recreation Monthly Report
ANNEX B pp 19-33
4. Parks Services Manager - Summary of Electoral Area Directors Workshop of November 3, 2011 [650]and [665]
ANNEX C pp 34-36
5. Recreation and Parks Services minutes of November 7, 2011 - receipt and adoption of recommendations
ANNEX D pp 37-40
6. General Manager of Community Services - Potential Recreation Grant - Update
VERBAL
7. Sechelt Aquatic Centre - Climbing Wall Discussion VERBAL
Recess 12:00 Noon
C o m m u n i t y S e r v i c e s C o m m i t t e e A g e n d a N o v e m b e r 1 7 , 2 0 1 1 P a g e | 2 Reconvene 1:30 p.m. PETITIONS AND DELEGATIONS COMMUNICATIONS 1. Metro Vancouver - Consolidation of the Lower Mainland Treaty Advisory
Committee (LMTAC) with Metro Vancouver’s Aboriginal Relations Program ANNEX E pp 41-43
2. Greg Phelps, Halfmoon Bay Fire Department - resignation as Fire Chief ANNEX F pp 44
REPORTS 3. General Manager of Community Services - LMTAC Successor Potential
Participation Costs ANNEX G pp 45
4. Chief Building Inspector & Bylaw Manager - Monthly Building Statistics October ANNEX H pp 46-49
5. Chief Building Inspector & Bylaw Manager - Bylaw Enforcement 2011 Third Quarter Statistics
ANNEX I pp 50-52
6. Chief Building Inspector & Bylaw Manager - Animal Control 2011 Third Quarter Statistics
ANNEX J pp 53-55
7. Sunshine Coast Policing Committee minutes of October 31, 2011 - receipt and adoption of recommendations
ANNEX K pp 56-58
8. Sunshine Coast Emergency Program Planning Committee minutes of October 26, 2011 - receipt
ANNEX L pp 59-61
9. Gibsons and District Fire Protection Commission minutes of October 26, 2011 - receipt
ANNEX M pp 62-63
NEW BUSINESS IN CAMERA That the public be excluded from attendance at the meeting in accordance with Section 90(1)(e), and (k) of the Community Charter as “the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality” and “negotiations and related discussion respecting the proposed provision of a municipal service...” is to be discussed.
ADJOURNMENT
SEAVIEW CEMETERYA Plan for the Future
November 17, 2011
Prepared for Sunshine Coast Regional District by PECHET Studio and DALY Landscape Architecture
1
ANNEX A
SEAVIEW CEMETERY - A PLAN FOR THE FUTURE 1
SEAVIEW CEMETERY A Plan for the Future
this report was prepared by: PECHET Studio: Cemetery Design Bill Pechet Gabe Daly
Daly Landscape Architecture: Landscape Architecture Joseph Daly
Stephen Olsen: Cemetery Consultant Sandrin Leung Ltd.: Cost Consultant Howard Leung
for Sunshine Coast Regional District: Carleen McDowell: Parks Services Manager Geri Gelineau: Parks Secretary
in consultation with: Dan Devlin: Devlin Funeral Home Public open house held on November 7, 2011
2
SEAVIEW CEMETERY - A PLAN FOR THE FUTURE 2
BACKGROUND and HISTORY Seaview Cemetery is located on the Sunshine Coast of BC at 1706 Lower Road, Roberts Creek, 3.5 km from Upper Gibsons.
Earliest recorded interments at Seaview Cemetery date from 1937, with many older unrecorded interments. The Sunshine Coast Regional District (SCRD) assumed operation of the cemetery May 13, 1974.
The cemetery is approximately 5.7 acres (2.3 hectares) in size and contains approximately 1,656 interments. Current commemorative options are limited to burial lots and in-ground ash interments. A little more than half of interments are casket burials with the balance being in-ground ash interments.
At present there are approximately 143 burial lots and 350 cremation lots available. The current rate of interment is approximately 40 per year (14 casket / 26 ash).
Based on the current inventory and rates of interment, Seaview Cemetery has approximately a 10-year supply of full burial lots and a 13-year supply of cremation lots.
PURPOSE of this STUDYThis study evaluates opportunities to extend the active life of Seaview Cemetery by identifying possible new sites for traditional casket and cremation lots, as well as additional interment options, including: columbaria, green burials, a scattering area for ashes, a commemorative wall and small scale mausoleum structures.
This study also proposes a 5-year plan to implement new service options in a cost effective and sustainable manner.
EXISTING SITE CONDITIONSSeaview Cemetery is located on a triangular shaped property bounded on the north by Sunshine Coast Highway, on the south by Lower Road and on the west by a privately owned property.
The cemetery has several positive physical features, including: a gently sloping southern aspect, well treed edges that provide a visual buffer with the adjacent roadways, a creek bisecting the site and an undevel-oped forested ravine in the southwest quadrant of the cemetery.
The cemetery contains a cenotaph surrounded by veterans’ graves and a small area for infant interments.
A unique quality about Seaview Cemetery is the number and character of highly personalized gravesite commemorations that reflect the personalities of those interred and the authenticity of a rural west coast community. Clearly Seaview Cemetery is a much-loved place. Future plans for Seaview Cemetery should respond to the natural features of the site and the unique character that has evolved over many decades.
Seaview Cemetery
3
SEAVIEW CEMETERY - A PLAN FOR THE FUTURE 3
PLAN and PHOTOS of EXISTING SITE
SUNSHINE COAST HIGHWAY
LOWER ROAD
full burial (casket) lots
existing creek
lower forested ravine
Veterans’ Cenotaph
4
SEAVIEW CEMETERY - A PLAN FOR THE FUTURE 4
OPERATION of the CEMETERYSunshine Coast Regional District staff is responsible for plot sales, coordinating interments and some maintenance activities. The SCRD contracts most maintenance and care taking duties to a private contractor, including: backhoe services, general maintenance of paths, gates, fences etc., provision of maintenance tools and equipment and arboriculture services.A small service building is located in the cemetery to support maintenance activities. The 2011 budget projects total revenue of $44,382 and total operating expenditures of $134,224. A property tax requisition of $89,842 is required to balance the cemetery budget. Following is a summary of revenue and expenses for the Cemetery for the period 2008 – 2011.
5
SEAVIEW CEMETERY - A PLAN FOR THE FUTURE 5
STRATEGIES to EXTEND the ACTIVE LIFE of the CEMETERYThe primary constraint limiting the active life of Seaview Cemetery is the availability of interment options. At current rates of interment the cemetery has approximately a 10-year supply of traditional casket burial lots and a 13-year supply of available ash interment lots. The following strategies are proposed to address this issue:
Purchase the necessary casket lift equipment to allow for double depth burials in currently available and future traditional casket •burial lotsIdentify existing spaces in the cemetery that could accommodate additional casket and ash interment lots•
Provide new interment options within the cemetery•
New Casket Lift EquipmentCasket interments at Seaview Cemetery are currently limited to one casket per grave. Most cemeteries permit double depth burials to accommodate two caskets per grave. Seaview Cemetery presently does not have the equipment necessary to lower a casket to sufficient depth to accommodate two casket burials. Purchase of this equipment would increase the potential interment capacity of available and future casket lots.
Full Body IntermentsA review of the Seaview Cemetery site conservatively estimates that capacity for full body burial lots could be increased from the current 143 lots to 772 lots. Assuming that 30% of these lots are utilized for double depth interments, this represents an additional 230 interments, for a total capacity of approximately 1,000 full body burial interments. At the current rate of 14 full body interments per year, this representsapproximately 70 years of capacity.
Provincial regulations allow for reclamation of burial lots that remain unused 50 years after purchase. Reclamation of graves is subject to provincial approval and requires a public notification process. Early cemetery records should be reviewed to determine if additional burial lots might be made available through the reclamation process.
Ash IntermentsA review of the Seaview Cemetery suggests that space is not a limiting factor in the long-term capacity in the cemetery to accommodate ash interments. Conservatively, the capacity in the cemetery for in-ground and above-ground (columbaria) ash interments is in excess of 140 years.
New Interment and Commemorative OptionsInterment options at Seaview Cemetery are currently limited to casket and in-ground ash interments. A number of other interment options could be considered that would provide additional choice and potentially serve to further extend the active life and financial sustainability of the cemetery. New interment options could include green burials, columbaria (above-ground ash interments), a scattering area for ashes, places to accommodate commemorative plaques, small-scale family and community mausoleum structures, and memorial/columbaria bridges over the existing creek. Other opportunities also exist for the develop-ment of a memorial tree and bench program.
Future Cemetery EnhancementsIn addition to new service options a number of other non-revenue enhancements to the cemetery could be considered to enhance the operation and long-term sustainability of the site. These improvements could include: new roads to service additional interment sites, a pavilion to provide shelter and a place to hold ceremonies associated with interments, a service compound to store materials and equipment necessary for the operation of the cemetery and restoration of the creek that bisects the site.
