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TERMS OF REFERENCE

CONSULTANCY SERVICES FOR IMPROVEMENT OF

INFRASTRUCTURE AT KAMEMBE AIRPORT

I. BACKGROUND

1.1. Rwanda Civil Aviation Authority

Rwanda Civil Aviation Authority (RCAA) is a Rwandan Government Entity established by Law No.

21/2004 of 10/08/2004 and governed by Law No. 53/2011 of 14 December 2011 as amended up to

date.

RCAA has a legal personality, administrative and financial autonomy and it is governed in accordance

with laws governing organs of public service in Rwanda.

Main activities of RCAA include but not limited to:

Supervising and organization of air transport;

Management and operation of airports;

Airspace management and surveillance ; and

Establishing relations and collaborating with other agencies of the same attributions at regional

and international level.

1.2. Kamembe Airport and the Great Lakes Trade Facilitation Project

Kamembe airport is located in Ruzizi District, Western Province, about 5km southwest of Cyangugu

city which lies at the southern end of Lake Kivu. Kamembe is connected by a 170km long road from

Kigali. The existing Airport is located near Kamembe at approximately 2km from Kivu Lake and the

border of the Democratic Republic of Congo, and about 5km from Kamembe town.

The existing airfield has 1500m x 45m flexible (asphalt) runway and oriented in 02-20 direction. The

runway at present is open to VFR operations only. RWY 20 for Landings and RWY 02 for Take off are

recommended at Kamembe airport.

Kamembe airport has great potential, with passenger traffic growing at an average of 15 percent per

annum between 2006 and 2013, and at an average of 18 percent between 2010 and 2015.

The airport movement area has recently undergone rehabilitation of the 60 year old runway by fully

restructuring the pavement up to the subgrade layer.

Under the Great Lakes Trade Facilitation Project (GLTFP), it was found to be of paramount importance

to upgrade other airport facilities including navigational aids and communication equipment and

weather equipment, aeronautical ground lighting, airport perimeter fencing and lighting and a transit

cargo facility.

The GLTFP is a project approved to be funded by the World Bank with the main objective to facilitate

cross-border trade by increasing the capacity for commerce and reducing the costs faced by traders,

especially small-scale and women traders, at targeted locations in the borderlands. “Capacity for

commerce” in the context of this project is defined as the capacity of core trade infrastructure, in

particular, the airport at Kamembe, border markets, and border facilities, to handle an increased flow of

goods, services, and people, and the capacity of government agencies at the border to provide high

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quality and efficient services.

II. PROJECT ELEMENTS AND THE SCOPE OF CONSULTANCY SERVICES

Several interventions are proposed to improve operating conditions at Kamembe airport. After full

resurfacing of the movement area, RCAA has an objective to make further improvements at Kamembe

airport and these include:

1. installation of aeronautical ground lighting (AGL),

2. navigational aids (VOR/DME),

3. Automatic Weather Observation System (AWOS),

4. Digital-Aeronautical Information Management (D-AIM),

5. ATS Message Handling System (AMHS),

6. put in place RNAV SIDs and STARs Procedures for Kamembe,

7. conducting WGS-84 survey,

8. construction and lighting of airport perimeter fence

9. construction of a transit cargo and baggage storage warehouse.

The scope of service for the consultant firm shall include designs, preparation of tender documents and

subsequent supervision as outlined in the following paragraphs.

The main improvements are categorized in the following project elements for which the scope of

consultancy service are also briefly described:

a) Aeronautical Ground Lighting (AGL) - As per ICAO standards, for providing ILS Cat‐1

lighting, a length of 900 m of land is required. However, as the terrain conditions are not

favorable to provide the full length of runway lighting, a feasible length of approach lighting

will be determined by the Consultant through a design study, for Approach 20 which is

predominantly used for landings. The approach lights are to be provided over high mast lattice

structure complying with the ICAO requirements of frangibility.

The consultant shall carry out all necessary assessments and studies to produce a detailed design

for installation of new AGL at Kamembe airport and subsequent supervision as outlined in the

following paragraphs.

The design would include as deliverables; AGL layout details, pavement details where affected,

transformer pits, and all other civil works associated with the installations.

