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Computerized Payroll System
for Derf’s Manpower and
General Services Phils, Inc.,DEVELOPERS :
Dandamun, Raihana S.Fernandez, Apols V.
Gicaro, Mark Francis G.Tancinco, Angelique M.
Introduction:• Derf’s Manpower and General Services, Phils., Inc. is a private corporation
duly registered with the Securities and Exchange Commission (SEC), Bureau of Internal Revenue (BIR), and the Department of Labor and Employment (DOLE).
• At present Derf’s have the following clients: SM Homeworld, Pollandre Manufacturing Corp., Blue Mountain Worldwide Distribution Inc., Green Light Recreative, Apollo Lightning Inc., and Enderun Colleges.
• Derf’s Manpower and General Services, Phils., Inc. had been the priority of the developers in creating a computerized payroll system for the benefit of the company and its employees, as well as to provide a payroll system that offers fast transactions, generates reports and lessens the time consumed in preparing the payroll.
GENERAL PROBLEM:
The Derf’s Manpower and General Services, Phils., Inc. is having a hard time in manually checking each daily time record of employee, monitoring of previous loans, cash advances and charges and preparing essential reports.
SPECIFIC PROBLEMS:
• The Derf’s Manpower and General Services, Phils., Inc. is
having a hard time in monitoring the previous loan, cash advances, and charges of the employee due to unorganized employee records, wherein the Staff has to find a specific employee record on a different folders.
• The Derf’s Manpower and General Services, Phils., Inc. consumes time and effort in manually checking each daily time record of the employee.
• The Derf’s Manpower and General Services, Phils., Inc. is having difficulties in making reports because of the voluminous files stored and placed in the filing cabinets.
GENERAL OBJECTIVE:
To design and develop a Computerized Payroll System for Derf’s Manpower and General Services, Phils., Inc. that provides fast transactions, minimize the manual checking of employees daily time record, monitors previous employee loans, cash advances and charges, and can generate essential reports.
SPECIFIC OBJECTIVES:
• To minimize the manual checking of each daily time records of the employee.
• To develop a module that will monitor the status of employee’s loan and other deductions such as cash advances and charges.
• To develop a module that will generate essential reports.
SCOPE AND LIMITATIONS:
SCOPE:• It covers the time-in and time-out of employees through
biometrics, specifically through a fingerprint scanner technology.
• It also covers the process of preparing the pay slip of each employee, monitors loans, cash advances, charges, keeping the records and easily computes the basic pay, regular overtime pay, overtime with night differential pay, pay during day off, special and legal holiday pay, gross pay, SSS contributions, PhilHealth contributions, Pag-Ibig contributions, admin fee, cash bond, loans, cash advances, charges deductions and net pay.
LIMITATIONS:• The system cannot generate report of appraisals and
evaluation reports of the employee because it was not included in the system.
• The system will only be used for payroll transactions by the company specifically Derf’s Manpower and General Services, Phils., Inc. It will not be employed in any other company other than Derf’s Manpower
ENTITY RELATIONSHIP DIAGRAM
Figure 3.2.4.1 ERD Illustration of Logical Diagram
Figure 3.2.4.2 ERD Illustration of Physical Diagram
(A)
Figure 3.2.4.3 ERD Illustration of
Physical Diagram (B)
DATA FLOW DIAGRAM
Figure 3.2.5.1 DFD Context
Level
Figure 3.2.5.2 DFD (A)
Figure 3.2.5.3 Exploded DFD (B)
Figure 3.2.5.4 Exploded DFD (C)
Figure 3.2.5.5 Exploded DFD (D)
COMPUTATIONS
Descriptions Computations
Total No. of regular days worked Total No. of regular days worked * rate = Basic Pay
Regular Overtime (hours) (Rate/8) * 1.25 (constant) = OT Pay
Overtime with Night Differential (Rate/8) * 1. 35 (constant) = OTWND Pay
Duty on Day off Rate * 1. 3 = DOD Pay
Legal Holidays Rate * 200 % = Legal Holiday Pay
Special Holidays Rate * 1.3 % = Special Holiday Pay
Gross Pay Basic Pay + OT Pay + OTWND Pay + DOD Pay + Legal
Holiday Pay + Special Holiday Pay = Gross Pay
SSS Contributions Employee Share (depends on compensation range
per month) / 26 (employees regular work days per
month) = result * total no. of regular days worked
Salary Computation
PhilHealth Contributions Employee Share (depends on compensation range
per month) / 26 (employees regular work days per
month) = result * total no. of regular days worked
Pag-Ibig Contributions Employee Share (depends on compensation range
per month) / 26 (employees regular work days per
month) = result * total no. of regular days worked
Cash Bond Basic Pay * 5% = Cash Bond
Admin Fee Basic Pay * 2% = Admin Fee
Lates (Rate/8 hours) / 60 minutes = Late
Other Deductions Cash Advance + Charges + Loans = Other Deductions
Total Deductions SSS co + PhilHealth/Pag-Ibig Contributions + Cash
Bond + Admin Fee + Late + Other Deductions =
TotalDeductions
Net Pay Gross Pay – Total Deductions = Net Pay
13th Month Pay Computation
13th Month Pay Computation Daily rate * 26 regular working days of an employee per month / 313, regular working days of an
employee per year = result * total number of days worked by the employee = 13th Month Pay .