Conditions of Engagement-COA

7/26/2019 Conditions of Engagement-COA

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SCHEDULE OF SERVICES :

The Architect shall, after taking instructions from the Client, render the following services:

2.01 Ascertain Client's requirements, eamine site constraints ! "otential # and "re"are a design $rief for

Client's a""roval

2.0% &re"are conce"tual designs with reference to requirements given and "re"are rough estimate of

cost on area $asis

PRELIMINARY DESIGN AND DRAWINGS [STAGE 2] :

2.0 (odif) the conce"tual designs incor"orating required changes and "re"are the "reliminar) drawings,

sketches, stud) model, etc., for the Client's a""roval along with "reliminar) estimate of cost on area

$asis.

WORKING DRAWINGS AND TENDER DOCUMENTS [STAGE 4] :

2.0* &re"are working drawings, s"ecifications and schedule of quantities sufficient to "re"are estimate ofcost and tender documents including code of "ractice covering as"ects like mode of measurement,

method of "a)ments, qualit) control "rocedures on materials ! works and other conditions of contract

CONSTRUCTION [STAGE 6] :

2.10 &re"are and issue working drawings and details for "ro"er eecution of works during construction.

2.11 A""rove sam"les of various elements and com"onents.

2.12 Check and a""rove sho" drawings su$mitted $) the contractor+ vendors.

2.1 -isit the site of work, at intervals mutuall) agreed u"on, to ins"ect and evaluate the Construction

orks and where necessar) clarif) an) decision, offer inter"retation of the drawings+s"ecifications, attend

conferences and meetings to ensure that the "ro/ect "roceeds generall) in accordance with the conditions

of contract and kee" the Client informed and render advice on actions, if required.

COMPLETION [STAGE 7] :

2.1 &re"are and su$mit com"letion re"orts and drawings for the "ro/ect as required and assist the Client

in o$taining Com"letion+ ccu"anc) Certificate from statutor) authorities, wherever required.

2.1 3ssue two sets of as $uilt drawings including services and structures

PROFESSIONAL FEE :

.01 3n consideration of the "rofessional services rendered $) the Architect, he shall $e "aid "rofessional

fee and other charges in accordance with the 4cale of Charges.


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.02 An) ta levied $) law, such as 4ervice ta, etc. contingent to "rofessional services rendered $) the

Architect, shall $e "a)a$le $) the Client, over and a$ove the gross fees charged $) the Architect in

relation to the services "rovided.

SCHEDULE OF PAYMENT :

The Architect shall $e "aid "rofessional fee in the following stages consistent with the work done "lusother charges and reim$ursa$le e"enses as agreed u"on :

Ret!"e#n a""ointment+ 4igning of Agreement+ Acce"tance of offer.

5s. 20(6 or %7 of the total fees "a)a$le, whichever ihigher, ad/usta$le at the last stage.

St$e %n su$mitting conce"tual designs and rough estimate ofcost.

107 of the total fees "a)a$le.

St$e 2n su$mitting the required "reliminar) scheme for theClient's a""roval along with the "reliminar) estimate ofcost.

207 of the total fees "a)a$le less "a)ment alread) mat 4tage 1.

St$e &

a. n incor"orating Client's suggestions andsu$mitting drawings for a""roval from the Client+statutor) authorities, if required.

$. 8"on Client's + statutor) a""roval necessar) forcommencement of construction, wherever

a""lica$le.

07 of the total fees "a)a$le less "a)ment alread) mat 4tages 1 and 2.

%7 of the total fees "a)a$le less "a)ment alread)madeat 4tages1 to a.

St$e 48"on "re"aration of working drawings, s"ecifications andschedule of quantities sufficient to "re"are estimate of costand "re"aration of tender documents.

9%7 of the total fees "a)a$le less "a)ment alread) mat 4tages1 to a.

St$e 'n inviting, receiving and anal)sing tenders# advisingClienton a""ointment of contractors.

%%7 of the total fees "a)a$le less "a)ment alread) mat 4tages 1 to 9.

St$e 6

a. n su$mitting working drawings and details requiredfor commencement of work at site.

$.

i. n com"letion of 207 of the work

%7 of the total fees "a)a$le less "a)ment alread)madeat 4tages 1 to %.

07 of the total fees "a)a$le less "a)ment alread)madeat 4tages 1 to a.


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ii. n com"letion of 907 of the work

iii. n com"letion of 07 of the work

iv. n com"letion of *07 of the work

v. n -irtual Com"letion

%7 of the total fees "a)a$le less "a)ment alread)madeat 4tages 1 to $i;.*07 of the total fees "a)a$le less "a)ment alread)

madeat 4tages 1 to $ii;.*%7 of the total fees "a)a$le less "a)ment alread)

madeat 4tages 1 to $iii;.