The scope of consultancy would also include assessment of existing primary power supply,

identifying required improvements and carrying out detail design for the provision of a

secondary power supply that allows the minimum switchover time that meets relevant ICAO

requirements. This would also include design of a new fully functional power station, related

cable trenches and cabling to supply the newly installed airfield facilities and the entire airport.

If required, electrical substations should also be designed. The design should allow for spare

cable ducts for power and data to take into consideration future airports expansion.

The consultant shall carry out all necessary studies to produce a detailed design for installation

of new AGL and power supply control and monitoring systems with the related fiber networks.

b) Navigational Aids - Due to the physical dimension of Kamembe airport, it is not suited to a full

Category 1 instrument landing system (ILS). However, the dimensions and distances allow for

non-precision approaches and for the airport to pass relevant ICAO standards. As such, a

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coupled GNSS and DVOR/DME approach is proposed for descent guidance, and simple

DVOR/DME approaches to allow older aircraft in the region, without GPS systems on board,

to perform non-precision landings.

The Consultant shall carry out the feasibility and detailed design (including developing technical

specifications) for supply and installation of DVOR/DME including;

DVOR/DME positioning on ground and full civil works, electrical and electronic

installation details.

Power connections, electrical protection and stabilization.

Equipment power supply and backup system

Remote control connectivity (wired and radio based networks) from remote site to

Control Tower, technical room and maintenance office. The remote control shall cater

for both DVOR/DME and power (main and backup)

Network within technical room, maintenance office, tower, MET Office as well as

related civil works.

Maintenance office (remote control location) and system room for main racks.

Power and data networks cabling and all related civil works from the equipment to the

buildings as necessary - ATC tower, maintenance office, technical room

To carry out the flight check of the installed DVOR/DME and designed Area

Navigation (RNAV) Standard Instrument Departures (SIDs) and Standard Terminal

Arrival Route Charts (STARS)

Supervision of the installation as well as the Flight check of all flight procedures.

Initiate the amendment of the Rwanda Aeronautical Information Publication (AIP) to

capture all the changes made to the existing information.

Flight check and commissioning.

c) World Geodetic System (WGS)-84 Survey – For purpose of providing accurate aerodrome

data to the users, it is RCAA principle to carry out WGS-84 surveys for all airports in Rwanda

and update relevant data in the Aeronautical Information Publication. Under these terms of

reference, the Consultant shall in compliance with ICAO provisions carry out WGS-84 survey

at Kamembe, Kigali and Gisenyi airports to update among others the following information;

Runway profiles, declared distances, runway entities (THR, TDZ, SWY, CWY, reference

point, etc) elevations and coordinates, taxiways and apron details including TWY

centerline points, apron stands elevations and coordinates, altimeter check points, etc.

Obstacles surveys in the vicinity of the airport – obstacles at the airport, obstacles within

the obstacle limitation surfaces especially in approaches, etc.

Any other obstacles, profiles, cross sections etc that are relevant to the physical

characteristics of the airfield.

d) Weather and Communication Systems: The region where Kamembe Airport is located is

prone to adverse weather conditions that may affect flight operations.

The Consultant will undertake detailed design (including developing full technical

specifications) for supply and installation of the Automatic Weather Observation System

(AWOS) to timely detect and provide early warnings on various weather changes at the airport

including but not limited to the following:

Determine the appropriate position of different sensors and wind socks on ground and

also design of related civil works.

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Power supply, electrical protection and stabilization

Source of Power Backup System

Grounding and lightning protection

Required materials /devices for main power and its backup connectivity

Remote control connectivity (wired and radio based networks) from remote sites to

Control Tower, technical room and maintenance office. The remote control shall cater

for both system and power (main and backup)

Propose maintenance office (location of system remote control) and system room

(location of main racks).

Location of the antenna at the top of system room

Power and Data networks cabling and related civil works on Runway, in the tower,

maintenance office and technical room.

Exchange of aviation MET data between Kamembe airport and other airports through

AMHS/AFTN Communication Centre at KIA.

