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4.7 March 2004 English Customer Consignment Process (J58) SAP AG Neurottstr. 16 69190 Walldorf Germany Business Process Procedure
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Page 1: Consignment Process

4.7 March 2004 English

Customer Consignment Process (J58)

SAP AG Neurottstr. 16 69190 Walldorf Germany

Business Process Procedure

Page 2: Consignment Process

SAP Best Practices Customer Consignment Process (J58): BPP

© SAP AG Page 2 of 24

COPYRIGHT

© Copyright 2004 SAP AG. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or for any purpose without

the express permission of SAP AG. The information contained herein may be changed without prior notice.

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ICONS

Icon Meaning

Caution

Example

Note

Recommendation

Syntax

TYPOGRAPHIC CONVENTIONS

Type Style Description

Example text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options.

Cross-references to other documentation. Example text Emphasized words or phrases in body text, titles of graphics and tables.

EXAMPLE TEXT Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.

Example text Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.

EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the ENTER key.

Example text Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.

<Example text> Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

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ABBREVIATIONS

R Required entry field

(used in the end-user procedures)

O Optional entry field

(used in the end-user procedures)

C Conditional field

(used in the end-user procedures)

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Contents Contents .................................................................................................................................. 5

J58 Customer Consignment Process............................................................................................... 6 Purpose....................................................................................................................................... 6 Consignment Fill-Up .................................................................................................................... 6

Consignment Fill-Up Order ....................................................................................................... 6 Delivery for Consignment Fill-Up .............................................................................................. 7 Picking for Consignment Fill-Up................................................................................................ 8 Goods Issue for Consignment Fill-Up ..................................................................................... 10 Stock Overview after Consignment Fill-Up.............................................................................. 11 Billing for Consignment Fill-Up................................................................................................ 12

Consignment Issue .................................................................................................................... 12 Consignment Issue Order....................................................................................................... 12 Delivery for Consignment Issue .............................................................................................. 13 Picking FOR CONSIGNMENT ISSUEUse .............................................................................. 14 Goods Issue for Consignment Issue ....................................................................................... 14 Billing for Consignment Issue ................................................................................................. 15

Consignment Pick-up................................................................................................................. 16 Consignment Pick-Up Order................................................................................................... 16 Delivery for Consignment Pick-Up .......................................................................................... 17 Goods receipt for Consignment Pick-Up ................................................................................. 18 Billing for Consignment Pick-Up.............................................................................................. 19

Consignment Return.................................................................................................................. 19 Consignment Return Order..................................................................................................... 19 Delivery for Consignment Return............................................................................................ 20 Goods Receipt for Consignment Return.................................................................................. 21 Release Credit Memo to Billing............................................................................................... 22 Billing for Consignment Return ............................................................................................... 23

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J58 Customer Consignment Process

Purpose This scenario describes how finished products and trading goods are handled within a consignment process, i.e. when the products, shipped to the customer are still owned by the company until they are sold by the customer to a third party. The materials, which are usually stored in the customer’s store or warehouse, are posted in a stock (consignment stock) that is assigned to the corresponding customer. This allows the customer’s current stock to be viewed at any time.

When billing is carried out, the material prices are posted to the corresponding accounts and cost centers.

Consignment Fill-Up

Consignment Fill-Up Order

Use Even a consignment fill-up does not represent a real physical sale of goods to a customer the mechanism’s during the order entry are the same as for a standard order entry, e.g. when an order is entered, an availability check is performed for the material, and the shipping point is determined automatically.

Prerequisites The required master data (for example, customer, articles, prices, conditions, batches) must be maintained. To represent the entire process flow of, there must be a sufficient stock quantity of the materials in the corresponding plant (BP01) by installing Building Block J64 or J49 or post initial stock directly.

Procedure 1. Access the activity using one of the following navigation options:

Menu path Logistics Sales and Distribution Sales Order Create

Transaction code VA01

2. Make the following entries:

Field name Description R / O / C User action and values

Note

Order type R KB Consignment fill-up

Sales organization BP01 Sales Org. BP01

Distr. channel 01 Direct sales

Division 01 Product Division 01

Enter

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Sold-to party R C6100

Purch. ord. no. R <Purch. ord. no.>

Material R C20040

Order quantity R 100

Material R C20050

Order quantity R 100

Enter

Save alternatively: Ctrl + S

Result A complete consignment fill-up order exists. Note that the sales order does not contain any pricing conditions (different from zero).