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%.% The actual cost of the com"leted works shall include cost of eecution of assigned works, referred to

in 4co"e of ork and also the cost of equi"ment ! machiner) such as Transformers, >? 4ets, 4u$@

stations, ifts, Air Conditioning (achines, &um"s ! (otors, ater and 4ewage Treatment &lant, etc., $ut

ecluding the cost of land.

() CLIENT*S ROLE AND RESPONSI+ILITIES :

The Client shall discharge all his o$ligations connected with the "ro/ect and engagement of the Architect

as follows:

*.01 To "rovide detailed requirements of the "ro/ect.

*.0 To give effect to the "rofessional advice of the Architect and cause no changes in the drawings anddocuments without the consent of the Architect.

*.0* To honour Architect's $ills within one month of its su$mission.

,) E-ECUTION OF THE ASSIGNMENT :


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%2) OWNERSHIP OF COPYRIGHT :

Architectural design is an intellectual "ro"ert) of the Architect. The drawings, s"ecifications, documents

and models as instruments of service are the "ro"ert) of the Architect whether the "ro/ect, for which the)

are made, is eecuted or not. The Client shall retain co"ies of the Architect's models, drawings,

s"ecifications and other documents for his information and use in connection with the "ro/ect. These shall

not $e used for an) other "ro/ect $) the Client or the Architect or an) other "erson, ece"t for the

re"etition as sti"ulated in the 4cale of Charges.


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Interior Architecture

%) SCOPE OF WORK :

The Architect is required to "rovide services in res"ect of the following :

1.1 4ite evaluation and assessment.

1.2 3nterior design s"ace "lanning+ develo"ment ! volumetric stud).

1. Architectural additions and alterations.

1.9 >esign of fied items of work, loose furniture ! interior related civil works.

1.% 3llumination design.

1. 4ound and acoustic design.

1. ?ra"hic design and signage.

1.* 3ndoor "lants ca"e.

1.< 4election of materials, equi"ment and other interior related elements.

1.10 3ntegration of all Dngineering services.

1.11 &eriodic ins"ection and evaluation of works at site.

2) SCHEDULE OF SERVICES :

The Architect shall, after taking instructions from the Client, render the following services :

CONCEPT DESIGN [STAGE %] :

2.01 Eurnish a site evaluation and anal)sis re"ort with $asic a""roach to circulation, activit) distri$ution, interactio


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eternal linkages.

2.02 Anal)se schedule of s"aces in relation to activities and site "otential.

2.0 &re"are conce"tual designs with reference to requirements and "re"are rough estimate of cost on area $asis

PRELIMINARY DESIGN [STAGE 2] :

2.09 (odif) the conce"tual designs incor"orating required changes, "re"are the "reliminar) drawings, interior viewand schedule of finishes for the Client's a""roval along with the "reliminar) estimate of cost on area $asis.

DRAWINGS FOR CLIENT*S .STATUTORY APPROVAL [STAGE &] :

2.0% &re"are drawings necessar) for Client's+ statutor) a""rovals and ensure com"liance with codes, standards alegislation, as a""lica$le and assist the Client in o$taining the statutor) a""rovals thereof, if required.

WORKING DRAWINGS AND TENDER DOCUMENTS [STAGE 4] :

2.0 &re"are working drawings, s"ecifications and schedule of quantities sufficient to "re"are estimate of cost andtender documents including code of "ractice covering as"ects like mode of measurement, method of "a)ments, qcontrol "rocedures on materials ! works and other conditions of contract.

APPOINTMENT OF CONTRACTORS [STAGE '] :

2.0 3nvite, receive and anal)se tenders, advise Client on a""ointment of contractors.

CONSTRUCTION [STAGE 6] :

2.0* &re"are and issue working drawings and details for "ro"er eecution of works during construction.

2.0< A""rove sam"les of various elements and com"onents.

2.10 Check and a""rove sho" drawings su$mitted $) the contractor+ vendors.

2.11 -isit the site of work and fa$rication worksho", at intervals mutuall) agreed u"on, to ins"ect and evaluate the"rogress of works and where necessar) clarif) an) decision, offer inter"retation of the drawings+s"ecifications, atteconferences and meetings to ensure that the "ro/ect "roceeds generall) in accordance with the conditions of contrand kee" the Client informed and render advice on actions, if required.

