Complete Student Guide for Online Education with Microsoft Teams

Contents Step 1: Install teams .................................................................................................................................. 2

Step 2: Open Teams on your computer and Log in. ................................................................................. 5

Step 3: Participating in an existing Team (class) ...................................................................................... 7

Step 4: Following online classes ................................................................................................................ 8

Step 5: Functionalities of Teams ............................................................................................................. 10

Files ..................................................................................................................................................... 10

Notebook ............................................................................................................................................ 11

Assignments ........................................................................................................................................ 11

Send a chat message ........................................................................................................................... 11

Calendar .............................................................................................................................................. 11

Calls ..................................................................................................................................................... 12

Step 1: Install teams

Go to https://teams.microsoft.com/downloads and click 'Download teams'.

Open the downloaded file and click 'Continue'.

Select how you want to install the software and click 'Continue'.

Select the location where the application is to be installed and click 'Continue'.

Click ‘Close’.

https://educate-it.uu.nl/

Step 2: Open Teams on your computer and Log in.

Use your UU email address when logging in. Microsoft Office will recognize this and link it to your Solis-id.

Log in with your Solis-id.

https://educate-it.uu.nl/

Step 3: Participating in an existing Team (class) Click on [Join or create team] in the top right corner.

It is possible to create a new Team or join an existing team with a class code. Click [Create team] if you would like to create new Teams with, for example, fellow students. If would like to join another Team, enter the code provided by your teacher or a classmate.

Step 4: Following online classes

Your teacher will start a ‘meeting’ in the ‘Posts’ tab of the General channel (or in the Work group channel,

if used).

Click the meeting:

Click ‘Join’

Make sure you disable your webcam and microphone before joining the meeting by clicking ‘Join now’.

The ‘meeting’ will look like this. You can communicate with all participants using the chat function:

Step 5: Functionalities of Teams

The different teams you have been added to are listed on your personal dashboard.

When you open a team, you will first see the following screen. You can find the menu on the left side of the screen. For example, it is possible to make video calls or chat with each other via the 'Calls' or 'Chat' button.

Under the 'Posts' tab is a shared chat. A joint video meeting can also be started here. Click on the icon with the video camera.

Files

At the top is the 'Files' tab. Here you can collaborate in documents. Similar to 'Google Docs '.

When working in documents that are public, this is visible to everyone. Multiple people can work together in one document. There is a chat function in Word for easy consultation during editing.

It is possible to work in the desktop app (Word) when it is installed on the computer. This can be opened from teams by clicking on the three dots in the top right corner. Changes made in the desktop app will also appear in the Teams.

Notebook

There is also a 'Class notebook' tab that the teacher can use to share documents. Within a Notebook, information can be shared in different ways:

• Collaboration Space o Here teachers and students can edit the content of the documents

• Content Library o Teachers have the rights to edit the content, students can only view the content

• Student Notebooks o Each student has their own notebook in which they can work. The teacher can see all the content. Students cannot view each other's notebooks.

Assignments

The teacher may place assignments under 'assignments'.

Send a chat message

In the menu on the left you can find the ‘chat' icon. On the left is an overview of the most recent chats and suggestions for contacts. Here you can click on a contact to start a chat. It is possible to search for new contacts under ' Contacts '.

In the top menu bar, you can change the name of a chat, attach documents and add tabs. You can start a video or audio call and add participants to the chat directly from the header.

Calendar

When you navigate to the calendar you will see the group calendar. Teams uploads your personal calendar (which is linked to your UU mail) directly to this agenda. It is possible to schedule a new appointment (such as an online meeting) by clicking on [+ New Meeting].

Enter a title, any location, description and start and end time. Add recipients under 'Invite someone'.

Calls

Under the heading 'Calls' you can find an overview of all incoming and outgoing video and audio calls.

For other questions about the use of Teams go to : https://uu.topdesk.net/ click on (Web) Applications click on Office 365