Delivery for Consignment Fill-Up

Use When the delivery is created, a new availability check is performed.

Prerequisites A complete consignment fill-up order exists.

Procedure

1. Access the transaction choosing one of the following navigation options:

Menu path Logistics Sales and Distribution Shipping and Transportation Outbound Delivery Create Single Document With Reference to Sales Order

alternatively:

Logistics Logistics Execution Outbound Process Goods Issue for Outbound Delivery Outbound Delivery Create Single Document With Reference to Sales Order

Transaction code VL01N

2. Make the following entries:

Field name Description R / O / C User action and values

Note

Shipping point R BP01 Shipping Point BP01

Selection date Selection date for the delivery

<Date> Current date + 10 days

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Order Number of sales order R <Order number>

Enter

Save alternatively: Ctrl + S

Result The system contains a complete delivery document.

Picking for Consignment Fill-Up

Use As the picking quantities reflect the physically picked quantities of specific batches transferred to the customer’s site, the batch determination has to be carried out before the picking quantity can be entered. The batch determination may be triggered automatically during delivery creation or manually. Usually automatic batch determination will be carried out automatically. However, if no batch matches the selection criteria, the batch determination can be triggered manually. The following scenario will explain the manually triggered batch determination.

Prerequisites The system contains a complete delivery document.

Procedure

1. Access the transaction choosing one of the following navigation options:

Menu path Logistics Logistics Execution - Outbound Process Goods Issue for Outbound Delivery Outbound Delivery Change Single Document

Transaction code VL02N

2. Make the following entries:

Field name Description R / O / C User action and values Note

Outbound delivery Number of delivery R <Delivery number>

Enter

Menu Goto Item Batch split

Batch Choose New batch determination

Screen: Batch Determination SD: Select BatchesBatch Determination:

Field name

Description Req./Opt./Dep.

User action and values Comment

Choose Selection criteria (optional you can also create your own selection criteria)

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Enter

Choose Strategy info...

Sort rule FIFO expiration date, shelf life

023_001S Sort: MHD / Exp. Date

All available batches are displayed.

Cancel

Choose Copy The proposed (or entered) quantities per batch are copied into the delivery document

Back

Picking quantity:

Field name

Description R / O / C User action and values Note

Batch

Display batch structure

Select Batch Split Indicator

Pick Quantity

C20040

C20050

100

100

Enter Overall status picking to C = fully picked

Save

Result A fully processed picking document exists (overall status picking: C = fully picked)

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Goods Issue for Consignment Fill-Up

Use After the goods have been picked, the delivery is posted for goods issue. When the goods issue is posted, the transfer to the consignment stock is carried out.

No accounting and controlling documents are generated, since this is a transfer within the same plant (even though the product is no longer physically stored in the warehouse but shipped to the customer site).

Prerequisites A fully processed picking document exists (overall status picking to C = fully picked)

Procedure 1. Access the transaction choosing one of the following navigation options:

Menu path Logistics Logistics Execution Outbound Process - Goods Issue for Outbound Delivery - Post Goods Issue - Outbound. Delivery Single Document

Transaction code VL02N

2. Make the following entries:

Field name Description R / O / C User action and values Note

Outbound delivery Number of delivery R <Delivery number>

Select Post goods issue

Result The goods issue for the delivery has been posted. The goods issue document has "completed" status.

The document flow should appear as follows (Menu: Environment Document flow):

Document Date Overall Processing Status

. BP Consign. Fill-up <Doc No> <Date> completed

BP Consignment Deli.<Doc No> <Date> completed

. Picking request <Doc No> <Date> completed

. Confirmation of service <Date> completed

. Confirmation of service <Date> completed

. GI consgmt: lending <Doc No> <Date> completed

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Stock Overview after Consignment Fill-Up

Use The goods are now in the customer's consignment stock. The stock overview will reflect this transfer of products

Prerequisites A fully processed delivery document exists.

Procedure

1. Access the transaction choosing one of the following navigation options:

Menu path Logistics Materials Management Inventory Management - Environment - Stock - Stock Overview

Transaction code MMBE

2. Make the following entries:

Field name Description Ent./Opt./Dep User action and values Note

Material R C20040respectively C20050

Plant BP01

Stock type selection

Also select special stocks indicator

Execute Alternatively: F8

Select Customer consignment

Choose

Result The stock of 100 pieces has been posted to the Customer C6100. The stock overview for customer consignment of material C20040 as well as C20050 in plant BP01 appears as follows:

Stock type Customer Consignment Customer C6100

Unrestricted use 100.000 Quality inspection 0.000 Restricted use 0.000

Alternatively, the consignment stocks can be queried directly via transaction MB58 (Display consgnmt and return. pack. stocks at customer)

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Billing for Consignment Fill-Up

Use No billing is carried out.

