Conference Calls and Web Conferencing:
What are the best tools for meeting remotely?
Fifth Friday Webinar SeriesSchedule for remainder of 2017:
● September 29, 2017
Recordings of and supporting materials for previous webinars available at:
● http://www.mplp.org/Taskforces/technology
The Need for Remote Meeting Tools
Conference Calls
About Web ConferencingWhat is web conferencing?
“A meeting, seminar or similar activity facilitated by online services.”
About Web ConferencingWeb Conferencing Characteristics:
● Provide online video and audio communication
● Facilitate multi-user conferences● Provide screen sharing platform ● Offer recording capabilities for
future references or presentations
RequirementsCommonProcessor Operating System
Browser Additional Software
Internet Bandwidth (D/U)○ Google Hangouts (4.0 mbps/2.0 mbps)○ Skype Business (4.0 mbps/1.5 mbps)○ GoToMeeting (1.0 mbps/1.0 mbps)○ Join.Me (1.0 mbps/1.0 mbps)○ WebEx (1.2 mbps/1.2 mbps)
Recommended
Optional
Headset
Web Camera
RequirementsRecommendedHeadset
Advantages
● Integrated Microphone
● Sound Quality
● Privacy
● Efficiency
Google Hangouts vs Skype for Business
Google Hangouts
Google Hangouts
Google Hangouts
Skype
Skype
Summary, Google Hangouts vs Skype Business
GoTo Meeting● Online meeting tool with screen-sharing and audio available through
phone conference call (toll or toll-free options) or VOIP audio● Webcam option available for participants● Can plan ahead or “meet now”● Cost (for this and GoTo Webinar, one seat each) is $79/month● Limit to one call at a time, limit of 25 participants● Features include: ability to record calls; assign roles such as co-organizer
and presenter; change presenter; mute participants; allow everyone to see the list of participants and who is talking; and participants can chat with organizer(s);
GoTo Webinar● Online meeting tool with screen-sharing and audio available through
phone conference # or VOIP audio; more bells and whistles than GoToMeeting
● Cost (for this and GoToMeeting, one seat each) is $79/month● Limit to one call at a time, limit of 100 participants; can limit registration
so you can approve individual registrants (or not)● Features include everything that GTM has plus: tracking of audience
attention; participants can raise a hand to ask a question or type in questions for everyone to see; you can integrate real-time polls and handouts into your presentation; can schedule recurring meetings; sends follow-up emails to registrants
WebExWith Microsoft Outlook
● Easily add a WebEx meeting to your Microsoft®Outlook Or
launch a meeting instantly using the WebEx button in Microsoft Office applications. and you're ready to go!
● Never miss a meeting with Webex. Once scheduled Webex will remind you of your meeting and launch ahead of time
WebexWith Instant Messenger
Turn an instant message into an instant meeting–using integrated audio and video. Click the Start Meeting button on your IM client and web browser, enter the meeting information, and you're ready to go!
Conference call/Webinar etiquette
Presenter Etiquette
● Be Prepared
● Test your equipment
● Start and end on time
Conference call/Webinar etiquette cont.
The Mute button is your friend
● Become familiar with it’s location. If you begin to cough or sneeze. Use the Mute button
● Do not use the hold button as this will often play unwanted music while participants wait.
● Participants should leave the mute button on until they speak. ● This will ensure that noise around your area does not interrupt the
presentation● Use headset and speaker if on VOIP, don’t rely on laptop mic/speakers● When speaking, give your name so people know who is talking.
Thank you!We are:
● Angela Tripp, Co-Managing Attorney of MPLP-IT; [email protected]
● Benefo Ofosu-Benefo II, Systems Administrator, [email protected]
● Michele Farrell, Technology Support Specialist, [email protected]
● Scott Ellis, Statewide Website Coordinator, [email protected]