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Software RequirementSpecification
DocumentFor
COMSATS Student InformationSystem (COMSIS)
Version No. 1 Date:October 27, 2008
Prepared By: COMSATS Software HouseCOMSATS Institute of Information Technology,University Road, Postal code 22060, Abbottabad,Pakistan
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Summary Information
Abstract:
This document specifies the software requirement specifications for CIIT Student Information System(COMSIS).
Version: 1.0
Prepared By:Name Designation
Kamran Butt System Analyst
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Table of Contents
Contents Page No1. Introduction
1.1. Purpose1.2. Scope1.3. Overview
2. Registration Module/Console2.1. Purpose2.2. Input Forms2.3. Reports
3. Examination Module3.1. Purpose3.2. Input Forms3.3. Reports
4. Manager Module/Console4.1. Purpose4.3. Reports
5. HOD/DOO Module/ Console5.1. Purpose5.2. Reports
6. Examination Module students/Parents Module/Console6.1. Purpose6.2. Input Forms
6.3. View
7. Department Coordination Module/Console7.1. Purpose7.2. Input Forms7.3. View7.4. Reports
8. Faculty Module/Console
8.1. Purpose8.2. Input Forms
8.3. View8.4. Reports
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1. Introduction
1.1. Purpose
The purpose of Software Requirements Specification document is to discuss the functionalities
of the COMSIS. It also takes into account the various requirements needed for this system.
Intended audiences for this document are the Management of CIIT Abbottabad with online
information about all the academic activities, student and their parents to view the academic
progress, to facilitate the Registration & Examination Section in maintaining the Electronic
Examination Results of students with highly accuracy. This document will also serve as a guide
for the programmers during the development phase of this project.
1.2. Scope
The scope of this document is to fully document the Software Requirements Specifications for
developing Student Information System. This system manages students previous academic
record, current academic record as well as recording the students attendance, course registration
(Manual + Online), quizez/assignment/lab/sessionals/final Marks, students feed back, results
and curricular activities. It generates various types of reports and notifies students on academic
related activities.
1.3. Overview
The main objective of COMSATS Student Information System (COMSIS) is to provide a robust,
comprehensive and integrated solution covering all student related tasks carried out at CIIT. This
would enable better decision-making, provide more efficiency in servicing Customer demands,
and bring in more transparency.
COMSIS is composing of six modules/consoles that are connected with each other & detail is
given below;
The Registration Console/Module
Examination Console/Module
The Management Console/Module
The Faculty Console/Module
The Parent/Student Console/Module
The Coordination department Console/Module
The System Administration Console/Module
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2. Registration Module/Console
2.1. Purpose
The registration Module will enable the Assistant Registrar (Academic) to manage the records of the
students. Collect personal files, add student record, maintain student database, handle departments,
programs/discipline, add faculty members, add courses, handle course scheme, offered courses
against faculty members and course registration of the entire student. It will allow user to perform
the functions of adding, editing, deleting and searching a students record, viewing the list of
students.This module will enable the AR (A) Office to generate different kinds of reports.
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2.2.Input Forms
Form Name Add New DepartmentDescription This input form will be used to add department name (e.g. Computer
Science, Electrical Engineering etc.Screen
Form Name Add Program/DisciplineDescription This input form will be used to add/edit/remove program name (e.g.
Computer Science, Electrical Engineering etc.
By clicking on this Menu, a Dialogue Box appears which enables the
user to add an offered program to the database. The entries that are
required to add a new program include:
Department Selection: The name of the department will be
selected against the program which is to be added.
Abbreviated name of Program: The abbreviated name of the
program is added here. For instance, BCS for Bachelors in
Computer Science.
Program: The title of the program is added over here. For
instance, Bachelors in Computer Science. Number of Semesters: The number of semesters that are
required to be completed in a program is added here. A drop
down box facility is provided, by which the user can select the
number of semester that are set in a semester.
Detail & Notes: The description of the program or any other
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write-up/notes can be added here.
Screen
Form Name Edit Program/DisciplineDescription In this form a Program/Discipline record, can be modified. For instance,
if the abbreviated name or no. of semesters of any disciplines changes,
it can be modified accordingly using this facility.
The screen or form outlay for modifying the program record is same as
that ofAdd Program/Discipline.Screen
Form Name Remove Program/DisciplineDescription This form e.g. in case an entered program is not offering and the data
needs to be removed, it can be permanently deleted from the database.
The authorized user for this action will select the program name to
delete the programs record permanently.Screen
Form Name Add Faculty MemberDescription This input form will be used when a new faculty member joins in, the
essential information is added using this dialogue box. The essential
information about a faculty member comprises of:
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Name The full name of the Faculty Member
Calling Name The Name by which a faculty member likes to be
called
Gender Male orFemale option box
E-mail E-Mail contact of the faculty member
Department Department of the faculty member
Screen
Form Name Edit Faculty MemberDescription A Faculty Member record can be modified from this form. For instance,
if the email etc. of any faculty member changes, it can be modified
accordingly using this facility. The authorized user for this action will
select the Faculty Member Name to modify the record.
The screen or form outlay for modifying the faculty member record issame as that ofAdd Faculty Member.
Screen
Form Name Remove Faculty MemberDescription This form is used to delete faculty member permanently from the
database. The authorized user for this action will select the faculty
membername to delete the faculty member record permanently.Screen
Form Name Add/Edit/Remove Courses
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Description When a new semester starts, compulsory and optional courses are
offered. These courses can be added through the add course Menu.
The following entries are required for adding a new course.
Course number: Each of the courses offered is assigned a code,
which is added in this field.
Title: The title of the course is the name of the course offered.
For Instance, ISO 9002 Techniques
Abbreviated title: The abbreviated title, for instance, OS for
Operating Systems course, is added over here.
Program: The program in which the course will be offered is
added over here. For instance the course of Operating System is
offered as part of the BCS program.
Credits: Courses offered are of different credit hours. Forinstance, the course on Operating System may be of three credit
hours. The credit hours of a particular course are assigned here.
Semester: The number of semester in which the course is
offered is added in this field. For instance, the course on
Operating System in the BCS program is offered in the 4th
semester.
.Screen
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Form Name Add/remove Course prerequisitesDescription When a course is offered which has certain prerequisite course(s), then t
prerequisite course(s) can be set through this form. For instance, for t
course of Automata Theory, the course of Discrete Mathematics can be as a prerequisite through this Menu.
The user has to first select the course to which any prerequisite course is
be added, followed by the selection of the prerequisite courses.
Screen
Form Name Add/Edit SessionsDescription This form will be used to add sessions.
The following entries are required to add session.
Short Name: The short name of the session will be required e.g.year 2008 fall session is required to be entered itll entered li
FA08.
Session Title: The session title against FA08 can be fall 2008 th
will be entered in session title field. (e.g. SP08, FA08 etc.)
Is Current/Is Closed: If the entered session is current session th
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is current check box will be checked else is closed check b
will be checked.
Screen
Form Name Add/Edit Course SchemeDescription This form will be used to add course scheme.
The following entries are required for adding a new course. Course Scheme Name: The course scheme will be used to assi
program and session for which the student of specific session w
be study those courses.
Session: Select Session of the course Scheme (e.g. SP08, FA
etc.)