Order and delivery status are "completed" after the goods issue.

Consignment Issue At regular intervals, the customer reports either how many articles he has sold, or how many articles are in his current stock (inventory):

A corresponding order is entered, which documents the issue from the consignment stock.

A billing document is created for the issue from the external stock at the customer’s site.

Consignment Issue Order

Use The articles sold by the customer are entered in the corresponding quantities. When an order is entered, an availability check is performed for the material against the customer’s stock. The pricing procedure is carried out as usual.

Prerequisites The required master data (e.g. customer, articles, prices, conditions, batches) must be maintained in the system. The consignment fill-up process has been completed.

Procedure

1. Access the transaction choosing one of the following navigation options:

Menu path Logistics Sales and Distribution Sales Order Create

Transaction code VA01

2. Make the following entries:

Field name Description R / O / C User action and values

Note

Order type R KE Consignment issue

Sales organization BP01 Sales Org. BP01

Distr. channel 01 Direct sales

Division 01 Product Division 01

Enter

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Sold-to party R C6100

Purch. ord. no. R <Purch. ord. no.>

Material R C20040

Order quantity R 55

Material R C20050

Order quantity R 100

Enter

Save alternatively: Ctrl + S

Result A complete consignment issue order exists.

Delivery for Consignment Issue

Prerequisites A complete consignment issue order exists.

Procedure

1. Access the transaction choosing one of the following navigation options:

Menu path Logistics Sales and Distribution Shipping and Transportation Outbound Delivery Create Single Document With Reference to Sales Order

alternatively:

Logistics Logistics Execution Outbound Process Goods Issue for Outbound Delivery - Outbound Delivery Create Single Document With Reference to Sales Order

Transaction code VL01N

2. Make the following entries:

Field name Description R / O / C User action and values Note

Shipping point R BP01 Shipping Point BP01

Selection date Selection date for the delivery

<Date> Current date + 10 days

Order Number of sales order

R <Order number>

Enter

Save alternatively: Ctrl + S

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Result A complete delivery exists. Batch determination is done automatically during delivery creation.

Picking FOR CONSIGNMENT ISSUEUse No picking needs to be carried out.

Goods Issue for Consignment Issue

Use After the goods have been delivered, the delivery is posted for goods issue.

When the goods issue is posted, the transfer from the consignment stock is carried out.

This means that the article is no longer the property of the company. Appropriate accounting and controlling documents are generated.

PREREQUISITES The system contains a complete delivery document.

Procedure

2. Access the transaction choosing one of the following navigation options:

Menu path Logistics Logistics Execution Outbound Process Goods Issue for Outbound Delivery Post Goods Issue Outb. Delivery Single Doc.

Transaction code VL02N

2. Make the following entries:

Field name Description R / O / C User action and values Note

Outbound delivery Number of delivery R <Delivery number>

Select Post goods issue

Result The goods issue for the delivery is posted, and the goods issue document has status "completed", whereas the delivery is still “Being processed”.

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Billing for Consignment Issue

Use Once the goods issue has been posted, the delivery can be invoiced.

Prerequisites A delivery with goods issue posting is required for billing.

Procedure

3. Access the transaction choosing one of the following navigation options:

Menu path Logistics Sales and Distribution Billing Billing document - Create

alternatively:

Logistics Logistics Execution Outbound Process Goods Issue for Outbound Delivery Billing Billing document Create

Transaction code VF01

2. Make the following entries:

Field name Description R / O / C User action and values

Note

Document Number of delivery R <Delivery number>

Execute alternatively: Shift + F1

Save alternatively: Ctrl + S

Result A billing document has been generated and the delivery status is now completed. The corresponding documents were generated for financial accounting, profitability analysis, and cost center accounting.

The stock of 55 pieces of C20040 and 100 pieces of C20050 was posted for goods issue. The current stock overview for material C20040 in plant BP01 appears as follows:

Stock type Customer Consignment

Customer C6100

Unrestricted use 45.000

Quality inspection 0.000

Restricted use 0.000

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Consignment Pick-up Goods that are not required or sold can be returned from the customer back to the central warehouse. The goods must not be defective. They are posted directly into free stock.

