Compilation and Uploading of Assessment Data
For
Scholastic and Co-Scholastic Areas/Activities
at Secondary School Examination
Under
CONTINUOUS AND COMPREHENSIVE EVALUATION (CCE)
SCHEME
CBSE-CCEDATA Software
OPERATIONAL & USER MANUAL
(Ver 1.0)
CENTRAL BOARD OF SECONDARY EDUCATION
Shiksha Kendra, 2, Community Centre
Preet Vihar, Delhi – 110092, India
1
Central Board of Secondary Education: Delhi
Operational/ User Manual
For
Compilation and Uploading of Assessment Data for
Scholastic and Co-Scholastic Areas/ Activities
at Secondary School Examination under
Continuous and Comprehensive Evaluation (CCE) Scheme
CBSE-CCEDATA software shall enable the Schools affiliated with the Board to enter Marks in Scholastic
Areas-Part 1(A) and Descriptive indicators/ Grades in Scholastic Areas–Part 1(B), Co-Scholastic Areas-Part
2(A) & 2(B) and Co-Scholastic Activities – Part 3(A) & 3(B) under Continuous and Comprehensive
Evaluation (CCE) Scheme.
General Instructions:
Visit Board‟s website www.cbse.nic.in and click on Public Portal
Click on the link “Compilation and Uploading of Assessment Data for Session 2009-11”
Session 2009-11 means 2009-10: Class IX and 2010-11: Class X
F or login on CBSE website, use your affiliation number as User-ID and password as given by you at the time of
submission of on-line data for Classes IX/ X/ XI/ XII.
No te For interaction with www.cbse.nic.in, it is mandatory to use your affiliation number as User-ID
and password as given by you at the time of submission of on-line data for Classes IX/ X/ XI/ XII.
T h e schools are expected to ensure that the data uploaded for each candidate is accurate in all respects and the
schools must retain a copy of the data after the same has been uploaded on CBSE‟s website for future record.
The data once uploaded would not be altered by the school under any circumstances. If any changes or mistakes
come to the notice of the school during checking of final list generated from Board‟s website, the same may be
corrected in the hard copy with red ink, attested by the Principal and sent to the concerned Regional Officer in a
sealed envelope superscribed as „CONFIDENTIAL‟. The staff of the school involved in this activity must be
permanent/ regular, trust-worthy and competent so that all information provided to the Board is accurate and
correct in all respects.
In the interest of School‟s own candidates, schools are advised to start compiling and uploading the required
assessment data before the last dates to avoid the possibility of dis-connection / inability / failure to log on to the
Board‟s website on account of heavy load on internet / website jam during the last few days. In case, assessment
data is not uploaded in time, result of the School may get delayed.
For any query or help in this regard, contact following Help Lines during working days between 10.00 AM to
18.00 PM :
Telephone E-mail
General 011-22521094, 011-22045173 08447981581 to 590 (10 lines)
Regional Office, Ajmer 09309361446 [email protected]
Regional Office, Panchkula 0172-2585577, 08699126066 [email protected]
Regional Office, Guwahati 0361-2234661, 08876463195, 09706312647 [email protected]
Regional Office, Chennai 044-26164608 [email protected]
Regional Office, Allahabad 08447981588, 08447981582, 08447981583 [email protected]
Regional Office, Delhi 09013894907, 09013894908, 09013894909, 09013894910
Regional Office, Bhubaneswar 08447981589, 08447981584, 08447981585 [email protected]
Regional Office, Patna 08447981590, 08447981586, 08447981587 [email protected]
2
CONTENTS
1.0 Activities to be done for “Compilation and Uploading of Assessment Data for Session 2009-11”
2.0 Introduction to CCE Scheme
3.0 How to Download & Install Software on School Computer
3.1 System Requirement
3.2 IMPORTANT INSTRUCTIONS:
3.3 Steps to be followed for Downloading & Installing Software on school computer
4.0 Features of CBSE-CCEDATA software
4.1 How to Open/Run CBSE-CCEDATA Software installed on School Computer
4.2 Main menu options available
„Examination‟,
„Settings‟
„Exit‟
4.3 Different sub-options available within “Examination”
Skill Code Selection under Co-Scholastic Activities Part 3(A) & 3(B)
Roll No wise Subject Code/ Skill Code Updation
Subject wise Max Mark Assigner
Creation of Excel files for Marks and Descriptive Indicator/ Grade Entry
Posting of Marks and Descriptive Indicator/ Grade from Excel files
Updation of Marks and Descriptive Indicators/Grades
Generation of Reports
4.4 Different sub-options available within “Settings”
Import (Download) Registered Candidates data
Export (Upload) Term Wise Marks and Descriptive Indicators/ Grades
Change Password
Exam Locking
Help
5.0 Downloading Registered Candidate‟s Database, Selection and Updation of Subject Codes/Skill Codes
5.1 How to download Registered Candidate‟s Database from CBSE website
5.2 Skill codes opted by candidates under Co-Scholastic Activities Part 3(A) & Part 3(B)
5.2.1 How to select and update Skill codes opted by candidates under Co-Scholastic Activities
Part 3(A) in downloaded Candidate‟s Database
5.2.2 How to select and update Skill codes opted by candidates under Co-Scholastic Activities
Part 3(B) in downloaded Candidate‟s Database
5.3 Actions required in downloaded Registered Candidate‟s Database :
5.3.1 C-1 Printing of Check List-1 : Roll No wise subjects offered by the candidate under
„Scholastic Areas Part 1(A)‟ and Skills opted under „Co-Scholastic Activities Part 3(A) &
3(B)‟
5.3.2 C-2 Checking the correctness of Subjects/ Skills opted by Candidates under „Scholastic Areas
Part 1(A)‟ and Skills opted under „Co-Scholastic Activities Part 3(A) & 3(B)‟
5.3.3 C-3 Updation of Subject Code/ Skill Code corrections, if any in subjects under „Scholastic
Areas Part 1(A)‟ and skills „Co-Scholastic Activities Part 3(A) & 3(B)‟
5.3.4 C-4 Assigning Maximum Mark for each assessment and each subject
6.0 Requirement of Data for Academic session 2009-11
6.1 Nomenclature for creation of Excel files
6.2 Steps to be followed for creation of Excel files through CBSE-CCEDATA software
3
6.3 Format of Excel Files and Valid Marks
6.3.1 Format of Excel Files for entry of Marks in Subjects under Scholastic Areas 1(A)
6.3.2 Format of Excel Files for entry of Descriptive Indicators/Grades under Scholastic Areas
1(B), Co-Scholastic Areas 2(A) & 2(B) and Co-Scholastic Activities 3(A) & 3(B)
6.3.3 Valid Marks and Descriptive Indicators/Grades
6.4 Steps to be followed for entry of Marks and Descriptive Indicators/ Grades in created Excel files
6.4.1 Schools having required Assessment/Exam record in Paper Form :
6.4.1. (a) Steps to be followed for entry of Marks obtained in created Excel files
6.4.1. (b) Steps to be followed for entry of Descriptive Indicators/ Grades obtained in
created Excel files
6.4.2 Schools having required Assessment/Exam record in Electronic Format i.e. records
already Computerized
6.4.2.(a) Steps to be followed for creation of Marks file from computerized Database
with the school to Excel file format under Scholastic Areas Part-1(A)
6.4.2.(b) Steps to be followed for creation of Descriptive Indicators/ Grades file from
Computerized Database with the school to Excel files format under
Scholastic Areas Part-1(B)
Co-Scholastic Areas Part 2(A)
Co-Scholastic Areas Part 2(B)
Co-Scholastic Activities Part 3(A)
Co-Scholastic Activities Part 3(B)
6.5 Posting of Marks and Descriptive Indicators/ Grades entered in Excel files to CBSE-CCEDATA
software
6.6 Action required after Posting of Marks and Descriptive Indicators/ Grades from Excel files to
CBSE-CCEDATA software :
6.6.1 Printing of Check List of Marks from CBSE-CCEDATA software
6.6.2 Printing of Check List of Descriptive Indicators/ Grades from CBSE-CCEDATA software
6.6.3 Updation of Marks and Descriptive Indicators/ Grades in CBSE-CCEDATA software
6.6.4 Printing of Blank (Missing) Marks/Descriptions/Grade or Error List from CBSE-
CCEDATA software
7.0 How to Export/ upload assessment data from school computer through CBSE-CCEDATA software to
CBSE web server
7.1 Steps to be followed for Uploading TERM and Class wise Assessment data to CBSE server
8.0 How to Print Final List with Marks and Descriptive Indicators/ Grades posted from CBSE Server
9.0 Example: How to supply Assessment Data
4
1.0 Activities to be done for “Compilation and Uploading of Assessment Data for Session 2009-11”
The following Steps 1 to 24 must be followed in sequence for Compilation and uploading of required assessment data:
Steps Activity Reference/ Section
1 Visit Board‟s website www.cbse.nic.in and click on Public portal.
2 Click on “ Compilation and Uploading of Assessment Data for Session 2009-11”
3 For login on Board‟s website, use your affiliation number as User-Id and password as
given by you at the time of s u b m i s s i o n o f o n - l i n e d a t a f o r C l a s s e s I X / X /
X I / X I I .
4 Download E-Manual and take printout of E-manual and read it carefully before start of
work
3.3
5 Download CBSE-CCEDATA software and install software on your school computer 3.3
6 Features of CBSE-CCEDATA software and how to Run “CBSE-CCEDATA” software on
your school computer
4.1
7 Download “Registered Candidates” Database from CBSE Server 5.1
8 Skill Code Selection and Updation for optional skills under Co-Scholastic Activities Part
3(A) and Part 3(B)
5.2, 5.2.1, 5.2.2
9 Print Check List of Subjects opted by the Candidates under Scholastic Areas 1(A) and Co-
Scholastic Activities 3(A) & 3(B)
5.3, 5.3.1, 5.3.2
10 Correction/Updation of Subject Codes/ Skill Codes under Scholastic Areas 1(A) and Co-
Scholastic Activities 3(A) & 3(B), if any
5.3.3
11 Steps 9 and 10 be repeated till there is no error as Subjects corrections cannot be done
later on.
12 Assign Maximum Marks for various Assessments/ Exam conducted by the School under
Scholastic Areas 1(A)
5.3.4
13 Creation of Excel Files for Mark Entry for Scholastic Areas 1(A) and Descriptive Indicator/
Grade Entry for Scholastic Areas 1(B) and Co-Scholastic Areas/ Activities 2(A), 2(B), 3(A)
and 3(B)
6.0, 6.1, 6.2
14 Format of Excel Files and Valid Marks 6.3
15 Mark Entry for Scholastic Areas 1(A) and Descriptive Indicator/ Grade Entry for Scholastic
Areas 1(B) and Co-Scholastic Areas/ Activities 2(A), 2(B), 3(A) and 3(B)
(Only 240 characters are allowed in Descriptive Indicators )
6.4
16 Printing of Check List of Marks Entered for Scholastic Areas 1(A) and Descriptive
Indicator/ Grade Entered for Scholastic Areas 1(B) and Co-Scholastic Areas/ Activities
2(A), 2(B), 3(A) and 3(B) in Excel Files and Checking of the lists.
Corrections if any are done in Excel files
(Only 240 characters are allowed in Descriptive Indicators. If Descriptive Indicators are
more than 240 characters, only the first 240 character shall be taken )
6.4.1(a), 6.4.1(b)
6.4.2(a), 6.4.2(b)
17 Repeat Steps 15 and 16 till all the lists are error free
18 Posting of Marks and Descriptive Indicators/ Grades from Excel files to CBSE-CCEDATA
software.
6.5
19 Printing of Check List of Marks and Descriptive Indicators/ Grades Posted in CBSE-
CCEDATA software and check the check list. Corrections , if any, is done through the
CBSE-CCEDATA software
6.6, 6.6.1, 6.6.2
20 Updation of Marks and Descriptive Indicators and Grades in CBSE-CCEDATA software 6.6.3
21 Printing of Blank (Missing) Marks/Descriptions/Grade or Error List from CBSE-CCEDATA
software
6.6.4
22 Uploading Term and Class wise Assessment data (i.e. Marks and Descriptive Indicators/
Grades) to CBSE Server,
2009-10 – Class IX Term II
2010-11- Class X Term I
2010-11 - Class X Term II
7.0, 7.1
23 Printing of Final Report from CBSE Server for each Academic Session i.e.:
2009-10 – Class IX Term II
2010-11- Class X Term I & II
8.0
24 Send Final Report to the concerned Regional Officer in a sealed envelope and retain a copy
for future record for each Academic Session :
2009-10 – Class IX Term II
2010-11- Class X Term I & II
By Post
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2.0 Introduction to CCE Scheme:
The scheme of Continuous and Comprehensive Evaluation (CCE) for classes IX and X has been
introduced w.e.f. Academic session 2009-10 and is to be followed in all schools affiliated with the Board
(Secondary and Senior Secondary). The salient features of the scheme are
Secondary School Examination (Session : 2009-11) means Academic year 2009-10 : Class IX and
2010-11 : Class X
Each academic year has been divided into two terms :
Term I - April to September (Jan to June for winter closing schools)
Term II - October to March (July to December for winter closing schools)
All the students shall be required to undergo various assessments in Scholastic Areas and Co-
Scholastic Areas/ Co-Scholastic Activities in Classes IX and X.
The term-wise weightage for Formative Assessments and Summative Assessments are as follows:
Term I and Term II will have following weightage:
Term I : FA1 (10%) + FA2 (10%) + SA1 (20%) = 40%
Term II: FA3 (10%) + FA4 (10%) + SA2 (40%) = 60%
Format ive Assessments :
FA1 (10%) + FA2 (10%) + FA3 (10% ) + FA4 (10% ) = 40%
Summat ive Assessments :
SA1 (20%) + SA2 (40% ) = 60%
2 .1 Scho las t i c Areas and Co-Scho las t i c Areas / Co -Scho las t i c Act iv i t i e s f or
var ious as sessments :
Part 1(A) - Scholastic Areas – Academic Performance:
Sub I & Sub II Any two prescribed languages as per Scheme of Studies (Out
of the two languages one shall be English or Hindi)
Sub III, Sub IV & Sub V Mathematics, Science & Social Science
Sub VI - Additional Subject (optional): A candidate may offer any one additional subject as per
Scheme of Studies
Candidate with Learning Disabilities may offer:
English or Hindi and any four out of - Mathematics, Science, Social Science, Other one/ two
Languages (s), Commerce, Painting, Music, Home Science and Foundation of Information Technology.