Program: Select the program for which the scheme is creating.
Screen
Form Name Add/delete Course Scheme Course DetailDescription This form will be used to assign courses to a specific scheme.
The following selection will required for adding courses scheme details:
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Course Scheme Name: The course scheme will be selected fro
the dropdown list of course scheme.
Course:The course will be assigned to the selected scheme fro
the drop down list.
Screen
Form Name Add/Edit Course OfferingDescription This form will be used to assign courses to a faculty member.
The following selection will required for adding courses schem
details:
Select Program: The program will be selected from the dropdow
list against which the course is offer.
Select Course Scheme: After selecting the program all the cour
scheme of the selected program will be displayed and user w
select the course scheme of the specific session.
Screen
Form Name Add Course Q/A TypeDescription This form will be used to add course q/a type (e.g. quiz, assignment etc.).
The following entries are required for adding a new course mar
type:
Type Name: The name of the marks type (like quiz, assignme
Lab.) will enter here.12
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Detail: Any further detail can be added relevant to user type f
identification.
Deadline: The deadline will be mention for the entered q/a type e
after how many days the modification of quiz assignment or lab e
will be blocked for the faculty member.
Screen
Form Name Edit Course Q/A TypeDescription In this form a Q/A type can be modified. For instance, if the entered type
not correct or user wants to change the deadline it can be change using th
facility.
Select Marks Type: The Marks type will be selected from t
dropdown list to modify the marks type.
The Dialogue Box outlay for modifying the q/a type record is samas that ofAdd Course Q/A Type.
Screen
Form Name View Course Marks TypeDescription To view course marks type detail this screen will shows the details.
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Screen
Form Name Add/Edit Course Marks SchemeDescription This form will be used to add new course marks scheme.
The following entries are required for adding a new course mar
scheme:
Course Marks Scheme Name: The name of the course marscheme will be entered.
Screen
Form Name Add/Edit Course Marks TypeDescription This form will be used to add new course marks type (e.g. quiz, assignme
etc.).
The following entries are required for adding a new course mar
type:
Type Name: The name of the marks type (like quiz, assignmeLab.) will enter here.
Screen
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Form Name Add/edit Courses Marks Scheme DetailDescription This form will be used to assign a ratio by selecting marks scheme an
marks type e.g. (15% ratio assign to quiz etc.).
The following selection will required for adding courses scheme details:
Select Course Marks Scheme: The course marks scheme will be
selected from the dropdown list against which the ratio is assign.
Course Marks Type: The course marks type e.g. (quiz) will be
selected from the dropdown list against which the ratio is assign.
Ratio: The ratio will be assign against the selected scheme and typ
e.g. (15% ratio assign to quiz etc.).
Screen
Form Name View Courses Marks Scheme DetailDescription To view course marks scheme detail this screen will shows the details.Screen
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Form Name Add Course OfferingDescription This form will be used to assign courses to a faculty member.
the following selection will required for adding courses scheme details:
Offer New Course: After selecting the course scheme the ne
form named (Offer New Course) will be displayed.
Select Course: Course will be selected from the dropdown l
course list contains (semester no. ,course code, course title a
credit hours) Select Faculty Member for the Course: The faculty member f
the selected course will be selected from the list.
Select Course Marks Scheme: If there are different course mar
the specific course marks scheme can be selected from the list.
Select Course Credit Hours (in case of Lab course): Th
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selection is required for that course which having lab as well.
Select Session: By default current session is selected if user wan
to offer course for previous session he/she can also offer the cour
by selecting previous session.
Section: If the course is offered for a class having two sections e.
(A, B...) by entering the specific section class or students can
identified by these sections.
Description:
Screen
Form Name Edit/Close OfferedDescription During the semester and at the end of each semester the offered courses a
to be closed or changed. These courses can be closed using the Chang
offer Menu. It should be noted that by closing the course, new attendanc
on course or marks cannot be further added against that particular course
The user has to first select the Program and session from which the cour
has to be closed and replacement of faculty member required etc. follow
by selecting the program from the list of already offered courses as show
in the figure below.
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Screen
Step1
Step2
Step3
Form Name Add Academic StatusDescription This form will be used to add academic statuses e.g.(Enrolled, Semester
Freeze, Admission Cancel etc.)
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The following entries are required for adding a academic statuses:
:
Academic Status Name: The name of the academic status will
entered e.g. (Enrolled).
Detail: Any further detail can be added relevant to stude
academic status for identification.
Screen
Form Name Add Academic StatusDescription This form will be used to Modify academic
The following selection will be required to modify academic statuses::
Select Academic Status: The academic status will be selected fro
the dropdown list in which modification is required.
The next form will be appeared in which the modification
required
Screen
Step1
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Step2
Form Name Add StudentDescription The essential information about a student can be added /updated through
this form. The essential information comprises: Students uniq
registration number, name, contact information and the students previo
academic record.
The assignment of a uniqueRegistration Numberto a student is necessar
This enables the administration in keeping a track of the studen
attendance, academic achievements and any other related information.
The information about a student that can be added is:
The students Details
Contact Information
Previous qualifications details
These include SSC, HSSC, Graduation, Post Graduation and any oth
qualification that the student may hold.Screen
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Note: Similar outlays for HSSC, Graduation, Post Graduation and oth
qualifications
Form Name Modify StudentDescription In this form a student record, except the Registration Number, can
modified. For instance, if the address of any student changes, it can b
accordingly modified using this facility.
The Dialogue Box outlay for modifying the student record is same as th
ofAdd Student.
Screen
Form Name Remove StudentDescription This form e.g. in case a student leaves the Institute and his/her data nee
to be removed, it can be permanently deleted from the database. T
authorized user for this action will enter the Registration Number of t
student to delete the students record permanently.
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Screen
Form Name Add Course Status TypeDescription This form is used to enter Course status type e.g. (Withdrawal, enroll
etc.)
The following entries are required for adding a new course marks type:
Course Status Name: The name of the marks type (like qui
assignment Lab.) will enter here.
Detail: Any further detail can be added relevant to stude
academic status for identification.
Screen
Form Name Modify Course Status TypeDescription This form will be used to Modify course status type
The following selection will be required to modify academic statuses:
Select Course Status Type: The course status type will be
selected from the dropdown list in which modification is required
the next form will be appeared in which the modification i
required
Screen
Step1
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Step2
Form View Course Status TypeDescription To view course status type detail this screen will shows the details.Screen
Form Name Student Course RegistrationDescription A student registers a particular number of courses in the semester. Amo
the offered courses, the students have the option for registering of differeother courses. The courses registered by a student can be added in databa
using this form. The user has to select the:
Program
Session
Class
Course status
Course to be registered And followed by the name of the student(s) to be registered.
The set of dialogue boxes appear as shown in the following figure.
Screen
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Figure 5.23: Outlay of the Dialogue Box (As appears on the user screen)
Figure 5.24: Outlay of the Dialogue Box (As appears on the user screen)
Figure 5.25: Outlay of the Dialogue Box (As appears on the user screen)
Form Name Modify Student Course RegistrationDescription The registration status of a course registered by a student may change. T
status can be updated using this form.For updating the registered course:
Select the Program,
Select the course and the concerned student
The dialogue boxes that appear are shown in the following figure.
