Conexus BeLuxKick Off Meeting4 Sept 2015

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Agenda

Welcome & Conexus BeLux Intro

Tips & tricks for Mobile & Remote Workers: Chatter & Lync

Conexus BeLux supporting Dell YourCause –Powering The Possible

Dell Brand Certification training for ERG members

Call to action & next steps

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Intro: Vision & Mission

• Our core vision is to champion a community that creates a flexible, collaborative work environment which enables team members to grow and thrive.

• We are about proactively enabling our flexible workforce with technology, policy, resource & tool support as well as providing a sounding board for best practices and virtual improvements with growing demand. We aim to engage our members by:

– Providing a forum for connecting with people in remote locations both professionally and socially in order to attract, retain & grow talent at Dell

– Enabling remote team members in close proximity to come together in service of their local communities

– Allowing team members the opportunity to suggest technology and flexible work program improvements for the future

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Initial Chapter Ramp Plan

Intro: CONEXUS [Belgium-Luxembourg]

WHO - PEOPLE• Chapter Lead: Manu Van de Vliet• Local SMT Sponsor : Pascale Van Damme• Core Team (initial)

• Connecting People Pillar Leads: Dimitri Rubens, Nancy Nuyts• Technology Pillar Leads: Bart Vanderkelen, Steven Haertjens• Admin/Comms: Local support

WHY - VALUE• Increase ‘one Dell team’ culture within the BU (remove silo’s).• Optimize working in and with virtual teams• Big interest in flexible work environment, increase work-life balance• BE & LUX = 2 sites, one big team. Many remote interactions.

WHAT - ACTIONS• W1: Announcement launch Conexus to all BeLux employees, incl ask

for volunteering• W1+2: Communication to all Conexus Volunteers (using the German

survey if possible)

• W1+4: Communicate the core team and status on team members,

invite for kick-off meeting

• W1+6: Kick-off meeting• ... (getting initiatives started)

HOW - COLLABORATION• Optimize inter-team and intra-team communication. Encourage

inclusion of people, lowering barriers • Many managers in BE with remote international teams. Learn from

experiences, build on success stories.• Regular communication through newsletter, chat group, sharepoint,

... tbd)• Join forces with other ERGs

Read the guidelines in the slide notes section below…

Chatter BasicsHow to get startedTips & trickConexus BeLux in Chatter

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Chatter – how to get started: Accounts registered automatically – use your Dell login/password

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Chatter – how to get started:

Add/edit your picture

Update contact details

Enter information about yourself

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Chatter - how it works:

Join and create groups

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Chatter - how it works:

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Chatter - how it works:Post status updates + upload and share files/links + share

recognitions + create polls

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Chatter | Tips

Here are some important points to keep in mind when making status updates:

• If you create a public group, anyone can see posts on the group, whether they're members of the group or not.

• Posts made in a private group can only be seen by members who have been added by the group owner.

• Do post files instead of emailing attachments.

• Do use groups rather than email distribution lists for

collaboration.

• Do participate by asking and answering questions and

sharing information.

• Do keep your posts relevant to work.

• Do keep it brief.

• Do use Chatter to address a wider audience and get

feedback.

• Don’t post anything you wouldn’t want Michael

Dell to read.

• Don’t write long-winded posts.

• Don’t use Chatter to replace your 1:1s.

• Don’t post confidential information on profiles or

public groups.

• Don’t post personal messages that aren’t relevant to

your business.

• Don’t post the same thing to multiple people.

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Chatter | Tips

Control your email notifications; My Settings – Manage my chatter email notifications

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Chatter | Tips

• Use @mentions to loop people into conversations

• Use hash tags # to spread and organize information

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Chatter | Tips

Find competitive experts United Global Support Team

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Chatter | Tips

Chatter Mobile

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Conexus BeLux in Chatter

Online MeetingsExplain how control and enrich online meetings.Explore features that saves timeReview best practices

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Top 3 Lync Meeting Best Practices

Use the Correct Meeting Space Option for the Meeting

Do you have confidential content? Specific Presenters? Want to stream video?

When you are scheduling, decide if you should use your dedicated meeting space or create a new meeting room. This allows your to customize your meeting options to fit the meeting the content.

Use PowerPoint Presentation or Program

Avoid sharing desktop

No more embarrassing pop-up IM’s or emails!

There are several new tools when presenting in Lync 2013. Utilizing the presentable content page allows you to have access to uploaded decks with all of the functionality of Lync to manage your meeting.

Merge Dell101 & Lync

Every time you use Lync instead of Dell101 you save Dell money. It also helps support flexible work solutions for team members by allowing them to use the mobile Lync app.

Team members can use Lync setting to forward their Lync calls to any phone number they wish.

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Dedicated Space or New Meeting Room?

