Compliance Test and Reports Texas AgriLife Extension Service.

Compliance Test and Compliance Test and ReportsReports

Texas AgriLife Extension ServiceTexas AgriLife Extension Service

OverviewOverview

Required Reporting and OptionsRequired Reporting and Options Sample Reporting DocumentsSample Reporting Documents Sample CollectionSample Collection Testing and Report FrequencyTesting and Report Frequency Consequences of Not Completing Tests Consequences of Not Completing Tests

and Reportsand Reports Consequences of NoncomplianceConsequences of Noncompliance Record KeepingRecord Keeping

Treatment and Disposal Treatment and Disposal RequirementsRequirements

Not all sites are suitable for standard drainfield Not all sites are suitable for standard drainfield systems.systems.

Treatment and Disposal Treatment and Disposal Requirements cont.Requirements cont.

Some treatment train combinations require Some treatment train combinations require secondary quality effluent.secondary quality effluent.

Biochemical Oxygen Demand (BOD) and Total Biochemical Oxygen Demand (BOD) and Total Suspended Solids (TSS):Suspended Solids (TSS):

30-day Average………...30-day Average………... 20 mg/L20 mg/L

Seven-day Average…….Seven-day Average……. 30 mg/L30 mg/L

Daily Maximum………..Daily Maximum……….. 45 mg/L45 mg/L

Single Grab…………….Single Grab……………. 65 mg/L65 mg/L

pHpH 6.0 - 9.0 standard units6.0 - 9.0 standard units

WASTEWATER QUALITY TESTSWASTEWATER QUALITY TESTS

BODBOD Biochemical oxygen demandBiochemical oxygen demand

TSSTSS Total suspended solidsTotal suspended solids

BacteriaBacteria Indicators of disinfectionIndicators of disinfection Chlorine residualChlorine residual Fecal ColiformFecal Coliform

Biochemical Oxygen DemandBiochemical Oxygen Demand

Biochemical oxygen demand, or BOD is Biochemical oxygen demand, or BOD is the amount of oxygen used during the the amount of oxygen used during the breakdown of organic materialbreakdown of organic material

BOD is considered an indirect measure of BOD is considered an indirect measure of the organic content of a samplethe organic content of a sample

CBOD – Carbonaceous Biochemical CBOD – Carbonaceous Biochemical Oxygen DemandOxygen Demand

Laboratory test: oxygen demand, mg/LLaboratory test: oxygen demand, mg/L

Total Suspended SolidsTotal Suspended Solids

Amount of the total solids that may be Amount of the total solids that may be caught with a 1.5 caught with a 1.5 µm filterµm filter

Measure of system performance.Measure of system performance.

Laboratory test: mass of solids, mg/LLaboratory test: mass of solids, mg/L

Fecal ColiformFecal Coliform

Indicator microorganism Indicator microorganism Cultured in standard tests to Cultured in standard tests to

indicate contamination (laboratory)indicate contamination (laboratory) Membrane filter technique Membrane filter technique

• Direct count of colonies trapped and culturedDirect count of colonies trapped and cultured Multiple tube fermentation method Multiple tube fermentation method

• Provides an estimate of the MPN per 100 mLProvides an estimate of the MPN per 100 mL Measured as colonies/100 mLMeasured as colonies/100 mL

Required Reporting and TestingRequired Reporting and Testing Onsite wastewater treatment systems using soil for Onsite wastewater treatment systems using soil for

removal of most of the wastewater constituents do removal of most of the wastewater constituents do not require testing and reporting not require testing and reporting Example: septic tank and drain field. Example: septic tank and drain field.

Treatment trains with a secondary treatment Treatment trains with a secondary treatment Greater risk of public or environmental health Greater risk of public or environmental health Because of limited treatment potential by the native soil Because of limited treatment potential by the native soil Because of risk of human contact with the wastewater. Because of risk of human contact with the wastewater.

Therefore, secondary treatment systems have a Therefore, secondary treatment systems have a reporting requirement. reporting requirement.

Surface distribution systems and non-standard Surface distribution systems and non-standard treatment systems have a testing requirement. treatment systems have a testing requirement.

Required Reporting and TestingRequired Reporting and Testing

All onsite wastewater treatment systems that All onsite wastewater treatment systems that utilize a secondary treatment component are utilize a secondary treatment component are required to report the system status. required to report the system status.

A summary of the various treatment train options A summary of the various treatment train options that include secondary treatment are described that include secondary treatment are described in a Table. in a Table.

