Conduct Postal Directory Functions · Web viewThe information in this handout will assist you in...

United States ArmySoldier Support Institute

Interservice Postal Training Activity

CONDUCT POSTAL DIRECTORYFUNCTIONS

Task #805C-LF5-1230

Lesson #CJAF5230

Appendix D

SH STUDENT HANDOUT SH

January 2019

DIRECTORY SERVICE STUDENT HANDOUT

The information in this handout will assist you in providing directory service to the various classes of mail. You need to understand all the tables, rules and notes. Use this handout in conjunction with the Conduct Postal Directory Functions Lesson Plan and practical exercises. Use the Table of Contents given below for quick access to the information in this handout.

Table of Contents

Acronyms…………………………………………………………… …………………………1

Special Instructions.....................................…………………………………… ………...…1 Table 6-1, Treatment of Undeliverable as Addressed Express Mail, First Class Mail including Postal and Post Cards, and Priority Mail……...……................……2

Table 6-2, Treatment of Undeliverable as Addressed Periodicals..….. ...........……..… 3 Table 6-3, Treatment of Undeliverable as Addressed Standard Bulk Rate Mail…… .....4

Table 6-4, Treatment of Undeliverable as Addressed Retail Ground (SAM)….............…5

Table 6-5, How to Endorse Mail…………………………………............……......….………6

Addresses, Mail Recovery Centers………………………………………………… ……….7

Year 2010 Calendar.......………………………………….….............................……………8

Appendix A, Army Directory Cards.......….....………………………………..…….……...A-1

Appendix B, Air Force Directory Cards.....................………… ……………… …….…B-1

Appendix C, Marine Corps Directory Cards……………………………… ….....……….C-1

Directory Mail Checklist………………………….…………….……………...………….…D-1

i

ACRONYMS

a. Military Postal Service – MPSb. Postal Service Center – PSCc. Directory Service Stamp – DSSd. Continental United States - CONUSe. Permanent Change of Station – PCSf. Temporary Duty – TDYg. Temporary Additional Duty – TADh. Absent Without Leave – AWOLi. Return to Sender – RTSj. Undeliverable As Addressed – UAAk. Not Deliverable As Addressed Unable to Forward - NDAAl. Space Available Mail – SAM; equivalent to Retail Groundm. Missing in Action – MIAn. Prisoner of War – POWo. Killed in Action – KIAp. Wounded in Action – WIAq. Mail Recovery Center – MRC

SPECIAL INSTRUCTIONS FOR PROVIDING DIRECTORY SERVICE

1. Correcting illegible or insufficient addresses -- In this case write, "DELIVER TO ADDRESSEE" on the disposition line.

2. Forwarding the mail to the addressee -- In this case write "FORWARD TO ADDRESSEE" on the disposition line.

3. Returning the mail to the sender -- In this case write, "RETURN TO SENDER" on the disposition line.

4. Holding the mail -- In this case write "HOLD XX XXX XX" on the disposition line. (xx xxx xx is the day, month, and year you'll hold the mail to.) For Example, if you were to hold the mail until 28 Sep 17, you will write "HOLD 28 Sep 17."

5. Treating articles as “Dead Mail” -- In this case write "DEAD MAIL" on the disposition line. Send the mail to the appropriate MRC address shown below.

6. Treating articles as waste -- In this case write "WASTE" on the disposition line.

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EXPRESS MAIL, FIRST CLASS MAIL INCLUDING POSTCARDS, AND PRIORITY MAIL

Table 6-1, Treatment of Undeliverable as Addressed Express Mail, First Class Mail including Postcards, and Priority Mail

RULE MAILER ENDORSEMENT MILITARY POSTAL DIRECTORYSERVICED BY THE MPS SHALL:

1 NO ENDORSEMENT Forward.

(For Priority Mail ONLY: When forwarding Priority Mail, endorse each piece with: "CHANGE OF ADDRESS DUE TO OFFICIAL ORDERS."

If a forwarding address is unknown return piece to sender endorse each piece: “RETURN TO SENDER and "ATTEMPTED NOT-KNOWN."