Part 1(B) – Scholastic Areas – Academic Performance:
500 - Work Experience
501 - Art Education
502 - Physical and Health Education/ Games
Descriptive Indicators and Grades
on Five Point Scale to be given as
A+, A, B+, B, C
Part 2 Co- Scholastic Areas:
Part 2 A -
Life Skills
511 - Thinking Skills
512 - Social Skills
513 - Emotional Skills
Descriptive Indicators and Grades
on Five Point Scale to be given as
A+, A, B+, B, C
Part 2 B -
Attitude and Values
towards
521 - Teachers
522 - School-mates
523 - School Programmes
524 - Environment
525 - Value Systems
Descriptive Indicators and Grades
on Three Point Scale to be given
as
A+, A, B
6
Part 3 Co- Scholastic Activities:
Part 3 A
(Any two of following to be assessed)
531 - Literary & Creative Skills
532 - Scientific and ICT Skills
533 - Visual & Performing Arts
534 - Organizational & Leadership Skills
Descriptive Indicators and Grades
on Three Point Scale to be given as
A+, A, B
Part 3 B
Physical and
Health Education
(Any two of following to be assessed)
541 - Sports/Indigenous sports (Kho-Kho etc.)
542 - NCC/NSS
543 - Scouting and Guiding
544 - Swimming
545 - Gymnastics
546 - Yoga
547 - First Aid
548 - Gardening/Shramdaan
549 - Work Education
Descriptive Indicators and Grades
on Three Point Scale to be given as
A+, A, B
Note:
1. 2009-10 Class IX had only Term II i.e. FA3, FA4 (20 % weightage each) and SA2 (60% weightage) as
the Scheme was introduced from Term II.
2. Marks under Part 1(A) are to be provided Term wise for each of the Classes IX and X, for all
assessments and for all subjects.
3. Descriptive Indicators and Grades under Part 1(B), Part 2(A) & 2(B) and Part 3(A) & 3(B) are to be
provided for Class IX and Class X separately for each Activity for entire year.
Please provide Descriptive Indicators within the prescribed word limit of 240 characters. Excess Characters if
any shall be truncated (i.e characters beyond 240 if entered shall not be considered). This can be done by
excluding Candidate‟s Name, using telegraphic language etc in description.
The schools are required to provide following Marks and Descriptive Indicators / Grades for each candidate for
Session 2009-11 as per schedule indicated against each term:
Class
Academic
Session
Term Activity Schedule
IX 2009-10
II Part 1(A) - Marks for FA3, FA4 and SA2 for all subjects
Part 1(B), Part 2 and Part 3 - Descriptive Indicators and
Grades for each activity for entire year
by 15th March.,2011
X 2010-11
I Part 1(A) - Marks for FA1, FA2 and SA1 for all subjects
by 31st March, 2011
II Part 1(A) - Marks for FA3, FA4 and SA2* for all subjects
Part 1(B) , Part 2 and Part 3 - Descriptive Indicators and
Grades for each activity for entire year
by 20th April,2011
SA2*: In Class X 2010-11, SA2 shall be either School Conducted or Board Conducted. Schools have to supply
Marks for those appearing for School Conducted SA2. For Board Conducted SA2 Marks would be
available with the Board.
Note: Winter bounds schools to supply complete data by 31st March, 2011.
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2.2 SUBJECT CODES USED UNDER SCHOLASTIC AREAS and CO-SCHOLASTIC AREAS/ ACTIVITIES
Part 1(A) – Subject Codes used under Scholastic Areas:
Languages Other than Languages
101 ENGLISH COMM. 041 MATHEMATICS
184 ENGLISH LNG & LIT. 086 SCIENCE
087 SOCIAL SCIENCE
002 HINDI COURSE-A
085 HINDI COURSE-B 031 MUSIC CAR.VOCAL
032 MUSIC CAR.INS.MEL.
003 URDU COURSE-A 033 MUSIC CAR.INS.PER.
303 URDU COURSE-B 034 MUSIC HIND.VOCAL
035 MUSIC HIND.INS.MEL
004 PUNJABI 036 MUSIC HIND.INS.PER
005 BENGALI
006 TAMIL 049 PAINTING
007 TELUGU 064 HOME SCIENCE
008 SINDHI
009 MARATHI 165 FOUNDATION OF I T
010 GUJARATI
011 MANIPURI 154 ELEM. OF BUSINESS
012 MALAYALAM 254 ELEM BOOK-K & ACCY
013 ORIYA 354 TYPEWRITING-ENG
014 ASSAMESE 454 TYPEWRITING-HINDI
015 KANNADA
016 ARABIC
017 TIBETAN
018 FRENCH
019 PORTUGUESE
020 GERMAN
021 RUSSIAN
023 PERSIAN
024 NEPALI
025 LIMBOO
026 LEPCHA
094 JAPANESE
095 BHUTIA
096 SPANISH
097 KASHMIRI
098 MIZO
099 BAHASA MELAYU
122 COMM. SANSKRIT
Part 1(B)–Skill Codes used under Scholastic Areas:
500 WORK EXPERIENCE
501 ART EDUCATION
502 PHYSICAL & HEALTH EDUCATION/ GAMES
8
Part 2–Skill Codes used under Co-Scholastic Areas:
Part-2(A) Life Skills Part-2(B) Attitude and Values towards
511 THINKING SKILLS 521 TEACHERS
512 SOCIAL SKILLS 522 SCHOOL-MATES
513 EMOTIONAL SKILLS 523 SCHOOL PROGRAMMES
524 ENVIRONMENT
525 VALUE SYSTEMS
Part 3–Skill Codes used under Co-Scholastic Activities:
(I) Under Co-Scholastic Activities Part-3(A) - any two are to be selected as opted by candidate
531 LIT&CRT LITERARY & CREATIVE SKILLS
532 SCI& ICT SCIENTIFIC & ICT SKILLS
533 VIS&ART VISUAL & PERFORMING ART
534 ORG&LDR ORGANIZATIONAL & LEADERSHIP SKILLS
(II) Under Co-Scholastic Activities Part-3(B) - any two are to be selected as opted by candidate
541 SPORT SPORTS/INDIGENOUS SPORTS(KHO-KHO ETC.)
542 NCC/NSS NCC/NSS
543 SCT&GD SCOUTING & GUIDING
544 SWIM SWIMMING
545 GYM GYMNASTICS
546 YOGA YOGA
547 F.AID FIRST AID
548 GDN/SDN GARDENING/ SHRAMDAN
549 W.ED WORK EDUCATION
9
3.0 How to Download & Install Software on school computer
3.1 System Requirement: The Software can be downloaded on school computer having following configuration:
Operating System - Windows XP service pack 2
Internet connection
Laser printer installed in the system with paper size – A4
100 MB free disk space
Virus free environment with Antivirus software installed
Best view – Minimum resolution 1024 x 768
Microsoft Office 2003/2007 with Excel
Winzip or winrar
3.2 IMPORTANT INSTRUCTIONS:
Internet connection is needed to download E-Manual/ Software/ Registered Candidate‟s
Database from CBSE web server and Uploading Assessment Data to CBSE web server.
However, Data Entry of Marks can be done without Internet connection.
Software should be downloaded on the School‟s computer which has Internet connection and
where Mark and Descriptive Indicators/ Grades are to be finalized.
Software can be run only on one computer on which it has been downloaded.
Software and Registered candidates data have to be downloaded ONLY ONCE.
Marks and Descriptive Indicators/ Grade entry in created Excel files can be done on different
computers ( i.e. created Excel files be copied to other computers where Marks and Descriptive
Indicators/ Grade data is to be entered)
3.3 Steps to be followed for Downloading & Installing Software on school computer:
1. Visit Board‟s website www.cbse.nic.in and click on Public portal.
2. Click on “Compilation and Uploading of Assessment Data for Session 2009-11”
3 . For login on Board‟s website, use your affiliation number as User-Id and password as given by you
at the time of submission of on-line data for Classes IX/X/XI/XII. After checking the credentials,
the following screen is displayed
4 . Under Option „DOWNLOAD‟, following three sub-options are available:
E -M a nu a l
Dat a Co l l e c t i o n S of twar e
Re gi s t e r e d Ca nd ida t e D a ta
P ro fo r ma f o r i n co min g ca nd i da t e s (T C)
10
5 . Click on „E-Manual‟ and download it on your computer. Take printout of E-Manual and read it
carefully before start of work.
6 . Click on „Data Collection Software‟ and save the software on your computer in a folder. (Example :
Create folder with name „CBSE-CCE‟.
7 . Open this folder and extract the files from the downloaded software file (WinZip/ Winrar should be
installed in your computer)
8. The following 3 files shown in the folder after extraction are
Setup.exe
CBSE-CCEDATA.CAB
Setup.LST
9. Double click the file „SETUP.EXE.‟
10. Follow instructions while installation of software
11. After installation, 'CBSE-CCEDATA software installed successfully' message is displayed
12. A short cut icon 'CBSE-CCEDATA' is made on the desktop
11
4.0 Features of CBSE-CCEDATA software
4.1 How to open/Run Software installed on School Computer
Double Click the icon „CBSE-CCEDATA‟ on your desktop and software would get opened
Use default user name as “ADM” and default password as “CBSE”.
Once the default name & password have been entered, Main menu window shall appear
Note:
1. Assessment data is highly sensitive and should be out of reach of common person. In order to keep up
the sanctity of the job, the s t a f f o f the schoo l involved in this activity must be trust-worthy and
competent.
2. The Principals are advised to change the password and the changed password may be noted for future
use and kept confidential to avoid misuse.
3. In case, the changed password is lost/ forgotten, the complete work may have to be done again.
4. For Assistance, if any please contact CBSE Help Line.
4.2 Main menu options available are (on top left hand side of the screen) :
„Examination‟, „Settings‟, „Exit‟
4.3 Different sub-options available within the “Examination” are:
Skill Code Selection under Co-Scholastic Activities Part 3(A) & 3(B)
Roll No wise Subject Code/ Skill Code Updation
Subject wise Max Mark Assigner
Creation of Excel files for Marks and Descriptive Indicator/ Grade Entry
Posting of Marks and Descriptive Indicator/ Grade from Excel files
Updation of Marks and Descriptive Indicators/Grades
Generation of Reports
4.4 Different sub-options available within the “Settings” are:
Import (Download) Registered Candidates data
Export (Upload) Term Wise Marks and Descriptive Indicators/ Grades
Change Password
Exam Locking
Help
Skill Code Selection under Co-Scholastic Activities Part 3(A) & 3(B):
The purpose of this window is to allow schools to select and update skill code opted by candidates under „Co-
Scholastic Activities Part 3(A) & 3(B)‟ in Candidate‟s Database (i.e. List of Candidates-LOC). How to select
and update skill code is mentioned in detail in Section 5.0
Roll No wise Subject Code/ Skill Code Updation:
The purpose of this window is to update/ correct subject code opted by candidates under „Scholastic Areas
Part 1(A)‟ and skill code opted by candidates under „Co-Scholastic Activities Part 3(A) & 3(B)‟ in
Candidate‟s Database (i.e. List of Candidates-LOC). How to update subject code/ skill code is mentioned in
detail in Section 5.0.
Subject wise Max Mark Assigner:
The purpose of this window is to assign the Maximum Mark under „Scholastic Areas Part 1(A)‟ for all
Formative & Summative Assessments conducted by the school. Please note the weightage for Formative and
Summative Assessments is fixed and cannot be edited. How to assign Maximum Mark is mentioned in detail
in Section 5.0
12
Creation of Excel files for Marks and Descriptive Indicator/ Grade Entry:
The purpose of this window is to create Excel files through CBSE-CCEDATA software for Marks and
Descriptive Indicator/ Grade entry. How to create Excel files is mentioned in detail in Section 6.0
Posting of Marks and Descriptive Indicator/ Grade from Excel files to CBSE-CCEDATA software:
The purpose of this window is to post Marks and Descriptive Indicator/ Grade from Excel files to CBSE-CCE
DATA software. How to import/ upload is mentioned in detail in Section 6.0
Updation of Marks & Descriptive Indicators/ Grades:
The purpose of this window is to make correction in Marks obtained by students in subjects under „Scholastic
Areas Part 1(A)‟ in various Formative Assessments and Summative Assessments. Also to make corrections in
Descriptive Indicators/ Grades in skills under „Scholastic Areas Part 1(B)‟ and „Co-Scholastic Areas Part 2(A)
& 2(B) and „Co-Scholastic Activities Part 3(A) & 3(B)‟. How to make corrections is mentioned in detail in
Section 6.0.
Generation of Reports:
The purpose of this window is to generate and print following reports:
Check List 1 : Printing of Check List - Roll No wise subjects offered by the candidate under „ Scholastic
Areas Part 1(A)‟ and Skills opted under „Co-Scholastic Activities Part 3(A) & 3(B)‟
How to generate and print is mentioned in detail in Section 5.3.1
Check List 2 : Printing of Check List of Marks Posted - Class-Term/ Subject/ Roll No wise Marks
entered under „Scholastic Areas Part 1(A)‟
How to generate and print is mentioned in detail in Section 6.6.1
Check List 3 : Printing of Check List of Descriptive Indicators/ Grade Posted - Class/ Roll No wise
Descriptive Indicators/ Grades entered for following:
Part- 1(B) all skills under Scholastic Areas
Part-2(A) all skills under Co-Scholastic Areas
Part-2(B) all skills under Co-Scholastic Areas
Part-3(A) all skills under Co-Scholastic Activities
Part-3(B) all skills under Co-Scholastic Activities
How to generate and print is mentioned in detail in Section 6.6.2
Check List 4 : Printing of Check List of Missing Marks and Descriptive Indicators/ Grade –
Class-Term/ Roll No wise or any Error cases
How to generate and print is mentioned in detail in Section 6.6.4
Import (Download) Registered Candidates data
The purpose of this window is to import/download Registered Candidate‟s Database from CBSE server to
school computer. How to import/ download is mentioned in detail in Section 5.0.
Export (Upload) Term Wise Marks and Descriptive Indicators/Grades
To export/upload term wise Marks and Descriptive Indicator/ Grade data from school computer to CBSE web
server. How to export/ upload is mentioned in detail in Section 7.0.