6
SEAVIEW CEMETERY - A PLAN FOR THE FUTURE 6
EXAMPLES of NEW INTERMENT OPTIONS for SEAVIEW
Green Burials
oak grove at Greve Cemetery, Denmark
Fernwood Cemetery, Mill Valley, California
‘ecoffin’, woven bamboo coffin
green burial with wooden coffin
green burial with shroud
Ecopod, recycled paper casketcardboard coffin
7
SEAVIEW CEMETERY - A PLAN FOR THE FUTURE 7
Columbaria (Above-Ground Ash Interments)
Woods Columbaria at Capilano View Cemetery, West Vancouver
Maquette for a new columbaria design, PECHET studio
columbaria wall, Mountain View Cemetery, Oakland California
8
SEAVIEW CEMETERY - A PLAN FOR THE FUTURE 8
A Scattering Area For Ashes
Sunnyside Lawn Cemetery, Surrey BC Memorial Scattering Garden, Camphill Pennsylvania
scattering garden opportunities
in ground columbaria options with biodegradable urns
a scattering garden can be a meditative garden space
9
SEAVIEW CEMETERY - A PLAN FOR THE FUTURE 9
Veterans Memorial
Vietnam Veterans Memorial, Maya Lin, Washington DC
Veterans Memorial Wall, Australia
10
SEAVIEW CEMETERY - A PLAN FOR THE FUTURE 10
Small-Scale Mausoleum Structures
family mausolea at Green-Wood Cemetery, New York (above) and a stone mausoleum in the Banff Municipal Cemetery (left)
community mausolea in Sao Paulo, Brazil
11
SEAVIEW CEMETERY - A PLAN FOR THE FUTURE 11
a PLAN for the FUTURE of the CEMETERYAppended to this report is a plan that illustrates the long term vision including the location of new service options and other enhancements to extend the active life of the cemetery. The long-term plan provides for more than 70 years of capacity for casket interments and more than 140 years of capacity for ash interments.
A communication strategy, including an annual open house is recommended to introduce new interment options, assess public interest and to garner their ideas for future development.
The plan for the cemetery should be updated every 5 years so that the rate and mix of interment and com-memorative options at the cemetery reflect local preferences.
Following is a summary of a proposed schedule to implement new service options and the administrative services to support the new service options during the first 5-year period.
This strategy is developed to allow for reasonable expansion of the cemetery’s services within a budget framework which is affordable.
1 2 3 4 5 6+ColumbariaSurvey + design new columbaria ●Install first phase of new columbaria ● ●
Green burialsLayout first new ‘green’ burial lots ● ●
Veterans’ Cenotaph and Memorial WallCenotaph plan and funding application ●Construct cenotaph and wall improvements ●
New lift equipmentPurchase new casket lift equipment ●
Administrative and Support ServicesOpen House in the Cemetery ● ● ● ● ●Review and update schedule of rates + fees ●Regulatory approvals + update cemetery by-law ● Market new interment options ● ● ● ●Review and implement record keeping systems ●Prepare new 5-year plan for the cemetery ●Report regarding future land acquisition options ●
Future projectsPrepare Plan for commemorative benches and trees ●Prepare tree retention / removal plan ●Design brief /guidelines for new mausolea ●Stream restoration plan including foot-bridge columbaria ●Consult MoH to maintain treed buffer in road ROW ●Layout new scattering area for ashes ●Construct new car paths NW quadrant ●Layout additional casket burial lots ●Install commemorative benches and trees ●Research early records for unused plots ●
12
SEAVIEW CEMETERY - A PLAN FOR THE FUTURE 12
97
30
107
34
1872
52
178
25
columbaria
columbaria
cenotaph restoration +veterans memorial wall
green burials
1 - 5 YEAR PLAN
FUTURE BURIAL LOTS55 years of capacity for full burials * if double depth assume 30% more providing 70 years of capacity at current interment rates
number of new burial lots available in these locations
13
SEAVIEW CEMETERY - A PLAN FOR THE FUTURE 13
5-YEAR REVENUE and EXPENSE PROJECTIONS Municipal Cemeteries provide an essential public service. The objective of this report is to identify additional burial and in-ground ash interment sites as well as identify new interment and commemorative options to extend the active life of Seaview Cemetery.
Given the relatively low rates of interment and the current rate and fee structure it is not realistic to expect that Seaview Cemetery could become financially self-sufficient.
Devlin Funeral Home, the only funeral service provider in the SCRD, handles approximately 200 funeral services per year. Based on 40 interments per year, 20% of the Sunshine Coast residents are being interred at Seaview Cemetery. Mr. Devlin estimates approximately 30 dispositions to other cemeteries and churches on the Sunshine Coast, including Sechelt Indian Cemetery, Forest View Cemetery in Pender Harbour, Mount Elphinstone Cemetery and creamation scattering gardens at 3 churches. Approximately 10 dispositions are estimated to cemeteries in the Vancouver area. The balance, approximately 120 per year, representing 60% of total dispositions, are cremains released to families for private scattering or to retain.
Proposed new service options have potential to generate revenue in excess of expenses and may, over time, contribute towards reducing the operating subsidy for the cemetery. The rate and degree to which the operating subsidy might be reduced will be dependent on the level of public interest in these new interment and commemorative options and the fees the local community is prepared to pay for these new options. However, the goal should be to extend the active life of the cemetery and introduce new interment options in as cost effective a manner possible.
Page 14 includes a summary of the estimated expenses and revenues associated with introducing new interment and commemorative options during the first 5 years. Revenue assumptions are based on right of interment and care fund fees of $1,500 for new columbaria niches and new green burial lots.
Following is a summary of current resident fees for two lower-mainland cemeteries, North Vancouver Cemetery (NV) and Capilano View Cemetery (CV). Non-resident fees are significantly higher. Royal Oak Burial Park (BP), Saanich, Vancouver Island, is the first cemetery in British Columbia to offer Green Burials.
NV CV BP Casket lot (single depth with Care Fund) $3,710 $3,775 Casket interment (with liner) $1,740 $1,510 Columbaria (upper single with Care Fund) $2,600 $2,415 Columbaria (lower single with Care Fund) $1,950 $1,740 Columbaria interment with liner $385 $385 Green Burial lot with Care Fund NA NA $2,980Green Burial interment NA NA $825
It is assumed revenue from traditional casket burial and in-ground ash burial lots and expenses associated with overall operation of the cemetery are consistent with recent years. It is also assumed that SCRD staff would provide the following administrative services to support proposed new interment and commemorative services, including:
Obtain necessary Provincial regulatory approvals •Review and update schedule of rates and fees•Update Cemetery by-laws as required •Make application to the Community War Memorial Program•Market new interment options, including holding Open Houses in the cemetery•Review and implement improvements to cemetery record keeping systems•Consult MoH to maintain treed buffer in road ROW•Evaluate future land acquisition options•Research early records for unused plots•
14
SEAVIEW CEMETERY - A PLAN FOR THE FUTURE 14
DEVELOPMENT EXPENSE and REVENUE SUMMARYNew Interment Options
Expenses ColumbariaSurvey $4,000 Structural and geotechnical $8,000Site concept development $5,000Detailed design $15,000Construction (40 niches @ 800) $32,000Associated site development costs $8,000 Green burialsLayout first new ‘green’ burial lots $5,000Green burial plaque wall $3,000 Veterans’ Memorial(Community War Memorial Program) Design $15,000Construction (including in-kind) $85,000 New lift equipmentPurchase new casket lift equipment $5,000
TOTAL EXPENSES $185,000
RevenueSalesColumbaria (40 @ $1500) $60,000Green burial lots (52 @ $1500) $78,000Green burial plaques (25 @ $1000) $25,000Veterans memorial plaques (10 @ $1000) $10,000ServicesColumbaria interment (40 @ $300) $12,000Green burial interment (52 @ $800) $41,600Green burial plaques (25 @ $200) $5,000Veterans memorial plaques (10 @ $200) $2,000GrantsCommunity War Memorial Program $50,000
The following is a 5-year projection of revenues and expenses for the cemetery that incorporates proposed new service options with current revenue and expenses from existing service options. This 5-year revenue and expense projection is based on the relatively low fees associated with current service options and the very low rate of interment of Sunshine Coast residents at Seaview Cemetery.
The financial sustainability of Seaview Cemetery could be significantly improved, if:
Rates and fees are adjusted to more closely reflect other municipal cemeteries in the lower mainland•Additional staff resources are allocated to communicate the unique qualities of Seaview Cemetery, the •range of service options available and fees relative to lower mainland cemeteries
16
SEAVIEW CEMETERY - A PLAN FOR THE FUTURE 16
PUBLIC OPEN HOUSEA Public Open House was held on the evening of November 7, 2011 at the Sunshine Coast Regional District office at 1975 Field Road, Sechelt. The purpose of the Open House was to present a draft plan for the future of Seaview Cemetery to the public for review and discussion.
Carleen McDowell, Parks Services Manager and Geri Gelineau, Parks Secretary attended the meeting to represent the Sunshine Coast Regional District. Joe Daly, Landscape Architect attended the meeting to represent the consultant team and gave a presentation summarizing the information contained in the draft plan.
The Public Open House was not well attended. Only three members of the public attended. However, members of the public who did attend complimented staff for taking the initiative to develop a long-term vision plan for the cemetery. In addition, proposed new service options that were identified in the plan were very well received.
There was a good discussion between all present (members of the public, SCRD staff and the consultant team) about fees for proposed new interment options (green burials and columbaria niches) and fees for existing services (traditional casket lots and cremation lots).
Joe Daly indicated that proposed new service options are projected to generate revenues in excess of development costs based on rates of $1,500 for sales of new green burial lots and columbaria niches. These rates are approximately half of the rates for comparable services at municipal cemeteries in Vancouver and Victoria. Proposed improvements to the cenotaph are based on the assumption that the SCRD would apply for and receive a matching funding grant from the Community War Memorial Program.
Joe Daly also indicated that the five-year financial pro forma for Seaview was based on the current very low rates for traditional casket lots. Existing rates for the purchase of interment rights for traditional casket lots at Seaview are less than 25% of the rates at municipal cemeteries in Vancouver and Victoria. If rates for current and proposed service options are all increased to more closely reflect those of municipal cemeteries in Vancouver and Victoria the operating deficit for Seaview Cemetery could be significantly reduced, and possibly eliminated, over time.
There seemed to be consensus among members of the public who attended the Open House that further review of rates is appropriate to balance the needs of Sunshine Coast residents for a range of affordable interment options and the goals of the Sunshine Coast Regional District regarding the long-term financial sustainability of Seaview Cemetery.