Network (power and data network ducts) within technical room, maintenance office,

tower, AIM Office and MET Office as well as related civil works.

Digital Automatic Terminal Information Service (D-ATIS) for continuous

broadcasting of METAR in busier terminal (i.e. airport).

Interconnection of D-ATIS and AWOS to ensure automatic read of data from AWOS

system before automatic validation of these data for broadcasting.

Supervision of the installation of the Automatic Weather Observation System

(AWOS).

e) Message Handling Systems: The Consultant shall also undertake full design study to provide

an appropriate ATS Message Handling System (AMHS) and subsequent supervision as outlined

in the following paragraphs. AMHS would be a standard system used to connect Kamembe

Airport to the Aeronautical Telecommunication Network (ATN) which will enable it to

exchange ATS messages (FPLs, NOTAMs, MET Messages, etc.) worldwide, especially flight

and meteorology information exchange between Kigali International Airport as Rwanda’s main

airport and Kamembe airport. This ATS Message Handling System will be installed in a

network environment to serve both Kamembe airport and Kigali International Airport.

The design shall include as minimum the following:

System operational requirements between Kigali as main Airport and Kamembe

International Airport.

Establishment of Communications Center for national ATS Messages.

Kamembe airport and Kigali International Airport site interconnectivity supported by a

proposal.

Positioning of remote control system and main system racks.

Required devices for power connectivity, protection and stabilization

System power backup system, required hardware for its connectivity,

AMHS remote control system for both KIA and Kamembe sites

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Installation and civil works,

Wide Area Network configuration between KIA and Kamembe airport.

Network within technical room, maintenance office, tower, AIM Office and MET

Office as well as related civil works.

AFTN and AMHS Gateway

Conversion AMHS/AFTN and vice versa

Interconnectivity of AMHS and existing AIRCON2100.

Interconnectivity of AMHS to the existing SADC VSAT system

Required training needs.

The scope of consultancy will also include design studies for installation of appropriate

hardware for connectivity between Kamembe and Kigali airports. As part of the design, the

Consultant will study and provide detailed information to equip Kamembe airport with Digital

Aeronautical Information Management (D-AIM) to enable and enhance provision of ground-to-

ground and ground-to-air aeronautical information sharing between Kigali International airport

and Kamembe airport and also promoting integration and sharing of static and dynamic MET

and aeronautical information between KIA and Kamembe users. The system will be installed at

both airports to interconnect them and allow data flow between them.

The design shall include as minimum the following:

System operational requirements between Kigali as main Airport (KIA) and Kamembe

International Airport.

Kamembe airport and KIA site interconnectivity supported by a proposal

Positioning of remote control system and main system racks.

Required devices for power connectivity, protection and stabilization

System power backup system, required hardware for its connectivity,

D-AIM remote control system for both KIA and Kamembe sites

Installation and civil works,

Wide Area Network configuration between KIA and Kamembe airport.

Network within technical room, maintenance office, tower, AIM Office and MET

Office as well as related civil works.

Interconnectivity of D-AIM and existing AIRCON2100.

Interconnectivity of AIM to the existing SADC VSAT system

Required training needs

f) Fence for Safety and Security: A new airport perimeter fence that is compliant with ICAO

Standards and Recommended Practices will be constructed in order to protect the airport

boundary to meet security requirements. The new fence will follow the alignment of the existing

fence and where it deviates and there is a likelihood to alienate some land used for cultivation

by surrounding communities, relevant safeguards policies will need to be complied with.

The Consultant shall also carry out detailed design for fence lighting and provide site

supervision services for both construction and lighting.

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g) Logistics infrastructure – Cargo Warehouse: The Consultant shall carry out full detailed

design studies and supervision of a cargo warehouse at Kamembe airport. The studies shall

include assessment of cargo traffic and forecasts on which the design criteria shall be based on.

As minimum, design outputs would be the following

Determination of a suitable location and building footprint

Architectural and structural detail design

Requirements for chilling facilities

Mechanical ventilations and HVAC systems

Equipment room for new air navigation and ground movement systems (AMHS, D-

AIM, DVOR/DME, etc) and existing systems such as communication racks, etc.