13
Change Password:
The purpose of this window is to allow school principal to change password on school computer for CBSE-
CCEDATA software.
Steps to be followed for changing password, if required:
1. Open the CBSE-CCEDATA software by double clicking „CBSE-CCEDATA‟ icon in the desktop of
your computer
2. Select the user id „ADM‟ and enter password - „CBSE‟ if not changed
- Changed password if changed 3. Go to „Settings‟ Menu and Click
4. Go to „Change Password‟ and click
5. Enter : Old Password
New Password
Confirm Password
6. Click update
7. The old Password will get changed to New Password
8. The changed password may be noted for future use and kept confidential to avoid misuse.
Exam Locking:
From security point of view, Exam Locking System has been provided so that once activated; it would disable
the provision of feeding marks/ corrections any further. This control is at the discretion of the school
Principal.
Exit:
The purpose of this option is to ensure that user can exit the application after necessary work.
14
5.0 Downloading Registered Candidate‟s Database, Selection and Updation of Subject
Codes/ Skill Codes :
5.1 How to download Registered Candidate‟s Database from CBSE website :
List of Candidates (LOC) for Class X for Academic Session 2010-11 registered from school for School
Conducted as well as Board Conducted with Roll No to the school computer shall be downloaded from
CBSE website.
Note: 1. Database can be downloaded ONLY ONCE.
2. No addition or deletion of Roll Number is permitted in this database
3. Correction of Candidate‟s Name, Mother‟s Name, Father‟s Name and Date of
Birth are not permitted in this database. For any correction in these, please
contact the concerned Regional Office.
Steps to be followed for downloading Registered Candidate‟s Database:
1. Visit Board‟s website www.cbse.nic.in and click on Public portal.
2. Click on “Compilation and Uploading of Assessment Data for Session 2009-11”
3 . For login on Board‟s website, use your affiliation number as User-Id and password as given by you
at the time of submission of on-line data for Classes IX/X/XI/XII. After checking the credentials
the following screen is displayed
4 . Under Option „DOWNLOAD‟, following three sub-options are available:
E -M a nu a l
Dat a Co l l e c t i o n S of twar e
Re gi s t e r e d Ca nd ida t e D a ta
P ro fo r ma f o r i n co min g ca nd i da t e s (T C)
5 . Click on „Registered Candidate Data‟, the following screen is displayed
15
6. Save the file „ExcelDataFiles_canddata-99999.xls‟ (where 99999 indicates your school code) on your
computer in any folder‟ (Example in folder CBSE-CCE created while downloading software.) Note If other than Excel file is being downloaded (in Internet Explorer 6 or lower versions), save the file in
any folder. Open the folder, Right click the saved file, choose option „open with‟, choose „Microsoft
Office Excel‟. Save the file using „Save as‟ option and in box that open choose the file name as
„canddata-99999.XLS (where 99999 indicates your school code) and file type as „Excel Workbook (.xls)
16
7. After saving the file logout from web
8. Open the CBSE-CCEDATA software by double clicking „CBSE-CCEDATA‟ icon in the desktop of
your computer
9. Select the user id „ADM‟ and enter password - „CBSE‟ if not changed
- Changed password if changed 10. Click „OK‟ button
11. Go to „Settings‟ Menu
12. Choose options „Import (Download) Registered Candidates data ‟
13. Click on „Browse‟ button and choose the folder where you have saved the „canddata-99999.xls‟ file.
14. Click „Import‟ button. „Importing Data. It may take a few minutes. Please wait „message is
displayed on the screen.
15. List of Candidates (LOC) for Class X for Academic Session 2010-11 registered from school for
School conducted as well as Board conducted with Roll No shall be downloaded on school computer
and a message „(nnn) Registered candidates data imported successfully.‟ shall be displayed on
your computer where nnn indicates the Number of candidates registered from your school
16. Click „OK‟ button.
17. Click „Close‟ to come back to main-menu
5.2 Skill codes opted by candidates under Co-Scholastic Activities Part 3(A) and 3(B) in downloaded
Candidate‟s Database Following skill codes opted by the candidates under Co-Scholastic Activities Part-3(A) and 3(B) are to
be updated in downloaded Candidate‟s Database:
(II) Under Co-Scholastic Activities Part-3(A) - any two are to be selected as opted by candidate
531 LIT&CRT LITERARY & CREATIVE SKILLS
532 SCI& ICT SCIENTIFIC & ICT SKILLS
533 VIS&ART VISUAL & PERFORMING ART
534 ORG&LDR ORGANIZATIONAL & LEADERSHIP SKILLS
17
(II) Under Co-Scholastic Activities Part-3(B) - any two are to be selected as opted by candidate
541 SPORT SPORTS/INDIGENOUS SPORTS(KHO-KHO ETC.)
542 NCC/NSS NCC/NSS
543 SCT&GD SCOUTING & GUIDING
544 SWIM SWIMMING
545 GYM GYMNASTICS
546 YOGA YOGA
547 F.AID FIRST AID
548 GDN/SDN GARDENING/ SHRAMDAN
549 W.ED WORK EDUCATION
5.2.1 How to select and update Skill codes opted by candidates under Co-Scholastic Activities Part
3(A) in downloaded Candidate‟s Database :
1. Open the CBSE-CCEDATA software by double clicking „CBSE-CCEDATA‟ icon in the
desktop of your computer
2. Select the user id „ADM‟ and enter password - „CBSE‟ if not changed
- Changed password if changed 3. Click „Examination‟
4. Choose Option „Skill Code Selection under Co-Scholastic Activities Part 3(A) & 3(B)‟
5. Choose „Co-Scholastic Activities Part-3(A)‟ from „Skill Group‟ drop down menu
6. Click „Edit‟ - to display candidates list
7. Candidates List is displayed on the Screen with boxes under Skill codes
8. Choices „Save‟ , „Close‟, „Select All‟, „Deselect All‟ is highlighted on the screen
„Select All‟ – to select the chosen Skill code for all candidates.
„De-select all‟ – to de-select the chosen Skill code for all candidates.
„Save‟ - to save any changes done.
„Close‟ - to come back to main-menu.
9. Click appropriate skill code (for Skill Names refer 5.2(I) above). And Either
Click „Select All‟ to select the skill for all candidates
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(OR) Click individual boxes next to the Candidates to select or de-select candidates
offering the particular skill
A Maximum of 2 skills can be chosen
If more than 2 skills are selected, an error message is displayed on the screen „Already
2 skill codes have been selected. Only 2 Skills can be chosen‟
10. Click „Save‟ button to save any changes done. „Saved successfully.‟ shall be displayed.
11. Click „OK‟ button
12. Repeat steps 5 to 11 for „Co-Scholastic Activities Part-3(B)‟
13. Click „Close‟ button to come back to main-menu
Note: If Skill Code under Co-Scholastic Activities Part 3(B) has been selected and updated using
Section 5.2.1, then 5.2.2 is not required to be done.
5.2.2 How to select and update Skill codes opted by candidates under Co-Scholastic Activities Part
3(B) in downloaded Candidate‟s Database :
1. Open the CBSE-CCEDATA software by double clicking „CBSE-CCEDATA‟ icon in the
desktop of your computer
2. Select the user id „ADM‟ and enter password - „CBSE‟ if not changed
- Changed password if changed 3. Click „Examination‟
4. Choose Option „Skill Code Selection under Co-Scholastic Activities Part 3(A) & 3(B)‟
5. Choose „Co-Scholastic Activities Part-3(B)‟ from „Skill Group‟ drop down menu
6. Click „Edit‟ - to display candidates list
7. Candidates List is displayed on the Screen with boxes under Skill codes
8. Choices „Save‟ , „Close‟, „Select All‟, „Deselect All‟ is highlighted on the screen
„Select All‟ – to select the chosen Skill code for all candidates.
„De-select all‟ – to de-select the chosen Skill code for all candidates.
„Save‟ - to save any changes done.
„Close‟ - to come back to main-menu.
9. Click appropriate skill code (for Skill Names refer 5.2(II) above). And Either
Click „Select All‟ to select the skill for all candidates
19
(OR) Click individual boxes next to the Candidates to select or de-select candidates
offering the particular skill
A Maximum of 2 skills can be chosen
If more than 2 skills are selected, an error message is displayed on the screen „Already
2 skill codes have been selected. Only 2 Skills can be chosen‟
10. Click „Save‟ button to save any changes done. „Saved successfully.‟ shall be displayed.
11. Click „OK‟ button
12. Repeat steps 5 to 11 for „Co-Scholastic Activities Part-3(A)‟
13. Click „Close‟ button to come back to main-menu
5.3 Action required in downloaded Registered Candidate‟s Database:
Following actions are required in downloaded Registered Candidate‟s Database:
C-1 Printing of Check List-1 : Roll No wise subjects offered by the candidate under „Scholastic Areas
Part 1(A)‟ and Skills opted under „Co-Scholastic Activities Part 3(A) &
3(B)‟
C-2 Checking of correctness of Subjects/ Skills opted by Candidates under „Scholastic Areas Part 1(A)‟
and Skills opted under „Co-Scholastic Activities Part 3(A) & 3(B)‟
C-3 Updation of Subject Code/ Skill Code corrections, if any in subjects under „Scholastic Areas Part
1(A)‟ and skills „Co-Scholastic Activities Part 3(A) & 3(B)‟
C-4 Assigning Subject Wise Max Mark to each Assessment/Exam conducted by the school
Class Academic Session Term Assessment/ Exam
IX 2009-10 II FA3, FA4, SA2
X 2010-11 I FA1, FA2, SA1
II FA3, FA4, SA2
5.3.1 C-1 Steps to be followed for Printing of Check List-1
Note: a. If Skill Codes under Co-Scholastic Activities Part 3(A) & 3(B) have not been selected and
updated as per Section 5.2.1 or Section 5.2.2, the Check List-1 can not be generated and
printed. So select and update Skill Codes under Co-Scholastic Activities Part 3(A) & 3(B) as per
Section 5.2.1 and Section 5.2.2.
b. Schools shall print Check List using a printer attached with the school‟s computer. The Printer
settings are set for A4 size paper with Landscape printing with all side margins set to 0.50”. If
error message „Report width is greater than page width‟ is displayed on the screen, the Printer
must be set for A4 size paper with landscape printing with all side margins set to 0.50”
1. Open the CBSE-CCEDATA software by double clicking „CBSE-CCEDATA‟ icon in the
desktop of your computer
2. Select the user id „ADM‟ and enter password - „CBSE‟ if not changed
- Changed password if changed 3. Click „Examination‟
4. Choose Option „Generation of Reports‟
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5. Choose „Check List -1‟
6. Click „Preview‟
7. The List of Candidates with the subjects offered by the candidates is displayed on the screen.
8. Click „Print icon‟ at top left hand corner and Print window is displayed
9. Click „Print‟ to take print out of Check List-1.
10. Click „X‟ at right hand top corner – to close the „Preview‟ screen.
11. Click „Close‟ button to come back to main-menu
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5.3.2 C-2 Checking the correctness of Subject Codes/ Skills Codes opted by Candidates
The Check list „Check List – 1‟ generated using steps C-1 be checked for correctness of subjects
offered under Scholastic Area Part 1(A) and Skills opted under Co-Scholastic Activities Part-
3(A) and 3(B). Corrections, if any are marked with red ink, on printed list.
The corrections in this list be updated using steps in C-3
5.3.3 C-3 Updation of Subject Code / Skill Code corrections
Steps to be followed for updation of Subject Code/ Skill Code corrections, if any, marked in the
Check List-1 in step C-2:
Note: Subject corrections can not be done later. Therefore, it must be ensured that all Subject
corrections under Scholastic Areas 1(A) and Co-Scholastic Activities 3(A) & 3(B) are carried
out before proceeding further.
1. Open the CBSE-CCEDATA software by double clicking „CBSE-CCEDATA‟ icon in the desktop
of your computer
2. Select the user id „ADM‟ and enter password - „CBSE‟ if not changed
- Changed password if changed 3. Click „Examination‟
4. Choose Option „Roll No. wise Subject Code/ Skill Code updation‟
5. Enter „Roll No.‟ of the candidate for which correction is to be made and press „Enter‟ key
If the Roll No. entered is a valid Roll No., the Candidate Name, Mother Name, Father
Name is displayed on the screen
If the Roll No. entered is an incorrect Roll No., an error message „Please enter a valid Roll
No.‟ is displayed on the Screen‟ , Click „OK‟ button and follow step 5.
6. The subjects and skills offered by the candidate is displayed
7. To make correction Click „Edit‟
8. Click the Subject or Skill in which you want to make the correction. Using the drop down menu of
the subjects/Skills choose the Subject / Skill you want to choose.
9. Once the subject/ skill updations has been completed click „Save‟ button
10. „Saved successfully‟ is displayed on the screen. Click „OK‟ button
22
11. Repeat step 5 to 10 for all corrections to be made by entering the Roll No.
12. Once updation for all candidates is over – Click „Close‟ to come back to main-menu
13. Roll No. wise list of Updations carried out is displayed for verification. This list may be printed
and checked. Corrections, if any, are carried out by repeating steps 1 to 13 till there is no error.
5.3.4 C-4 Assigning Maximum Mark for each assessment and each subject
Note:
1. It is felt that Schools might have conducted different Assessment/ Exam in different subject under
Scholastic Areas Part 1(A) out of different Max Marks. So, provision has been made for Assigning
Subject wise Max Mark to each Assessment /Exam conducted by the school in each Term.
2. Though School may have different Maximum Marks for different Assessment/ Exam in different
subject, the Term-wise weightage for Formative Assessments and Summative Assessments for
session 2009-11 shall remain fixed as follows: 2 0 0 9 - 1 0 C l a s s I X T e r m I I : FA3 (20%) + FA4 (20%) + SA2 (60%) = 100%
2 0 1 0 - 1 1 C l a s s X T e r m I : FA1 (10%) + FA2 (10%) + SA1 (20%) = 40%
Term II : FA3 (10%) + FA4 (10%) + SA2 (40%) = 60%
3. The CBSE-CCEDATA software will automatically fix required Term wise weightage for Formative
Assessments and Summative Assessment for session 2009-11.
