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CONCEPT, DESIGN, FABRICATION,

OF WETLAND DIORAMA

TN/PGSC/2014-15/4/Wetland Diorama

AT

PUSHPA GUJRAL SCIENCE CITY

KAPURTHALA (PUNJAB)

Head Office:

Pushpa Gujral Science City

SCO 60 – 61, 3rd Floor, Sector 34 – A

Chandigarh 160022

Telephone: 0172 – 5077073 /

2603183

Fax: 0172 – 2612914

Site:

Pushpa Gujral Science City

Jalandhar – Kapurthala Road,

Kapurthala, Punjab

Telephone: 01822 – 501963 /

501964


Pushpa Gujral Science City Jalandhar – Kapurthala Road, Kapurthala

TABLE OF CONTENTS

S. No. Particulars Page

1. Advertisement 3

2. Covering Letter 4

3. Particulars of Tender 5

4. Scope of Work 6 – 8

5. Instruction 9 – 11

6. General Conditions of contract 12 – 15

7. Finacial Bid 16

ANNEXURES

9. General Particulars of Tenderer (Annexure: I) 17

10. layout of Diorama (Annexure: II) 18

11. Drawing of Railing(Annexure: III) 19

12. List of Birds (Annexure: IV) 20 -25


ADVERTISEMENT

PUSHPA GUJRAL SCIENCE CITY SCO 60-61, 3rd Floor, Sector 34-A, Chandigarh

Tel. No.: 0172-5077073, 2603183 Fax: 0172-2612914

TENDER FOR

SETTING UP OF WETLAND DIORAMA

Sealed offers are invited from experienced and reputed Agencies for CONCEPT, DESIGN,

FABRICATION, SUPPLY & SETTING UP OF WETLAND DIORAMA at Pushpa Gujral Science

City, Kapurthala, Punjab. Earnest Money: Rs. 10,000/-; Time Period: 03 Months,

Detailed Document is available from PGSC, Chandigarh or can be downloaded from

www.pgsciencecity.org.

Pre-bid Meeting at PGSC, Chandigarh: 22.04.2015 (1230 hours)

Last Date for Submission at PGSC, Chandigarh : 30.04.2015 (1430 hours) Note: PGSC reserves the right to accept or reject any application and to annul the

process at any time, without any liability and assigning any reason thereof.

http://www.pgsciencecity.org/


COVERING LETTER

From,

(Full name and address of the tenderer)

M/S…………………………………………….. ……………………………………………..

…….……………………………………………. …………………………………………………..

To,

The Director General,

Pushpa Gujral Science City,

S.C.O. No. 60-61, 3rd Floor Sector 34-A,

Chandigarh.

Subject: CONCEPT, DESIGN, FABRICATION, SUPPLY & SETTING UP

OF WETLAND DIORAMA in the Science City.

Sir,

We hereby submit our offer in full compliance with terms &

conditions of the attached tender. The tender is submitted in three separate

and sealed envelopes marked as:

Envelope-I: EMD

Envelope-II: Technical Bid

Envelope-III: Financial Bid

(Signature of tenderer)

With seal


Particulars

CONCEPT, DESIGN, FABRICATION, SUPPLY & SETTING UP OF WETLAND

DIORAMA and associated civil, electrical & mechanical work etc required to

complete the work at PGSC, Kapurthala.

Date for Pre-Bid Meeting : 22.04.2015 (1230 Hours)

Place for Pre-Bid Meeting : Pushpa Gujral Science City,

SCO 60 –61, 3rd Floor,

Sector 34 – A, Chandigarh

Last Date for submission of Offer : 30.04.2015 (1430 Hours)

Place for submission of Offer : Pushpa Gujral Science City,

SCO 60 –61, 3rd Floor,

Sector 34 – A, Chandigarh

Validity of the Offer : 3 (Three) Months from the last date of

submission of Tender

Time Schedule for completion of

work

: Three (3) months from the award of work.

