COMPLETING AND MANAGING YOUR QUESTIONNAIRES...issues a Tax ID, Industrial License, Commercial...

QuestionnairesCOMPLETING AND MAN AGING YOUR QUES TIONN AIRES

1DLA/JCXS JOINT CONTINGENCY CONTRACTING SYSTEM -UNCLASSIFIED-

Questionnaire Manager1. Questionnaires are forms that must

be completed for your account to successfully be reviewed.

2. There are two types of questionnaire.

• Country of Origin: This is automatically assigned based on your country of origin. It cannot be deleted.

• Place of Performance: These are questions related to the place where you want to work.

3. Name: The country this questionnaire is asking about.

4. Completion: How many questions have been completed out of the total questions.

5. Status: When all questions are answered, this will be marked Complete. When it is certified, it will be marked Certified.

6. You must complete your Country of Origin and at least one Place of Performance questionnaire. One POP questionnaire will automatically be assigned to you.

7. Click Edit. Your questionnaire will open in a new browser tab.

DLA/JCXS JOINT CONTINGENCY CONTRACTING SYSTEM -UNCLASSIFIED- 2

Edit Questionnaire1. The number of sections

you must complete in your Country of Origin questionnaire will vary. If something seems inapplicable, finish the rest of the questionnaire to the best of your ability, and then ask a contract office member.

2. Each section of the questionnaire loads and saves separately, so if you are on a slower internet connection, you are less likely to encounter timeout issues.

DLA/JCXS JOINT CONTINGENCY CONTRACTING SYSTEM -UNCLASSIFIED-3

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General Information1. Each section will turn

green as you complete it. General Information asks whether your mailing address is the same as the address of your company headquarters and what type of enterprise your company is.

2. Enter the information, click Save, and the section header will turn green.

3. Please note that if you check “same as Company Headquarters address” it will pull the address from your company profile. If you want to edit this address, you must do so on the basic profile.


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[email protected] Owned Locations1. If this company doesn’t

own any additional locations, then check We have no additional locations to complete this section.

2. If your company owns additional offices, warehouses, retail, or other real estate, then click Add New Property.


Add New Owned Location

1. Enter the Location Name.

2. Select the Location Type.

3. Enter the address.

4. Click Save.


Rental Locations1. Rental locations work the

same way, except there is more information required. If your company rents real estate, you must list it here.

2. Enter the Location Name.

3. Enter the Lessor information. This is the person or company from whom you rent the real estate. Their name, Tax ID Number (TIN), phone, and email are required.

4. Enter the location type and the currency the rent is paid in.

5. Enter the location address.


Parent Company1. If you have a parent

company, enter their information in this section.

2. If you do not have a parent company, check the box next to We do not have a parent company.

3. Click Save.


Acquisitions, Joint Ventures, and Subsidiaries1. If you have acquired any

companies, participated in a joint venture, or have any subsidiaries, click Add Row to add an empty data row.

2. Select the relationship type, then enter the other company’s information.

3. Click Save.

4. If you don’t have any acquisitions, joint ventures, or subsidiaries, check the box saying so.


Subcontractors

1. Subcontractors work the same as the previous section. If you have subcontractors, click Add Row and enter their information, then click Save.

2. If you don’t have any subcontractors, check the box.


National Affiliations1. If you do business with a

company that makes purchases in or conducts business with one of the listed companies, please check the box next to that country.

2. If not, check the box.


Miscellaneous Affiliations1. If anyone in your

company makes business decisions for any other foreign or domestic companies, click Add Miscellaneous Affiliation.

2. Enter the information and click Save.

3. If none of your employees are affiliated with another company, check the box.


DoD Prime Contracts1. If you were the Prime

vendor for any contracts with the US Department of Defense, then you must include their information here.

2. Click Add Row to add a blank row of information.

3. Complete the information and click Save.

4. If you have not been the prime on any DoD Contracts, check the box.


DoD Subcontracts1. If you were a

subcontractor for any contracts with the US Department of Defense, then you must include their information here.

2. Click Add Row to add a blank row of information.

3. Complete the information and click Save.

4. If you have not been a subcontractor on any DoD Contracts, check the box.


Other Contracts1. If you have any other

contracts for other government, NATO, or UN entities, please list those contracts here.

2. If you do not have any other contracts, check the box.


Shareholders

1. Click Add New to add a new shareholder. A window will appear to allow you to enter the required data and attach the required documents.

2. The % Shares must equal 100% in order for this section to be marked complete.3. Click Edit to edit an existing shareholder.4. Check the boxes beside shareholder(s) and click Delete Selected Shareholders to delete.


Key Employees1. Note: All corporate-level

employees should be included in the Key Employees section, as depicted by your organizational chart.