2 ADDRESS CORRECTION REQUESTED

3 FORWARDING AND ADDRESS CORRECTION REQUESTED

4 DO NOT FORWARD Do not forward. Return piece to sender endorse each piece: “RETURN TO SENDER” and "NOT DELIVERABLE AS ADDRESSED UNABLE TO FORWARD”.

NOTE: When Express Mail, First Class Mail (including Priority Mail and postal/postcards) cannot be cannot be forwarded or returned, it is considered “dead mail.”Send dead mail to the servicing Mail Recovery Center for disposition.

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PERIODICALS

Table 6-2, Treatment of Undeliverable as Addressed Periodicals


1 NO ENDORSEMENT Forward all Periodicals for a period of 60 days (for newspapers, see 'Note' below.) Endorse each copy: "CHANGE OF ADDRESS DUE TO OFFICIAL ORDERS" and "TO AVOID DELAY OF YOUR MAIL PLEASE OBTAIN A FORM FROM THE POST OFFICE FOR NOTIFYING CORRESPONDENTS AND PUBLISHER OF YOUR CORRECT ADDRESS."

After 60 days, or if a forwarding address is unknown, attach a completed PS Form 3579 to the portion of the wrapper, cover, or envelope and place in a USPS envelope and address to the publisher. Compute the postage for each form enclosed.

NOTE: Newspapers are forwarded for personnel reassigned in an area served by the same postmaster for 60 days. For example: APO AE 09xxx to APO AE 09xxx, APO AP 9xxxx to APO AP 9xxxx, or CONUS to CONUS.

If newspapers are received for individuals reassigned to an area not served by the same postmaster (for example, APO AE 09xxx to CONUS or APO AE 09xxx to APO AP 9xxxx), they will not be forwarded. They will be treated as waste. Attach a completed PS Form 3579 to the portion of the wrapper or cover and place in a USPS envelope and address to the publisher. Compute the postage for each form enclosed.

2 RETURN POSTAGE GUARANTEED Return copy to the publisher. Endorse each copy: "RETURN TO SENDER," "NOT DELIVERABLE AS ADDRESSED UNABLE TO FORWARD" and "POSTAGE DUE", but do not compute the postage

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STANDARD BULK RATE MAIL

Table 6-3, Treatment of Undeliverable as AddressedStandard Bulk Rate Mail


1 NO ENDORSEMENT ORDO NOT FORWARD

DO NOT forward or return this mail. Treat as waste.


3 FORWARDING AND RETURN POSTAGEGUARANTEED

Forward and endorse. "CHANGE OF ADDRESS DUE TO OFFICIAL ORDERS."

If a forwarding address is unknown, return piece to sender endorsed each piece: “RETURN TO SENDER” "NOT DELIVERABLE AS ADDRESS UNABLE TO FORWARD" and "POSTAGE DUE" but do not compute the postage.

4 FORWARDING AND RETURN POSTAGE GUARANTEED, ADDRESS CORRECTION REQUESTED.

5 DO NOT FORWARD, ADDRESS CORRECTION REQUESTED, RETURN POSTAGE GUARANTEED

Do not forward. Return the piece to sender endorse each piece: “RETURN TO SENDER” "NOT DELIVERABLE AS ADDRESSED UNABLE TO FORWARD" and "POSTAGE DUE," but do not compute the postage.

DIR SH 4

RETAIL GROUND (SAM)

Table 6-4, Treatment of Undeliverable as AddressedRetail Ground


1 NO ENDORSEMENTForward. Endorse each piece: "CHANGE OF ADDRESS DUE TO OFFICIAL ORDERS."

If a forwarding address is unknown, return piece to sender endorse: “RETURN TO SENDER” "NOT DELIVERABLE AS ADDRESSED UNABLE TO FORWARD" and "POSTAGE DUE," but do not compute the postage.


3 FORWARDING AND RETURN POSTAGEGUARANTEED

4 FORWARDING AND RETURN POSTAGE GUARANTEED, ADDRESS CORRECTION REQUESTED

5 DO NOT FORWARD, ADDRESS CORRECTION REQUESTED, RETURN POSTAGE GUARANTEED

Return piece to sender endorse each piece: “RETURN TO SENDER” "NOT DELIVERABLE AS ADDRESSED UNABLE TO FORWARD" and "POSTAGE DUE," but do not compute the postage.