Earnest Money Deposit : Rs.10,000/- (Rs. Ten Thousand Only)

Through Demand Draft in favour of

“Pushpa Gujral Science City”, payable at

Chandigarh

Budget: : Rs. 6 Lakhs inclusive of taxes

(Approximately)

Particulars of Tenderer : Tenderer is requested to fill their general

particulars as per Annexure: I

NOTE:

Agencies who had earlier done any job / work for Pushpa Gujral Science City in the

past have to compulsorily submit a Certificate of Satisfactory Performance

otherwise tender will be rejected.


SCOPE OF WORK

Concept, Design, Fabrication, Supply and Setting up of Wetland Diorama in area of

502 square feet approximately in the Birds Gallery at Pushpa Gujral Science City,

Kapurthala. The drawing of the area is enclosed at Annexure-II.

The diorama will depict an ecosystem of wetland with appropriate landscape

showing water body, made of fibre glass, polycarbonate sheets with lighting effect

from underneath giving illusion of water. The wetland / landscape terrain will be

made of ply-board platform on which the terrain will be created with PoP /

fiberglass and painted to look like mud land / wetland. Additionally, there will be

artificial grasses throughout the floor, few full plants made of PoP or fibreglass with

decorative leaves and flowers on it, half-relief plants that would stick from the

surrounding wall, on most of them the birds would be sitting, making the

environment look absolutely natural.

Half relief or full plants / trees made up of fiberglass will be created so as birds can

be shown sitting on them. The walls to be covered digital printed vinyl matching

with wetland landscape.

The curved wall and other area behind the wetland area wherever required will be

covered by ply-board on which a digital printed vinyl will be stickered, which will

absolutely match and beautify the wetland environment on the floor.

The 23 number of birds will be provided by PGSC. The list of birds with photographs

and dimensions is enclosed at Annexure - IV. The fixing of these models is in the

scope of tender. Tenderer has to provide suitable camouflaged arrangement of

fixing them on terrain or on the shrubs and branches of tree.

All the flora and fauna to be shown through models or paintings should

belong to wetland ecosystem.

Complete light arrangement for the wetland which will illuminate the whole of

wetland, spotting lights on specific birds and plants.

Sound System would be installed that will play bird chirpings and mild wind blowing

sounds.

Material to be used:

I) Landscape:


i) ISI marked water, termite and borer resistant 19 mm and 12 mm

thick ply-wood board

ii) 6 mm plyboard ISI marked for curved wall and floor work for the

terrain.

iii) High quality synthetic grasses, leaves and flowers would be used which

looks almost real.

iv) High quality quick setting Gypsum plaster would be used for designing

the terrain, with paints from approved makes would be used.

II) Fiber Models

All fiber glass models shall be designed and fabricated with standard quality

FRP. The minimum thickness shall be 3mm and for load bearing surface 4-6

mm with sufficient reinforcement. Following materials shall be used:

a) Fiber glass chopped strand (matt) – 450 gm/m2

b) General purpose (G.P.) polyester resin

c) Fiber glass woven roving – density 610 gm.cc

d) Hardener Catalyst 2% conc. and accelerator for setting

e) The FRP portions shall be painted with the best quality of FRP paints

with colourful texture

f) Premium quality fiberglass resin and polycarbonate sheets and water

effect reflector sheets would be used for the artificial water body

III) MS Armature

Mild steel made structure shall be used for the various postures of the

models. Painting in armature has to be done with anti-rust oil based paint.

IV) Printing

Digital printing by eco-solvent ink on high quality outdoor vinyl on which the

landscapes would be printed.

V) Light Arrangement

Adequate number of Beam lights is to be fitted on the ceiling. Sufficient

number of decorative wall hanging spot light will be provided to give

exclusive light effect.

LED lights, focus lights, halogen lamps and spotting lights would be used for

the lighting arrangement of the gallery and the artificial water body, all of

them shall be of standard brands.

Electrical wirings would have superior quality ISI marked wires and cables.


VI) Sound System

High quality speakers and its amplification system would be provided, along

with recorded sounds of birds and ambient sounds, with its automatic

programming for playback shall be present.

VII) Scaled Model

The scaled model has to be submitted by the successful bidder whom the work is awarded within 15 days from the date of placement of order.

A scaled model of Diorama (approx 1:20). Model should show the landscape placement of all the birds mentioned

in the tender document. All exhibits miniature models/illustrative models should be shown in the scaled model.