2. You must include information for your JCCS Point of Contact and your President or CEO in order to complete this section. However, you will be required to upload your organization chart in the next section. If one person is the JCCS Point of Contact and the CEO, enter them twice.

3. If you have any additional employees you want to include who are not the JCCS POC, CEO, president, COO, CFO, or Vice President, add them under the Additional Positions section.


Organization Chart1. Your Organization Chart is

a document you upload by clicking Upload.

2. Browse to the document, enter the file name and expiration date, and click Save.

3. The document will appear in a small document manager.

4. You can click the Document Name to open it.

5. Click Replace to replace the document.

6. Uploading a document marks this section complete.


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Financial Information1. You are required to upload

the Balance Sheet, Profit and Loss Statement, and Income Tax documents to complete this section. If your country does not have income tax, upload a document stating, “My country [Country Name], does not collect income tax.”

2. As you upload each document, the red box will turn into a green checkmark.

3. If you are required to upload bank statements, they will be for the last six months.

4. Click View beside each document type to view the uploaded documents. You can click Replace to upload a new document in their place.


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Licenses1. Section 16 works the

same way as Financial Information.

2. Because of the wide variation in country and even local business standards, the only required field is Business License. Once your business license is uploaded, this section will be marked complete.

3. However, if your country issues a Tax ID, Industrial License, Commercial License, etc., please include those documents.


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Certify Questionnaire1. Once all sections of your

questionnaire are green, the certification section can be complete.

2. By certifying the questionnaire, you are stating all the information therein is true and accurate. An incorrect or incomplete questionnaire will slow down or even end your company review.

3. Click I certify this information is complete and accurate.

4. Close this browser tab.


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View Updated Managers1. On your original browser

tab, click Refresh.

2. You will see the completion column and status column of your questionnaire update.

3. Expand the Document Manager.

4. All of the documents you uploaded in your questionnaire have been extracted so you can easily see what documents might have expired.

5. You can sort each column to move like documents together, and replace outdated or incorrect documents from this page, without having to re-open your questionnaire.


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Place of Performance1. Place of Performance is the

place where you want to work.

2. You will need to add and complete a Place of Performance (POP)questionnaire for each country in which you want to compete for US government contracts.

3. You must complete one POP questionnaire as a minimum.

4. To add a POP questionnaire, click Add POP Questionnaire.

5. Select the desired country and click Add.

6. Click Edit to open the questionnaire.


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POP Questionnaire1. Local Teams: These are

people who are either• Already working on

contracts for the US government in this country

• Are included on a formal proposal for a contract for the US government in this country.

2. If you have not yet hired a team to perform on a contract, check We have not yet hired team members.

3. If you do have a team performing on a contract, our first team is already created for you. Each team will consist of a default team of Contract Manager, Project Manager, Account, and Security Manager. Click Edit to add the information for each position.

4. If you have additional people on this first team, then click Add New.


Add New Team Member1. Contract Number: The

contract on which this person is performing or will perform.

2. Address: The place of performance for the given contract number.

3. Documents: The only required document is National ID/Passport. Work permits and licenses should only be included if they are required for the performance of this contract.


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Add Team1. Teams are flexible groups of

people who might all be working on the same contract or might be all working in the same location.

2. A team will have its own contract manager, project manager, accountant, and security manager. If this is the same person, enter them multiple times so we know those positions are accounted for.

3. If you have people performing on multiple contracts, you will need to add multiple teams.

4. To add another team of people working on another contract, click Add Team.

5. Repeat until you have added all your teams.


Local Financial Information1. Bank statements are only

required if you have a local bank in this country that is different from the bank on your Country of Origin questionnaire.

2. If you do, please include six months’ worth of bank statements.

3. Click Upload to upload the documents.

4. Click View to view and manage the documents you have uploaded.

5. Once your questionnaire is complete, certify it by clicking I certify this information is complete and accurate.

6. Close this browser tab.


View Updated Managers1. On your original browser tab,

click Refresh.

2. You will see the completion column and status column of your questionnaire update.

3. Until all of your questionnaires are certified, your questionnaire status will not update under your account status. It is advised that you do not add Place of Performance questionnaires until you have submitted a proposal for a contract in that place.

4. When a contract officer reviews your questionnaires, you will see their status change to Locked. When a document or questionnaire is locked, you cannot edit it. But that’s good news—that means your account is being reviewed!


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What Next?Your company will not be reviewed immediately.Contract officers will review your profile only when they are considering you for a contract.

View solicitations, submit proposals, and stay in contact with your local contract office for opportunities.


Questions?Click the Helpdesk & Feedback button and submit a helpdesk ticket for assistance.

A Helpdesk Specialist will reply to assist you.


https://www.jccs.gov/jccscoe/

Date post:	18-Jan-2021
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