6 DO NOT FORWARD Return piece to sender endorse each piece: “RETURN TO SENDER,” "NOT DELIVERABLE AS ADDRESSED UNABLE TO FORWARD" and “POSTAGE DUE,” but do not compute the postage.

NOTE: When Retail Ground cannot be forwarded or returned, it is considered “dead mail.” Send dead mail to the servicing Mail Recovery Center for disposition.

DIR SH 5

HOW TO ENDORSE MAIL

Table 6-5, How to Endorse Mail

RULE IF THE ADDRESSEE IS: THEN ENDORSE MAIL:

1 AWOL (over 30 days) Return piece to sender endorse each piece: "RETURN TO SENDER” and“MOVED, LEFT-NO ADDRESS."

If Periodicals or SAM, also endorse with “ NOT DELIVERABLE AS ADDRESSED UNABLE TO FORWARD,” and "POSTAGE DUE."

Do not look up respective class of mail table for additional endorsement(s).

2 UNKNOWN "Return piece to sender endorse each piece: “RETURN TO SENDER” and“ATTEMPTED-NOT KNOWN."

Look up respective class of mail table for additional endorsement(s).

3 REASSIGNED With current forwarding address.

Annotate the EDA/PG/RNLTD if member's forwarding address is a military address.

Look up respective class of mail table for additional endorsement(s).

Forward

RULE IF THE MAIL IS: THEN ENDORSE MAIL: AND:

5 ADDRESSED ILLEGIBLY Illegible Return to Sender

6 REFUSED BY THE ADDRESSEE

"REFUSED" or"REFUSED BY ADDRESSEE"EXAMPLE: Refused By Ruth D. Cheatham 30 Jun 17

If SAM, also endorse "POSTAGE DUE."

Return to Sender

Refused

NOTE: Hold mail 15 days past the anticipated arrival date. If the mail is unclaimed at that time, but the member is still expected to arrive, then hold the mail for an additional 15 days or 30 days past the anticipated date. At the end of the 30-day period, the mail will be processed in the same manner as rule 2 above.

DIR SH 6

ADDRESS TO MAIL RECOVERY CENTER

SEND DEAD MAIL TO:

ATLANTA MAIL RECOVERY CENTER5345 FULTON INDUSTRIAL BLVD

ATLANTA, GA 30336-9590

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APPENDIX AARMY

DIRECTORY CARDS

A-1

DIR SHO B-1

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ASHLEY, ROBERT L. E-4

HHD 70TH TRANS BN UNIT 29719, APO AE 09028 1234567890 45

SANDRA M. (W)

