This work was created by PPL. This work is licensed under a Creative Commons Attribution-Noncommercial-Share Alike 3.0 License. You are free to copy, distribute, transmit, and adapt this work provided that this us e is of a non-commercial nature, that any subsequent adaptations of the work are p laced under a similar license, and that appropriate attribution is provided where possible.Computer Basics 2 Formatting, Printing , and Saving in MS Word USING THE RIBBON – Home TabText Alignment - Changes where the text appears on the page. Left Align - Text lines up on the left side of the page. This is the default setting. Center Align - Text lines up balanced in the center of the page. Right Align– Text lines up on the right side of the page. Justify Align– Text lines up balanced on both sides of the page. Text Size - Click on the arrow to see a drop down menu of different text sizes. You can change the text to be bigger or smaller. Most of the text on this page is size 12. Font - Change how the text looks; like different handwriting for the compute r. For example, this text is in Calibri but this is a different font. Bold - Makes the text thicker. Italics - Makes the text slant a bit, rather than being straight up and down. Underline - Puts a line under the text. Bullets - Click this button to insert dots (or Bullets) in front of one or more lines of text. Numbering - Click this button to insert numbers in front of one or more lines of text. Undo Arrow - Click this button to undo the last change you made. If something is wrong with your document and you’re not sure what happened, this button may help to fix it. Redo Arrow - If you click Undo too many times, the Redo Arrow will redo your last change. Text Color - Change the color of the text by clicking on the arrow and choosing a color from the drop down menu. Cut - Cuts or removes highlighted text out of your document (can then paste it elsewhere). Copy - Makes an exact copy of highlighted text (can then paste it elsewhere). Paste - Place the cursor on the page where you want to put cut or copied text and click paste. 1 5 4 2 3 7 2 1 3 4 5 6 7 8 8 9 6
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Spacing - Changes the width of the space between lines. For example:
USING THE RIBBON – Review Tab
Spell Check - Red line under a word signals it might be spelled wrong. Example:
Grammar Check – Green line under a word signals the grammar might be incorrect. Example:
CHANGING THE PAGE LAYOUT – Page Layout Tab
These are some of the tools that will help you change the layout of your document.
Margins – Allows you to adjust the amount of white space on all four sides of your document.
Page Orientation - Aligns your paper either vertically or horizontally (Portrait or Landscape).
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adapt this work provided that this use is of a non-commercial nature, that any subsequent adaptations of the work are placed under a similar license,and that appropriate attribution is provided where possible.
PRINTING A FILE - Click on the Office Button and go to Print . This window pops up:
Printer Name - A drop down menu where you decide which printer you want to use.
Page range - Three different options:
All - Select this if you want to print the entire document
Current page - Select this if you want to only print the one page you were looking at
when you clicked File > Print
Pages - Select this if you want to specify which pages to print. For example, if you typed
“1,2,5” in the box pages 1, 2 and 5 would print. If you typed “2-6” pages 2,3,4,5 and 6
would print.
Number of copies - Type in the box or click the arrows to change how many copies of your file
you want to print. **TIP: Print 1 copy first to make sure it looks exactly how you want it to,
and then go back and print as many copies as you need! **
Pages per sheet - Not the same thing as number of copies. You do not want to
change this setting. If you tell it to print 4 pages per sheet, the printer will
produce 1 piece of paper with 4 very small pages printed on it.
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SAVING A FILE TO A FLASH DRIVE
1. Insert your flash drive into a USB Port
• It doesn’t matter which port you choose
• If the flash drive won’t go in, flip it over and try again
2. In your program, click on the Office Button
3. Click on Save As and select Word 97-2003 Document 4. On the left side of the new window that opened,
Double click on the flash drive. You’ll find each flash drive might have a
different name. Common names include Memorex UFD, Kingston, or
the E: or F: drive.
5. In the text box labeled File name type a new name for your file. Pick a name that describes what
the file is (for example: Joe’s Resume).
6. Click the button
OPENING A FILE FROM A FLASH DRIVE
1. Insert your flash drive into a USB Port
2. In the lower left corner of your screen, left click the Start button
3. Click My Computer
4. Double click on the flash drive (Memorex UFD, Kingston, or the E: or F: drive).
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adapt this work provided that this use is of a non-commercial nature, that any subsequent adaptations of the work are placed under a similar license,and that appropriate attribution is provided where possible.
PUTTING YOUR KNOWLEDGE TO THE TEST
1. LET’S PRACTICE FORMATTING:
Open the Sample Unformatted Resume from the desktop and make the following changes:
•
At the top, Center Align “Thomas Springs” and all of his contact information.• Underline and Bold “Professional Summary”.
• Bullet the three responsibilities listed under “Johnson Products”.
• Next to “Top Janitors”, use the Tab key to move “Hastings, MN” over to the right.
• Cut the “Education” section and Paste it to the bottom of the document.
• Highlight “Volunteer Experience” and change the font size to 16 and the color to blue.
• Now save it to the flash drive, giving the file a new name.
2. I CAN DO THIS WITH MY EYES CLOSED:
Open the Sample Unformatted Resume file from the desktop and make the following changes:• Add a page number to the bottom of the document by clicking the Insert tab and then
Page Number . This feature will automatically continue numbering your pages as your
document gets bigger.
• Using the following shortcut commands, highlight the entire document and paste it
into a new Word file.
Ctrl and S: Save
Ctrl and A: Highlights the entire document
Ctrl and C: Copy
Ctrl and V: PasteCtrl and N: Opens a new document (works in most types of software, including Word,
Excel and PowerPoint)
• Close both documents when you’re done and don’t save the changes you made.
3. I NEED BOTH EYES OPEN FOR THIS ONE:
Open a new Word document and do the following:
• Insert a table. Click the Insert tab and then click on Table.
• Make a table that has five columns and five rows, then type one word into each box.
• Figure out how to make the inside of one box blue and the outline of all the boxes red.(Hint: right-click on the table and select Borders and Shading).
• Once you’re done, name the file and save it to your flash drive.
4. THERE’S STEAM COMING OUT OF MY EARS:
Open a new word document and create a flyer using Clip Art and text boxes.
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adapt this work provided that this use is of a non-commercial nature, that any subsequent adaptations of the work are placed under a similar license,and that appropriate attribution is provided where possible.
• Find a picture by typing a keyword into the search box and pressing Enter . Be creative!
• Click on the picture to insert it.
• Once it’s on the page, click on the image and note that a new tab appears.
• Click the Word Wrapping, and then click Tight . You can now move your picture around
the page by placing your mouse on it, holding down the left mouse button, and
dragging it around.• Now, figure out how to add a text box to your flyer and write in your own text.
• Once you’re done, name the file and save it to your flash drive.
ADDITIONAL TRAINING – RIBBON HERO
Ribbon Hero is a training program within Microsoft Word that allows you to practice skills that you’ve
learned in this class and to learn about even more tools and options found in the program. To use
Ribbon Hero, click on the Word Ribbon Hero button on the far right of the Ribbon. In the window that
appears, click on the Challenge List menus to see practice options. Select a challenge and then press