Office for maintenance staff, required cable ducts, antenna areas as well as false flow.

CCTV equipment room

Access control system

Electrical and mechanical design;

Cargo security system;

CCTV system

Fire safety systems (smoke detectors, water hydrants, fire hoses etc as applicable)

IT facilities for communication, internet access etc

Appropriate signage system

Furniture and interior amenities

Landside and airside access routes

III. GENERAL SCOPE OF SERVICES

The general requirement is for the consultant to provide consultancy services relating to each discrete

element of the Kamembe Airport Upgrade Project detailed in section 2 above. The scope of the

consultancy services is to include topographical surveys and geotechnical studies (for the areas found

to have not been covered by similar previous studies), detailed design, detailed technical specifications

of facilities and ancillaries for Navigation aids (DVOR/DME, AMHS, D-AIM), Weather system, tender

evaluation and site supervision during the construction stage.

To carry out Installation Supervision and commissioning of new acquired systems at Kamembe and at

Kigali International Airports.

The works will include other complementary works as its integral and inseparable part. The consultant

shall act as the Engineer during the construction and installation stage of each element of the project and

shall advise the Employer on the various aspects of the Employer’s responsibilities under each contract.

3.1. Detailed Design Services

The consultant shall as appropriate carry out detailed design for all elements in 2 stages. The

design shall be fully multi-disciplinary including but not limited to architectural, structural,

electrical, electronic, electro-mechanical, mechanical, civil and building and interior design and

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shall include environmental impact assessment (and management plan) and any other

appropriate engineering disciplines depending on the requirements of each respective element.

The study shall also include development of relevant specifications for construction, installation,

testing, training and commissioning. A set of bills of quantities shall also be included. A separate

confidential cost estimate shall be provided as output to this stage. The consultant shall use only

SI units except where operational requirements demands otherwise.

The initial concept design shall first be prepared together with cost estimates and discussed with

RCAA and the relevant stakeholders. Once the concepts have been agreed the design shall be

developed into a final detailed design. The final detailed design for each element shall include

all the relevant drawings and confidential cost estimate.

3.2. Environmental and Social Studies – In accordance with latest international requirements on

environmental protection (World Bank, IFC, etc), the Consultant shall carry out

Environmental and Social Impact Assessment (ESIA) studies and secure necessary

environmental and social clearances for the OVERALL project. This shall include an

assessment of risks related to Gender-Based Violence on the construction site and its

surroundings, and the identification of appropriate measures to prevent and mitigate those risks.

3.3. Tender Documentation and Tender Evaluation

On receipt of RCAA approval of the final scheme design, the consultant shall prepare all the

necessary tender documents that will include the Employers Requirements, Drawings,

Specifications, and a Pricing Document or a Bills of Quantities. The consultant shall also ensure

that, in each of the tender documents, the principles and guidelines of ‘’GLTFP Code of Conduct

for the Prevention and Mitigation of Gender-Based Violence (GBV)’’ are properly included.

During the tender process the consultant shall provide all the necessary technical and contractual

responses to queries raised by the tenderers. The tender process will be managed by RCAA and

hence all communications during the tender period shall be via RCAA.

On return of tenders for each respective element, the consultant shall assist the RCAA with the

evaluation of the tenders. Tenders shall be evaluated for compliance with tender documentation,

technical approach of the contractor for undertaking the works and cost that will include a full

review of the rates in the Pricing Document or the Bills of Quantities. Additionally, tenders shall

be evaluated for compliance with the principles and guidelines of the ‘’GLTFP Code of Conduct

for the Prevention and Mitigation of Gender-Based Violence (GBV)’’.

3.4. Site Supervision Services

The Consultant shall carry out all duties and responsibilities of the Engineer as specified under

the World Bank Harmonized Edition of the Conditions of Contract for Construction prepared

by the International Federation of Consulting Engineers (Fédération Internationale des

Ingénieurs-Conseils, or FIDIC), FIDIC 2010.

These shall include but not be limited to:

a) To prepare a construction supervision plan outlining the routines and procedures to be

applied in construction supervision, administration and quality control.

b) Issue all necessary instructions to the contractor, check and control the work to ensure that

it is carried out in accordance with the contract requirements.