30 JUL 16

25 JUN 16

25 JUN 16 25 JUL 16

07/17

A-1

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3 JUN 17

25 MAR 17

1 JUN 17

1 JUN 17

15 JUL 17

07/18

A-2

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03/18

20 FEB 17

18 FEB 17

21 MAR 17

03/18

2 FEB 17

2 FEB 17

1 MAR 17

17

A-3

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06/18

15 MAY 17

14 MAY 17

16 JUN 17

07/17

15 JUN 16

15 JUN 16

15 JUL 16

A-4

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28 JUN 16

1 MAR 17

28 FEB 17

1 APR 17

04/18

53RD TRANS BN UNIT 10553 APO AE 09028

A-5

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14 APR 17

14 APR 17

1 MAY 17

05/18

05/18

1 APR 17 1 MAY 17

1 APR 17

A-6

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07/18

15 JUN 17 30 JUN 17

14 JUN 16

30 MAR 17

29 MAR 17

5 MAY 17

4/18

A-7

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15 DEC 16

1 MAR 17

15 MAR 17

7/17

A-8

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31 OCT 16

31 OCT 16

30 NOV 16

11/17

15 DEC 16

15 DEC 16

1/18

1 MAR 17

15 JAN 17

501ST TAACOM, UNIT 29102, APO AP 96218

A-9

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30 JUN 17

30 MAY 16

15 JUL 17

7/18

1 APR 16

2 FEB 16

06/17

32ND SIGNAL BN CMR 440 APO AE 09102

A-10

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APPENDIX BAIR FORCE

DIRECTORY CARDS

B-1

BASE/UNIT LOCATOR AND PSC DIRECTORY

PRIVACY ACT STATEMENT

NOTE 1: Information protected under the Privacy Act requires consent for release. (See AF137-132 for authorized disclosures without consent.)AUTHORITY: 39 U.S.C. 406 and 10 U.S.C. 8013.PRINCIPAL PURPOSE(S): Answers official and unofficial requests to locate personnel and readdress incorrectly addressed personal mail.ROUTINE USE(S): This information may be disclosed: to a federal, state, local or foreign agency to investigate or prosecute an actual or potential violation of law (civil, criminal, or regulatory); to a federal, state, or local agency maintaining civil, criminal, or other relevant enforcement information to get information relevant to an Air Force decision on hiring or retaining an employee, issuing a security clearance, letting a contract, issuing a contract, issuing a license, grant or other benefit; to a federal agency, in response to its request, on the hiring or retention of an employee, issuance of a security clearance reporting an investigation of an employee, letting of a contract, or issuance of a license, grant, or other benefit by the requesting agency, if the information is relevant and necessary to the requesting legislation per OMB Circ. A-19; to foreign law enforcement security, investigatory, or administrative authorities to comply with requirements imposed by, or to claim rights in, international agreements and arrangements, including those regulating the stationing and status in foreign countries of DoD military and civilian personnel; to state and local taxing authorities for information normally in IRS Form W-2 and only to those authorities for which an employee or military member is or was subject to tax; to OPM to perform its legal functions; to DoJ to represent DoD or a member of DoD in pending or potential litigation; information on current military addresses and assignments to overseas ;military banking facilities that are reimbursed by the Government for checking and loan losses; for separated, discharged, or retired personnel the last known residential or home of record address to a military banking facility on certification by a bank officer that they have a returned or dishonored check from the person or if the subject has defaulted on a loan and the US Government is liable for losses; to GSA and NARA for records management inspections; to MSPB for appeals, litigation, and special studies; for counterintelligence activities for enforcing laws that protect the national security of the United States.DISCLOSURE: Disclosure of this information is voluntary. However, refusal to provide the information could result in the individual not being contacted for official/personal/emergency matters and nondelivery of personal mail.

NAME (Last, First, Middle Initial)ASHLEY, ROBERT L.

GRADE

E-4BOX NO.

45DM

LOCAL ADDRESS HOME PHONE

ORGANIZATION

HHD, 70TH TRANS BN, UNIT 29719OFFICE SYMBOL DUTY PHONE

FORWARDING ADDRESS/ASSIGN AUTH.

ESTIMATED ARRIVAL DATE RNLTD DEPARTURE DATE

I ( ) DO ( ) DO NOT give consent to release my home address, home telephone number and other personal data contained in my Locator File to any person. (AF137-129 and AF 137-132).

SIGNATURE

DATE

ADDITIONAL DATE (See AF137-129)

SANDRA M. (W)

RECORD OF DISCLOSURES OF INFORMATIONDATE REQUESTER AND ADDRESS NATURE AND PURPOSE OF DISCLOSURE

AF Form 624 *U.S. GPO: 2000-504-002/20056

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NAME (Last, First, Middle Initial)BROWN, JOHN A.

GRADE

E-5BOX NO.

100DM

07/17LOCAL ADDRESS HOME PHONE

ORGANIZATION

53RD TRANS BN PSC 5OFFICE SYMBOL DUTY PHONE


125 CHRIS LN, SALT LAKE CITY, UT 84121ESTIMATED ARRIVAL DATE RNLTD

25 JUL 16DEPARTURE DATE

25 JUN 16I ( ) DO ( ) DO NOT give consent to release my home address, home telephone number and other personal data contained in my Locator File to any person. (AF137-129 and AF 137-132).

SIGNATURE

DATE


MARCIA J. (W)


AF Form 624 *U.S. GPO: 2000-504-002/20056


DIR SHO B-3



NAME (Last, First, Middle Initial)CATLIN, DAVID F.

GRADE

E-3BOX NO.

