CompTracker ® Solutions for Modern Learning Version 4.8 Student & Preceptor/Instructor Orientation...

CompTracker®

Solutions for Modern Learning

Version 4.8 Student & Preceptor/Instructor Orientation

© Copyright 2008 Great Big Solutions Ltd. All Rights Reserved.

Welcome! CompTracker replaces paper logbooks for tracking

competency and call completion for your program. The system has been set up as per this School’s specific

program requirements, and students will be required to complete all applicable course materials through CompTracker.

Instructors are counting on students to synchronize as often as possible (DAILY if possible) in order to view the latest progress updates on the website.

Click on “Training” from www.studentlogbook.com for student & preceptor Quick Start Guides and other orientation materials.

If you’ve never used a PDA before, it will be beneficial to review the User Manual of the device and get to know the general functions available.

Support for PDA or website questions/concerns are handled through Great Big Solutions in Edmonton, AB 1-866-432-3280 or [email protected].


System RequirementsCompTracker Version 4.8 Student requirements: Palm OS Device (Palm, Sony, Treo, etc.) or Windows Mobile/Pocket PC Device

Requirements as per www.studentlogbook.com/requirements.html

Access to a Windows-based PC (XP or higher) – contact your Coordinator for info on school access. The computer must have a Dial-up or high-speed Internet

connection and have CompTracker installed.


Getting StartedStudents will receive an email from [email protected] outlining how to set up their computer, online account, and PDA with the correct information & software.

Preceptors &Instructors will receive an email with their login details for the website.

Contact GBS forany assistancerequired throughthe installationprocess.


PDA LoginOnce installed, the PDA opening screen should look like this, including the student’s name:


PDA LoginEach time CompTracker is opened, the student will be required to Login with his/her unique PIN number.


PDA Login To track their progress of that day or shift, the

student will first tap on “Student” to self-evaluate.

“Preceptor” will be used later, when these items are ready to be reviewed.


This is the central location of all Student activities through CompTracker.

Tap on a practicum to enterProgress and/or Attendance.

Student Main Page

Course Name

Your Practicums

Messages(Bolded if NEW)

# of competencies Approved out of total Required in that Practicum

(will not increment until items are signed off)

Practicum info &Total Attendance

# of items awaiting Approval (tap anywhere for

more specific details)

Save all of your CompTracker data

to an SD card


You will come to this screen next if your school has forms to complete for this course.

Highlight the form you wish to complete, and tap on “Next” to fill it out.

Student Forms

List of availableforms in this practicum

Go straight to competency/ objective list(if available)

Access to all Saved Forms from the Handheld in this Practicum.

Tap to edit forms that have been started and/or Approved.

A previously Approved form will have to be re-approved if Edited.

You will not have access to Website-pending or Website-approved forms.


Different forms may be availableto Students and Preceptors,depending on who is required tocomplete them.

An asterisk (*) indicates a field that you must complete to continue.

Fields may be set for Numerical, Date/Time, DropDown List, Text Field (with pre-written options), or Checkbox.

Complete Form

*

Delete form & Exit

Tap to fill in fields

Fill out all pages

Attach competencies (if available)

Tap for full description (if “…”)


Save to complete later

(Exit Form)

Send this form and Competencies/ Objectives for

Approval

This screen is blank since there are currently “0” items attached to this new form.

Tap “Add New” to proceed to the available Competency/Objective list for this practicum, and select your attemptedcompetencies/ objectives.

Add Competencies/Objectives to Form


Choose an Area (or “All” for no Filter). Tap directly on any item in the list to view the full

description of the item that you have attempted.

Select Competencies/Objectives


NOTE: This list defaults to those items that are “Incomplete.” You can access and record “All” or

“Complete” items as well by selecting that option under “Filter List.”

Tap to enter Search term

Clear Search

Change the date of your attempts

Review the details to ensure this is the item to submit and tap on “Add” to submit for approval.

This item will still need to be reviewed by aPreceptor/Instructorbefore counting towards the student’s overall progress. It will NOTaffect the count on theMain screen until that is done.

Add Item for Submission

View past occurrences of this item

Times Approved / total times Required

for completion


Check for Sub-Tasks

(if applicable)

Fill in More fields(if applicable)

When all desired items are added, tap on “Done” to view a summary.

Add Item for Submission


Add more competencies to

this form

Edit your form


Tap an item to edit or remove it

from this list

After all data is entered, tap on “Submit” to finish.

The setting on the practicum will determine where you can Submit. If available, you will have a choice:

Handheld Approval ispreferred, because itallows for a real signature.

Website Approvals will allow your Preceptor the option to go online and approve if he/she is uncomfortable with using the PDA.

Submit for Approval


Website Submissions will only allow you to select from the list of Instructors/Preceptors who have a StudentLogBook.com Login account (as per the school).

Handheld Submissions will allow you to add a Preceptor who is not on the current list, if applicable.

Select the correct name and tap on “Finish” to send the submission to this User.

This selection can be edited later, by going to “View Existing” and Editing this form, then re-submitting to the correct person.

Submit for Approval


Now tap on “Exit” to allow the Preceptor/Instructor to Login and review these submissions.

Preceptor/Instructor Approval


Select your name from the list, or add yourself as a new preceptor for this student.

When adding a newuser, ONE of the contact

fields Phone, Cell, or Email are required;

and Designation is required.

Preceptor/Instructor Approval


This number indicates the items awaiting approval by this person, as

submitted by the student.

Preceptors added from the handheld will have a “PDA” icon (ie. cannot approve via

the website until given a complete login.)

View the contact information for this person. Only those added

on the PDA can be edited.