Dedicated Space

• Content is not confidential

• 1:1’s or informal meetings

• Do not need to monitor attendees

• Quick and easy default Lync options

New Meeting Space

• Confidential content

• Need to disable presentable content options

• Meeting has formal content

• Large meetings

• Allows you more control of your meeting

Use the New Lync Meeting icon on your Outlook Ribbon to create a meeting with your defaulted meeting options … this saves you the step of creating an appointment or meeting and then adding a Lync sessions

Select your favorite options for a formal meeting space and save as a template.

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New Meetings Space Options

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3 4

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Organizer Views

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Control the audience

Action Tab Overview:

• Control who can speak or disable background noise

• Don’t allow people to send IM during the presentation

• To preserve bandwidth control the video options

• For large audiences, you can control if people see all attendees or not

• One click to make yourself the only presenter

• Need additional people to the meeting, send invite by email

• Works only when you are in a meeting space

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Managing Presentable Content

Get the most out of your online meeting … use features

• Only use desktop sharing when you are actively showing your screen to another person. (Example: Walking someone through a step by step process over multiple programs)

• You can upload content in any form ahead of time … Decks, pictures, video’s, polls, Q&A. You can pick from your attachments or from the presentable content option.

• When content is preloaded meetings can start on time and if there are technical problems or if sharing goes down. Then the content is still available.

• Want to share a program (such as OneNote) without everyone seeing your whole desktop? Share the program only so that only the programs your choose will be displayed. When you minimize this screen will be shown …

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Lync + OneNote + Outlook Integration

Get organized and be even more productive …

• New integration with Outlook and OneNote. Shared OneNote will allow you to take meeting notes that can be shared with the whole team.

• Documents that are uploaded to your Lync meeting will be downloaded to your shared notes so all of your content is in one place … NO more emails asking where that deck went!

• A link to your meeting notes will be added to your invite so the notes are accessible to users who are not familiar with OneNote

• Details can be expanded or collapsed depending on level of content you need to see. Need to know who attended? No problem

• Allows team to collaborate together, clearly review meeting minutes and action items.

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How to Merge Dell101 & Lync Calls

1. Mute your computer speaker

2. Join the online meeting and call to join the audio

3. Go back to Lync and dial into 3355101 and enter the passcode or leader code

4. Click on the 3 dots and select the call you want to merge

Anyone can merge a call within Lync and then leave the meeting … the calls will stay merged.

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Headset Dying? Need to Switch to Your Cell Phone? 25

You can easily transfer any call on to another phone number that you have set up. Send a call that you are currently on to your cell phone without interrupting the meeting? Or set up all Lync calls to go directly to your cell phone?

• Option 1 – Transfer a call you are on

• Option 2 – Forward all calls to another number on your Lync Home Screen

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Adding Lync Mobile Phone

How to get started ?

• Download Skype for Business App from the App Store

• Enter Dell email address and current password

• Advanced OptionsEnter Europe\first_lastname

• Confirm your phone number

• Done !

Features• Instant Messaging

• Status

• Voice and video

• Simultaneous ring (Lync calls on your phone)

Using the Lync web app allows you to have 1 click access to all of your Lync meetings.

When you join meetings via the web app, Lync will call you back on your cell phone so there is no need to enter the passcode when you are driving or dropping children off at daycare.

Supported devices are Android, IOS(Apple), and Windows Mobile

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Sep 12 @ 14:00

Transplantation Walk/Run

Sep 19 @16:00

Bike

Sep 23 @16:00

Run

Sep 28 @ 12:00

Walk

Powering the possible BU events

+ Bike/walk/run anywhere on Wednesday & log the time

The goal: 50% participation

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Combining the awareness of Dell wireless networking solutions and giving to charity organisation

Wireless is more

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Understanding our Brand Identity and Purpose ∞ Putting our brand elements into practice

Brand training for ERG members

The purpose of this training is to enable all Dell ERG team members to:

• Understand how to apply the brand lens to everything they do

• Explore the difference between our purpose and our brand, and how they work together

• Learn to connect brand understanding to their roles and actions

• Understand the brand design elements that define our identity

• 1h session, including videos, 2 training option: Sept 25th or Oct 2nd, 2015, 10.30-11-30am

• Trainer: Viola Papenberg, Myriam Darmon

• Information sharing: Brand Identity Book, Brand Identity Guidelines, Brand Knowledge Center

• All participants can get credit for the training and be considered brand certified if we provide names and badge numbers to the brand team.

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Call to Action

• Get up and running with chatter

• Ask questions and share best practices for mobile & remote workers in chatter

• Share your thoughts and great ideas

• Explore some of the Lync features you learned today in your next meeting

• Participate in Powering The Possible activities

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Join us for drink !!