Only goods that still belong to the company can be returned by means of this process. This is not a return scenario in the strict sense of the term, but rather a stock transfer from the consignment store to the central warehouse.

Consignment Pick-Up Order

Use The consignment pick-up triggers the return of goods from the customer’s custody.

Just as there can be various reasons for the return, the physical inbound delivery of the goods from the customer to the central warehouse can have various features. The customer can write or phone to request that the goods be picked up, or can deliver the goods himself. The return can also be initiated by office-based personnel (for example, call back for expiring or defective articles).

When an order is entered, an availability check is performed for the material against the customer’s stock.

While the orders are being handled, the shipping point is determined automatically.

An order reason for the consignment pick-up must be entered.

Prerequisites A consignment stock exists for the customer.

Procedure

1. Access the transaction choosing one of the following navigation options:

Menu path Logistics Sales and Distribution Sales Order Create

Transaction code VA01

2. Make the following entries:

Field name Description R / O / C User action and values

Note

Order type R KA Consignment Pick-up

Sales organization BP01 Sales Org. BP01

Distr. channel 01 Direct sales

Division 01 Product Division 01

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Enter

Sold-to party R C6100

Purch. ord. no. O <Purch. ord. no.>

Material R C20040

Order quantity R 45

Order reason R 101Consignment pick-up: leftover

Select order reason (variable)

Enter

Save alternatively: Ctrl + S

Result A complete consignment pick-up order exists.

Delivery for Consignment Pick-Up

Use A delivery of the type YB2 (returns delivery) will be created. When the delivery is created, a new availability check is performed. Batch is entered manually in the delivery for the returned products.

Prerequisites A complete consignment pick-up order exists.

Procedure

4. Access the transaction choosing one of the following navigation options:

Menu path Logistics Sales and Distribution Shipping and Transportation Outbound Delivery Create Single Document With Reference to Sales Order

alternatively:

Logistics Logistics Execution Outbound Process Goods Issue for Outbound Delivery Outbound Delivery Create Single Document With Reference to Sales Order

Transaction code VL01N

2. Make the following entries:

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Field name Description R / O / C User action and values Note

Shipping point R BP01 Shipping Point BP01

Selection date Selection date for the delivery

<Date> Current date

Order Number of sales order

R <Order number>

Enter

Picking tab Click the tab ‘Picking’

Batch <Batch number> Locate the relevant batch in the associated delivery. E.g. Batch can be searched via ‘Batch for Plant Material

Save alternatively: Ctrl + S

Result The system contains a complete delivery document.

Goods receipt for Consignment Pick-Up

Use When the goods issue is posted, the transfer from the consignment stock is carried out at the same time as the direct posting into the free stock of the central warehouse. No quality inspection takes place.

No accounting and controlling documents are generated, since this is a transfer within the same plant.

Prerequisites A complete delivery document exists.

Procedure

5. Access the transaction choosing one of the following navigation options:

Menu path Logistics Logistics Execution Outbound Process - Goods Issue for Outbound Delivery -Post Goods Issue -Outb. Delivery Single Doc.

Transaction code VL02N

2. Make the following entries:

Field name Description R / O / C User action and values Note

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Outbound delivery Number of delivery R <Delivery number>

Select Post goods receipt

Result The goods issue for the return delivery has been posted.

The goods issue document has "completed" status.

The document flow should appear as follows:

Document Date Overall Processing Status

. Consignment pick-up <Doc No> <Date> completed Returns delivery <Doc No> <Date> completed . GI consgmt: ret delvy <Doc No> <Date> completed

The issue sends the remaining 45 pieces of C20040 back to the distribution center. Consequently, at the end of the scenario, there should be no stock of article C20040 in the customer’s consignment.

Billing for Consignment Pick-Up

Use No billing is carried out.

Consignment Return Goods that are sold to end customer (consumer) from consignment customers can be returned back to the consignment customer. The goods must not be defective. They are posted into customer consignment stock.

This is not a consignment pick up scenario in the strict sense of the term, but rather a customer return from the consignment customer though products are still in consignee’s location physically.

Consignment Return Order

Use The consignment return triggers the return of goods from the consumer to consignee.

When the orders are being handled, the shipping point is determined automatically.

An order reason for the return must be entered.

