Conference Organization Experience bid Lisbon.pdf · Conference Organization Experience •EURO...

05/03/20

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Lisbon, Portugal – www.9ecm.pt

8–12 July 2024

Proposed LOC

José Francisco Rodrigues (Chair)

Nuno Crato

Cristina Sernadas

Pedro Moura

Cândida Mourão

Luís GouveiaCatarina

Santa Clara

Francisco Miguel Dionísio

Univ. Lisboa

Ana Paula Dias

Univ. Porto

Isabel Narra Figueiredo

Univ. Coimbra

Fernando Pestana da Costa

Univ. Aberta

João Araújo

Univ. Nova de Lisboa

Maria Fátima Rodrigues

Advisers to LOC

Ana Cannas

Switzerland

José Luís Fiadeiro

UK

Irene Fonseca

USA

André Neves

Luís Nunes Vicente

Rui Loja Fernandes

Marcelo Viana

Brazil

Diogo Gomes

Saudi Arabia

Symplectic Geometry

Dynamical Systems

Computer Science

Optimization

PDEs Differential Geometry

Geometric Analysis

Applied Analysis

USA

USA

USA

Somepotentialsatelliteconferences:

FrontiersoftheCalculusofVariationsOrg.:IreneFonseca (CMU),JoséMatias(Lisbon)andAnaCristinaBarroso(Lisbon)

PoissonGeometryOrg.: RuiLojaFernandes (Illinois),EvaMiranda(Barcelona)andMariusCrainic (Utrecht)

Mean-FieldGamesOrg.:Diogo Gomes(KAUST)etal.

MathematicsofDataScienceOrg.:AfonsoBandeira(ETHZurich)andCarlosFernandez-Granda (NYU)

Symplectic TopologyandMirrorSymmetryOrg.:NickSheridan(Edimburgh)etal.

Conference Organization Experience

• EURO 2010 – 24th European Conf. on Operational

Research – 2500

• AMS-EMS-SPM 2015 – International Meeting – 1100

• ECMTB 2018 – 11th European Conference on

Mathematical and Theoretical Biology – 800

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VENUE Aula Magna

Lunches

1600 1000

VENUEFaculdade de

Ciências

700

VENUE EMS CouncilAcademia

das Ciências

Proposed Schedule Time/Day Saturday, 6 Sunday, 7 Monday, 8

08:0008:1508:3008:4509:0009:15 08:45-09:45 08:45-09:45 08:45-09:45 08:45-09:45 09:30 15 R (C = 30) 15 R (C = 30) 15 R (C = 30) 15 R (C = 30)09:4510:0010:15 09:00-11:00 08:45-11:00 08:45-11:00 08:45-11:00 08:45-11:00 08:45-11:00 08:45-11:00 08:45-11:00 08:45-11:00 08:45-11:00 08:45-11:00 08:45-11:00 08:45-11:00 10:30 15/16 rooms room: 8.2.30 room: 8.2.47 10:00-11:00 15/16 rooms room: 8.2.30 room: 8.2.47 10:00-11:00 15/16 rooms room: 8.2.30 room: 8.2.47 10:00-11:00 15/16 rooms room: 8.2.30 room: 8.2.47 10:00-11:00 10:45 (C = 40) (C = 220) (C = 220) 15 R (C = 30) (C = 40) (C = 220) (C = 220) 15 R (C = 30) (C = 40) (C = 220) (C = 220) 15 R (C = 30) (C = 40) (C = 220) (C = 220) 15 R (C = 30)11:00 Coffee Break 11:15 11:00-11:3011:3011:4512:0012:1512:3012:4513:0013:1513:3013:4514:0014:1514:3014:4515:0015:1515:3015:4516:00 Coffee Break 15:00-16:00 15:00-16:00 15:00-16:00 16:15 16:00-16:30 15 R (C = 30) 15 R (C = 30) 15 R (C = 30)16:3016:4517:00 15:00-17:15 15:00-17:15 15:00-17:15 15:00-17:15 15:00-17:15 15:00-17:15 15:00-17:15 15:00-17:15 15:00-17:15 17:15 15/16 rooms 8.2.30 8.2.47 16:15-17:15 15/16 rooms 8.2.30 8.2.47 16:15-17:15 15/16 rooms 8.2.30 8.2.47 16:15-17:15 17:30 (C = 40) (C = 220) (C = 220) 15 R (C = 30) (C = 40) (C = 220) (C = 220) 15 R (C = 30) (C = 40) (C = 220) (C = 220) 15 R (C = 30)17:4518:0018:1518:3018:4519:0019:1519:3019:4520:00

Contributed Sessions


Outreach Lecture

(C = 340)Tour

Outreach Lecture 18:00-19:00

Dinner

EMS council

meeting

Coffee Break 15:00-15:30

Mini-Symposia

Invited Lectures & EMS Prize




17:00-19:30 18:00-19:30

Congress Dinner

(C = 340)