18DM


ORGANIZATION

UNIT 25205OFFICE SYMBOL DUTY PHONE


3RD BSC, UNIT 12034, FPO AP 96349ESTIMATED ARRIVAL DATE RNLTD



SIGNATURE DATE



AF Form 624 *U.S. GPO: 2000-504-002/20056

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NAME (Last, First, Middle Initial)DEFFENGER, EDWARD R.

GRADE

E-4BOX NO.

120DM


ORGANIZATION

18TH PSB UNIT 25506OFFICE SYMBOL DUTY PHONE




SIGNATURE

DATE


AWOL AS OF 3 JUN 17


AF Form 624 *U.S. GPO: 2000-504-002/20056


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NAME (Last, First, Middle Initial)EARLY, PAMELA L.

GRADE

E-5BOX NO.

108DM


ORGANIZATION



DISBURSING OFFICE MCAS, KANEOHE BAY, HI 96863ESTIMATED ARRIVAL DATE RNLTD

21 MAR 17DEPARTURE DATE

20 FEB 17I ( ) DO ( ) DO NOT give consent to release my home address, home telephone number and other personal data contained in my Locator File to any person. (AF137-129 and AF 137-132).

SIGNATURE

DATE


PS FORM 3579 SENT TO FASHIONS ON 21 MAY 17


AF Form 624 *U.S. GPO: 2000-504-002/20056


DIR SHO B-6



NAME (Last, First, Middle Initial)FOYER, ANN M.

GRADE

E-6BOX NO.

121DM


ORGANIZATION

307TH MP CO PSC 5OFFICE SYMBOL DUTY PHONE


1948 W. KNIGHT BLVD, ANNVILLE, PA 17003ESTIMATED ARRIVAL DATE RNLTD DEPARTURE DATE

2 FEB 17I ( ) DO ( ) DO NOT give consent to release my home address, home telephone number and other personal data contained in my Locator File to any person. (AF137-129 and AF 137-132).

SIGNATURE

DATE



AF Form 624 *U.S. GPO: 2000-504-002/20056


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NAME (Last, First, Middle Initial)GREEN, MELISSA A.

GRADE

E-5BOX NO.

134DM


ORGANIZATION

PSC 23OFFICE SYMBOL DUTY PHONE


335 TRS, KEESLER AFB, MS 39534ESTIMATED ARRIVAL DATE RNLTD

16 JUN 17DEPARTURE DATE

15 MAY 17I ( ) DO ( ) DO NOT give consent to release my home address, home telephone number and other personal data contained in my Locator File to any person. (AF137-129 and AF 137-132).

SIGNATURE

DATE


JOHN C. (H)MARY A. (D)


AF Form 624 *U.S. GPO: 2000-504-002/20056


DIR SHO B-8



NAME (Last, First, Middle Initial)GREENE, BETH V.

GRADE

E-8BOX NO.

151DM


ORGANIZATION



25TH MP CO, FT. LEAVENWORTH, KS 66027-5009ESTIMATED ARRIVAL DATE RNLTD



SIGNATURE

DATE



AF Form 624 *U.S. GPO: 2000-504-002/20056


DIR SHO B-9



NAME (Last, First, Middle Initial)HENSLEY, STEVEN A.

GRADE

E-9BOX NO.

218DM


ORGANIZATION


OFFICE SYMBOL DUTY PHONE




SIGNATURE

DAT



AF Form 624 *U.S. GPO: 2000-504-002/20056


DIR SHO B-10



NAME (Last, First, Middle Initial)JENSEN, ROGER R.

GRADE

0-1BOX NO.

111DM


ORGANIZATION



11 BASE SPT BN, FT. ORD, CA 93941-5000ESTIMATED ARRIVAL DATE RNLTD

1 APR 17DEPARTURE DATE

1 MAR 17I ( ) DO ( ) DO NOT give consent to release my home address, home telephone number and other personal data contained in my Locator File to any person. (AF137-129 and AF 137-132).

SIGNATURE

DATE



AF Form 624 *U.S. GPO: 2000-504-002/20056


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X

B-11



NAME (Last, First, Middle Initial)KELLEMS, MARTHA A.

GRADE

0-2BOX NO.