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Screen
Figure 5.26: Outlay of the Dialogue Box (As appears on the user screen)
Figure 5.27: Outlay of the Dialogue Box (As appears on the user screen)
Figure 5.28: Outlay of the Dialogue Box (As appears on the user screen)
Figure 5.29: Outlay of the Dialogue Box (As appears on the user screen)Form Name Delete Student Course RegistrationDescription A student may drop a course during a semester or if user wants to dele
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the course due to any reason. Using this form, the user may delete t
registration for a particular course. The user will first select:
The student by his/her unique registration number. A new scre
appears.
The new screen showing, the list of current registered courses f
that particular student.
The user may check the check box for deletion for one or more
the registered. Courses. The dialogue box for deleting register
course(s) appears in the following figure.
Screen
Figure 5.30: Outlay of the Dialogue Box (As appears on the user screen)
Figure 5.31: Outlay of the Dialogue Box (As appears on the user screen)
Form Name Assign AdvisorsDescription This form is used to assign advisors to a specific class.
The following selections are required to assign advisor for the class:
Advisor Name: The advisor name (faculty member) will
selected from the dropdown list.
Class: The class will be selected from the dropdown list for t
selected advisor.
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Section: The section will be entered in case of class having tw
sections.
Session: The specific session will be selected from the dropdow
list.
Screen
Form Name Modify Class AdvisorsDescription During the semester advisor can be changed.
The following selections are required to change advisor of the class:
Session: Particular session will be selected in which advisor h
been allocated, be selecting the session list of all advisors will
displayed.
When the advisor list has been displayed, to change advisor ju
click on advisor name another form will be displayed, where u c
change current advisor with some other advisor.
As shown in the figure below.
Screen
Step 1
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Step 2
Step 3
Form Name Delete Class AdvisorsDescription Advisor can be deleted during a semester or if user wants to delete t
advisor due to any reason. Using this form, the user may delete the advis
for a particular class. The user will first select: Session: Particular session will be selected in which advisor h
been allocated, be selecting the session list of all advisors will
displayed.
The new screen showing, the list of current advisors for th
particular session.
The user may check the check box for deletion for one or more
the advisors. The dialogue box for deleting advisor(s) appears in tfollowing figure.
Screen
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Step 1
Step 2
Form Name Credit Pass CoursesDescription This form will use when pass courses of a particular student credited
transferred from one registration to another reg. no.
The following selection will be required for credit pass courses the us
will first select:
The student by his/her previous registration number. A new scre
appears.
The new screen showing, the list of previous registered courses f
that particular student.
The user may check the check box for transferring credits for o
or more of the registered Courses. A new screen appears.
in new screen, following selection will required:
Select new registration no: The new registration number of th
particular student will be selected.
Select Session: Session will be selected from the list in whi
courses being copying.
Select Course Status: The course status will be selected as CP
(credit pass course).
Credit Semesters: The no. of credit semester will be entered he
e.g. if 21 credit hours being credited the 1 credit semester will
given if above 21 credit. Hours. being credited then 2 cre
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semester will be given.
The dialogue boxes for credit pass course(s) appears in the followi
figure.
Screen
Step 1
Step 2
Step 3Form Name Course Codes CorrectionDescription This form is used in case of course code of the registered course
student(s) is not correct and registrar office wants to change that cour
code with the correct one.
The following steps are required for course code correction:
Select Program: First of all user will select the program in which
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he wants to check that the corrected course is offered in a particul
session or not
Course Code to Search: The correct course code will be entered
to search in the selected program. . next screen will be appeared
In this screen if the course already offered in the particular session
then no need to offer again otherwise click on Offer New
Course to offered course
Screen
Step 1
Step 2
Form Name Course Codes replacementDescription After checking that particular course code now user will change the corre
course code with the incorrect course code.
The following selection will be required:
Select Program: The program will be selected from the dropdow
list against which the course is replaced.
Select the Course to Register: The user will select the correctcourse code from the dropdown list.
Select the Course to replace:Now the user will select the
incorrect course code from the dropdown list (in which students ar
registered) and click on continue button. The next screen will be
appeared.
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This will show the list of student registered in incorrect course co
the user may check the check box for replacement of course co
against the selected student(s).
Screen
Step 1
Step 2
Step 3
Form Name Student Bulk Login creationDescription This form is used to generate student logins for a particular class.
The following selections are required:
Select Class: The class will be selected from the dropdown l
against which logins being created.
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Password: The password will be entered for the selected class.Screen
Form Name Enable/Disable student LoginDescription This form is used to Enable or disable student login due to any reason.
The user will first select:
The student by his/her unique registration number. A new scre
appears. The user may check the radio button to delete or disable or enab
student login.Screen
Step 1
Step 2
Form Name Faculty PasswordDescription This form is used to generate faculty logins.
The following entries are required:
Email Address: The email address will be entered to set the facul
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password. The next form will be appeared.
Password: The password will be entered for the selected facul
member.
Confirm Password: The password will be re-entered for t
confirmation.
Screen
Step 1
Step 2
Form Name Create User TypeDescription This form is used to create user type e.g. (Assistant registrar type, Manag
Type etc.)
The following entries are required to create type:
User Type Name: User type name will be entered or required
Detail: Any further detail can be added relevant to user type f
identification.
Screen
Form Name Modify User TypeDescription In this form a user type can be modified. For instance, if the user type nam
required some changes, it can be accordingly modified using this facility.
Select User Type: The user type will be selected from t
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dropdown list to modify
The screen for modifying the user type record is same as that ofCrea
User Type.
Screen
Form Name View user typeDescription To view user type detail this screen will shows the details.Screen
Form Name Create UserDescription This form is used to create system user login.
The following entries are required to create user login:
User Name: User name will be entered or required
First Name: User first name will be entered or required
Last Name: User last name will be entered or required
Gender: User gender (Male/Female) will be selected from t
dropdown list.
User Type: User type will be selected from the dropdown list iuser is (administrator, manager, HOD etc.)
Password: The password will be entered for the user.
Confirm Password: The password will be re-entered for t
confirmation.Screen
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Form Name Modify UserDescription In this form a user record, except the User Name, can be modified. F
instance, if the First Name or Last Name of any user required som
changes, it can be accordingly modified using this facility.
Select User: The user will be selected from the dropdown list
modify
The screen for modifying the user record is same as that ofCreate User.
Screen
Form Name View users
Description To view users detail this screen will shows the details.Screen
Form Name Add User ProgramDescription Some users e.g. (Coordination Data Entry Operator, HOD/DOO) requir
programs to assign to inserted lectures and attendance of the student of t
assigned programs.
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The following selections are required to assign program to the user:
User Name: Particular user name will be selected from t
dropdown list e.g. (cscoord).
Program Name:Now the program will be assigned to the select
user e.g. BCS, BTN etc. as shown in the figure (form) below.
Screen
Form Name Modify User ProgramDescription In this form a user program can be modified. For instance, if the progra
assigned to a specific user is not correct it can be change using this facilit
Select User: The user will be selected from the dropdown list
modify the program by continuing the next screen will
displayed, showing the program for list assigned to the selected us
now if change is required in any assigned program by clicking
the program name it can be change.