Steps to be followed for Assigning Subject Wise Max Mark to each Assessment/Exam conducted
by the school
1. Open the CBSE-CCEDATA software by double clicking „CBSE-CCEDATA‟ icon in the desktop
of your computer
2. Select the user id „ADM‟ and enter password - „CBSE‟ if not changed
- Changed password if changed 3. Click „Examination‟
4. Choose Option „Subject wise Max Mark Assigner‟
5. Choose appropriate Year from „Year‟ drop down menu
Class IX - 2009-10
Class X - 2010-11
6. Choose appropriate Exam from „Exam‟ drop down menu
Class IX – FA3
Class IX – FA4
Class IX – SA2
Class X – FA1
Class X – FA2
Class X – SA1
Class X – FA3
Class X – FA4
Class X – SA2
7. The subjects offered by the School are displayed as per Screen below :
23
8. Enter Maximum Marks assigned by the school for the selected Assessment/ Exam for all subjects
If school has conducted exams for all the subjects with the same maximum marks - then
enter maximum mark for one subject and click the „Apply All‟ button to assign the same
maximum mark to all subjects instead of typing for all subjects individually. Click „Save‟
button to save the changes.
If school has conducted exams with different maximum marks for all the subjects - then
enter maximum mark for each subject displayed individually. Click „Save‟ button to save
the changes.
9. „Saved successfully‟ is displayed on the screen.
10. Click „OK‟ button
11. Repeat step 5 to 10 for all assessments.
12. Once this is done for all Assessments/ Exams and for all subjects – Click „Close‟ to come back to
main-menu
13. Subject Wise Max MARK assigned for all Assessments/ Exams is displayed on the screen. This
list may be printed and checked. Corrections if any be carried out by repeating steps 1 to 12 till
there is no error.
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6.0 Requirement of Data for Academic Session 2009-11:
The schools are required to provide following Marks and Descriptive Indicators / Grades for each candidate
for Session 2009-11 as per schedule indicated against each term:
Class
Academic
Session
Term Activity Schedule
IX 2009-10 II
Part 1(A) - Marks for FA3, FA4 and SA2 for all subjects Part 1(B), Part 2 and Part 3 - Descriptive Indicators and
Grades for each activity for entire year
by 15th
March.,2011
X 2010-11
I Part 1(A) - Marks for FA1, FA2 and SA1 for all subjects by 31st March, 2011
II
Part 1(A) - Marks for FA3, FA4 and SA2* for all subjects Part 1(B) , Part 2 and Part 3 - Descriptive Indicators and
Grades for each activity for entire year
by 20th
April,2011
SA2*:
In Class X 2010-11, SA2 shall be either School Conducted or Board Conducted. Schools have to supply
Marks for those appearing for School Conducted SA2. For Board Conducted SA2 Marks would be
available with the Board.
Winter bounds schools to supply complete data by 31st March, 2011.
Note: 1. 2009-10 Class IX had only Term II i.e. FA3, FA4 (20 % weightage each) and SA2 (60% weightage) as
the Scheme was introduced from Term II.
2. Marks under Part 1(A) are to be provided Term wise for each of the Classes IX and X, for all
assessments and for all subjects.
3. Descriptive Indicators and Grades under Part 1(B), Part 2(A) & 2(B) and Part 3(A) & 3(B) are to be
provided for Class IX and Class X separately for each Activity for entire year.
It is expected that most of the schools might be having candidate wise required data for various assessment
for Scholastic Areas Part 1(A), Scholastic Areas Part 1(B), Co-Scholastic Areas Part 2(A) & 2(B) and Co-
Scholastic Activities Part 3(A) & 3(B) in electronic form i.e. already computerized. In view of this, the
system has been designed and developed to Post Marks and Descriptive Indicators/ Grades data from
Excel files to CBSE-CCEDATA software. This will have following advantages:
avoid repetitive data entry by those who have already computerized
facilitate data entry in Excel format by those who have not yet computerized
Based on updated Candidate‟s Master Database created under Section 5.0, Excel files with Roll No and
Candidates Name (without Marks and with out Descriptive Indicators/ Grades) shall be created through
CBSE-CCEDATA software.
6.1 Nomenclature for creation of Excel files shall be as follows For Secondary School Examination (Session: 2009-11), Nomenclature of Excel files created shall be:
(a) For Scholastic Areas Part 1(A) :
Class
Academic
Session
Term Assessment/
Exam
Excel File for SUB Folder / Directory
IX 2009-10 II
FA3 2009_Class IX – FA3_SUB.xls
2009T2 FA4 2009_Class IX - FA4_SUB.xls
SA2 2009_Class IX – SA2_SUB.xls
X 2010-11
I
FA1 2010_Class X - FA1_SUB.xls
2010T1 FA2 2010_Class X - FA2_SUB.xls
SA1 2010_Class X - SA1_SUB.xls
II
FA3 2010_Class X - FA3_SUB.xls
2010T2 FA4 2010_Class X - FA4_SUB.xls
SA2 2010_Class X - SA2_SUB.xls
Note: 1. SUB indicates three digits Subject Code. (Example: 041 for Mathematics)
2. Excel files for all subjects offered by the candidates in the school shall be created.
25
(b) For Scholastic Areas Part 1(B), Co-Scholastic Areas Part 2(A) & 2(B) and Co-Scholastic
Activities Part 3(A) & 3(B): Class Academic Session Excel File Folder /Directory
IX 2009-10
2009_Class IX _1B.xls for Scholastic Areas Part-1(B)
2009_Class IX _2A.xls for Co-Scholastic Areas Part-2(A)
2009_Class IX _2B.xls for Co-Scholastic Areas Part-2(B)
2009_Class IX _3A.xls for Co-Scholastic Activities Part-3(A)
2009_Class IX _3B.xls for Co-Scholastic Activities Part-3(B)
2009T2
X 2010-11
2010_Class X _1B.xls for Scholastic Areas Part-1(B)
2010_Class X _2A.xls for Co-Scholastic Areas Part- 2(A)
2010_Class X _2B.xls for Co-Scholastic Areas Part-2(B)
2010_Class X_3A.xls for Co-Scholastic Activities Part-3(A)
2010_Class X_3B.xls for Co-Scholastic Activities Part-3(B)
2010T2
6.2 Steps to be followed for creation of Excel Files through CBSE-CCEDATA software
Excel files shall be created Year (Academic Session) i.e. Class/ Term/ Assessment wise under Scholastic
Areas Part-1(A) for Marks entry - for all subjects offered in the school as per Section 6.1(a)
Excel files shall be created Year (Academic Session) i.e. Class wise for Scholastic Areas Part-1(B), Co-
Scholastic Areas Part-2(A) & 2(B) and Co-Scholastic Activities Part-3(A) & 3(B) for Descriptive
Indicators/ Grades entry for entire year as per Section 6.1(b).
1. Open the CBSE-CCEDATA software by double clicking „CBSE-CCEDATA‟ icon in the
desktop of your computer
2. Select the user id „ADM‟ and enter password - „CBSE‟ if not changed
- Changed password if changed 3. Click „Examination‟
4. Choose Option „Create Excel Files for Mark and Descriptive Indicators/Grade Entry‟
5. Choose appropriate Year from „Year‟ drop down menu
Class IX - 2009-10
Class X - 2010-11
6. Choose appropriate „Term‟ from „Term‟ drop down menu
Class IX – Term II
Class X – Term I
Class X – Term II
7. Choose Folder/Directory where you want to store the Excel files created
8. Excel files for Class / Term are created in the sub-folder 2009T2 / 2010T1/ 2010T2 in the folder/
directory selected by you.
9. Repeat steps 5 to 8 for required Year and Term
10. Once this is done for all Assessments/ Exams and for all subjects – Click „Close‟. List of Excel
files created are displayed on the screen.
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Note: Sub-folder 2009T2 shall have Excel files required for 2009-10 Class IX Term II
2010T1 shall have Excel files required for 2010-11 Class X Term I
2010T2 shall have Excel files required for 2010-11 Class X Term II
List of Excel Files created are displayed on the Screen. Take a printout and use this printout as a check list for
monitoring and supervision of Marks and Descriptive Indicators/ Grades entry. Tick each file as and when
Descriptive Indicators/ Grades entry is over.
Created Excel files are copied on other computers where Marks and Descriptive Indicators/Grade is to be
entered.
6.3 Format of Excel Files and Valid Marks and Descriptive Indicators/ Grades :
6.3.1 Format of Excel Files for Mark Entry in Subjects under Scholastic Areas 1(A)
Column Name Column Description
SESSION 2009-10 or 2010-11
EXAM
Class IX – FA3 or Class IX – FA4 or Class IX – SA2 (for Term II)
Class X - FA1 or Class X - FA2 or Class X - SA1 (for Term I)
Class X – FA3 or Class X – FA4 or Class X – SA2 (for Term II)
SUBJCODE Subject Code under Scholastic Areas 1(A)
SUBJNAME Subject Name
ROLLNO Roll No allotted to the candidate
NAME Candidate‟s Name
MAX .MARK Maximum Marks for an Exam – FA1/ FA2/ SA1/ FA3/ FA4/SA2
MARK OBTAINED Marks obtained out of Maximum Marks for an Exam
Note: For Subject Code and Subject Name – refer Section 2.2
6.3.2 Format of Excel Files for entry of Descriptive Indicators /Grades under Scholastic Areas 1(B),
Co-Scholastic Areas 2(A) & 2(B) and Co-Scholastic Activities 3(A) & 3(B)
Column Description Column Description
SESSION 2009-10 or 2010-11
EXAM Class IX or Class X
SKILLCODE Skill Code under Scholastic Areas 1(B),
Skill Code under Co-Scholastic Areas 2(A), 2(B)
Skill Code under Co-Scholastic Activities 3(A),3(B)
SKILLNAME Skill Name
ROLLNO Roll No allotted to the candidate
NAME Candidate‟s Name
GRADE Grade obtained by the Candidate in the Skill
DESCRIPTION Descriptive Indicator in the Skill
Note: For Skill Code and Skill Name – refer Section 2.2
6 .3 .3 Valid Marks and Descriptive Indicators/Grades : Only valid Marks and Descriptive Indicators/ Grades are to be entered.
(a) Valid Marks shall be: Numerical Value upto one place of decimal (Example: 37.5)
AB, BC, DA, IM, TC in special cases as per reasons given below in (c) Note: AB – Absent
BC - Board Conducted SA2 in 2010-11 Class X. Applicable for 2010-11 Class X only
DA - Direct Admission in Class X from a school not affiliated with CBSE. Applicable for Class IX only
IM – If Candidate is appearing for Upgradation of Performance. Applicable for Class IX only
TC – If Candidate has been registered and allotted Roll No in your school and is Transferred to other CBSE School
(b) Valid Grades shall be as follows for: Scholastic Areas Part 1(B) - A+ , A, B+, B, C
Co-Scholastic Areas Part 2(A) - A+ , A, B+, B, C
Co-Scholastic Areas Part 2(B) - A+ , A, B
Co-Scholastic Activities Part 3(A) - A+ , A, B
Co-Scholastic Activities Part 3(B) - A+ , A, B
AB, DA, IM, TC in special cases as per reasons given in (c)
27
Note: AB – Absent
DA - Direct Admission in Class X from a school not affiliated with CBSE. Applicable for Class IX only
IM – If Candidate is appearing for Upgradation of Performance. Applicable for Class IX only
TC – If Candidate has been registered and allotted Roll No in your school and is Transferred to other CBSE School
Descriptive Indicators should be with in the prescribed limit of 240 characters
(c) Enter following under Marks obtained and Descriptive Indicators, Grade column for reasons as
indicated against each:
S.No Reason Marks
obtained
Descriptive
Indicator
Grade
1
If the candidate is Present :
Marks for 2009-10 Class IX Term II - FA3, FA4, SA2
2010-11 Class X Term I - FA1, FA2, SA1
Class X Term II - FA3, FA4, SA2*
Descriptive Indicators/ Grades under Areas/ Activities 1(B), 2(A) & 2(B)
and 3(A) & 3(B) for entire year:
2009-10 Class IX
2010-11 Class X
Provide
Marks obtained
in Numeric
Provide
Descriptive
Indicator
Provide
Valid Grade
obtained
*Class X Term II - SA2 Board conducted BC
School Conducted
Provide
Marks obtained
in Numeric
2 If the candidate is Absent for an Assessment/ Exam AB Be left blank AB
3 If the candidate has passed Class
X and is appearing for Up
gradation of Performance.
For Class IX 2009-10
(Since Class IX 2009-10 Marks
and Descriptive Indicators/
Grades shall not be available
IM
Be left blank
IM
For Class X 2010-11, Marks and Descriptive
Indicators/ Grades to be entered
Provide
Marks obtained
in Numeric
Provide
Descriptive
Indicator
Provide
Valid Grade
obtained
4 Transfer from outside the
CBSE system - If the candidate
has been admitted in your school
directly in Class X from a school
not affiliated with the CBSE.
For Class IX 2009-10 (Since Class IX 2009-10 Marks
and Descriptive Indicators/
Grades shall not be available)
DA
Be left blank
DA
For Class X 2010-11,
Marks and Descriptive
Indicators/ Grades to be entered
Provide
Marks obtained
in Numeric
Provide
Descriptive
Indicator
Provide
Valid Grade
obtained
5 Transfer within the CBSE system - If the candidate has been
admitted in your school from a school affiliated with the CBSE
Required Marks and Descriptive Indicators/ Grades should be obtained
from previous school and entered.
Please ensure before entry that the Marks of such candidates
are converted out of Maximum Marks applicable in your
school for each assessment and in each subjects
Provide
Marks obtained
in Numeric
Provide
Descriptive
Indicator
Provide
Valid Grade
obtained
6 If the candidate has registered and
allotted Roll no. in your School
and is transferred to other CBSE
school :
a) For outgoing Candidates:
Marks and Descriptive Indicators/
Grades should be provided if
available for full Term.
Provide
Marks obtained
in Numeric, if
available
(OR)
TC
Provide
Descriptive
Indicator if
available
(OR)
Be left blank
Provide
Valid Grade
obtained, if
available
(OR)
TC
b) For incoming Candidates
(Transfer cases) : Required
Marks and Descriptive Indicators/
Grades should be obtained from
previous school
Download Proforma For incoming candidates
(Transfer Cases) (Proforma-1) available on
Board‟s website www.cbse.nic.in and fill up the
Marks and Descriptive Indicator/ Grade.