The scaled model will be property of PGSC and retained by PGSC.

VIII) Railing:

The ISI marked MS railing to be provided in front of two walls:

Wall having models and information about state level birds (Wall A)

approximate length 34 feet having a gate at one end.

Wall having model of one bird showing its anatomy (Wall C)

approximate length 26 feet.

The drawing and specifications for the railing are enclosed at Annexure: III

Note:

Agency representatives are advised to:

Visit the site (Pushpa Gujral Science City, Jalandhar-Kapurthala Road,

Kapurthala, Punjab) before designing the structure on any working day

between 1000 hours to 1700 hours.

Check the dimensions of the existing area and items in the surroundings.


INSTRUCTIONS

CONCEPT, DESIGN, FABRICATION, SUPPLY & SETTING UP OF WETLAND

DIORAMA, Pushpa Gujral Science City, Kapurthala, Punjab.

1. The offer should be submitted in three separate envelopes.

Part - I (Envelope - I): containing Earnest Money Deposit

Part – II (Envelope - II): containing Technical Bid / DESIGNS

Part – III (Envelope - III): containing Financial Bid

2. The procedure for submitting the tender shall be as under: -

ENVELOPE – I: superscribed “EARNEST MONEY DEPOSIT” should contain

Earnest Money Deposit in the form of Demand Draft

Tender submitted without the Earnest Money will be summarily rejected.

The earnest money deposited with PGSC will be refunded to the

unsuccessful tender after finalization and the award of work as per terms

& conditions of the contract.

In case of successful Tenderer, the Earnest Money will be retained as part

of the Security Deposit/ Retention Money for satisfactory execution of the

contract. In case the Tenderer does not return the signed copy of the

work order within 15 days of the award of work, the earnest money shall

be forfeited by the PGSC.

No interest will be payable on the EMD.

ENVELOPE - II: superscribed “DESIGN / TECHNICAL BID” should contain

Company Profile

General Particulars of Tenderer

Experience (Relevant Project(s) completed)

Other related Documents in support of work already done by the

company.

Design should have the following information:

o Sketch design

o 3D View of Design

o Materials to be used with technical specifications

Agency can submit more than one design option (Option: I, II ,..). Each

design has to be submitted along with corresponding separate financial

bid (for Option: I, II ,..). Only one common earnest money need to be

sent.

ENVELOPE III: superscribed “FINANCIAL BID” should contain only the

price bid. The price bid shall be opened on the date and time as decided by

the Committee to be constituted by the PGSC for this purpose.


Budget: Rs. 6 Lakh inclusive of taxes (Approximately).

However, the Committee has the right to accept higher bids than the

budgeted amount mentioned in the tender document depending upon the

selected design, suggested materials and overall appeal of the design.

All the envelopes mentioned above should be submitted in a larger envelope

double-sealed cover, super-scribing the Tender for CONCEPT, DESIGN,

FABRICATION, SUPPLY & SETTING UP OF WETLAND DIORAMA at Pushpa

Gujral Science City, Kapurthala, Punjab.” within due date.

3. PROCEDURE

The procedure of opening the tender shall be as follows:

Envelope – I shall be opened in first instance. Bids without proper Earnest

Money shall be out rightly rejected and Envelope – II and III shall not be

opened.

Envelope – II shall only be opened with Earnest Money in Envelope–I as

required.

The Design /Technical Bid will be evaluated by Technical Evaluation

Committee.

Envelope - III of only that bidder(s) shall be opened who have been

qualified by the Technical Evaluation Committee.

Conditional bids will be out rightly rejected.

4. SELECTION CRITERIA

The overall score of the Agencies (Technical, Presentation and Financial) will

be calculated as under:

TECHNICAL SCORE (ST): MAXIMUM MARKS: 25

The criterion for evaluation of Technical proposal submitted by the Agencies

is as follows:

Evaluation Criteria Max Marks

25

Tenderer to submit following documents the Technical Bid.

1. Past Relevant Experience

Number of Experience

Certificate in last 5 years

(For 1 year relevant

experience 3 marks,

Maximum 15 marks)

15

Satisfactory Completion Work / Experience Certificates. Attach

copies of the works more than 6 lakhs in last from 5 years.