Screen
Step 1
Step 2
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Step 3
Form Name Set Password for user loginDescription This form is used to reset password for system user login.
The user name will be entered to whom the password is to be set
The next form(screen) will be display where following entries are require
Password: The password will be entered for the user.
Confirm Password: The password will be re-entered for t
confirmation.Screen
Step 1
Step 2
Form Name Enable/Disable User LoginDescription This form is used to Enable or disable user login due to any reason.
The user will first select:
The user by his/her unique username. A new screen appears.
The user may check the radio button to enable user login.
Same kind of form or screen will be the case to disable user login.Screen
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Step 1
Step 2
Form Name
Description
Screen
Form Name
Description
Screen
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2.3. Reports
Report
Name
List All Students
Description This report Shows all enrolled Students of the campus with name
registration number.Screen
Report
Name
List All Students by Departments/Programs
Description This report Shows all enrolled Students according to t
Programs/departments with name and registration number.Screen
Report
Name
Students Academic Status Report
Description This report shows the academic statuses of the students. User can view that
how many times a student freeze or enrolled hi/her semester all. By selectin
department all the student of that department will be displayed in the report
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The following details shows in the report.
Registration No : Registration No. of the student.
Name: Name of the student.
Session: Session in which hi/her status changed.
Status Name:Name of the status e.g. freeze or enrolled etc.
Status change date: Change date of the status.Screen
Report
Name
Students not registered by Departments/Programs
Description This report shows those students which are not registereddue to non settlem
of Fee or without card submission etc.Screen
Report
Name
Registered Students report program wise
Description This report shows all those students which are registered on the COMSIS.
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Screen
Report
Name
Freeze and Status Unknown Students
Description This report shows the list of all those students whose status is Freeze and
Unknown according to Programs.Screen
Report
Name
Students Without Pictures
Description This report shows the list of Students Without Pictures On COMSIS accord
to Programs.
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Screen
Report
Name
Lectures Taken by Faculty Members
Description This report shows the list of faculty members with name, course, departmen
and number of lectures etc. taken up-to-date.Screen
Report
Name
Lectures not taken by Faculty Members
Description Some times the faculty member not take their folder from coordinationdepartment to take lecture, this report will shows the name of faculty memb
who have not taken the class.
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Screen
Report
Name
Credit Hours Exceeding
Description Normally student can register up to 21 credit hours during the semester, but
to management decision or due to any other reason to allow student to regis
more than 21 credits. hours
This report will show those student having registered credit hours more than
21.Screen
Report
Name
Credit Hours decreasing
Description Normally student can register up to 21 but credit hours cant be less than 12
credit hours during the semester.
This report will show those student having registered credit hours less than
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Screen
Report
Name
Advisory Lectures Taken by Faculty Members
Description This report shows the list of advisors with name, department, class and num
of lectures etc. taken up-to-date.Screen
Report
Name
All Students with Registered courses
Description This report will show the entire student with their registered courses on sing
click.
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Screen
Report
Name
List (Class wise) Students with Registered courses
Description This report will show the student with their registered courses by selecting t
class and session.
Screen
Report
Name
Students with Attendance Details/All/Department wise/program wise
Description This report will shows the students with their attendance percentage, by giv
two ranges of attendance percentage e.g. if user wants to see the students
having attendance greater than 70% and less than 80% the report will shows
the all the student of this range.
The same report can be view by program wise and department wise as well.Screen
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Step 1
Step 2
Report
Name
Number of Quizzes and Assignments of All Courses by Departments
Description This report shows the number of quizzes, assignments, Sessional and Final
entered by faculty members in their allocated courses.Screen
Report
Name
Number of Quizzes, Assignments and Labs of All Courses by Departments
Description This report shows the number of quizzes, assignments, Sessional and Final
entered by faculty members in their allocated courses.
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Screen
Report
Name
Current Semester Admission Cancellation
Description This report shows the list of students with academic status admission
cancellation/migrated/fee refunded/transfer of program/migrated to other
campuses.
Screen
Report
Name
Grading Summary Report
Description This report shows the grading summary of the student in the registered cour
i.e. This report shows that how many students got A grade in their registere
courses.
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Screen
Report
NameAdvisory Sheets
Description This report shows the list of student registered with their class advisor.
Student name, Registration Number, advisor Name included in the list.Screen
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3. Examination Module
3.1. Purpose
The main purpose ofExamination Module is to manage detail record of exam (e.g.
quizzes, assignment, Sessional, final etc.). Other main purpose of this module is to
generate different reports for supporting examination activities e.g. award list, result
notification, transcripts etc. and multipurpose report required by Higher Management
Authority.
3.2.Input Forms
Form Name Add Course Q/A TypeDescription This form will be used to add course q/a type (e.g. quiz, assignment etc.).
The following entries are required for adding a new course marks type:
Type Name: The name of the marks type (like quiz, assignmLab.) will enter here.
Detail: Any further detail can be added relevant to user type
identification.
Deadline: The deadline will be mention for the entered q/a type
after how many days the modification of quiz assignment or lab
will be blocked for the faculty member.
Screen
Form Name Edit Course Q/A Type
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Description In this form a Q/A type can be modified. For instance, if the entered typ
not correct or user wants to change the deadline it can be change using t
facility.
Select Marks Type: The Marks type will be selected from
dropdown list to modify the marks type
The Dialogue Box outlay for modifying the q/a type record is sa
as that ofAdd Course Q/A Type.
Screen
Form Name View Course Marks TypeDescription To view course marks type detail this screen will shows the details.Screen
Form Name Add Quiz/Assignment/lab MarksDescription This form will be used to add course quiz, assignment, lab etc. marks
The following selections are required for adding marks:
Select Program: The program will be selected from the dropdo
list against which the marks will be entered.
Select Course: The offered courses will appears in the dropdownagainst the selected program; by selecting the course another scr
will be appeared now click on add new record button the ma
addition form will be displayed.
Select No. Q/A/L: The number of Q/A/L will be selected from
dropdown list e.g. (quiz1, quiz2, assignment1, assignment2).
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Select Quiz/Assignment Type: The type will be selected e.g.
Assignment type will be selected if user wants to enter assignm
marks.
Total Marks: Total marks of quiz, assignment, lab etc. will be
entered.
Obtained Marks: Obtained marks of quiz, assignment, lab etc. w
be entered. Against every student.
Screen
Step 1
Step 2
Step 3
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Step 4
Form Name Modify Quiz/Assignment/lab MarksDescription If due to some reason the user wants to modify marks this form will be u
to modify course quiz, assignment, lab etc. marks
The following selections are required for adding marks:
Select Program: The program will be selected from the dropdo
list against which the marks will be modified.
Select Course: The offered courses will appears in the dropdown
against the selected program; by selecting the course another scr
will be appeared now click on already added quiz or assignm
Title the marks modification form will be displayed.
Screen
Step 1
Step 2
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Step 3
Form Name Modify StudentDescription In this form a student record, except the Registration Number, can
modified. For instance, if the address of any student changes, it can
accordingly modified using this facility.
The Dialogue Box outlay for modifying the student record is same as tha
Add Student.
Screen
Form Name Add/Edit Course Marks SchemeDescription This form will be used to add new course marks scheme.