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c) Provide general guidance to the contractor as may be necessary to ensure that the works are

carried out expeditiously according to the specified standards, agreed schedule and within

the terms of the contract.

d) During the execution of the works, carry out regular inspections of all work areas, items,

installations and systems to ensure compliance with design, project specifications and

quality standards including contractor’s own quality system. Keep all necessary records,

including reporting of any non-conformances or non-compliance for further action.

e) Maintain a full daily record of all the plant employed on undertaking works including the

monitoring of contractor’s work methodology and testing of soil samples and in-situ

compaction. Maintain full records of all test results.

f) Liaise with the consultant’s design team as necessary to obtain any necessary design data

and parameters to ensure compliance of the works to design.

g) Obtain all the necessary quality and specification compliance certificates from the

contractor and check and approve all materials, items and equipment required for the project

to ensure compliance with specifications.

h) Ensure the contractor performs all the testing required for compliance with project

specifications and witness the testing being undertaken. Keep and maintain all testing

records.

i) Ascertain and agree with the contractor monthly measurements of work executed together

with their applications for payment and certify these to the Employer as being correct and

within the terms of the contract.

j) Maintain a record of the results of all monthly work measurements carried out for payments

to the contractor.

k) Check and approve all working drawings prepared by the contractor.

l) Monitor contractor’s working methods for compliance with Safety Regulations and the

project specific Health & Safety Plan.

m) Monitor contractor’s adherence to the principles and guidelines set forth in the ‘’GLTFP

Code of Conduct for the Prevention and Mitigation of Gender-Based Violence (GBV)’’,

and liaise with ad-hoc structures that the contractor may decide to put in place (e.g. GBV

Internal Task Force etc.) for risk prevention and mitigation purposes, as well as to facilitate

the process of reporting of GBV cases occurring on the construction site.

n) Monitor contractor’s compliance with the airport’s specific safety and security regulations

and ensure that they are complied with.

o) Monitor and obtain from the contractor his daily plant and labour returns.

p) Maintain site diaries, photographs and other documents necessary to record the contractor's

compliance with the contract.

q) Provide all necessary supervision as generally understood and as agreed by the Employer

for proper execution, completion and commissioning of the works.

r) Prepare and submit to the Employer;

Monthly progress reports

Technical reports as necessary

Final completion reports and any

Other reports

s) Monitor and witness all the testing and commissioning of the works, items, and systems.

t) For any airport operational equipment or systems, when required to do so, attend Factory

Acceptance Tests (FAT’s), Site Acceptance Tests (SAT’s) and Operational Acceptance

Tests (OPT’s) upon completion.

u) Ensure the contractor prepares all the ‘As Built’ and ‘As Installed’ drawings including

operation manuals, corrective and preventive maintenance schedules manuals.

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3.5. Project Reporting Services

The consultant shall prepare and submit to RCAA all the reports as specified in this section.

Unless hardcopies are specified (recommend minimum two hardcopies for each report unless

RCAA wants to print themselves) for any particular report type, submission of reports shall be

in an electronic format by email or via an FTP site or via suitable media. In addition to the

specific reports specified for certain parts of the consultancy services, the consultant shall

submit the following reports:

i) Executive Reports

The consultant shall prepare and submit to RCAA an Executive Report that tracks the

overall progress of each element of the Kamembe Airport Upgrade Project. The report

shall monitor the overall programme of the full development charting progress of each

element. The report shall provide key details of the quarter and show a graphical

representation of the status of time and cost for each element.

ii) Design Reports

The consultant shall prepare and submit to RCAA a concept design report upon

completion of the initial preliminary/concept design for each element of the project.

On completion of the final scheme design, the consultant shall prepare and submit to

RCAA the final scheme design report. The report shall summarise the basis of design

and where relevant, provide references to the background data used in the design.

iii) Tender Evaluation Report

The consultant shall prepare and submit to RCAA a tender evaluation report upon

completion of each tender for each respective element of the Kamembe Airport Upgrade

Project.