17
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18
SCRD STAFF REPORT
DATE: November 7, 2011 TO: Community Services Committee – November 17, 2011
FROM: Parks & Recreation Staff RE: Monthly Report – Parks and Recreation Divisions
RECOMMENDATION THAT the Community Services Committee recommends the Parks and Recreation Divisions Monthly report for September be received by the SCRD Board as information. The Recreation Division report is as follows:
A. ADMINISTRATION
Find us on facebook! www.facebook.com/SCRD.parks.recreation
Parks & Recreation Master Planning - Focus Group Planning SCRD staff worked extensively with consultants in October to organize logistics for and invite participants to various focus groups/community meetings. SCRD staff are well connected with a range of businesses, non-profit agencies, government departments, facility user groups, and members of the general public. These connections helped to raise awareness about the Master Planning process and ensured good community participation in the many focus groups.
B. OPERATIONS
Staff recently obtained AED training and propane recertification in keeping with the requirements of their positions. Upcoming safety training for fall protection procedures is scheduled in November. Some operations staff are currently off on extended medical leave for non work related reasons which is having a negative impact on the operations department by creating some maintenance and project delays. There are currently two facility operator trainee postings.
GACC
Ongoing preventative maintenance program being followed. Mechanical breakdown on emergency light generator. Repairs have now been complet-
ed to the emergency light generator. Also had to alter existing natural gas lines that were blocking side panel access for repairs.
Six year service completed to required extinguishers. Front counter upgrades currently under construction for greater staff safety as per safety
meeting recommendations. Gibson’s Pool
Ongoing preventative maintenance program being followed. Several under water lights repaired. Six year service completed to required fire extinguishers. Additional safety screen installed on wall fan.
Parks & Recreation Monthly Report – November 2011 Page 2 of 15 SAC
Ongoing preventative maintenance program being followed. Six year service completed to required extinguishers. Contractors still working on phase 2 of boiler work with a current completion target for
end of December. Work on building envelope has been delayed due to delay of contractor obtaining mate-
rials. New washer and dryer installed. Contractor is being brought in to service waste water lines.
Sechelt Arena
Ongoing preventative maintenance program being followed. Six year service competed to required extinguishers. 24 volt transformer was replaced in order to fix heating system for upper floor and old
change rooms. Re-painted exterior emergency exit stairs. Power washed side walk and entrance. Extensive work in coaches / ladies change room - repainting and installing new t-bar
ceiling. Multiple mercury vapor lights went out due to ballast failure and wiring degradation. New
wires need to be run in order to avoid future problems and higher repair costs. This would be considered capital work and is recommended to be part of the 2012 capital budget plan. Obtaining quotes for wire replacement.
C. GIBSONS AND AREA COMMUNITY CENTRE (GACC)
1) YOUTH CENTRE There were 204 drop-ins for the month of October, compared to 333 in October 2010.
Programs
Youth food bank Friday night skating Youth cooking program Girls yoga (completed Oct. 15) Wireless Wednesdays Leadership group Thursday jam sessions Wednesday baking day
All the above programs are occurring weekly at the Youth Centre and continue to be well attended.
Special Events
Halloween Party- Friday October 28th a Halloween party was held at the Gibsons Youth Centre. Activities included a costume contest, games, prizes, pumpkin carving, dancing, and karaoke. Thirty youth attended.
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Parks & Recreation Monthly Report – November 2011 Page 3 of 15
Connections/Partnerships
The following are connections made in the past month.
Sandy Buck started a drop-in sewing program out of the Gibsons Youth Centre on Mondays. The program is off to a great start and is getting higher attendance each week. This month the theme was working on creating Halloween costumes.
John Thompson connected with staff around the possibility of getting some instruments donated to the Gibsons Youth Centre for the Thursday Jam Sessions.
Spoke with Sarah Mani, a teacher from Elphi, regarding getting some of the students from her leadership class involved in helping to plan the Halloween Event as well as other leadership opportunities. This will be an ongoing partnership.
Successes
Youth You Tube Video - This month a youth, on her own, created a wonderful promotional video as a way to bring awareness to the benefits of the Youth Centre. Please find the link to the video below:
http://www.youtube.com/watch?v=UwQ9hbY99PI
Youth Donations/Involvement - This month there was numerous donations from youth themselves. Video game equipment and food was donated for the Friday dinners as well as for the Halloween party. It’s great to see the youth giving back to the program.
Girls Yoga - The last class of the free girls yoga ran October 12th. There was plenty of interest for a continued program, however due to lack of funding the program was not able to continue. Staff are looking for alternate funding sources to keep yoga a free class, thus keeping it as barrier free as possible.
Program Funding - Gibsons Youth Centre contractors are working on collaborating with VCH, Public Health nurses and other organizations to provide programs and services.
Testimonials
Youth were asked what they like about the Gibsons Youth Centre:
“Before I started coming here I was a total loner due to my homeschooling. I was so shy but everyone has accepted me and now I am attending a normal school because I had the confidence to go into a public school”.
“There is a lot of fun things, like pool, hockey, dances. If you are stressed out there are people, like staff to talk to.”
2) SENIORS PROGRAMMING
Seniors Wellness Centre Host Program (Volunteer led) 4 seniors participated in the three October sessions.
Parks & Recreation Monthly Report – November 2011 Page 4 of 15
Seniors Drop In Program Fourteen seniors took part in the October seniors drop in, which included crafts, cooking, and an old film. Most of the participating seniors are in their 70’s or early 80’s.
In response to community feedback, a squash drop in program has been developed once a month on Saturdays and ladies squash drop in on Sundays. Racquetball patrons are starting up a racquetball ladder which will hopefully increase participation.
4) ADAPTED PROGRAMS These partnership programs continue to increase in popularity and are showing great benefits for the participating clients: Music Explorations program (partner with SCACL): 105 participants Adapted Fitness Class (in partnership with VCH): 118 participants Nia for Adults with Developmental Disabilities: 13 registered participants
5) DROP-IN FITNESS SCHEDULE
832 participants attended our 15 classes per week in October, compared to 669 in
September, and 917 in October 2010.
Child Minding: October 2011 – 139 children October 2010 – 119 children
6) Adapted Programs In October, SCRD staff met with Sunshine Coast Community Services Society and the Ministry of Children and Family Development (MCFD) to evaluate the two new partnership programs offered this summer at GACC: 1) Summer Choices - Adapted Youth Camp and; 2) Integration Support for the Coastal Kids Summer Day Camp (see below for more info). Summer Choices - Adapted Youth Camp:
This new youth program was offered in partnership and funded by the MCFD with some financial support from the Canadian Tire Jumpstart Foundation for Families. It was noted that “Overall, the Youth Summer Choices Program was a great success”. Contractor’s, staff, participants and families noted success, specifically in the following: “Personal growth within each youth” Support staff cited examples of a youth with
Downs Syndrome who overcame his fears to proudly participate in new activities (i.e. fencing and other activities).Youth with developmental disabilities were empowered
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Parks & Recreation Monthly Report – November 2011 Page 5 of 15
to make meaningful choices about their involvement in activities and had the support they needed to participate and enjoy the program in their own way.
“Meaningful connections of program participants with the community”. The Summer Choices youth camp was based out of the Gibsons Youth Centre were youth enjoyed a variety of on-site activities such as fencing, dancing, Nia, yoga, biking and more.
Plans are in the works to offer this program again in 2012 with some improvements in communication, and potentially greater engagement (integration) of non-disabled peers through a volunteer support structure. Integration Support for the Coastal Kids Summer Day Camp
Staff will be working with Community Services and Community Schools to help fine tune the day camps in order to make the programs accessible to children with special needs. There were some key successes for children in the summer of 2011, however, barriers identified still need to be addressed. Low income –Teen Skating In September, a new round of the Jumpstart teen skating group started-up. Thanks to external funding from the Jumpstart Foundation for Families, seven low income teens are sponsored to participate in the Friday night teen public skate at GACC. Plans are also in the works to encourage even more teens, from the broader community (i.e. those who are not low income) to join in the Friday night skate by offering trial “toonie skates”. See next month’s report for more information. Additional Winter Programs for Children In addition to the current programs offered in the current Recreation Guide, new recreation programs are being created throughout the year. For January, a new Kicks for Kids - Sechelt program is in the works, as well as fencing for kids in Gibsons.
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Parks & Recreation Monthly Report – November 2011 Page 6 of 15
D. ARENA INFORMATION The second month of the season has been similar to September as some (Minor Hockey) groups have been expanding and booking additional ice and some (Adult League Hockey) have been cancelling ice. Staff continues to follow and implement the Ice Allocation Policy. Minor Hockey Due to a large Tyke group, Minor Hockey has booked an additional 1.25 hours at Sechelt on Sundays. Minor Hockey has also added 15 minutes here and there to some of their already established bookings. Adult Hockey Recently teams have folded: three Oldtimer 35+ teams, as well as one individual team. As this league is not managed by the SCRD, staff is unsure of the reasons behind this but is meeting with participants to discover the issues and work through them. Programs The folding of the Adult league teams has given staff the opportunity to expand on some other programs in the New Year. Staff have surveyed most of the Scrub hockey players and are considering using the Wednesday night slot (8:00pm-9:15pm) to introduce new pro-grams like Ringette, Broom Ball, Duffer Hockey with a lesson or rent to Minor Hockey for coach development.