2.12 3n order to ensure that the work at site "roceeds in accordance with the contract documents+ drawings and toeercise time and qualit) controls, the da)@to@da) su"ervision will $e carried out $) a Construction (anager Clerkorks+ 4ite 4u"ervisor or Construction (anagement Agenc) in case of a large and com"le "ro/ect;, who shall wounder the guidance and direction of the Architect and shall $e a""ointed and "aid $) the Client.

2.1 3ssue Certificate of -irtual Com"letion of works.


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COMPLETION [STAGE 7] :

2.19 &re"are and su$mit com"letion re"orts and drawings for the "ro/ect as required and assist the Client in o$taiCom"letion+ ccu"anc) Certificate from statutor) authorities, wherever required.

2.1% 3ssue two sets of as $uilt drawings including services and structures.

&) PROFESSIONAL FEE :

.01 3n consideration of the "rofessional services rendered $) the Architect, he shall $e "aid "rofessional fee and charges in accordance with the 4cale of Charges.

.02 An) ta levied $) law, such as 4ervice ta, etc. contingent to "rofessional services rendered $) the Architect,$e "a)a$le $) the Client, over and a$ove the gross fees charged $) the Architect in relation to the services "rovide

4) SCHEDULE OF PAYMENT :

The Architect shall $e "aid "rofessional fee in following stages consistent with the work done "lus other charges areim$ursa$le e"enses as agreed u"on :

Ret!"e#n a""ointment+ 4igning of Agreement+ Acce"tance ofoffer.

5s. 20(6 or %7 of the total fees "a)a$le, whichever ihigher, ad/usta$le at the last stage.

St$e %n su$mitting conce"tual designs and rough estimate ofcost.

107 of the total fees "a)a$le.

St$e 2

n su$mitting the required "reliminar) scheme for theClient's a""roval along with the "reliminar) estimate ofcost.

207 of the total fees "a)a$le less "a)ment alread) mat 4tage 1.

St$e &n incor"orating Client's suggestions andsu$mitting drawings for o$taining a""roval from the Client+statutor) authorities, if required.

%7 of the total fees less "a)ment alread) made at4tages1 and 2.

St$e 48"on client's a""roval + statutor) a""roval and "re"arationof working drawings, s"ecifications and schedule ofquantities sufficient to

"re"are estimate of cost and "re"aration of tenderdocuments.

9%7 of the total fees "a)a$le less "a)ment alread) mat 4tages 1 to .

St$e 'n inviting, receiving and anal)sing tenders# advisingClienton a""ointment of contractors.

%%7 of the total fees "a)a$le less "a)ment alread) mat 4tages 1 to 9.

St$e 6


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a. n su$mitting working drawings and detailsrequired for commencement of work at site.

$.

i. n com"letion of 207 of the work

ii. n com"letion of 907 of the work

iii. n com"letion of 07 of the work

iv. n com"letion of *07 of the work

v. n -irtual Com"letion

%7 of the total fees less "a)ment alread) madeat 4tages 1 to %.

07 of the total fees "a)a$le less "a)ment alread) mat 4tages 1 to a.%7 of the total fees "a)a$le less "a)ment alread) mat 4tages 1 to $i;.*07 of the total fees "a)a$le less "a)ment alread) mat 4tages 1 to $ii;.*%7 of the total fees "a)a$le less "a)ment alread) mat 4tages 1 to $iii;.


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Architect.

%. =o deductions shall $e made from the fee of the Architect on account of "enalt), liquidated damages, "art rateother sums withheld from "a)ment or recovered from contractors+ su""liers.

%.9 hen the work is eecuted wholl) or in "art with old material or la$our or carriage is "rovided $) the Client, the"ercentage of fees shall $e calculated as if the work had $een eecuted wholl) $) the contractor su""l)ing all la$oand new materials.

%.% The actual cost of the com"leted works shall include cost of eecution of assigned works, referred to in 4co"eork, $ut ecluding the cost of "remises.

6) DOCUMENTATION AND COMMUNICATION CHARGES :

A"art from the "rofessional fee, the Client shall "a) to the Architect >ocumentation and Communication charges, 107 of the "rofessional fee "a)a$le to the Architect at all stages.

7) REIM+URSA+LE E-PENSES :

3n addition to the amounts reim$ursa$le against site visits $) the Architect+ Consultant, the Client will reim$urse thArchitect the following e"enses incurred $) him for discharge of his o$ligations:

.01. Actual cost of travel to ! fro;, $oarding ! lodging and local trans"ort for an) visit made $) his staff to the sitesuch other "lace as ma) $e necessar) in connection with the eecution of work and in connection with the "erformof duties referred to in this agreement.