The tender evaluation shall be based on an appropriate marking matrix that is to be

developed for each element that takes into account the specific technical and operational

requirements as set out in the tender documents.

iv) Monthly Progress Reports during Construction/installation Stages

During the construction stage of each respective element, the consultant shall prepare

and submit to the Employer a Monthly Progress Report by the middle (15th) of each

month summarizing the work activities and progress achieved by the contractor for the

preceding month and the work accomplished by the supervision team for the same

period. The report shall outline any problems encountered (administrative, technical or

financial) and give recommendations on how these problems may be overcome. The

report shall include the following:

Brief summary of the work undertaken during the month

Programme review and progress made on work undertaken including percentage of

actual progress against planned progress

Status of design development and working drawings by the contractor

Status of procurement for the various materials, items and equipment

Quality control testing carried out and non-conformances

Weather conditions and any weather related delays

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Contractor’s equipment and materials on site

Contractors payment record

Project cash flow projections

Claims for cost and time extensions by the contractor or any other third party

Variations

Environmental mitigation measures including any social issues

Health and safety issues

Gender-Based Violence (GBV) issues, and related actions/measures taken by the

contractor to address them.

Problems encountered on site

Progress photographs

Contractors and consultants personnel on site

v) Technical Reports and Other Reports

When deemed necessary or requested by RCAA, the Consultant shall produce as

necessary technical reports and position papers dealing with technical matters arising

during the implementation of the overall Kamembe airport upgrade programme.

vi) Final Completion Reports

The Consultant shall prepare a final completion report for each element of the

Kamembe Airport Upgrade Project when the respective element reaches a stage of

completion. These reports shall initially be submitted in draft and shall summarize the

method of construction, installation, the installation and construction supervision

performed, and recommendations for future maintenance including any necessary

recommendations for training of the Employer’s staff in operation and maintenance.

IV. GENERAL EXPERIENCE OF THE FIRM The firm should have at least 15 years of general experience in consultancy services.

V. SPECIFIC EXPERIENCE OF THE FIRM

The firm should have undertaken at least three (3) similar consultancy assignments with similar

scope technically, geographically and environmentally with evidence of such experience.

VI. CONSULTANT’TEAM COMPOSITION

6.1. Design and Tender Preparation

6.1.1. Team Leader – To ultimately be responsible for the delivery of the consultancy services.

Must be degree qualified and a Registered Professional or Chartered or equivalent Civil

Engineer with not less than 15 years of cumulative experience with minimum of 10 years

specifically related to airports and aviation projects including the management of design and

construction of airport works and operation of airport facilities. Also must be conversant with

aerodrome regulatory requirements and standards including ICAO and IATA. The Project

Manager must be a senior member of the consultant’s staff and is expected to take on the role

of The Engineer for the construction contract. He/she will be required to act as a professional

advisor to RCAA on all aspects of the proposed improvements on Kamembe airport through

the process of detailed design and development of detailed specifications, procurement,

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construction/ installations and implementation of the project including testing and

commissioning. Must be fluent in English.

6.1.2. Architect – Must be qualified with an appropriate degree/diploma and be a Registered

Professional Architect with not less than 8 years of cumulative experience related to airports

and associated aviation building projects design and construction. Must be fluent in English.

6.1.3. Airport Senior Civil Engineer – Must be degree qualified and preferably a Registered

Professional or Chartered or equivalent Civil Engineer with not less than 8 years of cumulative

experience related to airports and/or other infrastructure projects involving airfield

pavements, roads, car parks, fences, drainage and services design and construction. Must be

conversant with ICAO Standards, and be fluent in English.

6.1.4. Senior AGL and Electrical Engineer– Must be degree qualified and a Registered

Professional or Chartered or equivalent Electrical or Electronic Engineer with not less than

10 years of cumulative experience related to airports and associated AGL projects design and

installations including power supply, distribution and backup systems. Must be conversant

with ICAO Standards as applicable to AGL and electrical systems at airports and be fluent in

English.