Photographic Reference of earlier relevant works such as dioramas,

fibre glass models, exhibits


2 Average Turnover of

last 3 years

=>Rs. 100 L: 10 marks

Rs. 75-100 L: 9 marks

Rs. 50-75 L: 8 marks






<= Rs. 5 L: 0 marks

10

Profit & Loss Account statement of

the last 3 years Profit.

TOTAL 25

Note: The bidders may please note that their offers will be evaluated as per

the documents submitted along with their tenders. However, PGSC reserve

the right to such clarifications / additional documents after opening at the

bids.

PRESENTATION SCORE (SP): MAXIMUM MARKS: 50

The presentation would include:

i. Quality of past relevant works (Photographic References) 10 marks ii. Understanding scope of work 10 marks

iii. Methodology and work plan for execution of work 05 marks iv. Sketch / 3D Graphic Design 25 marks

Agencies will make presentation before the Technical Evaluation Committee

as and when asked for. Decision of the Committee will be final.

Note: A soft / hard copy of the presentation would be submitted at the time

of presentation.

FINANCIAL SCORE MAXIMUM MARKS: 25

Financial Scores (SF) will be calculated as under:

SF = (100 x Fm / F) x 0.25 Fm – Lowest bid received.

F – Price quoted by the bidder under consideration.

OVERALL SCORE (SO) MAXIMUM MARKS: 100

The sum of Technical Score & Presentation Score and Financial Score. SO = ST + Sp + SF

The agency having maximum overall score will be considered for award of

work.


GENERAL CONDITIONS OF CONTRACT

1. WORKING CONDITIONS

1.1 The contracting firm has to work under the guidance / supervision of the

officer(s) authorised by the Director General / Director, PGSC.

1.2 The standard quality of materials / components and ISI marked, wherever

applicable, will only be allowed for use in the fabrication.

2. Inspections

2.1 Should any inspected or tested goods fail to conform to the specifications, the

PGSC may reject them and the supplier shall either replace the rejected

goods or make all alternations necessary to meet specifications requirements

free of cost to the purchaser.

3. PAYMENT SCHEDULE

3.1 No advance payments will be made at the time of placing of firm order.

3.2 90% payment of the quoted amount will be released after the supply and

installation of the wetland diorama at PGSC, Kapurthala to the satisfaction of

the PGSC.

3.3 Remaining 10% payment will be retained as performance warrantee for a

period of three (3) years and would be released after receipt of Bank

Guarantee of equivalent amount valid for next three (3) years.

3.4 TDS and/or any other tax will be deducted as per rules.

4. TIME SCHEDULE AND DELAYS

4.1 Contract time: The time of completion of the work would be 3 months from

the award of work.

4.2 Within one fortnight of the occurrence of any of the following, which the

contractor might regard as impediments in the progress of work, the

contractor shall apply in writing to the Director, PGSC for extension of time,

setting out the reasons for delays sought to be condoned.

a. Addition, alteration or substitution ordered in the work, which could

have a significant time impact and issued to the contractor under an

official change order only.

b. Act of God or force majure, i.e. a situation arising out of any

occurrence totally beyond the control of the contractor, and explicitly

excluding consequences of actions of the contractor or his staff or

agents.

c. Forced closure of the works by a general political strike and unrest not

related to contractor’s labour or personnel.


4.3 The contractor’s application for extension of time in any of the above

circumstances shall be considered by DG, PGSC and his decision shall be final

and binding.

4.4 The granting of any extension of time shall not entitle the contractor to claim

any additional remuneration or consideration whatever for costs incurred as a

result of such delays or due to cost escalation.

4.5 Compensation for Delay: The time allowed for carrying out the work as

entered in the Tender shall be strictly observed by the Contractor and shall

be reckoned from the date on which the order to commence work is given to

the Contractor. The work shall throughout the stipulated period of the

Contract be proceeded with all due diligence. If there is delay then contractor

shall pay an amount equal to 0.5 percent of accepted Tender for every

week or part of a week that the work remains not commenced or

unfinished after the expiry of the completion date.