The Table also identifies the treatment train The Table also identifies the treatment train options requiring both testing and reporting options requiring both testing and reporting requirements.requirements.

OSSF Testing and ReportingOSSF Testing and ReportingSystem DescriptionSystem Description Maintenance Maintenance

Contract/ Affidavit Contract/ Affidavit RequiredRequired

Maintenance Maintenance Activities Activities RequiredRequired

Testing and Testing and Reporting Reporting

Requirements (2)Requirements (2)

Septic Tank & Absorptive Septic Tank & Absorptive DrainfieldDrainfield

No Per design No

Septic Tank & ET Drainfield Septic Tank & ET Drainfield (Unlined)(Unlined)

No (3) Per design No

Septic Tank & ET Drainfield Septic Tank & ET Drainfield (Lined)(Lined)

No (3) Per design No

Septic Tank & Pumped Septic Tank & Pumped DrainfieldDrainfield

No Per design No

Septic Tank & Leaching Septic Tank & Leaching ChamberChamber

No Per design No

Septic Tank & Gravelless PipeSeptic Tank & Gravelless Pipe No Per design No

Septic Tank & Low Pressure Septic Tank & Low Pressure DosingDosing

No Per design No

Septic Tank & Absorptive Septic Tank & Absorptive MoundsMounds

No Per design No






Septic Tank & Soil SubstitutionSeptic Tank & Soil Substitution No Per design No

Septic Tank, Secondary Septic Tank, Secondary Treatment, Filter & Surface Treatment, Filter & Surface ApplicationApplication

Yes Entire OSSF Test & Report

Secondary Treatment & Secondary Treatment & Standard Absorptive Standard Absorptive DrainfieldsDrainfields

Yes Treatment System

Report

Secondary Treatment & ET Secondary Treatment & ET DrainfieldDrainfield


Report

Secondary Treatment & Secondary Treatment & Leaching ChamberLeaching Chamber


Report

Secondary Treatment & Secondary Treatment & Gravelless PipeGravelless Pipe


Report

Secondary Treatment & Filters Secondary Treatment & Filters & Drip Emitter& Drip Emitter

Yes Entire OSSF Report

Secondary Treatment & Low Secondary Treatment & Low Pressure DosingPressure Dosing


Report






Secondary Treatment & Secondary Treatment & Absorptive MoundsAbsorptive Mounds


Report

Secondary Treatment & Secondary Treatment & Surface ApplicationSurface Application

Yes Entire OSSF Test & Report

Any Other Treatment SystemAny Other Treatment System Per permitting authority

Per permitting authority


Any Other Subsurface Any Other Subsurface Disposal SystemDisposal System




Any Other Surface Disposal Any Other Surface Disposal SystemSystem

Yes Per permitting authority


Non-Standard Treatment & Non-Standard Treatment & Surface ApplicationSurface Application

Yes Entire OSSF Test & Report:


Holding TankHolding Tank Yes Pump Tank as needed

Keep Pump records

Required Reporting and Testing Required Reporting and Testing continuedcontinued

The component of the onsite wastewater The component of the onsite wastewater treatment system requiring the testing and treatment system requiring the testing and reporting is also presented in the Table 4.1. reporting is also presented in the Table 4.1.

For example, treatment train with secondary For example, treatment train with secondary treatment and a soil absorptive drainfield treatment and a soil absorptive drainfield Reporting treatment system operation (Table 4.1). Reporting treatment system operation (Table 4.1).

A treatment train with secondary treatment and A treatment train with secondary treatment and surface application surface application Reporting the entire system operation and testing on Reporting the entire system operation and testing on

the disinfection component.the disinfection component.

Report RequirementsReport Requirements The maintenance provider performing service on onsite The maintenance provider performing service on onsite

wastewater treatment systems must report:wastewater treatment systems must report: any responses to owner complaints, any responses to owner complaints, the results of the maintenance company findings and the results of the maintenance company findings and the test results. the test results.

This report must be submitted to the permitting authority and if This report must be submitted to the permitting authority and if applicable to the owner within 14 days after the date the test is applicable to the owner within 14 days after the date the test is performed. performed.

The report includes items:The report includes items: Findings regarding items inspectedFindings regarding items inspected Repairs conducted and items replacedRepairs conducted and items replaced Responses to complaints Responses to complaints Test results where applicable.Test results where applicable.