1) Gibsons & Area Community Centre - Arena
Hours rented weekly 49.75 Drop in/Program hrs weekly 37.75 Total 87.5
2) Sechelt Arena
Hours rented weekly 41.5 Drop in/Program hrs weekly 17.5 Total 59
One Goal and Mini Mites The Fall session of the ‘One Goal’ program is wrapping up this weekend. Some of the participants were offered to sign on with Mini Mites until the end of this 2011 session. The winter session of ‘One Goal’ (January to February) is filling up as usual. One Goal this summer Staff have been in discussion with Lisa Stiver, General Manager of the local YMCA camp in regards to offering hockey introduction to the camp members during the summer hockey camp. Staff feels this is an excellent opportunity to fill available ice and collaborate resources. Dry floor Staff have been in discussion with both annual and special event dry floor users and plan to hold a meeting similar to the hall, field and Ice user meetings as there seems to be more of a demand. The meeting will give users an opportunity to discuss their needs and negotiate floor use. The meeting will also give the users an opportunity to share contacts and re-sources.
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Parks & Recreation Monthly Report – November 2011 Page 7 of 15
E. SECHELT AQUATIC CENTRE
1) Aquatics
The Sechelt Aquatic Centre climbing wall opened for the first time October 2nd. The location of the wall, determined by health and manufacturing specifications, has created some challenges for some of the existing programming. Staff continue to discuss this with patrols. Thursday Night Toonie Admission 7 – 9 pm. Attendance for all admissions for this time frame:
October 2008 69 2009 56 2010 214 2011 225
Facility Rentals:
o Birthday parties - 10 o Meetings - 8 o Scuba – 3 o Chinook – 11 o Special Olympics – 4 o Schools – 5
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Parks & Recreation Monthly Report – November 2011 Page 8 of 15
Programs Sunshine Coast Alternate School MIST program started a Bronze Medallion course with 10 students taking part. Red Cross Swimming lessons began in October. Full statistics for these sessions will be submitted in the November monthly report. Bronze Medallion course for members of the community began on Sundays in October. Aqua Fit Statistics: October Year # classes # of participants % per Class 2011 67 1142 17.04 2010 57 1052 18.45
Child Minding
Service was offered for 12 days which 44 children accessed during October.
2) Health And Wellness - Registration Programs
Program # classes in October
# of Registrations # of Drops Ins
Nia with Jan 13 12 20 Yoga with Georgia 9 11 24 Spin 28 39 28 Zumba 7 34 17 Circuit with Phil 7 11 7 Yoga 55 + 4 14 - Pilates 4 13 3 Butts and Guts 4 8 7 Vavuma 4 5 3 Drop in Fitness Statistics – October Year # classes # of participants % participation/class 2011 51 504 9.88 2010 41 569 13.87 2009 49 464 9.46
3) Other
The Aquatic Centre participated in the “Great Shake Out”. Emergency bells rang within the facility to indicate the event. Hand out material was left for customers to use for their information.
20 incidents/accidents took place in October, non requiring emergency medical response.
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Parks & Recreation Monthly Report – November 2011 Page 9 of 15
F. GIBSONS AQUATIC FACILITY
Staff Training Sessions:
Thursday Oct 20th and 21st, 2011 the BCRPA Ripples Aquatic Conference was held in Richmond BC. Trish Gabriel, and Lynn Giampa from GDAF attended with other aquatic supervisors from SAC and PHAFC. This two day conference had very valuable informative sessions that were chosen by the individuals to attend which dealt with Aquatic Industry related challenges, ideas and networking.
Rentals:
o Birthday Parties – 2 o Red Cross/Private Lessons/SI - 14 o Red Cross Swim at School program; Home School students: 14 o Other Rentals – 4
The facility was rented for 19.75 hours which included schools, general rentals and private lessons. * This excludes Swimming lessons to the public.
Special Events
October 12, 2011 was GDAF’s annual Breast Cancer Awareness Fitness Class. The BC Breast Cancer Foundation donated ribbons, nail files and individual containers of tea to the participants. Refreshments were offered after the class and donations were received. A total of $200 was raised and sent to the Foundation.
Accident/Incident Reports
There were two non emergency incidents in Oct.
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Parks & Recreation Monthly Report – November 2011 Page 10 of 15 Swimming Lessons
New sessions of lessons began in October.
Attendance: Oct 1 - 31, 2011 Public Swims: 869 Aquatic Fitness: 649 Red Cross Lessons and Private Lessons: 591 Rentals: 122 Tuesday Night Toonie Swim October 2008 134 2009 66 2010 143 2011 113
Aqua Fit Statistics: October Year # classes # of participants % per Class 2011 30 415 13.83 2010 42 585 13.92 2009 51 713 13.98 2008 57 708 12.42 2007 63 938 14.88
G. PENDER HARBOUR AQUATIC & FITNESS CENTRE
1) Aquatics/Programs October: Total for swim and fitness: 1344 Facility was closed Oct 10th and evening of the Oct 31st.
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Parks & Recreation Monthly Report – November 2011 Page 11 of 15
Special Events: Rip Curl Youth Night and Spooktacular Hallowe’en Fun Night. Total participation: 35 During both events, members of the Junior Lifeguard Club were volunteering to assist with activities. Greater participation from the community was realized in part due to the youth becoming more involved in the planning process. Fill the Tot Pool Annual Food Bank Drive was held Oct 3 - 9. It was a success with more food collected and financial donations than previous years. Swim Lessons; Health and Wellness Fall 2011: 129 Fall 2010: 154 Swim @ School Program Madeira Park Elementary: 60 MPES: 103 Total: 189 Total: 257 New Programs this Fall: Adult 50+ Swim lessons, Zumbatonic (ages 7-11), Home School Lesson, Water Running. Tuesday and Thursday morning child care service had to be cancelled. There is not enough of a need at the present time to offer this service. Drop In Fitness (Aquafit and Dry Land) Stats:
Service and maintenance to the heat pump system done throughout the month. Working to improve efficiency as pertaining to the heating of the main pool water.
Regular monthly maintenance schedule
3) Administration
Working on pool safety plans. Review of pool safety audit and how to implement suggested actions. Marketing and promotion of programs and scheduled events. Worked with other SCRD staff to organize PH Community Meeting for the Parks
and Rec Master Plan. Meeting was well attended on Tuesday Nov 1 with 50 people present. Have received good feedback from participants regarding the process and the positive nature of the meeting.
Ongoing Winter/Spring 2012 program development. Budget preparation for 2012. Continue to work with the PH Community School to plan the Winter 2012 Pender
Community Guide. Updates to SCRD website and PHAFC Facebook pages. Ongoing staff development.
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Parks & Recreation Monthly Report – November 2011 Page 12 of 15
H. PARKS
Parks Division has been working to maintain the parks assets in as strategic and efficient manner as possible.
Safety and key maintenance activities continue to be priority of outdoor work. The listing below is by no means a complete listing of all the tasks and duties
inside and outside crew are working on. There are many ‘regular maintenance’ items outside staff work on each day.
Most playgrounds were topped up with fresh birdseye.
1) Area A
Klein Lake Campground
Fabrication of the two security gates was undertaken with the aim of having gates placed by the end of November. Parks staff is using project funding secured from MOFR to undertake this project.
Pender Harbour Sports Field
Signage to be installed by the Pender Harbour Lions Club in cooperation with SCRD Staff.
Sunshine Coast Recreation Corridor Trail Project
Completion of safety and location trail marker installation has been completed. Seeding and installation of erosion blankets on the steep cut bank near Sakinaw.
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Parks & Recreation Monthly Report – November 2011 Page 13 of 15
2) Area B Coopers Green
Gutters cleaned Exterior paint prep Solar lighting added Connor Park Slope Stabilizing and Amphitheatre Project
Staff, upon meeting with the Electoral Area representative and discussing the use of available Parks Master Plan Funding, undertook an assessment of the park’s sports field, surrounding unstable slopes and explored the feasibility of placing a small classroom sized outdoor amphitheatre, and wheelchair accessible paths/exercise equipment amenities.
Survey/contour mapping for slope stabilizing and landscaping was completed along with a proposed concept drawing.
The consultation process will commence over the fall with construction taking place in the New Year.
Other
Ongoing trail inspections
3) Area D
Cliff Gilker
Slice and fertilize sports field. Ongoing trail and danger tree inspections Other
4) Area E Ocean Beach Esplanade
Staff have been working closely with the consultant to prepare the concept plan to continue with the shoreline protective measures along the interface of Chaster Park and the ocean. As Chaster Park has a high degree of environmental and geotechnical sensitivity, staff are working closely with the Department of Oceans and Fisheries, Geotechnical consultants, and the community to develop a successful plan.
5) Area F
Keats Island
A group of volunteers will be removing invasive “Holly” from the 13ha SCRD Park on Keats. This volunteer day (20 people expected) is part of an overarching ecological assessment of the park being conducted by volunteers which will take measure of the health of the park and make recommendations. The assessment, and its recommendations, is scheduled for completion in the summer of 2012.
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Parks & Recreation Monthly Report – November 2011 Page 14 of 15
Soames Hill Installation of new safety railing on steep sections of stairs of the green trail (front
side). Rebuild of Rock Face Bridge. Repair existing railing on westside of green trail. The staircase at the back side of Soames remains closed, however, staff have
received reports of public crossing over the barricade and ignoring the signage.
Sprockids Recreational Site
Staff commenced a review of Sprockids Rec Site as it nears its 20 year anniversary in 2012. Extensive community and volunteer efforts have shaped much of this park, and in partnership with these organizations staff are reviewing park safety/risk signage, trail standards and interest in a celebratory event, April 2012.
Installation of street address and map post.
I. DAKOTA RIDGE WINTER RECREATION AREA
Volunteer Trail Host kickoff meeting, for those interested in Volunteering for the 2011/2012 season, to be held at the SCRD Field Rd. offices on November 16th @ 7pm.
Volunteer Day on Dakota Ridge – Saturday November 5th. Approximately 20 community volunteers spent the day helping with the preseason setup of the recreation area. They stacked firewood, cleared debris from the trails, and placed pallets to help the groomer cross wet areas along the trail.