28
6.4 Steps to be followed for entry of Marks and Descriptive Indicators/Grades data in created Excel Files
Note Files created in Excel 2007 shall not be readable in Excel 2003 or lower versions
6.4.1 Schools having required Assessment/Exam record in paper form:
6.4.1(a) Steps to be followed for entry of Marks obtained in created Excel Files
1. Use created Excel files as per Section 6.2 only for ENTRY of Marks
2. Choose one file out of created files say 2009_Class IX – FA3_041.xls
(Example: For 2009-10, Class IX, Term II, FA3, Subject Code-041 Mathematics)
3. Open 2009_Class IX- FA3_041.xls in Microsoft Office Excel
4. Enter only the Marks obtained by the candidate in 2009-10, Class IX, Term II, FA3 in subject
Code 041 Mathematics under „MARKOBTAINED‟ column as per Section 6.3.3(c)
5. Print Check List of Marks entered using File, Print options in Excel File
6. Check Check List and mark corrections, if any with red ink on printed Check List
7. Make correction, if any in this Excel file
8. Repeat steps 5 to 7 till all corrections are made and data is error free
9. Choose other files out of created files and repeat above steps 1 to 8.
This process shall continue till all subjects under Scholastic Areas Part-1(A) for a Term in the school are
complete.
Use printout of Excel Files created in Section 6.2 for monitoring and supervision of Marks entry.
Tick each file as and when Mark entry is over.
Note a. Above process shall be repeated for 2009-10, Class IX, Term II for FA3, FA4 and SA2
b. Same process shall be repeated for 2010-11, Class X, Term I for FA1, FA2 and SA1
c. Same process shall be repeated for 2010-11, Class X, Term II for FA3, FA4 and SA2
6.4.1(b) Steps to be followed for entry of Descriptive Indicators/Grades obtained in created Excel Files
1. Use created Excel files as per Section 6.2 only for ENTRY of Descriptive Indicators/ Grades
2. Choose one file out of created files say 2009_Class IX_1B.xls
(Example: For 2009-10 Class IX for all Scholastic Areas Part 1(B))
3. Open 2009_Class IX_1B.xls in Microsoft Office Excel
4. Enter only the Descriptive Indicators/ Grades obtained by the candidate against particular Skill in
2009-10 Class IX for Scholastic Areas Part 1(B) as per Section 6.3.3(c)
Note: School has options to enter Descriptive Indicators/ Grades as follows:
In case, the record is maintained by the school Candidate/ Skill wise – Sort Excel file
2009_Class IX_1B.xls in the sequence of Roll No/ Skill Code and enter Descriptive
Indicators/ Grades
In case, the record is maintained by the school Skill / Candidate wise – Sort Excel file
2009_Class IX_1B.xls in the sequence of Skill Code/ Roll No and enter Descriptive
Indicators/ Grades
5. Print Check List of Descriptive Indicators/ Grades entered using File, Print options in Excel File
6. Check Check List and mark corrections, if any in Descriptive Indicators/ Grades with red ink on
printed Check List
7. Make corrections, if any in this Excel file
8. Repeat steps 5 to 7 till all corrections are made and data is error free
9. Choose other files i.e. 2009_Class IX_2A.xls,
2009_Class IX_2B.xls,
2009_Class IX_3A.xls
2009_Class IX_3B.xls and repeat above steps 1 to 8.
This shall complete entry of Descriptive Indicators/ Grades for 2009-10 Class IX for entire year.
29
Use printout of Excel Files created in Section 6.2 for monitoring and supervision of Descriptive
Indicators/ Grades entry. Tick each file as and when Descriptive Indicators/ Grades entry is
over.
Note: Above process shall be repeated for 2010-11 Class X also.
6.4.2 Schools having required Assessment/Exam record in Electronic Format i.e. records already
Computerized
Enter/Tag Roll No allotted by the Board to the candidate in computerized Database with the school
6.4.2(a) Steps be followed for creation of Marks file from computerized Database with the school to
Excel file format under Scholastic Areas Part-1(A)
Convert Marks data from computerized Database with the school under Scholastic Areas Part 1(A)
as per Excel file format in Section 6.2 along with Marks as per Section 6.3.3(c) for
2009-10 Class IX Term II for FA3, FA4, and SA2 for all subjects offered in the school
2010-11 Class X Term I for FA1, FA2, and SA1 for all subjects offered in the school
2010-11 Class X Term II for FA3, FA4, and SA2 for all subjects offered in the school
Note: 1. The Column Name should be maintained as per created Excel files (6.3.1)
2. Individual Excel files may be created Class/ Term/ Assessment/ Subject wise or combined Excel file for all
assessments and all subjects under Scholastic Areas Part 1(A) for Class/ Term wise may be created as per
Section 6.2 along with Marks as per Section 6.3.3(c)
3. Under MARKOBTAINED column in Excel files, valid marks shall be Numeric value OR AB – Absent BC - Board Conducted SA2 in 2010-11 Class X. Applicable for 2010-11 Class X only
DA - Direct Admission in Class X from a school not affiliated with CBSE. Applicable for Class IX only
IM – If Candidate is appearing for Upgradation of Performance. Applicable for Class IX only
TC – If Candidate has been registered and allotted Roll No in your school and is Transferred to
other CBSE School
6.4.2(b) Steps to be followed for creation of Descriptive Indicators/ Grades file from computerized
Database with the school to Excel file format under:
Scholastic Areas Part-1(B)
Co-Scholastic Areas Part -2(A)
Co-Scholastic Areas Part -2(B)
Co-Scholastic Activities Part- 3(A)
Co-Scholastic Activities Part -3(B)
Convert Descriptive Indicators/ Grades data from computerized Database with the school under
Scholastic Areas Part 1(B), Co-Scholastic Areas Part 2(A) & 2(B) and Co-Scholastic Activities Part
3(A) & 3(B) as per Excel file format in Section 6.2 along with Descriptive Indicators/ Grades as per
Section 6.3.(3c) for:
2009-10 Class IX
2010-11 Class X
Note
1. The Column Name should be maintained as per created Excel files (6.3.2)
2. Individual Excel files may be created Class/ Skill wise or combined Excel file Class wise for all skills under
Scholastic Areas Part-1(B), Co-Scholastic Areas- Part 2(A) & 2(B) and Co-Scholastic Activities- Part 3(A) &
3(B) as per Section 6.2 along with Descriptive Indicator/ Grade as per Section 6.3.3(c)
3. Under GRADE column in Excel files, valid grades OR
AB – Absent DA - Direct Admission in Class X from a school not affiliated with CBSE. Applicable for Class IX only
IM – If Candidate is appearing for Upgradation of Performance. Applicable for Class IX only
TC – If Candidate has been registered and allotted Roll No in your school and is Transferred to
other CBSE School
30
6.5 Posting of Marks and Descriptive Indicators/Grades entered in Excel files to CBSE-CCEDATA software :
1. Select the user id „ADM‟ and enter password - „CBSE‟ if not changed
- Changed password if changed 2. Click „Examination‟
3. Choose Option „Posting of Marks and Descriptive Indicators/Grade from Excel Files‟
4. Choose appropriate Year from „Year‟ drop down menu
Class IX - 2009-10
Class X - 2010-11
5. Choose appropriate Term from „Term‟ drop down menu
Class IX – Term II
Class X – Term I
Class X – Term II
6. Choose „Mark‟ or „Descriptive Indicators/Grades‟
7. Choose Folder/Directory where the Excel Files with Marks/Descriptive Indicators/Grade are
located
8. Click „OK‟ button to post the Marks and Descriptive Indicators/Grades from Excel Files
9. Errors List if any, occurred during posting of Marks and Descriptive Indicators/Grades shall be
shown on the screen. Error List should be printed and checked for the error and should be
corrected
10. Click „Print icon‟ at top left hand corner and Print window is displayed
11. Click „Print‟ to take print out of Error List.
12. Click „X‟ at right hand top corner – to close the „Preview‟ screen.
13. Repeat steps 5 to 12 for required Year and Term
14. Click „Close‟ to come back to main-menu.
31
6.6 Action required after Posting of Marks and Descriptive Indicators/ Grades from Excel files to
CBSE-CCEDATA software:
Action Required Reference
FOR Scholastic Subjects under Part 1A for all subjects in each Term 1. Printing of Check List of Marks from CBSE-CCEDATA software Subject wise
for each Term As per 6.6.1
2. Checking of correctness of Marks Manual action
3. Updation of Marks errors, if any – Subject wise for each Term as per Section 6.6.3
4. Printing of Blank Marks/Descriptions/Grades/Error List As per Section 6.6.4
FOR Co-Scholastic Areas/ Activities under Part 1(B)/2(A)/2(B)/3(A)/3(B) for all Skills in each Class
5. Printing of Check List of Descriptive Indicators /Grades from CBSE-CCE
DATA software for Class IX and Class X separately for entire year As per 6.6.2
6. Checking of correctness of Descriptive Indicators /Grades Manual action
7. Updation of Descriptive Indicator/ Grade errors, if any – Skill wise for Class
IX and Class X separately for entire year as per Section 6.6.3
8. Printing of Blank Marks/Descriptions/Grades/Error List As per Section 6.6.4
6.6.1 Printing of Check list of Marks from CBSE-CCEDATA software:
Steps to be followed for Printing of Check List of Marks posted
1. Open the CBSE-CCEDATA software by double clicking „CBSE-CCEDATA‟ icon in the
2. Select the user id „ADM‟ and enter password - „CBSE‟ if not changed
- Changed password if changed 3. Click „Examination‟
4. Choose Option „Generation of Reports‟
5. Choose „Check List – 2‟
6. Choose appropriate Year from „Year‟ drop down menu
Class IX - 2009-10
Class X - 2010-11
7. Choose appropriate Term from „Term‟ drop down menu
Class IX – Term II
Class X – Term I
Class X – Term II
8. Choose appropriate Subject group from „Subject Group‟
9. Choose appropriate Subject from „Scholastic Subjects Part 1(A)‟
10. Click „Preview‟ and Check list of Marks posted for the subject chosen is displayed on the screen
Screen for: check list of Marks in Scholastic Areas - Part 1(A):
32
11. Click „Print icon‟ at top left hand corner and Print window is displayed
12. Click „Print‟ to take print out Check List - 2.
13. Click „X‟ at right hand top corner – to close the „Preview‟ screen.
14. Repeat steps 6 to 13 for required Year and Examination
15. Click „Close‟ to come back to main-menu.
Note: 6.6.1 should be repeated for all subjects offered by the candidates in the school under Scholastic
Areas 1(A) for each Term i.e. 2009-10 Class IX Term II,
2010-11 Class X Term I and 2010-11 Class X Term II.
6.6.2 Printing of Check List of Descriptive Indicators/ Grades from CBSE-CCEDATA software:
Steps to be followed for Printing of Check List of Descriptive Indicators and Grades posted
1. Open the CBSE-CCEDATA software by double clicking „CBSE-CCEDATA‟ icon in the
2. Select the user id „ADM‟ and enter password - „CBSE‟ if not changed
- Changed password if changed 3. Click „Examination‟
4. Choose Option „Generation of Reports‟
5. Choose „Check List – 3‟
6. Choose appropriate Year from „Year‟ drop down menu
Class IX - 2009-10
Class X - 2010-11
7. Choose appropriate Co-Scholastic Subject group from „Subject Group‟ drop down menu
8. Click „Preview‟ and Check list of Descriptive Indicators/Grade posted for the subject chosen is
displayed on the screen
Screen for check list of Descriptive Indicators/ Grades under Scholastic Areas - Part 1(B), Co-Scholastic
Areas – Part 2(A) & 2(B) and Co-Scholastic Activities Part 3(A) & 3(B):
33
9. Click „Print icon‟ at top left hand corner and Print window is displayed
10. Click „Print‟ to take print out Check List - 3.
11. Click „X‟ at right hand top corner – to close the „Preview‟ screen.
12. Repeat steps 6 to 11 for required Year
13. Click „Close‟ to come back to main-menu.
Note: 6.6.2 should be repeated for 2010-11 Class X also
6.6.3 Updation of Marks and Descriptive Indicators and Grades in CBSE-CCEDATA software
1. Open the CBSE-CCEDATA software by double clicking „CBSE-CCEDATA‟ icon in the
2. Select the user id „ADM‟ and enter password - „CBSE‟ if not changed
- Changed password if changed 3. Click „Examination‟
4. Choose Option „Updation of Marks and Descriptive Indicators /Grades‟
5. Choose appropriate Year from „Year‟ drop down menu
Class IX - 2009-10
Class X - 2010-11
6. Choose appropriate Term from „Term‟ drop down menu
7. Choose appropriate Subject group from „Subject Group‟ drop down menu
8. Choose appropriate Subject from „Subject‟ drop down menu
9. The Marks and Descriptive Indicators/ Grades posted for the Term is displayed on the Screen
10. Maximum mark for the Subject chosen, Total No. of Candidates in the school are displayed under
General Information
11. Buttons „Save‟, „Delete‟ and „Close‟ are highlighted. And a table „AB‟ ‟TC‟ ‟IM‟ „DA‟ and „BC‟ are
also displayed.
„Delete‟ – to delete all the marks for the chosen subjects for all the candidates.
„Save‟ - to save any changes done.
„Close‟ - to come back to main-menu. Note: „Delete‟ button should be used cautiously.
In case, posting of assessment data for subject in a Term has been done wrongly for all candidates, you can
correct it by following either one of the two ways 1 or 2 below.
1. Do not use Delete button. Using 6.6.3, enter assessment data one by one for all candidates.
2. Use Delete button, Correct the assessment data in the respective Excel file from where it was posted and
post it again using steps in 6.5
Screen for: Updation of Marks in Scholastic Areas - Part 1(A):
34
Screen for Updation of Descriptive Indicators/ Grades under Scholastic Areas - Part 1(B), Co-Scholastic Areas – Part
2(A) & 2(B) and Co-Scholastic Activities Part 3(A) & 3(B):
12. The scroll bar may be moved up and down to view the Marks and Descriptive Indicator /Grades
posted for the candidates.
13. Click on the cell of Mark and Descriptive Indicator / Grade of the candidate in which correction for
Mark and Descriptive Indicator / Grade has to be made. Make the correction
Enter the changed marks.
If „AB‟, „TC‟, „IM‟, „DA‟ or „BC‟ are to be entered, Press Alt + Down arrow key. Choose
from the drop down menu any of the values.