Welcome Reception 18:00-19:00

Plenary Lecture

Registration

16:30-17:30

room: 3.2.14room: 3.2.14

Closing Ceremony 15:00

15:00-16:00




Mini-Symposia



Plenary Lecture

Mini-Symposia





Plenary Lecture

14:00-15:00 14:00-15:00 14:00-15:00 14:00-15:00 14:00-15:00

12:30-14:00 12:30-14:00 12:30-14:00 12:30-14:00 12:30-14:00

EMS council

meeting

Plenary Lecture Plenary Lecture Plenary Lecture Plenary Lecture

11:30-12:30 11:30-12:30

Lunch Break Lunch Break Lunch Break Lunch Break Lunch Break


Poster Session 11:00-11:30



Plenary Lecture Plenary Lecture Plenary Lecture Plenary Lecture Plenary Lecture


EMS council meeting





11:30-12:30 11:30-12:30 11:30-12:30

Mini-Symposia




EMS council

meeting

Opening & Award Ceremony






Contributed Sessions Mini-

Symposia



Contributed SessionsMini-

Symposia



Contributed Sessions Mini-

Symposia


Tuesday, 9 Wednesday, 10 Thursday, 11 Friday, 12

Registration Registration Registration Registration Registration(from 8:00)

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Proposed Budget900 1100 1300 1500

16 18 19 2017 17 17 175 5 5 5

77 77 77 7718 18 18 1818 18 18 183 3 3 3

50 50 50 5015 15 15 15

175 240 284 32813 13 13 138 8 8 8

415 482 527 572

900 1100 1300 1500 900 1100 1300 1500

Early registration (ER) 360 405 495 585 675 146 178 210 243Late registration (LR) 400 180 220 260 300 72 88 104 120ER EMS Members 280 180 220 260 300 51 62 73 84LR EMS Members 360 90 110 130 150 32 40 47 54ER Students 170 36 44 52 60 6 7 9 10LR Students 240 9 11 13 15 2 3 3 4Accompanying guests 150 40 50 60 70 6 7 9 10

21 21 21 2119 19 19 1911 11 11 1164 64 64 64

430 500 570 640

15 18 43 68BALANCE (K €)

TOTAL INCOME (K €)

Awards Grants

TOTAL EXPENSES (K €)

Catering - conference dinner, welcome reception, coffee breaks, lunches, social programmeEMS previous meeting (Nov. 2023) & Prize Committee (Jan. 2024) - up to 15 participants eachEMS meeting (Weekend before)

University of Lisbon supportExhibitors - publishers and industryOther Sponsors

Conference Fees

Faculty of Sciences supportSponsors and other grants

Expenses (K €)

INCOME Value (€) Participants Income (K €)

EXPENSES (including VAT)

ManagementStaff, support,...Equipment, printing, miscellaneous (proceedings, abstracts, badges, posters, consumables, ...)Website (maintenance) and event promotion

Conference spaces and support (lecture rooms, technician, security, students)Invited speakers - (10+2) Plenaries + (10+2) Prizes (travel, hotel, other expenses) Invited - 30 Invited (hotel, other expenses) Mini-Symposium Organizers

Lecturers and lectures

Other

Proposed BudgetAllScenarios

CongressParticipation Lunches

Coffeebreaks

Welcomereception

Congressdinner

SocialProgram

Accommo-dation

Travelexpenses

Feewaved

Feecomprises * ✔ ✔ ✔ ✔ ✔ ✔

Prizewinners ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔

Plenaryspeakers ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔

Invitedspeakers ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔

MSchairorganizers

✔ ✔ ✔ ✔ ✔ ✔ ? ? ✔

Scientific&PrizeCommittes

✔ ✔ ✔ ✔ ✔ ✔ ? ? ✔

Accompanyingguests

✔ ✔ ✔

Financial support for the EMS and prize committee meetings prior to the congress

* also for students

Academic Sponsors Satellite Conferences

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Potential Sponsors Outreach• Public Lecture

Pedro Nunes

• Math GamesLudus Competition

• Math CompetitionMathematics for Aliens

• Summer SchoolNovos Talentos em Matemática

• ECM Youth Forum Junior Congress Participants

• ExhibitionTeaching Tiles

• Art Highlight Almada Negreiros

PCO – ABREU Events Full Service OrganizersABREU EVENTS

• Oldest PCO in Portugal ⎼ since 1978 • A specialized department of ABREU Group

• Travel Agency & Cargo company • Around 1.500 employees in Portugal, Spain, Brazil, USA

HIGHLIGHTS• Dedicated and specialized team • In house software and hardware for congress support• Partnerships with Hotels, Venues, Catering, Transportation• An average of 60 congress per year in Portugal up to 20.000 people

OFFICES• Portugal (Lisbon, Porto, Faro, Funchal, Ponta Delgada)• Spain (Madrid, Barcelona)• Brazil (S. Paulo, Rio de Janeiro)• USA (Orlando)

WHY LISBON?

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9ECM - EUROPEAN CONGRESS OF MATHEMATICS – LISBON JULY 2024 – www.9ecm.pt 17

ACTIVITIES FOR SOCIETY 9ECM - EUROPEAN CONGRESS OF MATHEMATICS

https://lisboagreencapital2020.com/en/

Lisbon became greener: morethan 20 thousand trees were plantedby about 4500 volunteers on January21th in order to reach the goal of 100thousand trees by 2021.

YES LISBON !

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