Selection process completed pending Board approval for snow removal contract. Seasons passes on sale now until December 15th for 10% off. Passes available for
purchase at SAC and GACS. Community excitement is building with recent snowfalls and colder temperatures,
however, budget will only allow a mid December opeing. J. TRAILS & BICYCLE/WALKING PATHS
Area B Weather permitting, a 380m section of bicycle/walking path along Redrooffs Rd.
towards Coopers Green should be completed before Christmas. Area D Weather permitting, a 730m section of bicycle/walking path along Lower Rd. to the
junction of Hwy 101 should be completed before Christmas. Area E
The location of this bicycle/walking path adjacent to, and across Chaster Creek requires additional environmental, geotechnical planning and further community consultation before it is ready to go through the bidding process.
Area F Staff will be working with community members and the Area F Director to determine
a project for 2012.
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Parks & Recreation Monthly Report – November 2011 Page 15 of 15 K. CEMETERY Key activities have been:
Continuation of ongoing operations. We have sold 16 burial plots and 12 cremation plots for 2011. We have had 8 burials and 26 cremations to date for 2011.
Ongoing communications with consultants to discuss the Cemetery Business
Plan. A Public Open House to review the draft plan took place on November 7, 2011.
L. OTHER
Staff continue to meet with the caretakers of Chaster House/Frank West Halls and Coopers Green to review contract conditions and practices. Parks Planners hope to meet all the caretakers over the fall season to review the year with the caretakers and hear about any suggestions for the pending year.
Staff helped organize and invite participants to various focus groups/community meetings that took place early in November. Ongoing communications with the consultants.
Updating Dakota Ridge policy and procedures binder. Preparation for ticket sales.
Staff are working on budget estimates, timelines, and resource availability for the 2012 budget process.
When forecasting year-end results for 2011, it appears that 650 will have a surplus.
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SCRD STAFF REPORT
DATE: November 3rd, 2011
TO: Community Services Committee (Nov 17, 2011)
FROM: Carleen McDowell, Parks Services Manager RE: SUMMARY OF ELECTORAL AREA DIRECTORS WORKSHOP 650 & 665 NOV 3, 2011 RECOMMENDATION(S): THAT the Community Services Committee receives the notes from the Electoral Area Director workshop (650/665) and provides recommendations on desired staff reports or offer steps to move forward.
BACKGROUND The following recommendations were adopted at the September 22nd regular meeting of the Board:
384/11 cont. Bicycle Walking Paths
THAT the report from the Parks Services Manager regarding the Bicycle/Walking Path Function 665 be received;
AND THAT the report be deferred to an Electoral Area Workshop to be held on November 3, 2011 at 9:30 am and chaired by Director Janyk;
AND FURTHER THAT agenda items for the meeting include:
1. Budgets for the last 3 years [660] and [665] - what has been spent in each area for the islands in Areas B and F.
2. Survey results pertinent to cycling and walking paths; 3. A completed trails, bike paths and beach accesses inventory report; 4. Note any reference to [650] and [665] in bold; 5. Parks Master Plan Summary of Funds as of 2011 Budget (chart from
August 25, 2011 staff report).
Extraordinary Meeting
THAT the Electoral Area Director’s Workshop scheduled for November 3, 2011 at 9:30 a.m. be considered an extraordinary meeting for the purpose of director remuneration.
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ANNEX C
Electoral Area Director Workshop Page 2 Nov. 17, 2011 Community Services Meeting
DISCUSSION Items discussed:
- Definitions of which paths belong best in which function - Function 665 service area equity in participation e.g. Islands - Maintenance of paths i.e. roadside and separated (665) - Ways to acquire parks
Potential Trails Dichotomy
Include in Function 650
Included in Function 665
Construction and maintenance of recreational trails within SCRD parks or on lands for park use that we hold tenure on ie.
Beach access trails on statutory right of ways.
Trails built on Crown Land with permits held by Regional District.
Trails in SCRD parks.
Construction and maintenance of paved transportation paths, particularly for bikeways on or near roadways.
Draft list of potential grey areas for further clarification:
- “Local Motion” project downtown Roberts Creek - Langdale Pathway - Downtown Madeira Park potential future park – Lily Lake
Islands Should the Islands now participate in Function 665 given the above potential trail dichotomy? In 2011, Area B Islands contributed $1,909 and Area F Islands contributed $11,016. Maintenance of Paths There is some uncertainty over what type of maintenance SCRD and MOTI is responsible for regarding roadside paths. The history of these projects has been mutually beneficial. There was some discussion regarding MOTI’s role to provide bike paths on new construction or road rebuilds; who would fix a pothole on a path alongside the road, how much rural property tax is paid to MOTI? A suggestion was to hold a meeting in the New Year with senior MOTI staff to discuss these matters.
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Electoral Area Director Workshop Page 2 Nov. 17, 2011 Community Services Meeting
Parks Acquisition 15 Potential Ways to Obtain Parks:
1. Gifts Of Land
2. 5% land from subdivision Has pros and cons depending on characteristics
3. 5% cash in lieu subdivision Towards parks acquisition fund
4. Borrow by AAP e.g. Parks Master Plan 2004
5. Pay as you Go Either to build reserves or buy a particular park in the same fiscal year
6. Donations/Grants Cash
7. DCC’s Requires complex admin and bylaw
8. New service to tax for purchase in individual electoral areas
AAP
9. Or, under 650 apportionment Collect under existing bylaw and apportion funds by electoral area to create individual electoral area acquisition funds as desired
10. Conservation- tax exempt covenant or other easement
Creative solution; may not include tenure
11. Sell unwanted parks and put funds into park reserve
Could ask Planning for a report
12. From Crown- UREP dedication 13. Lease from province (99 years) Crown has become less
accommodating in recent years.
14. Section 56, 57
15. Expropriation
Note: The 2012 Master Plan will elaborate on Parks requirements and methods to acquire.
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SUNSHINE COAST REGIONAL DISTRICT
RECREATION AND PARKS SERVICES ADVISORY COMMITTEE
November 7, 2011
RECOMMENDATIONS FROM THE RECREATION AND PARKS SERVICES ADVISORY COMMITTEE MEETING HELD IN THE CEDAR ROOM OF THE SUNSHINE COAST REGIONAL DISTRICT OFFICES, 1975 FIELD ROAD, SECHELT, BC PRESENT: Acting Chair Pat Hunt Members Carolyn Mortensen Elise Rudland Elaine Futterman Barbara DeMott Dale Peterson
Heather Gordon Brenda Wilkes Anne Titcomb (in part) ALSO PRESENT: Program Coordinator, Recreation Ted Chisholm (in part)
Director, West Howe Sound (Area F) Lee Turnbull (in part) Manager, Recreation Bruce Bauman
General Manager, Community Services Paul Fenwick Recorder Diane Corbett
CALL TO ORDER 5:00 p.m. AGENDA The agenda was adopted as amended, with the following additions:
Agenda package availability before meetings Age Friendly Grant
MINUTES
A correction was noted on the minutes of October 3, 2011 on page 2, under “Strengths of the Survey”: bullet 8 should read “hard copy brochure” not “hardcover brochure”. Recommendation No. 1 – Recreation and Parks Services Advisory Committee The Recreation and Parks Services Advisory Committee recommended that the minutes of the meeting held October 3, 2011 be received as amended.
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ANNEX D
Recreation and Parks Services Advisory Committee November 7, 2011
Page 2
Recommendation No. 2 – Community Services Committee The Recreation and Parks Services Advisory Committee recommended that the Community Services Committee minutes of October 20, 2011 be received for information. REPORTS
Recommendation No. 3 – Parks and Recreation October 2011 Monthly Report The Recreation and Parks Services Advisory Committee recommended that the Parks and Recreation Monthly Report for October 2011 be received for information.
DELEGATION
Ted Chisholm regarding Gibsons Youth Centre Attendance and Planning Recreation Program Coordinator Ted Chisholm gave an overview of the Gibsons Youth Centre in terms of its mission statement, budget, partnership with Gibsons Elphinstone Community School, youth attendance and participation, and programs offered, followed by a question and answer session. The mission of the Gibsons Youth Centre is “to provide a safe and positive environment where youth 13 to 18 years old are able to relax, socialize and participate in active, healthy programs and activities, free of charge.” Current hours of operation are: Tuesday to Thursday 3:00 to 6:00pm; Friday 3:00 to 10:00pm; and Saturday 1:00 to 5:00 pm. In the partnership with the Gibsons Elphinstone Community School, the SCRD provides funding and the facility, and the community school coordinator does hiring and supervision of the staff and the program. Both partners collaborate to develop volunteer opportunities and to access grant funding to enable the offering of free opportunities for youth. The current budget is $43,211. The Youth Centre started as a drop-in program. There is an effort to engage other agencies and programs to serve at the facility as a resource for youth. There are about 30 regular kids who attend at least 3 times per week, some often 5 times per week. Staffing this year was 2 staff Monday to Thursday and Saturday and 3 staff Fridays, January to July and September to December. The Youth Centre was closed in August. Staffing the Youth Centre has been challenging in terms of the hours and wages that organizers have been able to offer. Relationship building, an important element of youth work, has been impacted when youth workers left their position for a more lucrative job. Youth Outreach workers are a real support. Director Turnbull clarified that having a youth centre in Gibsons was part of the referendum, the reason there is space and funding for a youth centre at the Gibsons and Area Community Centre. She recommended working through the partnership with the community school as the way forward for Sechelt.
