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COMPUTER APPLICATION IN MANAGEMENT

Prepared and presented by..RAGHAV KUMAR JHA

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Contains1. MAIL-MERGE2. MACRO3. AUTO TEXT &FIND4. HEADER AND FOOTER5. Advantages of word processor over manual

system.

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MAIL-MERGEWe use mail merge when we want to create a

set of documents , such as latter , sales offer latter, that is sent to many customers or a group of people. Each latter has same kind of information yet the content is unique .Mail merge allows to merge the document that is the letter with mailing lists forming a single document.

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USING MAIL-MERGE WE CAN CREATE…….1. A set of labels or envelopes:- The return address is same on all the

envelopes, but the destination address is unique on each one.

2. A set of form letters, email messages or fax :- basic content is same in all the latter

but name, address, and other piece of personal data is unique on each one .

3. A set of numbered coupons :- coupons are identical except each

contain a unique number.

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PROCESS FOR MAIL-MERGE……….Select the MAILINGS on the ribbon.

Select the START MAIL MERGE command..

Select step by step mail merge wizard.

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The mail merge task pane appears and follow the SIX MAIN STEPS.

STEP 1 :1. Choose the type of documents you want to

create. like.. Letter

e-mail letter envelops etc.

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2. Click Next : starting document to move to step 2

Step 2 : select use the current document. click next :select recipient to move step 3

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Step 3From mail merge task pane , select use an

existing list or type a new list

Click on browse

Select your recipient list

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STEP 4Now type your letter in current word

document .To insert recipient data fro the list select :-

Address block Greeting lines Electronic postage

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Step 5 & 6Preview your letter in task pane once you

have completed your record.

Now you can take print

Click FINISH to complete mail merge.

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MACROA macro is shortcut for performing a series of

action and is useful for automating complex or repetitive task, and can be run when we have to perform the task.

It is an advanced feature that can speed up editing or formatting we may perform often in a word document.

It record sequence of action so that series of action can be done in one step.

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Uses of macro……To speed up routine editing and formattingTo combine multiple commands To make an option in a dialog box more

accessible To automate a complex series of tasks .

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Creating a macro…1. Select the DEVLOPER tab from ribbon2. Click record macro3. Give a macro name4. Click on key board (in assign macro to)5. Press new short cut key :

eg(alt+cntrl+shift+y)6. Click on assign7. Click on close

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8. Type your text or formatting9. After writing text click STOP RECORDING10. Save your document

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AUTO TEXTAuto text is a feature found in Microsoft word

that can complete text you can complete the text you are typing .

for ex. If you began typing “than y” micro soft word would show a small window above the text displaying the auto text “thank you” .

you can select it by pressing F3 key.

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HOW TO ADD THE AUTO TEXT1. Select the text, table or format you want to add

to the gallery of auto text.2. Press (ALT+F3) key3. Fill out the information in create new building

block dialog box .1. NAME :- type a unique name2. GALLERY:-Select a gallery type e.g. table, boilerplate3. CATEGORY:-Select your category (general)4. DESCRIPTION:-Type a short note5. SAVE IN:- click the name of template

4. Click ok

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HOW TO USEGo to another page in ms word document

Type the auto text name

Press F3 key

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HEADER AND FOOTERHeaders and footers are pieces of text, or

graphic, that appear at the top and bottom of a page .after the set up a header and footer , they will appear on all of your page.

A header is printed in top margin and A footer is printed in bottom margin

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Following options are avalable 1. Page number2. File name3. Document title4. Author name5. Current date 6. Graphic7. Pictures , clip art8. Other important properties

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Step to insert header & footerOn a insert menu select header footer

Select your required header or footer

Select header footer style

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Advantages of word processor over manual system.1. Time saving2. Special characters3. Fast and efficient4. Accurate5. Various fonts6. Easily create tables7. Various tools and tamplates8. Editing (cut, copy, paste, zoom )

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9. Formatting 10. Insertion of pictures, text etc.11. Spell check12. Mail merge….

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