Three signed & dated copies of the report: permitting authority, Three signed & dated copies of the report: permitting authority, owner, providerowner, provider

Sample Testing and Reporting Record (30 Sample Testing and Reporting Record (30 TAC 285)TAC 285)

1.1. Required frequency of maintenance check and tests Required frequency of maintenance check and tests (daily, weekly, monthly, quarterly, every 4 months).(daily, weekly, monthly, quarterly, every 4 months).Actual date of test:Actual date of test:

2.2. System inspection:System inspection: Property Address: Property Address:

Permit Number: Permit Number: Person Performing Inspection: Person Performing Inspection: (Signature)(Signature)

Inspected Item:Inspected Item: Operational Operational InoperativeInoperativeAerators, Filters, Irrigation Pumps, Recirculation Pumps, Aerators, Filters, Irrigation Pumps, Recirculation Pumps, Sludge Condition, Disinfection Device, Sludge Condition, Disinfection Device, Chlorine Supply, Chlorine Supply, Electrical Circuits, Distribution System, Sprayfield Electrical Circuits, Distribution System, Sprayfield Vegetation/Seeding (if applicable), Other as NotedVegetation/Seeding (if applicable), Other as Noted

Table 4 Table 4 Sample Testing and Reporting Sample Testing and Reporting Record (30 TAC 285)Record (30 TAC 285)

3.3. Repairs to system (list all components Repairs to system (list all components replaced): replaced):

4.4.Tests required and results: Tests required and results: Test Required: Yes No, Test Required: Yes No, Results (units): mg/L, mpn/100 mL, or trace, Results (units): mg/L, mpn/100 mL, or trace, Test Method: Test Method:

BOD (Grab)BOD (Grab)TSS (Grab)TSS (Grab)ClCl22 (Grab) (Grab)

Fecal Coliform (Grab)Fecal Coliform (Grab)

Table 4 Table 4 Sample Testing and Reporting Sample Testing and Reporting Record (30 TAC 285)Record (30 TAC 285)

5.5. Date(s) responded to owner complaints Date(s) responded to owner complaints during reporting period (attach copy of complaint during reporting period (attach copy of complaint and findings): and findings):

6.6. General comments or recommendations: General comments or recommendations:

Sample CollectionSample Collection

Timing of sampling Timing of sampling Sampling locationSampling location Sample collectionSample collection Sample containersSample containers Sample volumeSample volume Sample transportSample transport LaboratoryLaboratory InterferenceInterference

Sampling LocationSampling Location

Depends on testDepends on test Process performanceProcess performance Best – external Best – external

sampling portsampling port Outlet bafflesOutlet baffles Discharge from Discharge from

systemsystem Disinfection from Disinfection from

pump tankpump tank

Sample CollectionSample Collection

Selecting right tool for Selecting right tool for the job.the job.

Sludge judgeSludge judge Dip StickDip Stick Sample bottleSample bottle DipperDipper Vacuum pumpVacuum pump

Sample TransportSample Transport Ice ChestIce Chest Time of dayTime of day

How late will lab accept How late will lab accept samplessamples

Test specificTest specific

Day of weekDay of week 5-day BOD5-day BOD

Check with lab for Check with lab for constraints on analysisconstraints on analysis

Garbage-in equals Garbage-in equals garbage-outgarbage-out

Testing and Reporting 285.7(e)(4)Testing and Reporting 285.7(e)(4)

State Perspective: The owner of an OSSF State Perspective: The owner of an OSSF for a single family residence who elects to for a single family residence who elects to maintain their unit through the homeowner maintain their unit through the homeowner exemption is not subject to testing and exemption is not subject to testing and reporting requirements.reporting requirements.

County Authority: Can be more stringent County Authority: Can be more stringent than State and require reportingthan State and require reporting

Testing and Reporting 285.7(g)Testing and Reporting 285.7(g)

Inspections by authorized agents or Inspections by authorized agents or commission. An authorized agent or the commission. An authorized agent or the commission may inspect an on-site commission may inspect an on-site sewage system using aerobic treatment at sewage system using aerobic treatment at any time.any time.

Testing and Reporting 285.7(f)Testing and Reporting 285.7(f)

Replacement parts. The manufacturer of the Replacement parts. The manufacturer of the installed on-site aerobic system shall make installed on-site aerobic system shall make available to the homeowner all replacement available to the homeowner all replacement parts for that aerobic system to any homeowner parts for that aerobic system to any homeowner who elects to maintain the on-site aerobic who elects to maintain the on-site aerobic system. The manufacturer shall also make system. The manufacturer shall also make replacement parts available to installers and replacement parts available to installers and maintenance providers. Failure to do so may maintenance providers. Failure to do so may result in removal of the manufacturer’s result in removal of the manufacturer’s product(s) from the list of approved systems.product(s) from the list of approved systems.