51DM


ORGANIZATION



3RD MI BN, UNIT 3050, APO AE 09094ESTIMATED ARRIVAL DATE RNLTD

1 MAY 17DEPARTURE DATE

14 APR 17I ( ) DO ( ) DO NOT give consent to release my home address, home telephone number and other personal data contained in my Locator File to any person. (AF137-129 and AF 137-132).

SIGNATURE

DATE


TIMOTHY (H)


AF Form 624 *U.S. GPO: 2000-504-002/20056


DIR SHO B-12



NAME (Last, First, Middle Initial)LANTZ, NINA N.

GRADE

E-7BOX NO.

272DM


ORGANIZATION



1515 SUNBURY LN, APT 1-B, HOUSTON, TX 77095ESTIMATED ARRIVAL DATE RNLTD DEPARTURE DATE

1 APR 17I ( ) DO ( ) DO NOT give consent to release my home address, home telephone number and other personal data contained in my Locator File to any person. (AF137-129 and AF 137-132).

SIGNATURE

DATE



AF Form 624 *U.S. GPO: 2000-504-002/20056


DIR SHO B-13



NAME (Last, First, Middle Initial)MAJOR, HENRI R.

GRADE

0-4BOX NO.

55DM


ORGANIZATION



2763 ALISON CT. SW, ATLANTA, GA 30311ESTIMATED ARRIVAL DATE RNLTD

30 JUN 17DEPARTURE DATE


SIGNATURE

DATE


JOANNA (W)URSULA (D)


AF Form 624 *U.S. GPO: 2000-504-002/20056


DIR SHO B-14



NAME (Last, First, Middle Initial)PENN, WILLIAM T.

GRADE

0-5BOX NO.

757DM


ORGANIZATION



AIR WAR COLLEGE, PETERSON AFB, COLORADO SPRINGS, CO 80914-9998ESTIMATED ARRIVAL DATE RNLTD

5 MAY 17DEPARTURE DATE

30 MAR 17I ( ) DO ( ) DO NOT give consent to release my home address, home telephone number and other personal data contained in my Locator File to any person. (AF137-129 and AF 137-132).

SIGNATURE

DATE


MARY A. (W)


AF Form 624 *U.S. GPO: 2000-504-002/20056


DIR SHO B-15



NAME (Last, First, Middle Initial)SMITH, KATHY L.

GRADE

E-1BOX NO.

42DM


ORGANIZATION

21ST PERS GROUPOFFICE SYMBOL DUTY PHONE




SIGNATURE

DATE



AF Form 624 *U.S. GPO: 2000-504-002/20056


DIR SHO B-16



NAME (Last, First, Middle Initial)SMITH, KATY A.

GRADE

E-2BOX NO.

151DM


ORGANIZATION





SIGNATURE

DATE


AWOL AS OF 15 MAR 17


AF Form 624 *U.S. GPO: 2000-504-002/20056


DIR SHO B-17



NAME (Last, First, Middle Initial)TIGER, CLARK H.

GRADE

E-3BOX NO.

311DM


ORGANIZATION



501ST TAACOM, UNIT 29102, APO AP 96218ESTIMATED ARRIVAL DATE RNLTD

30 NOV 16DEPARTURE DATE

31 OCT 16I ( ) DO ( ) DO NOT give consent to release my home address, home telephone number and other personal data contained in my Locator File to any person. (AF137-129 and AF 137-132).

SIGNATURE

DATE


SANDRA M. (W)


AF Form 624 *U.S. GPO: 2000-504-002/20056


DIR SHO B-18



NAME (Last, First, Middle Initial)VANHORN, EARL H.

GRADE

E-5BOX NO.

97DM


ORGANIZATION



15 CENTRAL PLAZA, SAN JUAN, PR 00920ESTIMATED ARRIVAL DATE RNLTD

15 JAN 17DEPARTURE DATE

15 DEC 16I ( ) DO ( ) DO NOT give consent to release my home address, home telephone number and other personal data contained in my Locator File to any person. (AF137-129 and AF 137-132).

SIGNATURE

DATE


PS FORM 3579 SENT TO PRO PHOTOGRAPHY 1 MAR 17


AF Form 624 *U.S. GPO: 2000-504-002/20056


DIR SHO B-19



NAME (Last, First, Middle Initial)WILSON, DONNA J.