The following entries are required for adding a new course marks scheme
Course Marks Scheme Name: The name of the course ma
scheme will be entered.
Screen
Form Name Add/Edit Course Marks Type
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Description This form will be used to add new course marks type (e.g. quiz, assignm
etc.).
The following entries are required for adding a new course marks type:
Type Name: The name of the marks type (like quiz, assignm
Lab.) will enter here.
Screen
Form Name Add/edit Courses Marks Scheme DetailDescription This form will be used to assign a ratio by selecting marks scheme
marks type e.g. (15% ratio assign to quiz etc.).
The following selection will required for adding courses scheme details:
Select Course Marks Scheme: The course marks scheme will be
selected from the dropdown list against which the ratio is assign.
Course Marks Type: The course marks type e.g. (quiz) will be
selected from the dropdown list against which the ratio is assign.
Ratio: The ratio will be assign against the selected scheme and t
e.g. (15% ratio assign to quiz etc.).
Screen
Form Name View Courses Marks Scheme DetailDescription To view course marks scheme detail this screen will shows the details.Screen
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Form Name Result Notification Scripts by sessionDescription The result notification scripts by session run when the final marks of al
courses have been entered this script calculate the marks of quiz
assignment labs Sessional and final. And Make aggregate out of 100.
Following selection is required to run the script
Select Notification Session: The session e.g. (SP08, FA08) for which
notificationis required will be selected.Screen
Form Name Result Notification Scripts by StudentDescription If the user wants to see the result of a specific student after final marks e
the result notification script run on the single student.
Following selection is required to run the script
Select Notification Session: The session e.g. (SP08, FA08) for which
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notification is required will be selected.
Select Student: The reg. no of the student will be entered and click on se
button.
Select course: Now all the courses of the student against the selec
session will be displayed. By selecting the course script will be run
calculate the marks of quizzes assignment labs Sessional and final and Maggregate out of 100.
Form Name Credit Pass CoursesDescription This form will use when pass courses of a particular student credited
transferred from one registration to another reg. no.
The following selection will be required for credit pass courses the user
first select:
The student by his/her previous registration number. A new scr
appears.
The new screen showing, the list of previous registered courses
that particular student.
The user may check the check box for transferring credits for
or more of the registered Courses. A new screen appears.
in new screen, following selection will required:
Select new registration no.: The new registration number of
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particular student will be selected.
Select Session: Session will be selected from the list in wh
courses being copying.
Select Course Status: The course status will be selected as C
(credit pass course).
Credit Semesters: The no. of credit semester will be entered h
e.g. if 21 credit hours being credited the 1 credit semester wil
given if above 21 c.h. being credited then 2 credit semester wil
given.
The dialogue boxes for credit pass course(s) appears in the follow
figure.
Screen
Step 1
Step 2
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Step 3Form Name Add Degree Completion RecordDescription This form is used to enter Degree completion record for the pass out stud
when the student is passing out the following information required:
To be entered to issue him/her transcript.
Serial No. The serial no. of the student transcript will be entered
Select Student reg. no: Student registration number will be selected fromthe list
Degree Completion Date: Degree completion date will be entered like(02/13/2008)
Degree Completion Date Words: The above degree completion date wilbe entered in words as well like (13th February, 2008) as well.
Session: the passing out session will also be selected
Screen
Form Name Modify/Close Degree Completion RecordDescription In this form a Degree Completion record, except the Serial Number, can
modified. For instance, if the Degree Completion Date or passing session of any student changes, it can be accordingly modified using
facility.
Following selections are required to modify Degree Completion Record.
Select Class: To modify student degree completion record first of
his/her Class will be selected from the dropdown list the next scr
will be come.
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Select Student: In this form the list of student of selected class
be displayed now user will select the student list the next screen w
be come. The Dialogue Box outlay for this form/screen is sam
that ofAdd Degree Completion Record.
Screen
Step 1
Step 2
3.3.Reports
Report
Name
Result Notification
Description This report Shows the result of the entire selected student.
Following selections or entries are required to generate result notification report:
Select Session: Session will be selected from the dropdown list against
which the result notification is required
Select Class: Class will be selected from the left side window
Notification No:Notification number can be entered.
Errors an Omission: The date of errors and omission can be entered.
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Screen
Step 1
Step 2
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Step 3
Report
Name
Transcript(MS)
Description The transcript format for MS and BS students is different This report Shows the transcrip
of MS student.
The user for this action will enter the Registration Number of the student to view or prin
the student transcript.
Screen
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Report
Name
Transcript(BS)
Description This report Shows the transcript of BS student.
The user for this action will enter the Registration Number of the student to view or prin
the student transcript.Screen
Report Provisional Certificate
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Name
Description This report is used to issue provisional certificate to the student.
The user for this action will enter the Registration Number of the student to view or prin
the
Student Provisional Certificate.
Screen
Report
Name
Faculty Sheet
Description To print the formats ofQuiz Test Sheet, Assignment Sheet, Sessionals / Final Exam Shee
(Progressive Sheet), On
Course Sheet and Attendance Sheetfor a particular faculty member, the following steps ar
required:
Click on the Faculty Folder Menu in Reports Menu & Select the Program and
name of the faculty member
Click onAttendance Sheetbutton to: print Attendanc
Sheet
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Click on Course Sheetbutton to: print On Course Sheet
Click on Quiz Marks Sheetbutton to: print Quiz Mark
Sheet
Click onAssignment Marks Sheetbutton to: print Assignmen
Marks Sheet
Click onAward List Break up button to: print Award List AwarList
Break up
Screen
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Report
Name
Examination Attendance Reports(Sheet)
Description This report will used by the examination department at the time of exam. This report shows
those student having attendance % greater than 80(or % given by the user) student to issu
provisional certificate to the student.
Following selection will required to generate this report:
Select Session: By default current session is selected if user wants to view report fo
previous.
Session he/she can also view report by selecting previous session.
Select Class(s): List of classes is available by selecting the class(s) the courses o
that class(s) will display on the next screen.
Select Course(s): User will select thelist of course(s) by selecting the course(s).
Attendance Percent (%): By giving the % against which report is required th
report will displayed.
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Screen
Step 1
Step 2
Step 3
Report
Name
Passout Performa
Description This report (Performa) will used by the examination department for passing out students.
Following selection will required to generate this report:
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Select Session: By default current session is selected if user wants to generat
Performa
For previous session he/she can also generate by selecting previous session.
Select Class(s): List of classes is available by selecting the class(s) the students o
that class(s) will display on the next screen.
Screen
Step 1
Step 2
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Step 3
Report
Name
List All Students
Description This report Shows all enrolled Students of the campus with name and registration number.Screen
Report
Name
List All Students by Departments/Programs
Description This report Shows all enrolled Students according to their Programs/departments with nam
and registration number.
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Screen
Report
Name
List Students without Verified Documents
Description This report shows all the students whose document and migration certificate has not been
verified yet.Screen
Report
Name
Students not registered by Departments/Programs
Description This report shows those students which are not registereddue to non settlement of Fee or
without card submission etc.
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Screen
Report
Name
Registered Students report program wise
Description This report shows all those students which are registered on the COMSIS.Screen
ReportName
Freeze and Status Unknown Students
Description This report shows the list of all those students whose status is Freeze and Unknown
according to Programs.Screen
Report Result Cards of All Classes
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Name
Description This report will used by the examination department for students result card.