Testing and Report FrequencyTesting and Report Frequency Surface application and subsurface Surface application and subsurface

disposal, require a test and report a disposal, require a test and report a minimum of once every four months. minimum of once every four months.

For non-single family residences only, one For non-single family residences only, one BODBOD55 and TSS grab sample per year is and TSS grab sample per year is

required. required. Minimum acceptable test results for the Minimum acceptable test results for the

BODBOD5 5 and TSS grab samples are not to and TSS grab samples are not to

exceed 65 mg/L. exceed 65 mg/L.

Testing and Report FrequencyTesting and Report Frequency

Compliance of the disinfection component will be Compliance of the disinfection component will be verified at each service visit. verified at each service visit.

The total chlorine residual or fecal coliform The total chlorine residual or fecal coliform testing must be performed to verify disinfection testing must be performed to verify disinfection operation. operation.

Minimum acceptable test results Minimum acceptable test results Total chlorine residual is 0.1 mg/L residual in the Total chlorine residual is 0.1 mg/L residual in the

pump tank pump tank Fecal coliform is not to exceed 200 MPN/100 mL Fecal coliform is not to exceed 200 MPN/100 mL

(CFU/100mL).(CFU/100mL).

Required testing and reporting Required testing and reporting (30TAC 285.91(4))(30TAC 285.91(4))

Type and Size of Treatment Unit

Testing Frequency Required Tests Minimum Acceptable Test Results

Any Treatment Method in Conjunction with Surface Application

At least once every four months

One BOD5 and TSS Grab Sample Per Year (non-single family residences

only)Total Chlorine Residual

or Fecal Coliform at Each Required Test

BOD5 and TSS Grab Samples Not to Exceed 65 mg/L

0.1 mg/L Residual in Pump Tank or Fecal Coliform

Not to Exceed 200 MPN/100 mL (CFU/100 mL)

Any Secondary Treatment System

At least once every four months

None None

Non Standard Permit Specific Permit Specific Permit Specific

Testing and Report FrequencyTesting and Report Frequency

Electronic Monitoring and Automatic Electronic Monitoring and Automatic Notification (EMAN)Notification (EMAN)

The required number of tests per year will The required number of tests per year will be reduced be reduced

From three (every four months) to two From three (every four months) to two (every six months) per year (every six months) per year

Testing and Report Frequency - Testing and Report Frequency - Electronic Monitoring and Electronic Monitoring and

Automatic NotificationAutomatic Notification Electronic monitoring and automatic telephone Electronic monitoring and automatic telephone

or radio access.or radio access. Notify the maintenance company of system or Notify the maintenance company of system or

components failure and will monitor the amount components failure and will monitor the amount of disinfection in the system.of disinfection in the system.

Maintenance company shall be responsible for Maintenance company shall be responsible for ensuring that the electronic monitoring and ensuring that the electronic monitoring and automatic telephone or radio access systems automatic telephone or radio access systems are working properly.are working properly.

Consequences of Not Completing Tests and Consequences of Not Completing Tests and Reports – Requiring Maintenance ContractReports – Requiring Maintenance Contract

An authorized agent or the commission An authorized agent or the commission conditions approval of a permit for an on-site conditions approval of a permit for an on-site sewage disposal system using aerobic treatment sewage disposal system using aerobic treatment on the system's owner contracting for the on the system's owner contracting for the maintenance of the system, the order, maintenance of the system, the order, resolution, or rule may require the maintenance resolution, or rule may require the maintenance company to:company to: (1) inspect the system at specified intervals; (1) inspect the system at specified intervals;

(2) submit a report on each inspection to the (2) submit a report on each inspection to the authorized agent or commission; andauthorized agent or commission; and

(3) provide a copy of each report submitted to the (3) provide a copy of each report submitted to the system's owner. system's owner.