14. Repeat Step 12 to 13 for all corrections to be made
15. Click „Save‟ to store the corrections made in the database
16. Roll No. wise Check list of Updations carried out is displayed on the screen
17. Click „Print icon‟ at top left hand corner and Print window is displayed
18. Click „Print‟ to take print out Updation List.
19. Click „X‟ at right hand top corner – to close the „Preview‟ screen.
20. Repeat Step 5 to 18 for all subjects in Scholastic Areas Part 1A and Co-Scholastic Areas/Activities
I(B), 2(A), 2(B), 3(A) and 3(B)
21. Click „Close‟
6.6.4 Printing of Blank (Missing) Marks/Descriptions/Grade or Error List from CBSE-CCEDATA
software:
Steps to be followed
1. Open the CBSE-CCEDATA software by double clicking „CBSE-CCEDATA‟ icon in the
2. Select the user id „ADM‟ and enter password - „CBSE‟ if not changed
- Changed password if changed
35
3. Click „Examination‟
4. Choose Option „Generation of Reports‟
5. Choose „Check List – 4‟
6. Choose appropriate Year from „Year‟ drop down menu
Class IX - 2009-10
Class X - 2010-11
7. Choose appropriate Subject group from „Subject Group‟ drop down menu
Screen for: blank Marks or error list in Scholastic Areas - Part 1(A):
Screen for blank descriptive indicators/grades of Descriptive Indicators/ Grades under Scholastic Areas - Part
1(B), Co-Scholastic Areas – Part 2(A) & 2(B) and Co-Scholastic Activities Part 3(A) & 3(B):
36
8. Click „Preview‟ and Check list of Blank Marks/Descriptive/Grades or Error List for the subject
group is displayed on the screen
9. Click „Print icon‟ at top left hand corner and Print window is displayed
10. Click „Print‟ to take print out Check List - 4.
11. Click „X‟ at right hand top corner – to close the „Preview‟ screen.
12. Repeat steps 6 to 11 for required Year
13. Click „Close‟ to come back to main-menu.
37
7.0 How to Export/ upload assessment data from school computer through CBSE
CCEDATA software to CBSE web server:
Assessment data is to be Exported/ Uploaded as follows:
Class Academic
Session
Term Marks and Descriptive Indicators / Grades Assessments/
Year-Class and Term
IX 2009-10 II
Scholastic Areas under 1(A) – Marks FA3, FA4, SA2
(2009-10 Class IX Term II)
Co-Scholastic Areas/ Activities under 1(B), 2(A), 2(B), 3(A)
and 3(B) – Descriptive Indicators/ Grades for entire year 2009-10 Class IX
X 2010-11
I Scholastic Areas under 1(A) – Marks FA1, FA2, SA1
(2010-11 Class X Term I)
II
Scholastic Areas under 1(A) – Marks FA3, FA4, SA2
(2010-11 Class X Term II )
Co-Scholastic Areas/ Activities under 1(B), 2(A), 2(B), 3(A)
and 3(B) – Descriptive Indicators/ Grades for entire year 2010-11 Class X
7.1 Steps to be followed for Exporting/ Uploading TERM and Class wise assessment data to CBSE server:
1. Open the CBSE-CCEDATA software by double clicking „CBSE-CCEDATA‟ icon in the desktop of
your computer
2. Select the user id „ADM‟ and enter password - „CBSE‟ if not changed
- Changed password if changed 3. Go to „Settings‟ Menu
4. Choose options „Export (Upload) Term Wise Marks and Descriptive Indicators/Grades‟
5. Choose appropriate Year from ‟Year‟ drop down menu.
Class IX 2009-10
Class X 2010-11
6. Choose appropriate Term from ‟Term‟ drop down menu.
Class IX - Term II
Class X - Term I
Class X - Term II
7. Click on „Change Folder/Directory‟ and choose folder to same the Mark and Descriptive
Indicators/Grade Data‟
8. Click „Process‟
38
9. If any of the candidates is without Mark or Descriptive Indicators/ Grades or any error, the data will
not be uploaded and Error Message „Please do complete Mark or Descriptive Indicators/ Grades Entry
for the Term is displayed‟ and an Error List for which the mark is blank are displayed on the Screen.
Follow Section 6.6.3 for Marks or Descriptive Indicators/ Grades updation for the error cases
Follow Section 7.0 again after finishing Mark or Descriptive Indicator/ Grade entry for a Term
10. Following Excel File is created in sub Folder „Upload Data‟ on the chosen folder as per the chosen
class and Term. Class / Term Excel File in Folder
Class IX Term II upload data/CLASS IX – TERM II.XLS
Class X Term I upload data/CLASS X – TERM I.XLS
Class IX Term II upload data/CLASS X – TERM II.XLS
11. Once the Excel File has been created, The message „Data uploaded successfully‟ is displayed on the
screen and „List of Files created for exporting of Mark and/Descriptive Indicators and Grade to CBSE
Server‟ is displayed on the screen. This list shall be taken and kept for reference.
12. Click „Close‟ to come back to main-menu
13. Marks entered from school computer shall be uploaded only once for a TERM from your school
computer to CBSE Server. Once uploaded to CBSE Server, no more corrections can be done on the
school Computer for that TERM. Even if corrections are done on school computer, data cannot be
uploaded.
14. Visit Board‟s website www.cbse.nic.in and click on Public portal.
15. Click on “Compilation and Uploading of Assessment Data for Session 2009-11”
16. For login on Board‟s website, use your affiliation number as User-Id and password as given by you
at the time of submission of on-line data for Classes IX/X/XI/XII. After checking the credentials
the following screen is displayed
17 . Click on Mark and Descriptive Indicators/Grade data under Upload sub-menu
39
18. Click on „Browse‟ button and choose the corresponding Excel file for Class and Term from the folder
where you have saved the files created for exporting of Marks and Descriptive Indicators/Grade to
CBSE Server (steps 7 to 11). Class / Term Excel File in Folder
Class IX Term II upload data/CLASS IX – TERM II.XLS
Class X Term I upload data/CLASS X – TERM I.XLS
Class IX Term II upload data/CLASS X – TERM II.XLS
19. Click on „Import (Upload)‟ button
20. Marks entered from school computer shall be uploaded only once for a TERM from your school
computer to CBSE Server. Once uploaded to CBSE Server, no more corrections can be done on the
school Computer for that TERM. Even if corrections are done on school computer, data cannot be
uploaded.
21. If any of the candidates is without Mark or Descriptive Indicators/ Grades, the data will not be
uploaded / with invalid marks/ data uploaded for wrong Term, an appropriate Error Message is
displayed‟ on the screen.
Follow Section 6.6.3 for Marks or Descriptive Indicators/ Grades updation for the error cases
Follow Section 7.0 again after finishing Mark or Descriptive Indicator/ Grade entry for a Term
22. If data upload is successful, a message „Data successfully uploaded into CBSE Server‟ shall be
displayed on your computer.
40
8.0 How to Print Final List with Marks and Descriptive Indicators/ Grades Posted from CBSE server
Steps to be followed are:
1. Visit Board‟s website www.cbse.nic.in and click on Public portal.
2. Click on “Compilation and Uploading of Assessment Data for Session 2009-11”
3. For login on Board‟s website, use your affiliation number as User-Id and password as given by you
at the time of submission of on-line data for Classes IX/ X/ XI/ XII.
4. Click „Reports‟
5. Click on „Report Name‟ and choose „Final List‟
Choose appropriate Class
o Class IX – Term I (2009-10)
o Class X – Term I & II (2010-11)
The heading of this List will be „FINAL LIST OF ASSESSMENTS MARKS FOR CLASS ___
SESSION - ‟.
The printer settings may be set for A4 size paper with Landscape printing with all side margins set
to 0.25” and Print this „FINAL LIST‟
Final Report should be checked thoroughly and mistakes, if any, be corrected with Red Ink and
duly attested by the Principal.
Each page of the „Final List‟ should be duly attested by the Principal and be sent to Respective
Regional Officer in a sealed envelope superscribed as „CONFIDENTIAL‟
A copy of the Final List should be retained by the School as office copy.
41
EXAMPLE Sample Data - Suppose following 13 Candidates as per details given below are from a School:
At present, List of Candidates data sent to the Board is as follows:
ROLL-NO BRD CANDIDATE'S NAME S-1 S-2 S-3 S-4 S-5 S-6
1450784 B DINESH SONI 101 002 041 086 087
1450785 B KAMALPREET SINGH 101 002 041 086 087
1450786 B VARUN CHAWLA 101 002 041 086 087
1450787 B SHIVANI KALRA 101 002 041 086 087
1450788 S PRASHANT BALANA 101 002 041 086 087
1450789 S AMANDEEP KAUR RAMANA 006 002 041 086 087 004
1450790 S SHIVANGI DHURIA 101 002 041 086 087
1450791 S BHAVYA SONI 101 002 041 086 087
1450792 S ASHOK 101 002 041 086 087
1450793 S RAMESH 101 002 041 086 087
1450794 S SHYAM 101 002 041 086 087
1450795 S MOHAN 101 002 041 086 087
Whereas, corrected data should have been as follows:
SKILL CODE UNDER
ROLL-NO BRD CANDIDATE'S NAME S-1 S-2 S-3 S-4 S-5 S-6 -3(A)- -3(B)-
1450784 B DINESH SONI 101 002 041 086 087 531 533 541 544
1450785 B KAMALPREET SINGH 101 002 041 086 087 531 533 541 542
1450786 B VARUN CHAWLA 101 002 041 086 087 018 531 533 541 544
1450787 B SHIVANI KALRA 101 002 041 086 087 531 532 541 544
1450788 S PRASHANT BALANA 101 002 041 086 087 531 533 541 544
1450789 S AMANDEEP KAUR RAMANA 101 002 041 086 087 531 533 541 544
1450790 S SHIVANGI DHURIA 101 002 041 086 087 531 533 541 544
1450791 S BHAVYA SONI 101 002 041 086 087 531 533 541 544
1450792 S ASHOK 101 002 041 086 087 531 533 541 544
1450793 S RAMESH 101 002 041 086 087 531 533 541 544
1450794 S SHYAM 101 002 041 086 087 531 533 541 544
1450795 S MOHAN 101 002 041 086 087 531 533 541 544
S ASHOK SONI 101 002 041 086 087 531 533 541 544
Note:
(A) Roll Nos 1450784 to 1450787 are Registered for Board Conducted
(B) 1450788 to 1450795 are Registered for School Conducted
(C) 1450792 has been admitted in Class X directly from a school not affiliated with the CBSE
(Transfer from outside the CBSE system)
(D) 1450793 has passed Class X in 2009-10 and is appearing for Up gradation of Performance
(E) 1400794 has been admitted in Class X from a school affiliated with the CBSE
(Transfer within the CBSE system)
(F) 1400795 has been Registered and allotted Roll No in your school and has taken TRANSFER in
other CBSE School after October, 2010
(G) ASHOK SONI has been TRANSFERRED from another CBSE school to your school in Dec., 2010 and
Roll No not available in downloaded Registered Candidate‟s Database i.e. List of
Candidates
1. Following Assessment data is to be provided to the Board :
Class Academic
Session
Term Marks and Descriptive Indicators / Grades Assessments/
Year-Class and Term
IX 2009-10 II
Scholastic Areas under 1(A) – Marks FA3, FA4, SA2
(2009-10 Class IX Term II)
Co-Scholastic Areas/ Activities under 1(B), 2(A), 2(B), 3(A) and
3(B) – Descriptive Indicators/ Grades for entire year 2009-10 Class IX
X 2010-11
I Scholastic Areas under 1(A) – Marks FA1, FA2, SA1
(2010-11 Class X Term I)
II
Scholastic Areas under 1(A) – Marks FA3, FA4, SA2
(2010-11 Class X Term II )
Co-Scholastic Areas/ Activities under 1(B), 2(A), 2(B), 3(A) and
3(B) – Descriptive Indicators/ Grades for entire year 2010-11 Class X
42
2 . Valid Marks and Descriptive Indicators/Grade: Only valid Marks and Descriptive Indicators/ Grade are to be provided.
(a) Valid Marks shall be: Numerical Value upto one place of decimal (Example: 37.5)
AB, BC, DA, IM, TC in special cases as per reasons given in Section 6.3.3(c)
In Class X 2010-11, SA2 shall be either School Conducted or Board Conducted. Schools have to supply Marks
for those appearing for School Conducted SA2. For Board Conducted SA2 Marks would be available with the Board.
School has to enter BC against Marks obtained for those appearing for Board Conducted SA2 in 2010-11 Class X.
(b) Valid Grades shall be as follows for:
Scholastic Areas Part 1(B) - A+ , A, B+, B, C
Co-Scholastic Areas Part 2(A) - A+ , A, B+, B, C
Co-Scholastic Areas Part 2(B) - A+ , A, B
Co-Scholastic Activities Part 3(A) - A+ , A, B
Co-Scholastic Activities Part 3(B) - A+ , A, B
AB, DA, IM, TC in special cases as per reasons given in Section 6.3.3 (c)
Descriptive Indicators should be with in the prescribed limit of 240 characters
Note: AB – Absent
BC - Board Conducted SA2 in 2010-11 Class X. Applicable for 2010-11 Class X only
DA - Direct Admission in Class X from a school not affiliated with CBSE. Applicable for Class IX only
IM – If Candidate is appearing for Upgradation of Performance. Applicable for Class IX only
TC – If Candidate has been registered and allotted Roll No in your school and is Transferred to other CBSE School
Following illustrates how Assessment Data is to be supplied for cases (A) to (G) to the Board:
(A) Roll Nos 1450784 to 1450787 are Registered for Board Conducted :
For 2009-10 Class IX Term II: „**‟ provide Marks obtained for FA3, FA4 and SA2.
For 2010-11 Class X Term I : „**‟ provide Marks obtained for FA1, FA2 and SA1.
For 2010-11 Class X Term II: „**‟ provide Marks obtained for FA3, FA4 and SA2.
SA2 Marks shall be available with the Board. Provide „BC‟ against Marks for SA2
Subject
Offered
Roll No.