Provided always that the entire amount of compensation to be paid under the

provisions of the clause shall not exceed ten percent of the value of the

accepted Tender. Director General, PGSC may on representation from the

Contractor reduce the amount of compensation and his decision in writing

shall be final.

5. PGSC RIGHT TO TAKE OVER WORK OR TERMINATE CONTRACT

5.1 PGSC shall be entitled to take possession of the site and works and to

remove the contractor giving to the contractor seven days notice under any

of the following circumstances:

i. If in the opinion of the PGSC, the contractor has failed to proceed with

the work with due diligence and failed to make such progress as would

enable the works to be completed within the stipulated time.

ii. The Contractor has suspended the work in contravention of the

conditions of the contract and failed to resume the work within seven

days of a receipt of such notice from the Director, PGSC.

iii. The contractor has abandoned the work.

iv. The contractor has neglected or failed persistently to implement

instructions of the Director after due written warnings.

v. The contractor has sub-let or assigned the work or any part thereof

without the written consent of the Director.

vi. The contractor has become or is adjudged to be insolvent.

5.2 Use of completed portions: PGSC shall have the right to take possession

for any use any completed or partially completed portion of the work not

withstanding that the time for completing the entire work may not have

expired. Possession and use shall not be deemed acceptance of any work

completed in accordance with the terms of this contract.


5.3 In the above circumstances the contractor shall neither claim compensation

of the use of his property by PGSC nor other agency completing the work,

nor shall he claim any losses on account of damage to or wear and tear to his

property.

5.4 Should it become necessary for PGSC to take over the works under the

above circumstances the contractor shall be liable to make good all

construction costs exceeding the agreed rates in the contract and also

incidental expenditure of every nature incurred in completing the Work and

duly certified by the Director.

5.5 The total sum payable by the contractor to PGSC by way of costs incurred in

completing the works, damages, and compensation shall be deducted from

amounts payable to the contractor. If the amount payable to the contractor

is not sufficient to cover the sum due to PGSC, the contractor is bound to pay

the difference to PGSC.

6. PERFORMANCE WARRANTY

6.1 In case the structures develop cracks or defects within 3 years from the date

of supply the Tenderer will have to replace / rectify the same without claiming

extra charge whatsoever.

6.2 The decision of the DG, PGSC will be conclusive and binding on the tenderer in

so far as the quality of the goods / material and installation and of

workmanship are concerned.

7. WARRANTY / QUALITY: 7.1 The Warranty period shall be 3 years after successful installation of the Gate

Structure at the site.

7.2 The supplier firm shall rectify defects developed in the system within guarantee period within 5 days of occurrence of any fault promptly. In case

the supplier firm does not rectify the defects in further 10 days, PGSC shall have full liberty to restore the system in working condition. The expenditure so

incurred by PGSC shall be deducted from the supplier firm pending claims, security deposit or in other law full manner.

8. PATENT RIGHT AND ROYALTIES:

The tenderer shall indemnify the PGSC against all third party claims of

infringement of patent, royalties’ trademark or industrial design rights arising

from use of the goods or any part thereof.

9. GENERAL

9.1 Director General, PGSC reserves the right to increase or decrease the quantity

or delete some of the items depending on the needs of the institute.

9.2 The Director General, PGSC reserves the right to reject any or all tenders

without assigning any reason whatsoever.


9.3 All damaged or unapproved goods shall be returned at the risk and cost of the

tenderer and the incidental expenditure thereupon shall be recovered from the

concerned party.

9.4 Any damage which may occur on the Site, while transporting, installation of

will have to be rectified by the firm or paid in lieu of, as decided by the

competent authority.

9.5 Water and Electricity will be supplied free of cost at the site.

9.6 Legal jurisdiction will be judicial courts of Kapurthala District.

9.7 No accommodation shall be provided by PGSC for storage of materials or for

labour and the Agency shall have to arrange it at its own cost.

9.8 All disputes and differences arising out of or in connection with, touching or

concerning this work shall be referred to the sole Arbitrator appointed for the

purpose by the Director General. The decision of the Arbitrator shall be final

and shall be binding on both the parties subject to the provisions of the Indian

Reconciliation and Arbitration Act, 1996 or any statutory modifications or

reenactment there of and the rules made thereunder and for the time being in

force shall apply to the arbitration proceeding under this clause. Place for

Arbitration will be Kapurthala, Punjab

9.9 Clean up of the site after completion of work will be the entire responsibility of

the contractor.