Owners Duties with Respect to Owners Duties with Respect to NoncomplianceNoncompliance

If an OSSF is malfunctioning, If an OSSF is malfunctioning, the owner shall bring the OSSF into compliance the owner shall bring the OSSF into compliance

by repairing the malfunction. by repairing the malfunction. The owner shall initiate repair of a The owner shall initiate repair of a

malfunctioning OSSF no later than:malfunctioning OSSF no later than: the 30th day after the date of notification if owner the 30th day after the date of notification if owner

not notified during previous 12 months; not notified during previous 12 months; the 20th day after the date of notification if owner the 20th day after the date of notification if owner

notified once during previous 12 months;notified once during previous 12 months; the 10th day after the date of notification if owner the 10th day after the date of notification if owner

notified at least twice during previous 12 months;notified at least twice during previous 12 months;

Duties of Owners With Duties of Owners With Malfunctioning OSSFs 285.70(b)Malfunctioning OSSFs 285.70(b)

If aerobic treatment system maintenance is If aerobic treatment system maintenance is provided by the homeowner, as described in provided by the homeowner, as described in 285.7(d)(4) of this title (relating to Maintenance 285.7(d)(4) of this title (relating to Maintenance Requirements), an authorized agent or the Requirements), an authorized agent or the commission may require the homeowner to commission may require the homeowner to contract for maintenance of the on-site sewage contract for maintenance of the on-site sewage disposal system using aerobic treatment for a disposal system using aerobic treatment for a single-family residence if the system is located single-family residence if the system is located in a county of at least 40,000 persons and:in a county of at least 40,000 persons and:

Duties of Owners With Duties of Owners With Malfunctioning OSSFs 285.70(b)Malfunctioning OSSFs 285.70(b)

(1) the authorized agent or commission (1) the authorized agent or commission determines that the owner has violated this determines that the owner has violated this chapter or a rule adopted or order or permit chapter or a rule adopted or order or permit issued under this chapter and the owner fails to issued under this chapter and the owner fails to correct the violation no later than the 10correct the violation no later than the 10 thth day day after the date of receipt of notification by the after the date of receipt of notification by the permitting authority, orpermitting authority, or

(2) the owner commits another violation before (2) the owner commits another violation before the third anniversary of the initial violation of this the third anniversary of the initial violation of this chapter or rule adopted und the Texas Health chapter or rule adopted und the Texas Health and Safety Code, Chapter 366. and Safety Code, Chapter 366.

Consequences of Noncompliance - Consequences of Noncompliance - DefinitionsDefinitions

Malfunctioning OSSF: Malfunctioning OSSF: • An OSSF that is causing a nuisance or is not operating An OSSF that is causing a nuisance or is not operating

in compliance with this chapter. in compliance with this chapter.

Nuisance: Nuisance: • sewage, human excreta, or other organic waste sewage, human excreta, or other organic waste

discharged or exposed in a manner that makes it a discharged or exposed in a manner that makes it a potential instrument or medium in the transmission of potential instrument or medium in the transmission of disease to or between persons; disease to or between persons;

• an overflow from a septic tank or similar device, an overflow from a septic tank or similar device, including surface discharge from groundwater including surface discharge from groundwater contamination by a component of an OSSF; or contamination by a component of an OSSF; or

• a blatant discharge from an OSSFa blatant discharge from an OSSF

Malfunctions Malfunctions

Failing an effluent standard is an indication Failing an effluent standard is an indication of a malfunctioning systemof a malfunctioning system

Inspection reports showing uncorrected Inspection reports showing uncorrected physical conditions, complaints, or physical conditions, complaints, or nonfunctioning equipment indicates a nonfunctioning equipment indicates a malfunctionmalfunction

A system creating a nuisance is A system creating a nuisance is considered a malfunctionconsidered a malfunction

Consequences of Noncompliance – Consequences of Noncompliance – Additional RequirementsAdditional Requirements

More stringent More stringent requirements may be set requirements may be set by local authorized by local authorized agents.agents.

Record KeepingRecord Keeping

A maintenance provider must maintain records A maintenance provider must maintain records regarding the performance of maintenance on an regarding the performance of maintenance on an onsite wastewater treatment system. onsite wastewater treatment system.

Minimum documentation: any responses to owner Minimum documentation: any responses to owner complaints, results of the maintenance company complaints, results of the maintenance company findings, repairs to system, and test results.findings, repairs to system, and test results.

Failure to maintain these documents is viewed as a Failure to maintain these documents is viewed as a failure to perform the required maintenance. failure to perform the required maintenance. Therefore, the lack of maintaining the records can Therefore, the lack of maintaining the records can result in the suspension of the maintenance provider result in the suspension of the maintenance provider licenselicense

SummarySummary

Required Reporting and OptionsRequired Reporting and Options Testing and Report FrequencyTesting and Report Frequency Consequences of Not Completing Tests Consequences of Not Completing Tests

and Reportsand Reports Consequences of NoncomplianceConsequences of Noncompliance Record KeepingRecord Keeping

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