38
Recreation and Parks Services Advisory Committee November 7, 2011
Page 3
Paul Fenwick noted that the SCRD funds the community schools with $10,000 yearly for youth drop-in and restorative justice programs, as well as funds Sunshine Coast Community Services to assist the Youth Outreach Worker Program. In addition, it contracts with Pender Harbour Community School for Area A Recreation. Recommendation No. 4 – Youth Centre Funding The Recreation and Parks Services Advisory Committee recommended that the current funding for the Gibsons Youth Centre be maintained or increased; AND THAT staff prepare a decision package to go forward to the Board to give options for ongoing multi-year funding for staffing to provide similar or equal programming for a youth centre in Sechelt. Bruce Bauman will bring forward to the Committee a report focused on children’s programs. The Chair thanked Ted for his work and the work of the staff at the Youth Centre. REPORTS
Recommendation No. 5 – Coordinated Cultural Events Special Event Calendar The Recreation and Parks Services Advisory Committee recommended that this discussion be tabled until the Master Plan comes forward with some ideas. Recommendation No. 6 – Supported Projects for Community Recreation Program Grant The Recreation and Parks Services Advisory Committee recommended support for Option 1) Gibsons Pool and Option 7) Dakota Ridge as preferred potential projects; AND THAT operating costs be enhanced in either of those proposals. BUSINESS ARISING FROM THE MINUTES / UNFINISHED BUSINESS
Parks and Recreation Master Plan Update Members and staff gave feedback on their experience of some of the recent focus groups, and shared suggestions for enhancing recreational opportunities and participation. Updates on the Master Plan process were provided by staff and Anne Titcomb. It is intended that the draft Master Plan will be brought to the community for any additional tweaking in the spring, prior to going before the Board. Recommendation No. 7 – Decision Package on Recreation Guide The Recreation and Parks Services Advisory Committee recommended that the decision package on the Recreation Guide be brought to the December meeting.
39
Recreation and Parks Services Advisory Committee November 7, 2011
Page 4
Recreation Facilities Fragrance Policy Paul Fenwick received complaints from members of the public regarding the use of fragrances in the Wellness Rooms. Recommendation No. 8 – Fragrance Policy The Recreation and Parks Services Advisory Committee recommended that a fragrance policy be developed. Recreation User Statistics Bruce Bauman described the Recreation User Statistics from the Master Plan that were provided for information. NEW BUSINESS
Recommendation No. 9 – Agenda Package Availability The Recreation and Parks Services Advisory Committee recommended that the RPSAC agenda packages be available for pick up on Thursday or Friday prior to the Monday meeting. Recommendation No. 10 – Age Friendly Grant The Recreation and Parks Services Advisory Committee recommended that this committee supports the Age Friendly Grant application. Acting Chair Pat Hunt and other Committee members thanked staff for all the work put into the Master Plan. NEXT MEETING December 5, 2011
ADJOURNMENT 7:15 p.m. Parking Lot Items: Parks Tour Fields Gender Equity GIS User Orientation 2012 Hall Usage Policy (rental rates vs. leases, business operation)
40
(ji: ‘‘
‘ace ‘‘cu ,e; Se ‘eae enc D ece Di;r:.: :r i ca:ve
Office of the Commissione dministrative OfficerTel. 6044 2-6210
File;4.6MT0 12011
CHAIRTR F
F5:t!, \ J •1
OCT 27 :::
Lh*z:*.jJRe: Consolidation of the Lower Mainland Treaty Advisory Committee (LMTAC) with Metro
Vancouver’s Aboriginal Relations Program
This letter is to advise you that at its meeting on October 19, 2011, the Metro Vancouver Board ofDirectors unanimously endorsed the consolidation of the Lower Mainland Treaty AdvisoryCommittee (LMTAC) with Metro Vancouver’s Aboriginal Relations Program effectiveJanuary 1,2012.
Consolidation reflects the increased emphasis the Metro Vancouver Board has placed onenhancing its relationship with Aboriginal communities, including treaty negotiations and technicalissues involved with servicing agreements. It also creates an environment for the regional districtand its member municipalities to more effectively address the growing range of interests common tolocal governments and First Nations.
I wish to thank the Sunshine Coast Regional District (SCRD) for its support and participation as apartner regional district of LMTAC for the past 18 years. During that time, the contributions of theSCRD’s political and staff representatives on LMTAC have helped to shape the development oflocal government policies and to enrich discussions with senior governments, the Union of BCMunicipalities, First Nations, and other organizations.
We recognize that some First Nations have claims and interests that cross regional districtboundaries and that it is beneficial for all four regional districts (Metro Vancouver, SquamishLillooet, Sunshine Coast and the Fraser Valley) to have good communication on these issues.Further, on treaty negotiations, the affected local municipalities in each negotiation may determinehow they wish to work together and be represented. So there is much consultation to do to findprocesses which work for everybody. Over the next few weeks the Board, particularly the Boardchair, will have to work with affected municipalities and regional districts to work out the modelconsistent with the Memorandum of Understanding between the Province and the Union of BCMunicipalities. As it appears likely that a Metro Vancouver standing committee will be a part ofwhatever final model is established (the final decision on standing committees is of course a Boardchair decision under the LGA) the Board resolved to enquire of the three regional districts whetherthey would have any interest in participating on a Metro Vancouver standing committee dealingwith aboriginal affairs. At this time I am suggesting that we do not anticipate asking for anycontribution from other regional districts to the costs of that committee nor paying fees or expensesfor attendance by representatives of other regional districts. I would appreciate you discussing thiswith your Board and providing me with any comments.
5538625
i Lu
Director Garry Nohr, ChairSunshine Coast Regional District1975 Field RoadSechelt, BC VON 3A1
Dear Chair Nohr:
:Ai
41
ANNEX E
Director Garry Nohr, Chair, Sunshine Coast Regional DistrictConsolidation of the Lower Mainland Treaty Advisory Committee (LMTAC) with Metro Vancouver’s AboriginalRelations ProgramPage 2 of 2
If you have any questions regarding this correspondence or require additional information in thisregard, please feel free to contact me at your convenience.
Yours truly,
JC/HS/mp
Johnny CanineCommissioner/Chief Administrative Officer
42
metrovancoLver MEDIA RELEAS13 K ngw Urrbj Cai ‘5H 433 EZ-1 32 2D
(rnrOctober 19, 2011 L
CONSOLIDATION SUPPORTSLOCAL GOVERNMENT AND FIRST NATIONS
Metro Vancouver’s Board of Directors today approved a consolidation of the Lower MainlandTreaty Advisory Commfttee (LMTAC) with Metro Vancouver’s existing Aboriginal RelationsProgram.
The consolidation will allow the regional district and its member municipalities to moreeffectively address the growing range of interests common to local governments and FirstNations. It reflects the increased emphasis the Metro Vancouver Board has placed onenhancing its relationship with aboriginal communities and resolving the technical issuesinvolved with servicing agreements.
“Our relations with First Nations continue to evolve in scope and complexity,” said MetroVancouver Board Chair Lois Jackson. “By combining the work that LMTAC does with our in-house Aboriginal Relations Program, we avoid duplication of effort, better position the MetroBoard and its members in decision-making processes, create economic efficiencies, andclearly underline our commitment to addressing First Nations issues,” Chair Jackson said.
LMTAC currently serves a broad coordinating role for municipalities in Metro Vancouver andadjacent regional districts in regard to key First Nations issues, including rights and titleclaims. It is the largest of 19 Treaty Advisory Committees in BC and its membershipcomprises Metro Vancouver, the Sunshine Coast Regional District, the Squamish-LillooetRegional District, 23 municipalities from within the three districts, and four observerorganizations.
TACs were formed in 1993 by way of a Memorandum of Understanding between the Union ofBC Municipalities and the Province of BC. The MOU recognized the unique and special localgovernment interest in negotiations and sought to ensure local governments were fullparticipants in the BC Treaty Process.
“Over the past 18 years, LMTAC has provided very valuable advice and guidance to localgovernment in both Metro Vancouver and adjacent regional districts,” said Director RalphDrew, who chairs LMTAC. “Our new approach will continue that critical role, and provide evenbetter support for the participation of local and regional governments on provincial negotiatingteams and at the table as treaty discussions are pursued.”
Metro Vancouver Director Kim Baird, Chief of the Tsawwassen First Nation, expressed hersupport for the consolidation, noting it is “...critical for relationship building as well as for theAboriginal Rights and Title reconciliation process.”
Metro Vancouver will work with the LMTAC executive to manage the transition to a new andconsolidated program.
—30---
Media Contact:
2
43
J.JWMOON91 HALFMOON. BAY FIRE DEPARTMENT.8972 Redrooffs Rd. Halfmoon Bay, B.C. VON 1Y2 Phone: 604-885-6872E-mail: [email protected] Fax: 604-885-6859OFFICE OF THE FIRE CHIEF
Oct3l,2011
Paul Fenwick, General ManagerCommunity Services DepartmentSunshine Coast Regional District
Todaylam announcing my retirement as Vol. Fire Chief of the Halfmoon BayVol. Fire Department.effective Nov 30, 2011. I have made the decision to leavethis job I love because I believe it is both the right time for me, arid moreimportantly, the right time for the Fire Depãrtmnt. I will remain with mycommitment as Fire Hall Asst/Inspector and looking forward to working with thenew Chief. October 30th 1 turned 60 years old and I will have had 31 years in thefire service. My service began when I first joined the Halfmoon Bay Vol. FireDepartment in 1980. Twenty Nine years with the department, twenty of thoseyears as Vol. Fire Chief and two years with the Justice Institute.
No fire department can succeed by itself. In addition to the hard work and longhours of our personnel, the support I’ve received from local government, the
• business community, and citizenry cannot be overstated. The Regional DistrictBoard and Community Service Manager (Paul Fenwick) have been unwavering intheir level of commitment to see the Department succeed, even throughoutextraordinarily difficult economic times. Finally the faith and support of area BDirector (Garry Nohr) has been the foundation for our success. I am honoured to
• have been your Fire Chief.