Following selection will required to generate student result card:
Select Session: By default current session is selected if user wants to generate resul
card for previous session he/she can also generate result cards by selecting previou
session. Select Class(s): List of classes is available by selecting the class the result card o
that class willdisplay on the next screen.
Screen
Report
Name
Entry Coupon of All Classes
Description This report will used to generate exam Entry Coupon for the students to sit in the Sessiona
and final exam.
Following selection will required to generate student Entry Coupon:
Select Session: By default current session is selected if user wants to generate entry
Coupon for previous session he/she can also generate coupon by selecting previou
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session.
Select Class(s): List of classes is available by selecting the class the result entry
coupon
for that class will display on the next screen.
Screen
Report
Name
Number of Quizzes and Assignments of All Courses by Departments
Description This report shows the number of quizzes, assignments, Sessional and Final entered byfaculty members in their allocated courses.
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Screen
Report
Name
Number of Quizzes, Assignments and Labs of All Courses by Departments
Description This report shows the number of quizzes, assignments, Sessional and Final entered by
faculty members in their allocated courses.Screen
Report
Name
Setting Final Exam Schedule
Description This report is used by the exam department for setting final exam schedule.
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Screen
Report
Name
ClassAdvisors Sheets
Description This report shows the ClassAdvisors with their Students.
4. Manager Module/Console
4.1.Purpose
The main purpose of this end is that the management can get online daily monitoring
reports andprogress report of students
The management can monitor the proceeding of all the classes of the day, like:
The scheduled and observed timing of any class
The Daily Classes Consolidated Report.
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Initialization of students Feedback by the Director
The percentage of student attendance in any of the class conducted
The class proceedings, that are the topics covered in the class
The view the academic progress of a class or any individual student
The activities of the campus must be in knowledge of the Senior Managers of the Educational Institute.
One of the main objectives of this Student Information System is that the Manager can get timely
information about all the academic activities of the campus. This Console enables to view:
The status of all the classes conducted online
The attendance of students in any of the class
The academic progress of a class
The attendance and academic progress of any of the registered student
The On Course (the topic delivered) of each of the class
The System Administrator with Managers Privileges gives a Manager a login. This enables the
Manager to get into the Console especially designed for the Manager. The detail of the Managers
console is described as follows:
4.2. Reports
Report Name Home
Description At the login the Student Information System always give a summary of the Institute, like Number
Program, Number of Students, the Number of Online Users, the Number of Faculty Memb
currently conducting classes etc.
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creen
Report Name Daily Monitoring
Description The Manger may get the Daily Monitoring of all the classes conducted on a particular date onli
Due to this online feature the Manager can view the Daily Monitoring Report in the evening on
same day. This report facilitates the Managers to have a very quick view of all the daily academ
activities in the institute.
The steps to view the Daily Monitoring Report follow:
1. Click on theDaily Monitoring Menu
2. Enter the date for which the Daily Monitoring Report is desired
The following figure shows the Date Entering Dialogue Box followed by the format of the Da
Monitoring Report.
The Daily Monitoring Report gives the following information to the Manager for each class:
The Program & the Course for which class is conducted
The Name of the Faculty Member
The Scheduled & Observed timing of the class (Start Time & End Time)
Total Number of registered students in a particular class, then the Number of Presand absent students. The percentage of present student is also shown.
Any remarks added
E-mail to faculty member
Based on the Daily Monitoring Report, the Manager may send an e-mail to any of the faculty
member by just clicking the name of faculty member appearing in the Daily Monitoring Report.
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creen
Figure 1.1: Outlay of the Dialogue Box (As appears on the user screen)
Figure 1.2: Outlay of the Dialogue Box (As appears on the user screen)
Report Name Daily Classes ConsolidatedDescription The Manger may get the Periodic Daily Monitoring of all the courses by giving specific time per
online. Due to this online feature the Manager can view the Daily Classes Consolidated Report o
particular course. This report facilitates the Managers to have a very quick view of a selected cou
or courses daily report between two dates.
The steps to view the Daily Classes Consolidated Report follow:
1. Click on thePeriodic Daily Monitoring Menu
2. Select the Class or Classes for which the Daily Classes Consolidated Report is desir
3. Select the Course or Courses for which the Daily Classes Consolidated Report is
desired
The following figure shows the Class and Course Selection Dialogue Box followed by the format o
the Daily Classes Consolidated Report.
The Daily Classes Consolidated Report gives the following information to the Manager for e
class:
All The Program & the Course for which class is conducted
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All The Name of the Faculty Member
All The Scheduled & Observed timing of the class (Start Time & End Time)
All Total Number of registered students in a particular class, then the Number
Present and absent students. The percentage of present student is also shown.
All Any remarks added
creen
Figure 1.3: Outlay of the Classes (As appears on the user screen)
Figure 1.4: Outlay of the Dialogue Box (As appears on the user screen)
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Figure 1.5: Outlay of the Dialogue Box (As appears on the user screen)
Report Name Faculty Folder
Description TheStudent Information System facilitates the Manager to view the academic progress of a class.
The steps to view the Faculty Folder follow:
Click on the Faculty Menu
Click on the Faculty Folder Menu.
To select the Program and
Course the following Dialogue appears
Fill in the Program & Course from Drop Down List
creen
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Report Name Course Allocation ListDescription The Manager may find the list ofFaculty Memberand the Course allocated to that particular memb
This enables the Manager to take timely & effective decisions. The following steps are to be taken
displaying the Course Allocation List.creen
Report Name Email ListDescription The Manager may send a message to a faculty member through Email. The following steps are tak
to view the Email of a faculty member.
Click on the Email List as appears on the screen
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creen
Report Name Students with Attendance DetailsDescription This report will shows the students with their attendance percentage, by giving two ranges of
attendance percentage e.g. if user wants to see the students having attendance greater than 70% and
less than 80% the report will shows the all the student of this range.
The same report can be view by program wise and department wise as well.creen
Step 1
Step 2
Report Name Student Registered CoursesDescription The Manager may view the academic progress (Marks in Quiz Test, Assignment, Sessionals Test,
Final examination etc.) of any particular student. For seeking information about a particular student
the Registration number has to be entered. This facilitates the Manager for better decision making
about a student, as all of the information about him/her is available online.
The report displays some essential information and the attendance summary of the particular stude
The Columns that gives attendance picture about a student are:
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The List of the registered courses.
The name of the teacher conducting a particular course.
Total number of classes conducted in a particular course.
Total classes attended by the student in that particular course.
The Horizontal Bar Graph showing the attendance percentage.
It should be noted that bar changes its color from Green to Red as the percentage falls from 100
to 0%.
creen
Report Name Courses Report course wiseDescription The Manager can view the Academic Achievements of a particular student, i.e. Detail Subj
Report of a student for all of the courses completed. For viewing, the following steps are required:
Click on the Courses Report Menu in Student Menu Fill in the Registration Number in the Dialogue Box (Shown in the following figure)
Click on the Display Button
In the Courses Report the following information about the Student is available to the Manager:
The List of Courses in which the student appeared in exams including the final exam
The Marks obtained in each of the course, along with the Letter Grade, Grade Po
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and the Credit Hours of the course.
creen
Report Name Courses Report semester wiseDescription The Manager can view the Academic Achievements of a particular student, according to the semes
as well.
creen
Report Name Result CardDescription The Result Card of a particular Student for theprevious semestercan also be viewed.
