CONCEPT PAPER MAKING

JHOANNA PAULINE C. MAMANSAG, MAED

LANGUAGE INSTRUCTOR

BRAINTEASE

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The Enchanted LoomTeasing sturdy threads from neuroscience masterworks

OBJECTIVES:1. Definition2. Importance3. Characteristics4. Guidelines/Format5. Application/ Workshop

Concept paper sometimes called a

prospectus, preliminary proposal, or pre-proposal, is a useful tool for several purposes.

1.• Write a clear and succinct purpose

statement.• Your purpose statement should be direct,

clear, and detailed.• Show your knowledge of the organization

you belong in the introduction.

2.• Let the administration know that you understand the

types of projects and the vision-mission of the institution.• Provide the administration that illustrates alignment

between your goals and the school’s ideals.• Describe exactly your procedures for

accomplishing the task.

3.• Explain what you need from the organization and

why. • Including anticipated budgets, estimated costs of

operation and upstart, equipment, and supplies for the implementation. • Time line- indicating your anticipated date of

completion. (E.g. Programme)

4.• Relate to the administration the connections

between your ideas, your plans and your expected outcomes. • By linking thoughts to actions to results, you

illustrate to the organization that you have thought out the project from start to finish and have not overlooked any important details.

5.• Emphasize the benefits of the

seminar/training/workshop. • End your proposal by revisiting the benefits to the

participants or to the school. • Giving a more in-depth explanation of reasons the

project will be beneficial to the organization, will help to reinforce the positive outcomes mentioned in the introduction.

1. The heading shall bear the school logo where the proponent belongs.

2. If the proponent belongs to the two schools, there should be a separate heading/concept paper for MCNP and ISAP.

3. Along with the heading, the proponent must indicate the office, department or club he/she represents.

RESEARCH AND DEVELOPMENT CENTER

RESEARCH AND DEVELOPMENT CENTER

4. The date of the implementation must be reflected.

5. Submission of the concept paper must be a month prior to the date of implementation to give enough time for the administrators to review and for the proponent/s/organizers to prepare for the activity.

6.The following shall be the specifications of the Concept Paper:

Title of the Activity - All Caps and Bold Font - Tahoma Font size - 12 Margins - 0.5” (Top,

Bottom, Left, Right) Spacing - Single Space Bond Paper Size - 8.5” x 13” (Long) Page Numbers - Bottom right of the paper

7. The Rationale must compose of atleast two paragraphs and must not exceed 200 words. It should reflect an overview of the activity and provide a justification for its conduct.

8. The objectives must be based on the school’s VISION, MISSION, and CORE VALUES.

9. Activity guidelines shall compose of the following stages and shall be stated in narrative form: 

Pre-planning stage shall include the dates and procedure of pre-conferences with the core group, working committees and consultation with focal persons and administration.

Implementation stage shall contain the guidelines, steps, procedures as to the actual implementation of the activity.

Evaluation stage shall include the dates and procedure of post conferences with the core group, working committees, focal persons and administration.

10. The following shall be the attachments: Logistics- this shall be presented in matrix form Transportation- this shall be presented in matrix form The logistics shall contain the signature of the head, budget

and finance and VP for Admin and Finance and date it was signed.

Upon approval, a copy of the logistics shall be forwarded to the office and personnel concerned (Accounting office, Registrar, Supply officer and General Services).

10. 2. The sample programme and the lay out of the invitation shall be attached. Once approved, the proponent has to validate the availability of the administrators involved in the program from the Admin secretary. 

10.2.a Colored invitation shall only be given to the President, Executive Vice President and the Guest/s.

10.2.b Black and White invitation printed in corona bond paper shall be distributed to the different offices and other members of the administration.

10.3 Necessary forms which will be utilized in the activity must be attachedalong with the concept paper. 

10.3.a Registration Form shall be known as FORM R 10.3.b Registration Form shall contain the page number which should be reflected in the bottom right and the form number indicating the month, year, and the number of the form in the upper right corner of the paper. The adviser must affix his/her signature just below the name of the last person signed in the registration form.10.3.c Workshop hand outs must also be attached 

10.4 Letters must be attached 

10.4.a Excused letter for the student participants must be attached along with the concept paper with the note or remarks of the Vice President for Academic Affairs.

10.4.b Letter of Invitation to the speaker/guest must be attached with the signature of the proponent/s and the VPAA.

10.5 The draft of the layout of the Certificates both for the speaker and participants must be attached

 10.5.a The signatories in the certificates shall include the proponent/organizer/adviser and the President10.5.b Once approved, the proponent/organizer/adviser must sign at the back of the certificate for control and monitoring purposes during the signing of clearances.10.5.c The Registration form shall be attached with the Certificates to be signed by the President for validation purposes.

10.6 The Working Committees shall be identified with corresponding job description and must be presented in Matrix format. The following shall be the Standing Working Committee:

10.6.a Program and Invitation10.6.b Physical Preparation and After Care10.6.c Welcome, Reception, and Nourishment10.6.d Security and Discipline10.6.e Audio/Sounds10.6.f Awards and Tokens if necessary10.6.g Eucharistic if necessary

10.6 The Working Committees shall be identified with corresponding job description and must be presented in Matrix format. The following shall be the Standing Working Committee:

10.6.a Program and Invitation10.6.b Physical Preparation and After Care10.6.c Welcome, Reception, and Nourishment10.6.d Security and Discipline10.6.e Audio/Sounds10.6.f Awards and Tokens if necessary10.6.g Eucharistic if necessary

10.7 The Evaluation Tools shall be known as:

10.7.a Evaluation Form for Seminars/Lectures/Workshops – FORM E1 12-001 10.7.b Evaluation Form for School Wide Activities – FORM E2 12-001

 11. The approved original copy shall be filed in the proponent’s office, while a photocopy shall be filed with the admin. Secretary.

12. After completion of the activity, the narrative report (1 page) plus summary of Evaluation Tool no later than 5 days following the activity. The narrative report shall contain a summary of the activity including the positive and negative points. Said report shall be attached to the concept paper for future reference.

13. Non compliance with items no. 11 and 12 would result to non-issuance (or non- signing) of the proponent’s clearance for the semester.

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Any questions?