I mentioned earlier that this is the right time for the Fire Department. As my careeras Vol. Fire Chief comes to an end, I leave with confidence that the Departmentwill continue to be led by dedicated and motivated leaders. I believe ourorganization can only benefit from the fresh perspectives and new ideas theseindividuals will bring.
Yours truly,Greg Phelps
Fire ChiefHBVFD
44
ANNEX F
SCRD STAFF REPORT
DATE: November 4, 2011 TO: Community Services Committee - (November 17, 2011)
FROM: Paul Fenwick, General Manager Community Services
RE: LMTAC SUCCESSOR POTENTIAL PARTICIPATION COSTS
RECOMMENDATION(S) THAT the Community Services Committee receives the report LMTAC Successor Potential Participation Costs. BACKGROUND LMTAC, as known historically, has been terminated for support in the 2012 Metro Vancouver Financial Plan with the objective to merge all aboriginal affairs in one Metro Vancouver operation. There are uncertainties regarding the future of a Treaty Advisory structure however the SCRD Directors asked informally for a staff report on potential costs to attend a Metro Vancouver Committee, at our cost. DISCUSSION If another model is selected and endorsed by the SCRD, the costs would be different. Below are the estimated costs to send a director to a Metro Vancouver committee. The costs do not include anything for SCRD staff to attend or provide support and involve a lower attendance remuneration compared to LMTAC.
Potential Costs to Attend Metro Vancouver Committee
TO: Community Services Committee—November 17th, 2011
FROM: Peter Longhi, Chief Building Inspector and Bylaw Manager
RE: Building Department Statistics for October, 2011
REcoMMENDATIoNs
THAT the Community Services Committee recommends to the SCRD Board that theChief Building Inspector’s report regarding Building Division Statistics for October, 2011be received.
BACKGROUND
Building activity by area has been tracked and reported on the attached VADIM and EXCELreports year to date, (October 31st, 2011). In addition, a four year history is provided.
Area B has been the focus of activity in October, largely attributed to several permits forresidential construction projects for new construction and renovations/additions. Area A hasbeen not too far behind.
Construction values and permit revenues are lower than expected for activity for the month ofOctober based on historical trends, ($34,000).
The Building permit revenue trend this year has been very uncharacteristic and difficult toexplain. Projections for 2012 still remain positive and for the remainder of this year somewhattentative.
Staff will continue to carefully monitor revenues and expenditures on a monthly basis.
Decision packages for a projected deficit in this function this year will be available for RoundOne discussions.
Building Assessments have been completed on six SCRD buildings so far; Grantham’s Hall,Roberts Creek Fire Department, Gibson’s Library, the Pender Ranger Station Complex, MasonRoad complex and Sechelt Arena. Costs to bring these buildings into compliance whererequired will form part of the decision packages for each function where the cost centersoriginate.
Respectfully submitted,Peter Longhi
H:\WP\201 1\Building Department\REPORTS 201 1\Building Stats Oct 2011 .docx
46
ANNEX H
SUNSHINE COAST REGIONAL DISTRICT BP5700 Page:1Date: NovOl,2011 Time: 12:58pm
Permit 1\,pe: All Status Code: ISSUEDDistrict: All Year: 2011Area: All Areas Period: lOTo 10
BUILDING DEPARTMENT MONTHLY REPORTFor the Month of: October 2011
Three Year Construction Type ComparisonWork Code Description 2011 2010 2009ADDITION AND ALTERATION 4 10 10WOODSTOVE/CHIMNEY 0 0 0AUXILIARY DWELLING 0 0 0COMMERCIAL CONSTRUCTION 2 1 0DEMOLITION 3 3 1AGRICULTURAL BUILDING 0 2 0INDUSTRIAL BUILDING 0 0 0MULTIFAMILY DWELLINGS 0 0 0NEW CONSTRUCTION 0 1 0SWIMMING POOL 0 0 1plumbing fixtures only for SFD 0 0 0PERMIT RENEWAL 0 0 0SINGLE FAMILY DWELLING 6 9 13SINGLE FAMILY DWELLING 0 0 0Special Inspection 1 2 0TEMPORARY PERMIT 0 0 0TENANT IMPROVEMENT 0 0 0UPGRADE 0 0 0RETAINING WALL 1 5 1WOOD STOVE! CHIMNEY 0 2 0AUXILIARY BUILDING 4 4 6CHANGE OF USE 1 0 0
District BreakdownDistrict Name Total Number of Permits Total Billings Total Project ValuesArea A 5 8,007.00 834,000.00AREA B 6 9,247.00 1,015,000.00Area D 3 1,305.00 100,750.00Area E 2 894.50 72,000.00AREA F 5 7,895.00 456,000.00Sechelt Indian Government District 1 360.00 30,000.00
TO: Community Services Committee —November 17th, 2011
FROM: Peter Longhi, Chief Building Inspector and Bylaw Manager
RE: Bylaw Enforcement 2011 Third Quarter Statistics
RECOMMENDATIONS
THAT the Community Services Committee recommends the SCRD Board receives theChief Building Inspector’s report regarding the Bylaw Enforcement Statistics for thirdquarter 2011.
BACKGROUND
Two year of historical data has been provided on the attached graph and spreadsheetas well as the first, second and third quarter cumulative statistics for the first half of2011.
Staffing levels remain at four days per week.
A new file is only created when a complaint requires more staff time than just a phonecall to resolve; for example the new file will require some research, a site visit,consultation, letters etc. Ongoing files in this report are related to files opened at thebeginning of this year or late last year that remain unresolved to date.
The majority of new bylaw complaints are originating from HalfMoon Bay, PenderHarbour and Robert’s Creek areas. Ongoing files are significantly up from the last twoyears as a result of incomplete building permit application files from Area A. Withfurther follow up, these should work through processes and be closed by fourth quarterin 2011.
TO: Community Services Committee —November 17th, 2011
FROM: Peter Longhi, Chief Building Inspector and Bylaw Manager
RE: Animal Control 2011 Third Quarter Statistics
RECOMMENDATIONS
THAT the Community Services Committee recommends that the SCRD Board receivesChief Building Inspector’s report regarding the Animal Control Third Quarter Statisticsfor 2011.
BACKGROUND
Five and three quarters years of data is given in this report on the Graph attached.
Staffing for this function had been reduced to four days per week as part of the 2010budget and continues to be four days per week for 2011.
Overall for 2011 there has been a heightened number of dog control files. Oneexplanation for this could be a larger than historical number of visitors to the area withdogs that somehow are either escaping their owners control or are just visiting and arethe source of complaints regarding barking, threats to people in general, or local dogscausing more problems.
There has been an increase of dog impounds this year as a result.
Enclosed are the area by area statistics as well as a comparative graph showing dogcontrol trends over the last five years.
Respectfully submitted
Peter Longhi
H:\WP\201 1\Building Department\REPORTS 201 1\animal control stats 2011 .docx
53
ANNEX J
(0 CI II 0 I CI .0 E z
Dog
Con
trol
Sta
tist
ics
2006
-201
0,22
1
Incl
udin
g3r
dq
uar
ter
of20
11
250
170
150
1
200
177
165
199
179
II
100 50 0
II
2006
I I
20
07
2008
2009
2010
3/4
of2
01
1
year
54
SCRDDOG CONTROL OFFICER
2011MONTHLY REPORT
74 4
RETURNED DOGS DOG TRANSFER —----— FILETO OWNER IMPOUNDED TOTAL TOSPCA B 0 E F S TOTAL
January 0 9 9 0 2 7 6 5 0 20
February 2 12 14 2 6 11 9 7 0 33
March 1 11 12 0 0 7 5 3 0 15
April 1 3 4 0 5 1 3 3 0 12
May 2 8 10 0 8 9 4 2 1 24
June 1 4 5 0 6 5 8 2 3 23
July 1 7 8 1 3 15 1 3 1 24
August 2 4 6 1 5 6 9 5 0 25
September 5 2 6 0 2 13 2 4 2 23
October
November
December
Files for Area ‘F
Langdale: 10Port Mellon: 2Gambier Is: 0Keats Is: 0Remainder: 22Total 34
Year Totals: 15 60 37 74 47 34 5 199
55
SUNSHINE COAST POLICING COMMITTEE
October 31, 2011
MINUTES FROM THE SUNSHINE COAST POLICING COMMITTEE HELD AT THE SCRD OFFICES, 1975 FIELD ROAD, SECHELT, BC.
PRESENT: (Voting Members) SCRD Director, Town of Gibsons Barry Janyk, Chair at 9:10 Alternate Director District of Sechelt Alice Lutes SCRD Director Area A Eric Graham SCRD Director Area B, SCRD Chair Garry Nohr SCRD Director, Area D Donna Shugar SCRD Director, Area E Lorne Lewis, Chair until 9:10 SCRD Director, Area F Lee Turnbull Gibsons Citizens on Patrol Paulette Collins Sunshine Coast Youth Awareness Greg Russell
ALSO PRESENT: Alternate Director, Area F Joyce Clegg Crimestoppers Mary Bitroff Emergency Program Coordinator Bill Elsner ICBC Tom Webster RCMP, Detachment Commander S/Sgt Herb Berdahl RCMO, Ops NCO Sgt. Mike McCarthy RCMP, Sea to Sky Traffic Services Cpl. Scott Bowden SCRD GM Community Services Dept. Paul Fenwick Sunshine Coast Speedwatch John Hird SCRD Admin. Assistant Lynda Edstrom Press - CKAY Sean Eckford Press - Coast Reporter Ben Ingrim _____________________________________________________________________________
CALL TO ORDER 9:00 AM
Introductions were made.
AGENDA
The agenda for the meeting was accepted as amended to add Sunshine Coast Youth Action and Awareness minutes of September 30, 2011.