In the Result Report the following information about the Student is available to the Manager alo
with some essential information about the student:
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The List of Courses, Credit Hours in which the student appeared in last semester exa
including the final exam.
The Marks obtained in each of the course, the Letter Grade and the Grade Point.creen
Report Name Search StudentDescription The manager can search the student by registration number, name, and Father name or by City.
creen
Report Name Attendance Report
Description Different kinds of student attendance reports available to the user.
the following steps are required:
Select the class from the list click to continue
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Select the course from the list against the selected class in this form there are th
options available for the user to generate three types of attendance report i.e.
i. Report of Each Individual Course
ii. Combined Report of All Selected Courses
iii. Short Attendance of Students By Class
Click on the Display ButtonIn the Courses Report the following information about the Student is available to the Manager:
The List of Courses in which the student appeared in exams including the final exam
The Marks obtained in each of the course, along with the Letter Grade, Grade Po
and the Credit Hours of the course.
creen
i. Report of Each Individual Course
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ii. Report of Each Individual Course
iii. Short Attendance of Students By Class
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Report Name Summary Report Gender WiseDescription This report shows the Gender wise (Male, Female) summary of the student according t
their classescreen
Report Name Summary Report Status WiseDescription This report shows summary of the no. of student statuses i.e.(enrolled, freeze, admission cancel etc.
according to the program.creen
Report Name Student Addresses Report
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Description This report shows the class wise addresses of the studentcreen
Report Name Students Complete RecordDescription This report shows the class wise complete record of the student which includes
Reg. no., name, father name, postal addresses contact#, email, DOB, ID Card, current status and his
previous education record as well.creen
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5. Head Of Department(HOD)/Departmental Operating
Officer(DOO) Module/Console
5.1.Purpose
The activities of the Department must be in knowledge of the Head of Department (HOD). HOD can get
timely information about all the academic activities of the Department. This Console enables to view:
The status of all the classes conducted online in the Concerned Department
The attendance of students in any of the class in the Concerned Department
The academic progress of a class in the Concerned Department
The attendance and academic progress of any of the registered student in the Concerned Department
The On Course (the topic delivered) of each of the class in the Concerned Department
The System Administrator, with HODs Privileges gives a HOD a login. This enables the HOD to get
into the Console especially designed for the HOD. At the login the Student Information System always
give a summary of the Department, like Number of Program, Number of Students, the Number of
Online Users, the Number of Faculty Members currently conducting classes etc. The HOD can then
click on the desired Menu options.
There are two options available for the HOD one is HOD can view the reports of all the courses
offered with in the department and second he can also view the reports of those courses which are
offered in other departments and being taught by his faculty members
The detail of the HODs console is described as follows:
5.2. Reports
Report
Name
Daily Monitoring Report
Description The HOD may get the Daily Monitoring of all the classes conducted on a
particular date online. Due to this online feature, the HOD can view the
Daily Monitoring Report in the evening on the same day. This report
facilitates the HODs to have a very quick view of all the daily academic
activities in the Department.
The steps to view the Daily Monitoring Report follow:
1. Click on theDaily Monitoring Menu
2. Enter the date for which the Daily Monitoring Report is
desired
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The following figure shows the Date Entering Dialogue Box followed by
the format of the Daily Monitoring Report.Screen Same screen as shown in Management Module/Console
Report
Name
Faculty Folder
Description The Student Information System facilitates the HOD to view the
academic progress of a class.The steps to view the Faculty Folder follow:
Click on
the Faculty Menu
Click on
the Faculty Folder Menu.
To select
the Program and the Course the following Dialogue appears Fill in the
Program & Course from the Drop Down List
Screen Same screen as shown in Management
Module/Console
Report
Name
Course Allocation List
Description The HOD may find the list ofFaculty Memberand the Course allocated
to that particular member. This enables the HOD to take timely &
effective decisions. The following steps are to be taken for displaying the
Course Allocation List.
Screen Same screen as shown in Management Module/Console
Report
Name
Email List
Description Based on the Daily Monitoring Report, the HOD may send an e-mail toany of the faculty member by just clicking the name of faculty member
appearing in the Daily Monitoring Report.
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Screen
Report
Name
Students with Attendance Details
Description The HOD may find the list ofStudents and theshort in attendance. This
enables the HOD to take timely & effective decisions.
This report will shows the students with their attendance percentage, by
giving two ranges of attendance percentage e.g. if user wants to see the
students having attendance greater than 70% and less than 80% the report
will shows the all the student of this range.
The same report can be view by program wise and department wise as
well.Screen Same screen as shown in Management
Module/Console
Report
Name
Student Registered Courses
Description The HOD may view the academic progress (Marks in Quiz Test,
Assignment, Sessional Test, Final examination etc.) of any particular
student. For seeking information about a particular student theRegistration number has to be entered. This facilitates the head for better
decision making about a student, as all of the information about him/her
is available online.
The report displays some essential information and the attendance
summary of the particular student. The Columns that gives attendance
picture about a student are:
The List of the registered courses The name of the teacher conducting a particular course
Total number of classes conducted in a particular course.
Total classes attended by the student in that particular
course.
The Horizontal Bar Graph showing the attendance
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percentage.
It should be noted that bar changes its color from Green to Red as the
percentage falls from 100% to 0%.
Screen Same screen as shown in Management Module/Console
Report
Name
Courses Report course wise
Description The HOD can view the Academic Achievements of a particular student,
i.e. Detail Subject Report of a student for all of the courses completed.
For viewing, the following steps are required:
In the Courses Report the following information about the Student is
available to the Manager:
The List of Courses in which the student appeared in
exams including the final exam The Marks obtained in each of the course, along with the
Letter Grade, Grade Point and the Credit Hours of the course.
Screen
Report
Name
Courses Report semester wise
Description The HOD can view the Academic Achievements of a particular student,
according to the semester as well.
Screen Same screen as shown in Management Module/Console
Report
Name
Result Card
Description The Result Card of a particular Student for theprevious semestercan also
be viewed.
In the Result Report the following information about the Student is
available to the HOD along with some essential information about the
student:
The List of Courses, Credit Hours in which the student appeared
in last semester exams including the final exam
The Marks obtained in each of the course, the Letter Grade and
the Grade PointScreen Same screen as shown in Management Module/Console
Report Search Student
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Name
Description The HOD can search the student by registration number, name, Father
name or by City.Screen Same screen as shown in Management Module/Console
Report
Name
Attendance Report
Description Different kinds of student attendance reports available to the HOD.the following steps are required:
Select the class from the list click to continue
Select the course from the list against the selected class in
this form there are three options available for the user to generate
three types of attendance report i.e.
i. Report of Each Individual Course
ii. Combined Report of All Selected Courses
iii. Short Attendance of Students By Class
In the Courses Report the following information about the Student is
available to the HOD:
The List of Courses in which the student appeared in
exams including the final exam
The Marks obtained in each of the course, along with the
Letter Grade, Grade Point and the Credit Hours of the course.