.02. Cost of "resentation models, com"uter simulation, "resentation drawings, etc., "re"ared at the instance of thClient for "ur"oses other than the >esign and eecution of the "ro/ect.

() CLIENT*S ROLE AND RESPONSI+ILITIES :

The Client shall discharge all his o$ligations connected with the "ro/ect and engagement of the Architect as follow

*.01 To "rovide detailed requirements of the "ro/ect.

*.02 To "rovide "ro"ert) lease+ ownershi" documents.

*.0 To "rovide location "lan, measured drawings and "hotogra"hs of eisting s"ace with full structural and relevadetails, eisting services and common outlets to which "ro"osed services can $e connected. 3n case such informais not readil) availa$le, the Client shall arrange for the collection of necessar) information and "a) for the same.

*.09 To furnish s"ecific conditions+ statutor) sti"ulations+ codes of "ractice+ schedule of rates, etc. desired to $e

followed.

*.0% To "a) all the fees, levies, securit) de"osits and e"enses in res"ect of statutor) sanction.

*.0 To give effect to the "rofessional advice of the Architect and cause no changes in the drawings and documenwithout the consent of the Architect.

*.0 To honour Architect's $ills within one month of its su$mission.


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*.0* To a""oint a Construction (anager Clerk of orks+ 4ite 4u"ervisor or Construction (anagement Agenc) in of a large and com"le "ro/ect; as "er the Architect's advice.

,) E-ECUTION OF THE ASSIGNMENT :


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%2) OWNERSHIP OF COPYRIGHT :

Architectural design is an intellectual "ro"ert) of the Architect. The drawings, s"ecifications, documents and modeinstruments of service are the "ro"ert) of the Architect whether the "ro/ect, for which the) are made, is eecuted oThe Client shall retain co"ies of the Architect's models, drawings, s"ecifications and other documents for his inform

and use in connection with the "ro/ect. These shall not $e used for an) other "ro/ect $) the Client or the Architect other "erson, ece"t for the re"etition as sti"ulated in the 4cale of Charges.

%&) TERMINATION OF AGREEMENT :

1.1 Agreement $etween the Architect and the Client ma) $e terminated $) either one giving the other a written noof not less than 0 thirt); da)s, should either fail su$stantiall) to "erform his "art of res"onsi$ilities+ duties, so longthe failure is not caused $) the one initiating the termination.

1.2 hen termination of this Agreement is not related or attri$uta$le, directl) or indirectl) to an) act, omission, neor default on the "art of the Architect, the Architect shall $e entitled to "rofessional fees as sti"ulated under Clauseand su$@clauses


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Type of Project/Services

Scope of Work & Services Miniu fees/!ei"ursa"le e#penses

%) C01#e3e"!5eA#3!tet#8Se#5!e

1.1 GousingAs descri$ed for Com"rehensiveArchitectural 4ervices in the Conditionsof Dngagement including 4ite>evelo"ment $ut ecluding andsca"eArchitecture, 3nterior Architecture,?ra"hic >esign and 4ignage.

i. 4ingle Flock Gousing and sites u"to 0.%hectare : % &ercent on the cost of worksassigned.

ii. Eor a site more than 0.% hectare and u"thectares: .% &ercent on the cost of workassigned.

iii. Eor a site more than 2.% hectares and u"hectares : 2.% &ercent on the cost of worassigned.

iv. Eor a site more than % hectares : 2 &erce

the cost of works assigned.

v. 3ndividual Gouse : .% &ercent on the cosworks assigned.

=ote : The fees "a)a$le in marginal cases in resof clauses iii; to v; shall not $e less than themaimum fee "a)a$le in their res"ective "recedclauses.

1.2 All "ro/ects otherthan housing

As descri$ed for Com"rehensiveArchitectural 4ervices in the Conditionsof Dngagement including 4ite>evelo"ment $ut ecluding andsca"eArchitecture, 3nterior Architecture,?ra"hic >esign and 4ignage.

% &ercent on the cost of works assigned.

1.2.1 5e"etition of the$uilding in the samecam"us

As descri$ed for Com"rehensiveArchitectural 4ervices in the Conditionsof Dngagement including 4ite>evelo"ment $ut ecluding andsca"eArchitecture, 3nterior Architecture,?ra"hic >esign and 4ignage.

% &ercent on the cost of works assigned.

1.2.2 5e"etition of the$uilding in the same

cam"us

As descri$ed for Com"rehensiveArchitectural 4ervices in the Conditions

of Dngagement ece"t andsca"eArchitecture, 3nterior Architecture,?ra"hic >esign ! 4ignage and 4ite>evelo"ment.

2.% "ercent on the cost of works assigned.