56
ANNEX K
S u n s h i n e C o a s t P o l i c i n g C o m m i t t e e m i n u t e s O c t o b e r 3 1 , 2 0 1 1 P a g e | 2
Roberts Creek Representative
Carolann Glover will no longer be participating on the Policing Committee as Roberts Creek will not be proceeding with the Citizens on Patrol program. The Committee thanked her for her participation on the Committee.
Recommendation No. 1 Carolann Glover
The Sunshine Coast Policing Committee recommended that a letter be forwarded to Carolann Glover expressing thanks for her participation on the Committee.
MINUTES
Recommendation No. 2 Minutes
The Sunshine Coast Policing Committee recommended that the minutes of the meeting held September 28, 2011 be received.
CORRESPONDENCE
Recommendation No. 3 Sunshine Coast Youth Action and Awareness Committee
The Sunshine Coast Policing Committee recommended that the Sunshine Coast Youth Action and Awareness Committee minutes of the meeting held September 30, 2011 be received.
Recommendation No. 4 RCMP Contract Negotiations
The Sunshine Coast Policing Committee recommended that the correspondence from UBCM regarding an update on RCMP Contract Negotiations be received.
Recommendation No. 5 Medical Marijuana
The Sunshine Coast Policing Committee recommended that the correspondence from the Town of Gibsons regarding licenses to cultivate medical marijuana be received.
REPORTS
Recommendation No. 6 RCMP Contract Negotiations
The Sunshine Coast Policing Committee recommended that the Director’s verbal report regarding a UBCM Update on RCMP Contract Negotiations be received.
Recommendation No. 7 RCMP Monthly Report
The Sunshine Coast Policing Committee recommended that the RCMP Monthly Report be received.
Written copies of the report were distributed to the Committee.
57
S u n s h i n e C o a s t P o l i c i n g C o m m i t t e e m i n u t e s O c t o b e r 3 1 , 2 0 1 1 P a g e | 3
S/Sgt. Berdahl introduced Sgt. McCarthy, the new Ops NCO member. He also publicly
thanked the community for their support at the Red Surge Gala which brought in an impressive $32,000 in donations for Cops for Cancer. He also noted that “bait cars” will be coming to the Sunshine Coast.
Tom Webster, ICBC - will provide the RCMP “bait car” signage, stickers and information upon request.
Mary Bitroff, Crimestoppers - asked if RCMP would attend the Cimestoppers and YACC meetings noting it is most beneficial to have their input at the meetings.
S/Sgt. Berdahl - noted that Halloween parties were held this weekend and all was relatively quiet. Thye will have their usual Halloween plan in place with members out tonight.
Ruth McLarty, Sechelt COPS - They did a run this weekend in Sechelt noting no Halloween party problems.
John Hird, Speedwatch - John noted their main focus has been playgrounds, school zones and ferry routes using Speed Reader Boards. The program has been successful with good feedback from the public.
SCRD Director Garry Nohr - witnessed that many cars are not stopping at the new 4 way stop on Cowrie Street in Sechelt.
SCRD Director Donna Shugar - witnessed that many cars are not stopping at the 3 way stop at Roberts Creek Road and Lower Road in Roberts Creek.
S/Sgt. Berdahl extended an invitation to the Committee to attend the formal graduation ceremony for three new RCMP Auxiliary Constables, to be held November 1st at 5:00 p.m. at the Seaside Centre in Sechelt.
NEXT MEETING
2012 Schedule to be announced.
ADJOURNMENT 10:20 a.m.
58
MINUTES FROM THE SUNSHINE COAST EMERGENCY PROGRAM PLANNING COMMITTEE MEETING HELD AT THE SUNSHINE COAST REGIONAL DISTRICT OFFICES, 1975 FIELD ROAD, SECHELT, BC
PRESENT: Chair, SCEP Coordinator Bill Elsner Amateur Radio Don Pendergast BC Fortest Service Rick Machowski BC Ferries Maureen Darragh CKAY Sean Eckford Coast Guard Auxiliary Bob McKee Fire Departments - Roberts Creek Bruce Searle - Sechelt Bill Higgs RCMP, Ops/NCO Sgt. Mike McCarthy Salvation Army Matthew Hardman Search and Rescue Harry Almond Town of Gibsons Greg Foss District of Sechelt Bruce Haynes Admin. Assistant, Community Services Dept./Recorder Lynda Edstrom
CALL TO ORDER 1:00 pm
INTRODUCTIONS
Introductions were made.
AGENDA
The agenda for the meeting was accepted.
MINUTES
Rick Machowski / Harry Almond
THAT the minutes of the Sunshine Coast Emergency Program Planning Committee meeting held September 28, 2011 be adopted.
CARRIED
SUNSHINE COAST EMERGENCY PROGRAM
PLANNING COMMITTEE
October 26, 2011
59
ANNEX L
S u n s h i n e C o a s t E m e r g e n c y P r o g r a m P l a n n i n g C o m m i t t e e M i n u t e s O c t o b e r 2 6 , 2 0 1 1 P a g e | 2
REPORTS
Exercise Design Committee The Exercise Design Committee meeting has been rescheduled to November 2, 2011 at 1:30 p.m. Bill Elsner is working with BCAS officials to resolve the issue of paid staff participation in the upcoming emergency exercise. Bill Elsner noted the Exercise Design Team needs someone to handle design logistics. Rick Machowski said he would participate in this capacity. Agency Reports
Maureen Darragh, BC Ferries - their participation in the upcoming emergency exercise will be incorporated as part of their emergency preparedness planning. She noted that BCF staff participated in the “Great BC Shakeout” on October 20th. A new sewage treatment plant has been completed at Langdale terminal and does ship to shore treatment. This salt water treatment plant is one of few in the world. They have done a major electrical upgrade and will be able to power docked ships rather than using a generator. Generator noise has been problematic for area residents. She noted that in a major power failure the generator can run for 2 days before refuelling. The PA system has also been upgraded, also resulting in a noise reduction for area residents. A new walking path from Hopkins to the ferry has been completed. The new summer schedule ran very well. She noted the terminal can accommodate “C” Class ferries. Greg Foss, Town of Gibsons - Gibsons is ready for snow removal. They are working on water main replacements. Staff participated in the “Great BC Shakeout” on October 20th. Bruce Searle, RCVFD - All has been quiet in Roberts Creek. They have held two First Responder Training Classes and should have 15 members certified within two weeks. Bruce Haynes, District of Sechelt - The District of Sechelt participated in the “Great BC Shakeout” on October 20th. The Fire Department has conducted a fire drill and fire extinguisher training will be held soon. They have ordered an Emergency Kit cabinet for the office. Bob McKee, Coast Guard Auxiliary - the Inlet boat is out of service and needs a new engine. They assisted with a search for a drowning victim in Howe Sound and the person has not been found. They also recovered a sail board in Davis Bay where the wind surfer swam safely to shore. Sgt. McCarthy, RCMP - Nothing new to report. They have full staffing at present. Don Prendergast, Amateur Radio - The repeater was moved back to Nanaimo. Unfortunately it interferes with a repeater in the Fraser Valley. They are looking for a new location. Island Communications has been very helpful with this. Harry Almond, Search and Rescue - They had three calls recently. Two were reported missing and were found. There was a drowning in Howe Sound and the victim has not been found.
60
S u n s h i n e C o a s t E m e r g e n c y P r o g r a m P l a n n i n g C o m m i t t e e M i n u t e s O c t o b e r 2 6 , 2 0 1 1 P a g e | 3
Bill Higgs, SVFD - Noted all has been quiet. They are working with the District of Sechelt staff for fire extinguisher training. The Fire Chiefs will meet on Friday to discuss mapping and addressing issues on the lower Sunshine Coast to establish consistent protocols for naming. Bill recently attended the Emergency Management BC (EMBC) Seasonal Readiness meeting held in Squamish. The SVFD 2012 fire fighters calendars are now available. Rick Machowski, Sechelt Fire Base - Noted it has been the quietest fire season in over 30 years. Many of their resources went out of Province, to Alberta in May and June and to Ontario in July and August. Sean Eckford, CKAY - Sean noted there was nothing new to report. Matthew Hardman, Salvation Army - The cold weather shelter is moving to St. Hilda’s church and will have 10 beds. Bill Elsner, Emergency Program Coordinator - Bill and Sgt. Russ Howard watched a windsurfer being carried away in the wind and high waves at Davis Bay. With binoculars they could see the person swimming and that he had a wet suit on. They saw a tug pulling a barge in the area. JRCC contacted the tug on Channel 11, as well as ambulance, Coast Guard Auxiliary and RCMP. The surfer swam to shore and was checked over by ambulance and released. The Coast Guard Auxiliary recovered the sail board for the owner. Bill noted that permanent planters are in place at Davis Bay. The District will close openings depending on weather warnings from Bill. Bill met with Stephanson Bulk Fuels and Norris Fuels regarding what they store and their roles in a disaster. Stephanson’s have spill equipment in stock and can put together kits for anyone needing them. They also have the equipment to retrieve fuel from gas station storage in an emergency. Bill noted the SCRD works yard has diesel and gas storage and will be the primary refuelling station in a disaster. Light Urban Search and Rescue Training - This training to enter a building for a rescue. Bill noted that 10,000 buildings in Christchurch, New Zealand will be permanently demolished and never rebuilt due to the earth liquefying the soils in the recent earthquake. MSAT Response Kit - Bill distributed information on the portable MSAT satellite communication kits which work from a fixed satellite. He is awaiting news on 50/50 JEPP funding for the phone which would be used for EOC communications, enabling them to communicate with others in the province with the same technology.
NEXT MEETING November 23, 2011 ADJOURNMENT 4:08 p.m.