GRADE

E-6BOX NO.

118DM


ORGANIZATION



32ND SIGNAL BN, CMR 440, APO AE 09102ESTIMATED ARRIVAL DATE RNLTD



SIGNATURE

DATE



AF Form 624 *U.S. GPO: 2000-504-002/20056


DIR SHO B-20



NAME (Last, First, Middle Initial)YORK, TERESA K.

GRADE

E-3BOX NO.

121DM


ORGANIZATION

PSC 23OFFICE SYMBOL DUTY PHONE




SIGNATURE

DATE


AWOL AS OF 1 APR 16


AF Form 624 *U.S. GPO: 2000-504-002/20056

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APPENDIX CMARINE CORPS

DIRECTORY CARDS

C-1

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30 JUN 16

C-2

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07/17

25 JUN 16

25 JUN 16

25 JUL 16

C-3

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07/18

22 JAN 14

1 JUN 17

15 JUL 17

C-4

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25 MAR 16

3 JUN 17

C-5

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03/18

10 APR 14

20 FEB 17

21 MAR 17

21 MAY 17

C-6

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03/18

18 NOV 14

2 FEB 17

1 MAR 17

C-7

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06/18

11 APR 14

16 JUN 17

15 JUL 17

C-8

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07/17

23 AUG 13

15 JUN 16

15 JUL 16

C-9

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28 JUN 16


C-10

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04/18

3 JUL 14

1 MAR 17

1 APR 17

C-11

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05/18

20 JAN 14

14 APR 17

15 JUN 17

C-12

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05/18

6 MAR 14

1 APR 17

1 MAY 17

C-13

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07/18

1 DEC 13

15 JUN 17

30 JUN 17

C-14

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04/18

15 JUN 14

30 MAR 17

5 MAY 17

C-15

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15 DEC 16

C-16

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07/17

1 MAR 16

15 MAR 17

C-17

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11/17

25 OCT 13

31 OCT 16

30 NOV 16

501ST TAACOM, UNIT 29102, APO AP 96218

C-18

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1/18

3 FEB 13

15 DEC 16

1 MAR 17

EDA: 15 JAN 17

C-19

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7/18

29 MAY 13

30 JUN 17

30 JUL 1732ND SIGNAL BN CMR 440 APO AE 09102

C-20

DIR SHO

6/17

2 FEB 15

1 APR 16

C-21

APPENDIX DDirectory Mail

Checklist

DIRECTORY MAIL CHECKLIST

1 Date stamp the back of the article (Back Stamp)

2 Look up directory card for your branch of service

3 If delivering article to addressee skip to rule #8

4 Check for Hold, AWOL, Dead Mail (see handout)(If none of the above, go to step 5)

5 Draw line through old address and bar code

6 Refer to Table 6-5 and follow instructionsEndorse (stamp) as necessary

7 Refer to appropriate table for class of mail for any additional instructions as neededEndorse (stamp) as necessary

8 Write disposition on the disposition line

NOTE: If article is REFUSED, go to table 6-5 rule #15, draw line through address and bar code

HOLD MAIL, AWOL, DEAD MAILHOLD MAIL: (If you have a directory card it WILL NOT be Hold Mail

- Person is UNKNOWN (No directory card) and Same Last Name? Hold 30 days from today (ie today is 3 May 10, Hold til 3 Jun 10

- Hold 15 days past EDA/PG/RNLTD

DO NOT line through address, skip to step #8

AWOL: (You have directory card)

- Less than 30 days? Hold mail 30 days from date of AWOL

DO NOT line through address, skip to step #8

- More than 30 days? “Return to Sender”, “Moved left no address”

If SAM, then add “Postage Due” and “Not deliverable as addressed unable to forward”

Line through address and bar code and skip to step #8

Dead MailDead mail is First Class, Priority, or SAM that can’t be delivered, forwarded, or returned (KEY: no return address)

- Unknown? Stamp “Attempted not known” put MRC address in lower right corner

- AWOL over 30 days?Stamp “Moved left no address”, put MRC address in lower right corner

Line through address and bar code and skip to step #8

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