6.1.5. CNS/ATM Expert – Must be suitably qualified with an engineering degree in electronics,

telecommunication or equivalent. The expert must have extensive knowledge in the

DVOR/DME design, planning and implementation of modern CNS/ATM systems with not

less than 10 years of cumulative experience related to design and installation of Navigation

Aids. Must be conversant with ICAO and other Aeronautical Standards as applicable to

NAVAIDS, and be fluent in English.

6.1.6. Senior RNAV/RNP (PBN) Specialist - Must be degree qualified with not less than 10 years

in RNAV SIDS STARS design, Commissioning and AIP amendment and publication.

6.1.7. AIM Specialist- Must be degree qualified and shall possess at least 10 years’ experience in

technical and operational AIM and AMHS, AIM and AMHS systems design and installation,

AIM automation design, installation and Commissioning. Must be conversant with ICAO

Standards as applicable to AMHS/AFTN and AFTN/AMHS compatibility. Must be fluent in

English.

6.1.8. Senior Structural Engineer – Must be degree qualified and a Registered Professional or

Chartered or equivalent Structural Engineer with not less than 10 years of cumulative

experience related to airports and/or similar public buildings projects design and construction.

Must be fluent in English. Knowledge of ICAO Standards would be an advantage.

6.1.9. Senior Mechanical Engineer - Must be degree qualified and a Registered Professional or

Chartered or equivalent Mechanical Engineer with not less than 10 years of cumulative

experience related to airports and/or similar public buildings projects design and construction.

Must be fluent in English. Knowledge of ICAO Standards would be an advantage.

6.1.10. Senior Quantity Surveyor – Must be degree qualified and a Registered Professional or

Chartered or equivalent Quantity Surveyor with not less than 10 years of cumulative

experience related to preparation of Bills of Quantities for airports and/or similar buildings

and infrastructure projects. Must be fluent in English and have experience of working under

different contract forms and methods of measurement and demonstrate sound knowledge of

costs and prices for building and civil engineering works.

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6.1.11. Environmentalist (1 No) – To carry out the environmental and social impact assessment for

the project in line with the applicable IFC standards. Must be degree qualified with at least 10

years’ experience in this subject.

6.2. Site Supervision

6.2.1. Project Team Leader – To ultimately be responsible for the delivery of the supervision

services. Must be degree qualified and a Registered Professional or Chartered or equivalent

Civil Engineer with not less than 15 years of cumulative experience with minimum of 10 years

specifically related to airports and aviation projects including the management of design and

construction of airport works and operation of airport facilities. Also must be conversant with

aerodrome regulatory requirements and standards including ICAO and IATA and be fluent in

English. The Project Manager must be a senior member of the consultant’s staff and is

expected to take on the role of The Engineer for the construction contract. He/she will be

required to act as a professional advisor to the Client on all aspects of the project through the

process of construction and implementation of the project including site controls, testing,

commissioning, and operational readiness and commencing operations.

6.2.2. Resident Engineer – To lead the supervision team for all project works and installations.

Must be degree qualified and a Registered Professional or Chartered or equivalent Civil

Engineer with not less than 10 years of cumulative experience related to airports and

associated aviation infrastructure projects design and construction. Must be conversant with

ICAO Standards and be fluent in English. To act as the Engineer’s Assistant and ensure

Health, Safety, Environmental and Social issues (including Gender-Based Violence – GBV)

are appropriately addressed in the execution of the works by the contractor, be responsible for

the day to day administration of the construction contract plus the management of engineering

technical matters including review of contractor’s design and working drawings, method

statements, compliance with health and safety requirements, specifications for materials,

workmanship and routine testing as part of overall quality control.

6.2.3. Airport Civil Engineer – To be responsible for the supervision of all civils works involved

in the project including but not limited to earthworks, concrete, ducting, buildings, drainage

and services including water supply and sanitation. Must be degree qualified and preferably a

Registered Professional or Chartered or equivalent Civil Engineer with not less than 8 years

of cumulative experience related to airports and/or other infrastructure projects involving

airfield pavements, roads, car parks, fences, drainage and services design and construction.

Must be conversant with ICAO Standards, and be fluent in English.