Screen Same screen as shown in Management Module/Console
Report
Name
Summary Report Gender Wise
Description This report shows the Gender wise (Male, Female) summary of the
student according to their classes.Screen Same screen as shown in Management Module/Console
Report
Name
Students on Probation(PB)
Description This report shows the list of those students which are on PB in the last
semester.
In this report the following information about the Student is available to
the HOD:
Reg. no, Name of the student.
Scholastic Status(i.e. Good Standing, Probation etc.) of the student
CGPA of the student
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Screen
Report
Name
Lectures Taken by Faculty Members
Description This report shows the list of faculty members with name, course,
department and number of lectures etc. taken up-to-date.Screen Same screen as shown in Registrar Module/Console
Report
Name
Lectures not taken by Faculty Members
Description Some times the faculty member not take their folder from coordination
department to take lecture, this report will shows the name of faculty
members who have not taken the class.Screen Same screen as shown in Registrar Module/Console
Report
Name
Credit Hours Exceeding
Description Normally student can register up to 21 credit hours during the semester,
but due to management decision or due to any other reason to allow
student to register more than 21 credit hours.This report will show those student having registered credit hours more
than 21.Screen Same screen as shown in Registrar Module/Console
Report
Name
Credit Hours decreasing
Description Normally student can register up to 21 but credit hours cant be less than
12 credit hours during the semester.
This report will show those student having registered credit hours less
than 12.Screen Same screen as shown in Registrar Module/Console
Report
Name
Advisory Lectures Taken by Faculty Members
Description This report shows the list of advisors with name, department, class and
number of lectures etc. taken up-to-date.Screen Same screen as shown in Registrar Module/Console
Report All Students with Registered courses99
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Name
Description This report will show the entire student with their registered courses on
single click.Screen Same screen as shown in Registrar Module/Console
Report
Name
List (Class wise) Students with Registered courses
Description This report will show the student with their registered courses byselecting the class and session.
Screen Same screen as shown in Registrar Module/Console
Report
Name
Students with Attendance Details/All/Department wise/program wise
Description This report will shows the students with their attendance percentage, by
giving two ranges of attendance percentage e.g. if user wants to see the
students having attendance greater than 70% and less than 80% the report
will shows the all the student of this range.
The same report can be view by program wise and department wise as
well.Screen Same screen as shown in Registrar Module/Console
Report
Name
Number of Quizzes and Assignments of All Courses by Departments
Description This report shows the number of quizzes, assignments, Sessional and
Final entered by faculty members in their allocated courses.Screen Same screen as shown in Registrar Module/Console
Report
Name
Number of Quizzes, Assignments and Labs of All Courses by
DepartmentsDescription This report shows the number of quizzes, assignments, Sessional and
Final entered by faculty members in their allocated courses.Screen Same screen as shown in Registrar Module/Console
Report
Name
Grading Summary Report
Description This report shows the grading summary of the student in the registered
courses. i.e. This report shows that how many students got A grade in
their registered courses.Screen
Report Offered Courses Detail
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Name
Description This report shows the offered Courses in the specified program of the
department. This report shows the following information
Course offered in the Semester
Course code of the offered course no.
Offered Course name(Title) Name of the faculty members course allocated
Credit hours of the offered course
Status of the offered Course(Close or Open)
The name of the Course Scheme
Number of the Registered student in that courseScreen
Report
Name
Advisory Sheets
Description This report shows the list of student registered with their class advisor.
Student name, Registration Number, advisor Name included in the list.
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Screen
6. Examination Module Students/Parents Module/Console6.1. Purpose
The Student/Parent end of the COMSIS facilitates the student and displays all of his/her academic
activities. This includes the scores obtained in quizzes, assignments, and sessionals and in the final
examination. The Students and their parent remain informed about the daily attendance in each of the
conducted classes. The system provides this information online to the students and their parents.
Each of the student and his/her parents are given a unique Login & Password. A student (and the parents
as well) can only view his/her information and it is not possible for them to view the information of
other students.
6.2.Input Forms
Form Name Students LoginDescription Each student is provided with a unique Login & Password. The login is
the registration number of the student. The default password is set to
123 for students. The parent of the student is given a different password.The password can be changed once the student logs on.
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Screen
6.3.View
m Name Main menu
cription As the system authenticates the user, a new screen appears showing the students registration numb
name, and program along with the list of all the registered courses. The screen also shows the attendan
history of the student. On clicking on a particularregistered course, an orange color bar appears show
the particular course that has been selected. Now the user can select one of the available menus - Clproceedings, Q/A Marks, Sessionals/Final Marks, Change Password, Login History and Sign Out.
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en
m Name Class Proceeding Menucription After selecting a particular course, an Orange Bar appears thereafterthe Class Proceeding Menu can
clicked to view the attendance and the On Course (topics covered in class lectures) in detail. The det
comprise:
The Date and time of each of the class conducted
The brief of the topics covered in the class
The students attendance in each class conducted. The letter Pdepicts the Presence, while
indicates absence.
A color Bar Graph also depicts the overall attendance of the student in that particular course. The perc
attendance is shown below the Bar Graph. The Bar changes its color from Green to Red to repres
100% to 0% attendance.
en
m Name Q/A Markscription The student needs to know his/her academic progress in each of the registered courses. To find the academic progressin
Quiz/Assignments, the following steps need to be taken by the user:
Logon to the Student Information System with the Login and Password.
Select the course from the list of registered courses. (Orange Bar appears)
By clicking the Q/A Marks Menu a new screen appears that shows the following about the Q
test/ Assignment taken:
o The Serial Number of the Quiz / Assignment
o The Date on which the quiz was conducted or the date on which assignment was due
o The Topic on the Quiz / Assignment104
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The Total Weight of the Quiz/Assignment, the Obtained Marks, and the perc
achievement.
A Horizontal Bar shows different colors, depicting the percent achievement. T
Legend of Grades is also shown on the screen.
en
m Name Sessional/Final Marks Menucription To find the academic progress in Sessionals tests and in final examinations, the following steps are to
taken by the user:
Logon to the Student Information System with the Login and Password.
Select the course from the list of registered courses. (Orange Bar appears)
By clicking the Sessionals/Final Marks Menu a new screen appears that shows the follow
details about the Sessionals/Finaltaken:
The Serial Number of the Sessionals/Final
The Date on which the Sessionals/Final was conducted
The Total Weight of the Sessionals/Final, the Obtained Marks, and the percent achiev
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en
m Name Previous resultcription Student/ parents can also view the previous resulten
m Name Login Historycription The user may see the whole login History. By clicking on the Login History Menu, the user can vi
historically:
The Time the user logged on
The Day & Date
The IP from which the user logged on
The User screen is shown in the following figure.
en
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7. Department Co-Ordination Module/Console
7.1. Purpose
The department coordination records the academic routine activities of the Institute. These academic
activates comprises recording of attendance of the students from the Sheets to the Online Student
Information System. The record that the coordination department maintains is explained in the next
sections:
7.2.Input Forms
Form Name Add On CourseDescription The On Course comprises of the topics covered in the class along with
the scheduled time of that class, and the actual observed time of the class
conducted.
When a scheduled class is conducted, the topics covered in that class, and
o