2009-10 Class IX TERM II
Marks Obtained
2010-11 Class X TERM I
Marks Obtained
2010-11 Class X TERM II
Marks Obtained
FA3 FA4 SA2 FA1 FA2 SA1 FA3 FA4 SA2
002 1450784 ** ** ** ** ** ** ** ** BC
041 1450784 ** ** ** ** ** ** ** ** BC
086 1450784 ** ** ** ** ** ** ** ** BC
087 1450784 ** ** ** ** ** ** ** ** BC
101 1450784 ** ** ** ** ** ** ** ** BC
002 1450785 ** ** ** ** ** ** ** ** BC
041 1450785 ** ** ** ** ** ** ** ** BC
086 1450785 ** ** ** ** ** ** ** ** BC
087 1450785 ** ** ** ** ** ** ** ** BC
101 1450785 ** ** ** ** ** ** ** ** BC
002 1450786 ** ** ** ** ** ** ** ** BC
018 1450786 ** ** ** ** ** ** ** ** BC
041 1450786 ** ** ** ** ** ** ** ** BC
086 1450786 ** ** ** ** ** ** ** ** BC
087 1450786 ** ** ** ** ** ** ** ** BC
101 1450786 ** ** ** ** ** ** ** ** BC
002 1450787 ** ** ** ** ** ** ** ** BC
041 1450787 ** ** ** ** ** ** ** ** BC
086 1450787 ** ** ** ** ** ** ** ** BC
43
087 1450787 ** ** ** ** ** ** ** ** BC
101 1450787 ** ** ** ** ** ** ** ** BC
2009-10 Class IX for entire year - Provide Descriptive Indicators/ Grade for 1(B), 2(A), 2(B), 3(A) & 3(B)
2010-11 Class X for entire year - Provide Descriptive Indicators/ Grade for 1(B), 2(A), 2(B), 3(A) & 3(B)
(B) Roll Nos 1450788 to 1450795 are Registered for School Conducted :
For 2009-10 Class IX Term II: „**‟ provide Marks obtained for FA3, FA4 and SA2.
For 2010-11 Class X Term I : „**‟ provide Marks obtained for FA1, FA2 and SA1.
For 2010-11 Class X Term II: „**‟ provide Marks obtained for FA3, FA4 and SA2.
SA2 Marks shall be available with the School.
Subject
Offered
Roll No.
2009-10 Class IX TERM II
Marks Obtained
2010-11 Class X TERM I
Marks Obtained
2010-11 Class X TERM II
Marks Obtained
FA3 FA4 SA2 FA1 FA2 SA1 FA3 FA4 SA2
002 1450788 ** ** ** ** ** ** ** ** **
041 1450788 ** ** ** ** ** ** ** ** **
086 1450788 ** ** ** ** ** ** ** ** **
087 1450788 ** ** ** ** ** ** ** ** **
101 1450788 ** ** ** ** ** ** ** ** **
002 1450789 ** ** ** ** ** ** ** ** **
041 1450789 ** ** ** ** ** ** ** ** **
086 1450789 ** ** ** ** ** ** ** ** **
087 1450789 ** ** ** ** ** ** ** ** **
101 1450789 ** ** ** ** ** ** ** ** **
002 1450790 ** ** ** ** ** ** ** ** **
041 1450790 ** ** ** ** ** ** ** ** **
086 1450790 ** ** ** ** ** ** ** ** **
087 1450790 ** ** ** ** ** ** ** ** **
101 1450790 ** ** ** ** ** ** ** ** **
002 1450791 ** ** ** ** ** ** ** ** **
041 1450791 ** ** ** ** ** ** ** ** **
086 1450791 ** ** ** ** ** ** ** ** **
087 1450791 ** ** ** ** ** ** ** ** **
101 1450791 ** ** ** ** ** ** ** ** **
Note : Roll No 1450792 has been shown under (C)
Roll No 1450793 has been shown under (D)
Roll No 1450794 has been shown under (E)
Roll No 1450795 has been shown under (F)
2009-10 Class IX for entire year - Provide Descriptive Indicators/ Grade for 1(B), 2(A), 2(B), 3(A) & 3(B)
2010-11 Class X for entire year - Provide Descriptive Indicators/ Grade for 1(B), 2(A), 2(B), 3(A) & 3(B)
(C) 1450792 has been admitted in Class X directly from a school not affiliated with the CBSE (Transfer from outside the CBSE system)
For 2009-10 Class 1X Term II:
Marks and Descriptive Indicators/ Grade shall not be available with the school.
Provide „DA‟ against Marks and Grade. Descriptive Indicators be left blank.
For 2010-11 Class X Term I : „**‟ provide Marks obtained for FA1, FA2 and SA1.
For 2010-11 Class X Term II: „**‟ provide Marks obtained for FA3, FA4 and SA2.
Subject Roll No. 2009-10 Class IX TERM II 2010-11 Class X TERM I 2010-11 Class X TERM II
44
Offered
Marks Obtained Marks Obtained Marks Obtained
FA3 FA4 SA2 FA1 FA2 SA1 FA3 FA4 SA2
002 1450792 DA DA DA ** ** ** ** ** **
041 1450792 DA DA DA ** ** ** ** ** **
086 1450792 DA DA DA ** ** ** ** ** **
087 1450792 DA DA DA ** ** ** ** ** **
101 1450792 DA DA DA ** ** ** ** ** **
2009-10 Class IX for entire year - Provide „DA‟ against Grade and Descriptive Indicators be left blank for 1(B), 2(A), 2(B), 3(A) & 3(B)
2010-11 Class X for entire year - Provide Descriptive Indicators/ Grade for 1(B), 2(A), 2(B), 3(A) & 3(B)
(D) 1450793 has passed Class X in 2009-10 and is appearing for Up gradation of Performance:
For 2009-10 Class 1X Term II:
Marks and Descriptive Indicators/ Grade shall not be available with the school.
Provide „IM‟ against Marks and Grade. Descriptive Indicators be left blank
For 2010-11 Class X Term I : „**‟ provide Marks obtained for FA1, FA2 and SA1.
For 2010-11 Class X Term II: „**‟ provide Marks obtained for FA3, FA4 and SA2.
.
Subject
Offered
Roll No.
2009-10 Class IX TERM II
Marks Obtained
2010-11 Class X TERM I
Marks Obtained
2010-11 Class X TERM II
Marks Obtained
FA3 FA4 SA2 FA1 FA2 SA1 FA3 FA4 SA2
002 1450793 IM IM IM ** ** ** ** ** **
041 1450793 IM IM IM ** ** ** ** ** **
086 1450793 IM IM IM ** ** ** ** ** **
087 1450793 IM IM IM ** ** ** ** ** **
101 1450793 IM IM IM ** ** ** ** ** **
2009-10 Class IX for entire year - Provide „IM‟ against Grade and Descriptive Indicators be left blank for 1(B), 2(A), 2(B), 3(A) & 3(B)
2010-11 Class X for entire year - Provide Descriptive Indicators/ Grade for 1(B), 2(A), 2(B), 3(A) & 3(B)
(E) 1450794 has been admitted in Class X from a school affiliated with the CBSE:
(Transfer within the CBSE system)
For 2009-10 Class IX Term II:
Required Marks and Descriptive Indicators/ Grade should be obtained from previous school and provided
to the Board.
Please ensure before entry that the Marks of such candidates are converted out of Maximum Marks
applicable in your school for each assessment and in each subject.
For 2010-11 Class X Term I : „**‟ provide Marks obtained for FA1, FA2 and SA1.
For 2010-11 Class X Term II: „**‟ provide Marks obtained for FA3, FA4 and SA2.
Subject
Offered
Roll No.
2009-10 Class IX TERM II
Marks Obtained
2010-11 Class X TERM I
Marks Obtained
2010-11 Class X TERM II
Marks Obtained
FA3 FA4 SA2 FA1 FA2 SA1 FA3 FA4 SA2
002 1450794 ** ** ** ** ** ** ** ** **
041 1450794 ** ** ** ** ** ** ** ** **
086 1450794 ** ** ** ** ** ** ** ** **
087 1450794 ** ** ** ** ** ** ** ** **
101 1450794 ** ** ** ** ** ** ** ** **
2009-10 Class IX for entire year - Provide Descriptive Indicators/ Grade obtained from previous school for 1(B), 2(A), 2(B), 3(A) & 3(B)
2010-11 Class X for entire year - Provide Descriptive Indicators/ Grade for 1(B), 2(A), 2(B), 3(A) & 3(B)
45
(F) 14500795 has been Registered and allotted Roll No in your school and has taken TRANSFER in other CBSE School
after October, 2010:
For 2009-10 Class 1X Term II: „**‟ Provide Marks obtained for FA3, FA4 and SA2.
For 2010-11 Class X Term I : „**‟ provide Marks obtained for FA1, FA2 and SA1.
For 2010-11 Class X Term II : Provide „TC‟ against Marks for FA3, FA4 and SA2
Subject
Offered
Roll No.
2009-10 Class IX TERM II
Marks Obtained
2010-11 Class X TERM I
Marks Obtained
2010-11 Class X TERM II
Marks Obtained
FA3 FA4 SA2 FA1 FA2 SA1 FA3 FA4 SA2
002 1450795 ** ** ** ** ** ** TC TC TC
041 1450795 ** ** ** ** ** ** TC TC TC
086 1450795 ** ** ** ** ** ** TC TC TC
087 1450795 ** ** ** ** ** ** TC TC TC
101 1450795 ** ** ** ** ** ** TC TC TC
2009-10 Class IX for entire year - Provide Descriptive Indicators/ Grade for 1(B), 2(A), 2(B), 3(A) & 3(B)
2010-11 Class X for entire year - Provide „TC‟ against Grade and Descriptive Indicators be left blank for 1(B), 2(A), 2(B), 3(A) & 3(B)
(G) ASHOK SONI has been TRANSFERRED from another CBSE school to your school in December., 2010 and Roll No
not available in downloaded Registered Candidate‟s Database i.e. List of Candidates
For 2009-10 Class 1X Term II:
Required Marks for FA3, FA4 and SA2 should be obtained from previous school.
Required Descriptive Indicators/ Grade should be obtained from previous school.
For 2010-11 Class X Term I:
Required Marks for FA1, FA2 and SA1 should be obtained from previous school
For 2010-11 Class X Term II:
Required Marks for FA3, FA4 should be obtained from previous school
Required Marks for SA2 shall be available with the School.
Required Descriptive Indicators/ Grade shall be available with the school.
Proforma (Proforma-1) available on Board‟s website www.cbse.nic.in be downloaded and fill up required Assessment Data
Please ensure before entry that the Marks of such candidates are converted out of Maximum Marks applicable in your school for each
assessment and in each subject.
Following Actions are required to be taken in sequence by the School given in example for “Compilation and
Uploading of Assessment Data for Session 2009-11” through CBSE-CCEDATA software :
Action-01 (a) Download and Print E-Manual (Operational/ User Manual): Refer Section 3.3
(b) Read E-Manual (Operational/ User Manual) before start of work
(c) Download and Install CBSE-CCEDATA software on school computer: Refer Section 3.3
Action-02 Download Registered Candidate‟s Database from CBSE website i.e. List of Candidates (LOC) for Class X
for Academic Session 2010-11 registered from school for School conducted as well as Board conducted with
Roll No to the school Computer: Refer Section 5.1
Action-03 Select and update Skill Codes opted by the candidates under Co-Scholastic Activities – Part (3A) & 3(B):
Refer Section 5.2
Skills Codes under Scholastic Areas-Part 1(B), Co-Scholastic Areas-Part 2(A) & 2(B) are fixed whereas the candidate
has option to choose any two Skills under Co-Scholastic Activities – Part 3(A) & 3(B) from following:
(I) Under Co-Scholastic Activities Part-3(A) - any two out of following are to be selected as opted by candidate
531 LIT&CRT LITERARY & CREATIVE SKILLS
532 SCI& ICT SCIENTIFIC & ICT SKILLS
533 VIS&ART VISUAL & PERFORMING ART
534 ORG&LDR ORGANIZATIONAL & LEADERSHIP SKILLS
46
(II) Under Co-Scholastic Activities Part-3(B) - any two out of following are to be selected as opted by candidate
541 SPORT SPORTS/INDIGENOUS SPORTS(KHO-KHO ETC.)
542 NCC/NSS NCC/NSS
543 SCT&GD SCOUTING & GUIDING
544 SWIM SWIMMING
545 GYM GYMNASTICS
546 YOGA YOGA
547 F.AID FIRST AID
548 GDN/SDN GARDENING/ SHRAMDAN
549 W.ED WORK EDUCATION
Note: Skill Codes under Co-Scholastic Activities 3(A) & 3(B) are to be selected and updated/ entered in LOC as opted
by the candidates.
Select and update Skill Codes opted by the candidates under Co-Scholastic Activities – Part 3(A) : Refer Section 5.2.1
Select and update Skill Codes opted by the candidates under Co-Scholastic Activities – Part 3(B) : Refer Section 5.2.2
Action-04 Ensure correctness of Subject Codes under Scholastic Areas – Part 1(A) and Skill Codes under Co-Scholastic
Activities – Part 3(A) & 3(B):
Print Check List-1 : Refer Section 5.3.1 (C-1)
Check Check List-1 for correctness of Subject Codes under 1(A) and 3(A) & 3(B). Corrections, if any are marked with red
ink on printed list. Refer Section 5.3.2 (C-2)
Suppose during checking, following errors are noticed:
Subject Code 018 under 1(A) is to be added for Roll No 14050786
Subject Code 006 under 1(A) is to be corrected as 101 for Roll No 14050789
Subject Code 004 under 1(A) is to be deleted for Roll No 14050789
Skill Code 544 under 3(B) is to be corrected as 542 for Roll No 1450785
Skill Code 533 under 3(A) is to be corrected as 532 for Roll No 1450787
Action-05 To update above Subject Code/ Skill Code corrections: Refer Section 5.3.3 (C-3)
Note: Subject corrections can not be done later. Therefore, it must be ensured that all Subject corrections under
Scholastic Areas 1(A) and Co-Scholastic Activities 3(A) & 3(B) are carried out before proceeding further.
Action-03 to Action-05 shall ensure correctness of Subject Code under Scholastic Areas – Part 1(A) and Skill
Codes under Co-Scholastic Activities – Part 3(A) & 3(B)
Action-06 Assign Subject Wise Max Mark to each Assessment/ Exam conducted by the school: Refer Section 5.3.4 (C-4)
Suppose during 2009-10 Class IX Term II School has conducted different Assessments/ Exam in different subjects under Scholastic
Areas Part 1(A) with Max Marks as follows:
Subject FA3
FA4 SA2
002 HINDI COURSE-A 30 25 80
018 FRENCH 40 25 80
041 MATHEMATICS
40 25 80
086 SCIENCE WITH PRAC
40 25 80
087 SOCIAL SCIENCE
40 25 80
101 ENGLISH COMM.
40 25 80
The CBSE-CCEDATA software will automatically calculate required Term wise weightage for Formative Assessments and
Summative Assessment for session 2009-11.