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Prerequisites A stock must not belong to the company.

Procedure

1. Access the transaction choosing one of the following navigation options:

Menu path Logistics Sales and Distribution Sales Order Create

Transaction code VA01

2. Make the following entries:

Field name Description R / O / C User action and values

Note

Order type R KR Consignment Return

Sales organization BP01 Sales Org. BP01

Distr. channel 01 Direct sales

Division 01 Product Division 01

Enter

Sold-to party R C6100

Purch. ord. no. R <Purch. ord. no.>

Material R C20040

Order quantity R 45

Order reason R 101 Select order reason (variable)

Enter

Save alternatively: Ctrl + S

Result A complete consignment return order exists.

Delivery for Consignment Return

Use A delivery of the type YB2 (returns delivery) will be created. When the delivery is created, batch of the returned products must be entered manually.

Prerequisites A complete consignment return order exists.

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Procedure

6. Access the transaction choosing one of the following navigation options:

Menu path Logistics Sales and Distribution Shipping and Transportation Outbound Delivery Create Single Document With Reference to Sales Order

alternatively:

Logistics Logistics Execution Outbound Process Goods Issue for Outbound Delivery Outbound Delivery Create Single Document With Reference to Sales Order

Transaction code VL01N

2. Make the following entries:

Field name Description R / O / C User action and values Note

Shipping point R BP01 Shipping Point BP01

Selection date Selection date for the delivery

<Date> Current date

Order Number of sales order

R <Order number>

Enter

Picking tab Click the tab ‘Picking’

Batch <Batch number> Locate the relevant batch in the associated delivery. E.g. Batch can be searched via ‘Batch for Plant Material’.

Save alternatively: Ctrl + S

Result The system contains a complete delivery document.

Goods Receipt for Consignment Return

Use When the goods issue is posted the stock of the returned products are booked under Customer Consignment Stock.

Prerequisites A return delivery is created.

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Procedure

7. Access the transaction choosing one of the following navigation options:

Menu path Logistics Logistics Execution Outbound Process - Goods Issue for Outbound Delivery -Post Goods Issue -Outb. Delivery Single Doc.

Transaction code VL02N

2. Make the following entries:

Field name Description R / O / C User action and values Note

Outbound delivery Number of delivery R <Delivery number>

Select Post goods receipt

Result The goods receipt for the return delivery has been posted.

The goods issue document has "completed" status.

The document flow should appear as follows:

Document Date Overall Processing Status

. Consignment return <Doc No> <Date> being processed Returns delivery <Doc No> <Date> completed . GI consgmt: ret delvy <Doc No> <Date> completed

Release Credit Memo to Billing

Purpose/Use Customizing settings are made to ensure that manual release of the order for the bill is necessary. This is done to ensure that the entries are correct.

Procedure

1. Access the transaction using:

Menu Not available in standard SAP menu path

Transaction code V.23

2. Enter the necessary data.

Field name Description User action and values Comment

Sales organization BP01

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SD document Consignment return order no. If unknown, skip.

BUTTON Execute

CHOOSE Consignment return order no.

BUTTON Delete billing block

Back

Back

Billing for Consignment Return

Use Once the goods receipt has been posted, the delivery can be invoiced.

Prerequisites A delivery with goods receipt posting is required for billing.

Procedure 1. Call up the transaction as follows:

Menu path Logistics Sales and Distribution Billing Billing document - Create

alternatively:

Logistics Logistics Execution Outbound Process Goods Issue for Outbound Delivery Billing Billing document Create

Transaction code VF01

2. Make the following entries:

Field name Description R / O / C User action and values

Note

Document Number of delivery R <Delivery number>

Execute alternatively: Shift + F1

Save alternatively: Ctrl + S

Logistics Sales and distribution Billing Billing document Change

‘Credit memo no.’

R button Release to Accounting

Release to FI/CO

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O button Accounting

Dialog-box List of documents in accounting

Double-click Accounting document

The various accounts and offsetting entries are listed.

Back

Result A credit memo document has been generated and the delivery status is now completed. The corresponding documents were generated for financial accounting, profitability analysis (if J17 has been installed), and cost center accounting.

The stock of 45 pieces was posted to the customer consignment stock again. The stock overview for material C20040 in plant BP01 appears as follows:

Stock type Customer Consignment

Customer C6100

Unrestricted use 45.000

Quality inspection 0.000

Restricted use 0.000


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