Filter by the last name

This is the central location for the Preceptor/Instructor activities.

First, we will cover the Approval Process.

Preceptor/Instructor Main Page

Practicums(A Preceptor will tap

here to fill in Preceptor Forms or to record

Attendance – See the Quick Start Guide: Instructor Entries)

Review items submitted for Approval

(Bolded if NEW)


Course Name

# of competenciesApproved out of total

required in that Practicum

Practicum info &Total Attendance

Here is a summary of everything assigned to you for approval.

When everything here is at“0,” you are Done.

Attendance Approval willbe covered next.

Handheld Approvals


Tap on each line item to review the Practicum details at the bottom. Delete the item if it is incorrect; they cannot be edited.

You can add a new record ifdesired, but it is recommended to have the student enter all attendance.

When all items in the list areaccurate, tap on “Next” tosign for all.

Attendance Review


Your signature will now be captured to verify your approval of these Attendance records.

All signatures are kept secureand are not accessible by anystudents, via the website ORthe PDA.

Similar to signing for a package, your signature willonly be used for confidentialreporting by the school.

Sign Attendance


Follow the menu to review everything assigned to you by this student.

Next, we will review a Formwith competencies/objectives attached.

Handheld Approvals


An asterisk (*) indicates a field that must be completed to continue. Only Preceptor-required fields will remain, as the student will have filled out all Student-required info.

Fields may be set for Numerical, Date/Time, DropDown List, Text Field

(with pre-written options), or Checkbox.

Review Form

Delete form and everything attached

Tap to review the full entry in fields

You are Required to Review all pages to

ensure accuracy

Tap for full description

(if “…”)



Approve this form and move on to the attached

Competencies/ Objectives

Whether you are reviewing competencies/objectives associated with a Form or not, the process is the same.

Tap on any item to see the full description and any other details associated with this competency/objective.

Mark each item as Approved (: student performed up to the standard of this school) or Not Approved (X: student did NOT perform up to the standard of this school).

Review Competencies/Objectives

“Recall” an item if the student did not attempt this competency/objective.

It will not count toward their progression positively or negatively.

(Not Applicable)

Review entire listMark ALL items as Approved or Not Approved


Finalize status and move on to add Comments

(only when ALL items are complete)

Tap on “--“ to mark individual items as Approved or Not

Approved

Bolded items have sub-tasks or “More” fields associated that

need to be reviewed.

If a student has not added all competencies attempted, you

may add more to the list

The Preceptor will first add comments to APPROVED items, then will move on to the NOT APPROVED items. A different list of pre-written options are available for each.

Select the items to add the same comment to, using the “Comment” checkbox, then tap “Add Comment.”

Add Comments

Select pre-written comments to reduce text entry; use keyboard or graffiti to add your own comments


Finalize Comments and Sign

Tap the line to see the full description

again, if necessary

(*) Indicates a Comment is

Required*

Tap to edit individual comments already

added

Your signature will now be captured to verify your approval of this Form and associated statuses assigned to the competencies/objectives.

All signatures are kept secureand are not accessible by anystudents, via the website ORthe PDA.


Sign Progress Data


The user will tap on the desired practicum from the Preceptor/Instructor Main Screen to choose between new Progress or Attendance records.

We will review the process to fill out a Form.

Preceptor/Instructor Forms

Record New Attendance

Records

Access New Forms


You will come to the Form List screen.

Highlight the form you wish to complete, and tap on “Next” to fill it out.

Preceptor/Instructor Forms

List of availableforms in this practicum

Go straight to competency/ objective list(if available)


Different forms may be availableto Students and Preceptors,depending on who is required tocomplete them.

Access to all Saved Forms from the Handheld in this Practicum.

Tap to edit forms that have been started and/or Approved.

A previously Approved form will have to be re-approved if Edited.

You will not have access to Website-pending or Website-approved forms.

An asterisk (*) indicates a field that you must complete to continue.

Tap “Save” if you must return to this form at a later date to finish, then access it later through the “View Existing” button on the previous screen.

A “redirect” warningwill prompt you that this form will now be

designated for a signature.Tap on “OK” to

proceed.

Complete Form

Delete form & Exit

Tap to fill in fields

Fill out all pages

Tap for full description (if “…”)



(Exit Form)

Finalize this Form & Sign

Your signature will now be captured to verify your completion of this Form.

All signatures are kept secure and are not accessible by any students, via the website OR the PDA.


Sign Form


Your data is BACKED UP AUTOMATICALLY every time you synchronize your device.

That means, if you lose your PDA – or it crashes – or you drop it in a lake – your information is STILL THERE!

Your Instructors need the most recent data to view on the website: Progress, Attendance, Preceptor Comments & Forms.

Important Messages sent through CompTracker from your Instructors are received when you sync (“New Messages”).

Students: SYNCHRONIZE!!!


www.StudentLogBook.comLogin to the website regularly to view your / your students’ progress.


Progress will show you Attendance, Forms, and Competencies/Objectives, as well as what is left to complete.

Fill in the Feedback form to give suggestionson system improvements.

www.StudentLogBook.com


Technical Support: ALL UsersGreat Big Solutions – Edmonton, Alberta PHONE Toll-Free: 1-866-432-3280 E-MAIL: [email protected] ONLINE Support:

“Support” link before logging in Submit case through Support Suite (click on

“Support” tab after logging in) Office hours 9am-5pm Mountain Standard

Time, Monday through Friday Response time is 2 business days guaranteed


Date post:	27-Dec-2015
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CompTracker ® Solutions for Modern Learning Version 4.8 Student & Preceptor/Instructor Orientation...

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