1.2. 5e"etition of the$uilding at a differentsite

As descri$ed for Com"rehensiveArchitectural 4ervices in the Conditionsof Dngagement ece"t andsca"eArchitecture, 3nterior Architecture,

.% "ercent on the cost of works assigned.


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?ra"hic >esign ! 4ignage and 4ite>evelo"ment.

1. 4ite >evelo"mentHece"t 1.1 and 1.2I

As descri$ed for Com"rehensiveArchitectural 4ervices in the Conditionsof Dngagement ece"t andsca"e

Architecture, 3nterior Architecture,?ra"hic >esign and 4ignage Hece"t1.1 and 1.2I.

2.% &ercent on the cost of works assigned.

1.9 ArchitecturalConservation+5etrofitting+ Additionsand alterations

As descri$ed for Com"rehensiveArchitectural 4ervices in the Conditionsof Dngagement ece"t andsca"eArchitecture, 3nterior Architecture,?ra"hic >esign and 4ignage.

.% &ercent on the cost of works as

$% r"an 'esign As descri$ed for 8r$an >esign+ 8r$an5enewal in the Conditions ofDngagement.

i. Eor all "ro/ects ece"t Gousing: 1 "ercenthe cost of works assigned, to $e com"u

a rate of 5s ( "er 4q.mt. of "ro"osed $u" area.

ii. Gousing &ro/ects : 20 "ercent of the fee"a)a$le for housing, as stated in [email protected] a$ove, on the cost of works assigned$e com"uted at a rate of 5s ( "er 4q.m"ro"osed $uilt@u" area.

iii. 3n case of 8r$an 5enewal "ro/ects fee"a)a$le shall $e 1.% times of the fee stata$ove $ased on actual cost of worksassigned.

A$ove fees are su$/ect to a minimum of 5u"ees290(.

(% InteriorArchitecture/

)raphic *esign an*signage

As descri$ed for 3nterior Architecture inthe Conditions of Dngagement.

.% "ercent on the cost of works assigned

+% ,an*scapeArchitecture

As descri$ed for andsca"eArchitecturein the Conditions of Dngagement.

.% "ercent on the cost of works assigned

-% Site visits -isits $) an Architect+consultant inconnection with &ro/ect for whichcommissioned.

i. utstation -isit

a. Traveling, Foarding !odging D"enses

Actual Air+ AC Eirst Class Eare to ! fro;, AC CarFoarding ! odging D"enses and ocal Trans"5s. (


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$. Eor each da)

ii. ocal site visit+field visit

5s. 1(

.% A*visoryConsultancy i. utstation

ii. ocal

All as a$ove at % i; a; "lus 5s. 10( "er da) or "thereof.5s. 9( "er da) or "art thereof.

% 'ocuentationan* Counication

Charges

A""lica$le on all "rofessional fee"a)a$le to the Architect.

10 "ercent of the "rofessional fees.

0% 1erification an*

Certification ofContractor2s 3ills

-erification of Contractor's $ills for"a)ment, $ased on "rogress of works

at site, measurements of worksCertified$) the Construction (anageri.e. Clerk of orks+ 4ite 4u"ervisoror Construction (anagementAgenc); and in accordance withConditions of Contract, >rawingsand instruction issued.

1 "ercent in addition to a$ove fees.

D"lanator) =otes:

1. Eor works costing u"to 5s. 1900 ( the "rofessional fees ma) $e negotia$le $etween the Architect and the

Client.

2. hen an Architect is engaged to undertake Com"rehensive Architectural 4ervices in res"ect of $uildings+>evelo"ment and+ or andsca"e Architectural 4ervices as a follow u" of an 8r$an >esign+ 8r$an 5enewa4cheme, his "rofessional fee for Com"rehensive Architectural 4ervices+ andsca"e Architectural 4ervices$e reduced $) 207.

. The current value of ( is 1000.

,etter Of Appointent


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5ef:

>ate:

Erom:

To:>ear 4ir,

e have great "leasure in a""ointing )our firm as our architects for Com"rehensive Architectural services+ 8r$an>esign+ andsca"e Architecture+ 3nterior Architecture as detailed $elow :

&ro/ect

4ervices

Eees

This letter of a""ointment together with Conditions of Dngagement and 4cale of Charges of Council of Architectura""ended herewith, shall govern the agreement. This letter is $eing sent in du"licate. ne co") ma) "lease $e sigin token of )our acce"tance and returned to us.

Thanking Jou,

Jours fai

4ignature of C

ACC4PT4'

4ignature of Architect

=ame of Architect

Council of Architecture's5egistration =o.

>ate

&lace


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Conditions of Engagement-COA

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