Action-07 CREATE Excel files through CBSE-CCEDATA software for Term wise for data Entry: Refer Section 6.2
47
Excel files shall be created Class/ Term wise for each Assessment/Exam under Scholastic Areas Part-1(A) for Marks
entry - for all subjects offered in the school as per Section 6.1(a)
Excel files shall be created Class wise for all skills under Scholastic Areas Part-1(B), Co-Scholastic Areas Part-2(A)
& 2(B) and Co-Scholastic Activities Part-3(A) & 3(B) for Descriptive Indicators/ Grades entry for entire year as per
Section 6.1(b).
(a) For Scholastic Areas Part 1(A) - Class/ Term wise for Assessment/ Exam for Marks entry for all subjects offered in the school
Excel files for all subjects offered by the candidates in the school shall be created Class/ Term wise for all Assessment/ Exam
Class Academic
Session
Term Assessment/
Exam
Excel File created shall be Folder / Directory
IX 2009-10
II
FA3
2009_Class IX -FA3_002.xls
2009_Class IX -FA3_018.xls
2009_Class IX -FA3_041.xls
2009_Class IX -FA3_086.xls
2009_Class IX -FA3_087.xls
2009_Class IX -FA3_101.xls
2009T2 FA4
2009_ClassIX -FA4_002.xls
2009_ClassIX -FA4_018.xls
2009_ClassIX -FA4_041.xls
2009_ClassIX -FA4_086.xls
2009_ClassIX -FA4_087.xls
2009_ClassIX -FA4_101.xls
SA2
2009_ClassIX -SA2_002.xls
2009_ClassIX -SA2_018.xls
2009_ClassIX -SA2_041.xls
2009_ClassIX -SA2_086.xls
2009_ClassIX -SA2_087.xls
2009_ClassIX -SA2_101.xls
X 2010-11
I
FA1
2010_ClassX -FA1_002.xls
2010_ClassX -FA1_018.xls
2010_ClassX -FA1_041.xls
2010_ClassX -FA1_086.xls
2010_ClassX -FA1_087.xls
2010_ClassX -FA1_101.xls
2010T1
FA2
2010_ClassX -FA2_002.xls
2010_ClassX -FA2_018.xls
2010_ClassX -FA2_041.xls
2010_ClassX -FA2_086.xls
2010_ClassX -FA2_087.xls
2010_ClassX -FA2_101.xls
SA1
2010_ClassX -SA1_002.xls
2010_ClassX -SA1_018.xls
2010_ClassX -SA1_041.xls
2010_ClassX -SA1_086.xls
2010_ClassX -SA1_087.xls
2010_ClassX -SA1_101.xls
II
FA3
2010_ClassX -FA3_002.xls
2010_ClassX -FA3_018.xls
2010_ClassX -FA3_041.xls
2010_ClassX -FA3_086.xls
2010_ClassX -FA3_087.xls
2010_ClassX -FA3_101.xls
2010T2
FA4
2010_ClassX -FA4_002.xls
2010_ClassX -FA4_018.xls
2010_ClassX -FA4_041.xls
2010_ClassX -FA4_086.xls
2010_ClassX -FA4_087.xls
2010_ClassX -FA4_101.xls
48
SA2
2010_ClassX -SA2_002.xls
2010_ClassX -SA2_018.xls
2010_ClassX -SA2_041.xls
2010_ClassX -SA2_086.xls
2010_ClassX -SA2_087.xls
2010_ClassX -SA2_101.xls
(b) For Scholastic Areas Part 1(B), Co-Scholastic Areas Part 2(A) & 2(B) and Co-Scholastic Activities Part 3(A) & 3(B)
for Descriptive Indicators/ Grade entry for all Skills Class wise:
Excel files for Part 1(B), 2(A), 2(B), 3(A), and 3(B) shall be created – Class wise for entire year.
Class Academic
Session
Excel File Folder / Directory
IX 2009-10
2009_ClassIX _1B.xls for Scholastic Areas Part-1(B)
2009_ClassIX_2A.xls for Co-Scholastic Areas Part-2(A)
2009_ClassIX_2B.xls for Co-Scholastic Areas Part-2(B)
2009_ClassIX_3A.xls for Co-Scholastic Activities Part-3(A)
2009_ClassIX_3B.xls for Co-Scholastic Activities Part-3(B)
2009T2
X 2010-11
2010_ClassX _1B.xls for Scholastic Areas Part-1(B)
2010_ClassX _2A.xls for Co-Scholastic Areas Part-2(A)
2010_ClassX _2B.xls for Co-Scholastic Areas Part-2(B)
2010_ClassX _3A.xls for Co-Scholastic Activities Part-3(A)
2010_ClassX _3B.xls for Co-Scholastic Activities Part-3(B)
2010T2
Note:
Take printout of Excel Files created and use this printout as a check list for monitoring and supervision of Marks and
Descriptive Indicators/ Grade entry. Tick each file as and when Marks and Descriptive Indicators/ Grade entry is over.
Created Excel files are copied on other computers where Marks and Descriptive Indicators/ Grade are to be entered.
Entry has to be made in Microsoft Office Excel 2003/2007.
Action-08 Entry of Marks and Descriptive Indicators/ Grade in created Excel Files: Refer Section 6.3 and 6.4 (a1) For Entry of Marks under Scholastic Areas Part 1(A) for 2009-10 Class IX Term II for FA3: Refer Section 6.3 and 6.4.1(a)
Select 2009_ClassIX -FA3_002.xls and enter Marks for 2009-10 Class IX FA3. Content of file created shall be as follows:
SESSION EXAM SUBJCODE SUBJNAME ROLLNO NAME MAX.MARK
MARK
OBTAINED
2009-10 Class IX - FA3 002 HINDI COURSE-A 1450784 DINESH SONI 30
2009-10 Class IX - FA3 002 HINDI COURSE-A 1450785 KAMALPREET SINGH 30
2009-10 Class IX - FA3 002 HINDI COURSE-A 1450786 VARUN CHAWLA 30
2009-10 Class IX - FA3 002 HINDI COURSE-A 1450787 SHIVANI KALRA 30
2009-10 Class IX - FA3 002 HINDI COURSE-A 1450788 PRASHANT BALANA 30
2009-10 Class IX - FA3 002 HINDI COURSE-A 1450789
AMANDEEP KAUR
RAMANA 30
2009-10 Class IX - FA3 002 HINDI COURSE-A 1450790 SHIVANGI DHURIA 30
2009-10 Class IX - FA3 002 HINDI COURSE-A 1450791 BHAVYA SONI 30
2009-10 Class IX - FA3 002 HINDI COURSE-A 1450792 ASHOK 30
2009-10 Class IX - FA3 002 HINDI COURSE-A 1450793 RAMESH 30
2009-10 Class IX - FA3 002 HINDI COURSE-A 1450794 SHYAM 30
2009-10 Class IX - FA3 002 HINDI COURSE-A 14507915 MOHAN 30
Similarly for data entry of other Subjects:
Select 2009_ClassIX-FA3_018.xls and enter Marks for 2009-10 Class IX FA3.
Select 2009_ClassIX-FA3_041.xls and enter Marks for 2009-10 Class IX FA3.
Select 2009_ClassIX-FA3_086.xls and enter Marks for 2009-10 Class IX FA3.
Select 2009_ClassIX-FA3_087.xls and enter Marks for 2009-10 Class IX FA3.
49
Select 2009_ClassIX-FA3_101.xls and enter Marks for 2009-10 Class IX FA3.
(a2) For Entry of Marks under Scholastic Areas Part 1(A) for 2009-10 Class IX Term II for FA4: Refer Section 6.3 and 6.4.1(a)
Select 2009_ClassIX-FA4_002.xls and enter Marks for 2009-10 Class IX FA4.
Select 2009_ClassIX-FA4_018.xls and enter Marks for 2009-10 Class IX FA4.
Select 2009_ClassIX-FA4_041.xls and enter Marks for 2009-10 Class IX FA4.
Select 2009_ClassIX-FA4_086.xls and enter Marks for 2009-10 Class IX FA4.
Select 2009_ClassIX-FA4_087.xls and enter Marks for 2009-10 Class IX FA4.
Select 2009_ClassIX-FA4_101.xls and enter Marks for 2009-10 Class IX FA4.
(a3) For Entry of Marks under Scholastic Areas Part 1(A) for 2009-10 Class IX Term II for SA2: Refer Section 6.3 and 6.4.1(a)
Select 2009_ClassIX-SA2_002.xls and enter Marks for 2009-10 Class IX SA2.
Select 2009_ClassIX-SA2_018.xls and enter Marks for 2009-10 Class IX SA2.
Select 2009_ClassIX-SA2_041.xls and enter Marks for 2009-10 Class IX SA2.
Select 2009_ClassIX-SA2_086.xls and enter Marks for 2009-10 Class IX SA2.
Select 2009_ClassIX-SA2_087.xls and enter Marks for 2009-10 Class IX SA2.
Select 2009_ClassIX-SA2_101.xls and enter Marks for 2009-10 Class IX SA2.
Note:
This shall complete Entry of Marks under Scholastic Areas Part 1(A) for 2009-10 Class IX Term II.
Print Check List-2 of Marks entered using File, Print menu in Excel
Check Check List-2 and make corrections, if any with red ink on printed Check List
Make correction, if any in the respective Excel file
(b1) For Entry of Descriptive Indicators/ Grade under Scholastic Areas 1(B) for 2009-10 Class IX: Refer Section 6.3 and 6.4.1(b)
Select 2009_ClassIX_1B.xls and enter Descriptive Indicators/ Grade for 2009-10 Class IX.
(b2) For Entry of Descriptive Indicators/ Grade under Co-Scholastic Areas 2(A) for 2009-10 Class IX: Refer Section 6.3 and 6.4.1(b)
Select 2009_ClassIX_2A.xls and enter Descriptive Indicators/ Grade for 2009-10 Class IX.
(b3) For Entry of Descriptive Indicators/ Grade under Co-Scholastic Areas 2(B) for 2009-10 Class IX: Refer Section 6.3 and 6.4.1(b)
Select 2009_ClassIX_2B.xls and enter Descriptive Indicators/ Grade for 2009-10 Class IX.:
(b4) For Entry of Descriptive Indicators/ Grade under Co-Scholastic Activities 3(A) for 2009-10 Class IX: Refer Section 6.3 and 6.4.1(b)
Select 2009_ClassIX_3A.xls and enter Descriptive Indicators/ Grade for 2009-10 Class IX.
(b5) For Entry of Descriptive Indicators/ Grade under Co-Scholastic Activities 3(B) for 2009-10 Class IX: Refer Section 6.3 and 6.4.1(b)
Select 2009_ClassIX_3B.xls and enter Descriptive Indicators/ Grade for 2009-10 Class IX.
Note:
This shall complete Entry of Descriptive Indicators/ Grade under 1(B), 2(A), 2(B), 3(A), 3(B) for 2009-10 Class IX
Print Check List-3 of Descriptive Indicators/ Grade entered
Check Check List-3 and make corrections, if any with red ink on printed Check List
Make correction, if any in the respective Excel file
Action-09 Posting of Marks and Descriptive Indicators/ Grade entered in Excel files to CBSE-CCEDATA software:
Refer Section 6.5
Action-10 To ensure accuracy of Marks and Descriptive Indicators/ Grade posted, following steps be followed:
Refer Section 6.6
Action Required Reference
FOR Scholastic Subjects under Part 1A for all subjects in each Term
1. Printing of Check List of Marks from CBSE-CCEDATA software Subject wise for each
Term As per 6.6.1
2. Checking of correctness of Marks Manual action 3. Updation of Marks errors, if any – Subject wise for each Term as per Section 6.6.3 4. Printing of Blank Marks and Descriptive Indicators/Grade or Error List As per Section 6.6.4
FOR Co-Scholastic Areas/ Activities under Part 1(B)/2(A)/2(B)/3(A)/3(B) for all Skills in each Class
5. Printing of Check List of Descriptive Indicators /Grades from CBSE-CCE DATA software
for Class IX and Class X separately for entire year As per 6.6.2
6. Checking of correctness of Descriptive Indicators /Grades Manual action 7. Updation of Descriptive Indicator/ Grade errors, if any – Skill wise for Class IX and Class X
separately for entire year as per Section 6.6.3
50
8. Printing of Blank Marks and Descriptive Indicators/Grade or Error List As per Section 6.6.4
Action-11 Printing of Blank (Missing) Marks and Descriptive Indicators/Grade or Error List from CBSE-CCEDATA
software:
Refer Section 6.6.4
Print Check List-4 of Blank (Missing) Marks and Descriptive Indicators/ Grade or error list
Check Check List-4 and make corrections, if any with red ink on printed Check List
Make correction, if any as per Section 6.6.3
Note: If any of the candidates is without Mark or Descriptive Indicators/ Grade or any error, the data will not be
uploaded and Error Message „Please do complete Mark or Descriptive Indicators/ Grade Entry for the Term is
displayed‟ and an Error List for which the mark is blank are displayed on the Screen.
Action-12 Exporting/ Uploading of Marks and Descriptive Indicators/ Grade from school computer through CBSE-CCE
DATA software to CBSE web server: Refer Section 7.0 and 7.1 Action-13 After uploading of Assessment Data for 2009-10 Class IX Term II, Print Final List with Marks and Descriptive
Indicators/ Grade from CBSE Server and send it to the respective Regional Office of the CBSE in a sealed cover:
Refer Section 8.0
Note:
Action-06 to Action-13 shall complete Compilation and Uploading of Assessment Data for Session 2009-10 Class IX
Term II
Action-06 to Action-12 be repeated for Compilation and Uploading of Assessment Data for Session 2010-11 Class X
Term I
Action-06 to Action-12 be repeated for Compilation and Uploading of Assessment Data for Session 2010-11 Class X
Term II
After uploading of Assessment Data for 2010-11 Class X Term I and Term II, Action -13 be repeated for Printing Final
List with Marks and Descriptive Indicators/ Grade from CBSE Server and send it to the respective Regional Office of
the CBSE in a sealed cover