FINANCIAL BID

Concept, Design, Fabrication, Supply and Setting up of Wetland Diorama,

PGSC, Kapurthala

Amount in Indian Rs.

Item of work Amount in

Figures

Amount in Words

Concept, Design, Fabrication, Supply and Setting up of Wetland Diorama

and railing as specified in the tender document at Pushpa Gujral Science

City, Kapurthala, Punjab as per specifications

Concept & Design Cost:

Fabrication Cost:

Cost of railing:

Installation Cost:

Any other Charges:

(including taxes,

transportation etc.)

1.

2.

3.

4.

5.

TOTAL

The above quoted prices will be NET PAYABLE AND SHALL BE INCLUSIVE

OF ALL TAXES AND DUTIES ETC.

Name, Signature & Seal of Tenderer

Note:

1. The Employer (PGSC) reserves to itself the right of omitting altogether or any

item of work at the time of award of the work or at later date and the contractor

shall not be entitled for any compensation due to this omission.

2. Conditional Bids may be out rightly rejected.


Annexure – I GENERAL PARTICULARS

Use Additional Sheet if necessary

S.No

1 Name of Agency

2 Postal Address

E-mail address

Telephone No.

Fax No

3 Name and designation of the

representative of the Agency to whom all

references shall be made

Mobile No.

4 Has the tenderer executed similar

nature of work? (attach copies of work

orders & references and photographs)

5 Has the contractor/firm been ever debarred

/ black listed by any Government

Department /Undertaking? Give details.

6 Balance Sheets / Profit and Loss statement

for last three years for calculating Turnover

7 Experience Certificates

8 EMD details

Bank

Date

Amount

(Name & Signature of Agency)

With Seal


Annexure – II


Annexure - III


Annexure - IV

PUSHPA GUJRAL SCIENCE CITY LIST OF BIRDS

SR. NO.

NAME DIMENSION PICTURE MIGRATORY / RESIDENT

1. Greater Coucal Centropus sinensis

48 cm

Resident

2. Woolly-necked Stork Ciconia episcopus

85 cm tall

Resident

3. Brown Headed Gull Larus brunnicephalus

13-17 inches (33-44cm) in length with a 35-41 inch (89-105 cm) wingspan

Migratory

4. Greylag Goose Anser anser

74 to 91 cm long

Migratory


5. Lesser Whistling-duck Dendrocygna Javaniva

Resident

6. River Tern Sterma aurantica

33–36 cm (13–14 in)

Resident

7. Pheasant-tailed Jacana Hydrophasianus Chirurgus

39–58 cm (15–23 in) in length

Resident

8. Indian Skimmer 40–43 cm Resident


Rynchops albicollis

long

9. Common Moorhen Gallinula Chloropus Ib e{eVh

9.75 inches height and 10 inches length

Resident

10. Painted Stork Mycteria leucophala

95-100 cm

Resident

11. Northern Pintail Anas acuta

13-19 cm (5-7.5 in)

Migratory


12. Sindhu Sparrow Passer Pyrrthonotus

16 cm

Migratory

13. Common Kingfisher Alcedo atthis

16 and 17 cms (6.3 - 6.7 inches) in length

Resident

14. Red Vented Bulbul Pycnonotus Cafer

20 cm in length

Resident

15. Yellow-eyed Pigeon Columba eversmanni

Didn’t find on internet as well as in book

Migratory


16. Common Coot Fulica atra


Resident

17. Common Pochard Aythya Ferina


Migratory

18. Mallard Anas Platyrhnchos

50–65 cm (20–26 in) long

Migratory

19. Ruddy Shelduck Tadoma ferruginea

58–70 cm (23–28 in) long

Migratory


20. Red-Crested Pochard Netta ruffina


Migratory

21. Spot-billed Duck Anas poecilorhyncha


Migratory

22. Common Teal Anas crocca

20-30 cm

Migratory

23. Gadwall Anas strepera

46-56 cm

Migratory

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