Compliance Preparation Tool: What WVDE Sees

What is the Compliance Preparation Tool?

This is the report of every professional staff member in your entire school .

You must list EVERY Professional that

works in your school!

You must list EVERY

Professional that works in your school!

What Information Is There?

You will see the following information:– The Name/Last 4 of SSN– Their Schedule– Their Credentials– Any tests electronically on file with the WVDE

such as the NEST, NTE, or Praxis– The Highly Qualified Data Record/History– The Caseload (for special education teachers)

Compliance Report View

053 101 ELK GARDEN SCHOOL Aug 27, 2013 11:48:11

Teacher Id Name SSN Courses & Grade Levels Credentials Pending Apps Praxis Highly Qualified Collections Certified List SE Roster Narrative

ASHB T ASHBY, TAMMY 0642 3003-MATH 3 0 Grades: 03 4003-ENG LA 3 0 Grades: 03 4403-SPELL 3 0 Grades: 03 4803-DEVLP READ 3 D Grades: 03 6003-SCIENCE 3 0 Grades: 03 7003-SOC ST 3 0 Grades: 03

NB National Board NB06 NB Generalist Grds: 96-96 Exp: 11/18/202122 Professional Teaching Certificate 3603 -Early Education Grds: PK-0K Exp: Permanent22 Professional Teaching Certificate 3605 -Multi-Subjects Grds: 0K-08 Exp: Permanent

PLTT 0522 PLT - Elementary PPST 0710 Reading PPST 0720 Writing PPST 0730 Math PRAX 0011 Elementary Education PRAX 0020 Early Childhood PRAX 0530 Pre-Kindergarten

2012 Self Contained Classroom Praxis Content Examination 2011 Self Contained Classroom Praxis Content Examination 2010 Self Contained Classroom Praxis Content Examination 2009 Self Contained Classroom Praxis Content Examination 2008 Self Contained Classroom Praxis Content Examination 2007 Self Contained Classroom Praxis Content Examination

212 Classroom Teacher, Elementary Cert: 22 Fund: 11 Project: 00000 RSPFBS: 11111 Obj: 111

Navigationhttps://wveis.k12.wv.us/hqcheck/index.cfm

--Log on --Click on HQ Check

• Select School» Click on the school name and select

“Submit”

– Click on Compliance Preparation • Select Parameters

» Click on the school name and select “Obtain Report”

What To Do Now• 1- Print this report within the first month of

school (ASAP)– Check every person for any errors.– Correct errors immediately2- Print this report periodically throughout the school yearCheck and correct errors immediately3- Print this report prior to the Highly Qualified Data Report, an OEPA or Title I VisitCheck and correct errors immediately

Resources to have when looking at this report

• 1- WVEIS Course Code Manual (to check course codes and certification)

https://wveis.k12.wv.us• 2- Policy 5202 Appendix B (for testing

requirements) and Section 8: HQT• 3-Policy 5100 Section 12.4.d (for special

education requirements for certification)http://wvde.state.wv.us/policies

Quiz:Check the following information:

1-- The name and last four of the SSN2-- The schedule and course codes3– The endorsement codes. The course code and endorsement code must match for the person to be credentialed to teach their classes. Special Education teacher must also have the appropriate special education endorsement(s). 4– The programmatic grade levels 5– The caseload: is the teacher credentialed to have the caseload.6—Highly Qualified Status: Check for a content exam(s) and/or the HQ reporting data. (HQ data must be verified)

Examine Your School Report

• Everyone is receiving their school’s Compliance Preparation Report.

• Remember that only the core subjects and the arts need to be checked for highly

qualified status.• Mark any errors/mistakes so that they can

be corrected ASAP.

Questions

Technical Concerns: Consult your County WVEIS person or your RESA

WVEIS contact

HQ, OEPA, or Title I Concerns:Lori Buchanan

Federal Programs & Monitoring Certification Coordinatorllbuchan@access.k12.wv.us

1-304-558-7010