6.2.4. AGL and Electrical Engineer – To be responsible for the supervision of AGL and all other

electrical related installation works, testing and commissioning. Must be degree qualified and

a Registered Professional or Chartered or equivalent Electrical or Electronic Engineer with

not less than 10 years of cumulative experience related to airports and associated AGL

projects design and installations including power supply, distribution and backup systems.

Must be conversant with ICAO Standards as applicable to AGL and electrical systems at

airports and be fluent in English.

6.2.5. CNS/ATM Expert – To be responsible for the supervision of installation, testing and

commissioning of all NavAids and weather equipment and systems in this project. Must be

suitably qualified with an engineering degree in electronics, telecommunication or equivalent.

The expert must have extensive knowledge in the DVOR/DME planning and implementation

of modern CNS/ATM systems with not less than 10 years of cumulative experience related to

design and installation of Navigation Aids. Must be conversant with ICAO and other

Aeronautical Standards as applicable to NAVAIDS, and be fluent in English.

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6.2.6. AIM Specialist- To be ultimately responsible for supervision of the installation, testing and

commissioning of D-AIM and AMHS equipment and systems. Must be degree qualified and

shall possess at least 10 years’ experience in technical and operational AIM and AMHS, AIM

and AMHS systems design and installation, AIM automation design, installation and

Commissioning. Must be conversant with ICAO Standards as applicable to AMHS/AFTN

and AFTN/AMHS compatibility. Must be fluent in English.

6.2.7. Mechanical Engineer – To be responsible for supervision, testing and commissioning of all

mechanical installations including HVAC, fire detection and alarms, plumbing, etc. Must be

degree qualified and a Registered Professional or Chartered or equivalent Mechanical

Engineer with not less than 8 years of cumulative experience related to airports and/or similar

public buildings projects design and construction supervision. Must be fluent in English.

Knowledge of ICAO Standards would be an advantage.

6.2.8. Quantity Surveyor – To be responsible for the supervision and cost monitoring for all the

works associated with this project. Must be degree qualified and a Registered Professional or

Chartered or equivalent Quantity Surveyor with not less than 10 years of cumulative

experience related to site supervision and cost monitoring and control for airports and/or

similar buildings and infrastructure projects. Must be fluent in English and have experience

of working under different contract forms and methods of measurement and demonstrate

sound knowledge of costs and prices for building and civil engineering works.

6.2.9. Environmentalist (1 No) – To monitor the day to day contractor activities on site relating to

protection of the environment and to ensure all the environmental mitigation measures are

undertaken in accordance with the project requirements. Must be degree qualified with at

least 8 years’ experience.

6.2.10. Technical Engineers/Technicians - Must have a diploma or another suitable technical

qualification certificate in the disciplines of building services, topography, soil mechanics,

with a minimum of 8 years of practical experience and with capability and experience to

supervise and produce report on construction projects.

VII. DURATION Provision of the consultancy services for designs and preparation of tender documents shall take

maximum 5 months.

The estimated time for site supervision of all the project elements is 12 months. However, the

time assignment of supervision personnel shall be linked to the schedule of the related project

element to be supervised.

VIII. FACILITIES TO BE PROVIDED TO CONSULTING FIRM RCAA will provide an office space to the consultancy firm at Kamembe International Airport.

The Contractor is expected to provide the Engineer’s accommodation and transport and office

supplies through the Works contract. However, the Contractor will be expected to submit rates

and breakdowns therefor for the provision by the Consultant of appropriate residential

accommodation for the design and supervision teams and for the Consultant’s vehicles during the

course of the services.

IX. CONSULTANTS FEE PROPOSAL AND SCHEDULE OF PAYMENT The financial proposal shall be as per standard “Financial Proposal Forms” to be issued with the

RFP and it will have two components; (a) Remuneration and (b) Reimbursable. The design and

tender document preparation will be “Lump Sum” and the supervision part “Time Based.

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The consultant shall determine the appropriate programme for design, preparation of tender

documentation, assistance with tender procedures and site supervision for each element and

prepare a fee proposal commensurate with such timescales.

The programme determined for each element shall be subject to meeting RCAA’s operational

requirements.

X. PROCUREMENT METHOD

The Procurement Method shall be Quality and Cost Based Selection Method (QCBS).