Fleet Alliance is a leading UK fleet management provider offering contract hire, leasing and a complete range of fleet solutions products. We manage over 18,000 vehicles with a combined value in excess of £300 million. We deliver a complete fleet solution via our market leading Fleet 360 model which provides you with the best combination of advice, products, competitive pricing and outstanding service. Fleet 360 is comprised of the following elements: Fleet Audit A complete and thorough review of your fleet. Funding Products Choosing the products that work best for you from our complete range of contract hire and leasing products. eco-Fleet Reducing costs by lowering your fleet’s carbon footprint and optimising your vehicle choices. Whole Life Cost Calculating the lifetime cost of your vehicle choices by taking into account elements such as CO2 and tax. Competitive Tendering Offering you the lowest, up-to-the-minute pricing by creating competition between our leasing partners. The all-round fleet solution Fleet Management and Support Managing all aspects of your fleet and providing quarterly mileage reporting and consultation. Licence Check Our online service reduces risk by checking your drivers’ licences against DVLA licence data automatically. Accident Management Reducing vehicle off-road days, administration and monitoring, leading to a reduction in fleet costs. Fuel Management Providing increased control over the way your drivers buy and use fuel. Fleet Risk We analyse the risks your drivers face and help minimise them through managed change and driver training.. Flexi Hire Short term rental from one day to 30 months. Fleet 360 is delivered via e-Fleet, our cloud-based fleet management and reporting system, and e-Fleet Mobile, our award winning smartphone web application. Coupled with a strong people-based customer service ethos, e-fleet provides a complete outsourced fleet management solution. T 0845 601 8407 E info@fleetalliance.co.uk W www.fleetalliance.co.uk eco-Fleet Funding Products Fleet Management and Support Competitive Tendering Fleet Risk Flexi Hire Whole Life Cost Licence Check Fleet Audit Fuel Management Accident Management C O N S U L T A N C Y S U P P O R T
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Fleet Alliance is a leading UK fleet management provider offering contract hire, leasing and a complete range of fleet solutions products.We manage over 18,000 vehicles with a combined value in excess of £300 million. We deliver a complete fleet solution via our market leading Fleet 360 model which provides you with the best combination of advice, products, competitive pricing and outstanding service.
Fleet 360 is comprised of the following elements:
Fleet AuditA complete and thorough review of your fleet.
Funding ProductsChoosing the products that work best for you from our complete range of contract hire and leasing products.
eco-FleetReducing costs by lowering your fleet’s carbon footprint and optimising your vehicle choices.
Whole Life CostCalculating the lifetime cost of your vehicle choices by taking into account elements such as CO2 and tax.
Competitive TenderingOffering you the lowest, up-to-the-minute pricing by creating competition between our leasing partners.
The all-round fleet solution
Fleet Management and SupportManaging all aspects of your fleet and providing quarterly mileage reporting and consultation.
Licence CheckOur online service reduces risk by checking your drivers’ licences against DVLA licence data automatically.
Accident ManagementReducing vehicle off-road days, administration and monitoring, leading to a reduction in fleet costs.
Fuel ManagementProviding increased control over the way your drivers buy and use fuel.
Fleet RiskWe analyse the risks your drivers face and help minimise them through managed change and driver training..
Flexi HireShort term rental from one day to 30 months.
Fleet 360 is delivered via e-Fleet, our cloud-based fleet management and reporting system, and e-Fleet Mobile, our award winning smartphone web application. Coupled with a strong people-based customer service ethos, e-fleet provides a complete outsourced fleet management solution.
Our fleet auditing service includes a complete review of the following areas:
Current grades and pricing
Mileage
Manufacturer and model choices
Agreed CO2 limits
Contract length
Whole Life Cost
Service and maintenance agreements
Review strengths and weaknesses of current suppliers
On completion of this review, Fleet Alliance will offer suggestions about how to reduce costs and improve the running of your fleet. In addition, we would normally provide you with the following:
New grade lists
Manufacturer and vehicle choices
Suggested green/CO2 policy
Fleet policy document
What is it?Even the best run fleets have room for improvement. We begin every relationship by carrying out a free audit of all aspects of your current fleet.
How will it help your business?Our fleet audit will show you how much you could save on your fleet costs as well as how you can reduce your CO2 emissions, reduce your administration, and improve control of your vehicles and drivers.
Why Fleet Alliance?Fleet Alliance has the knowledge and experience to identify areas where you can reduce your costs and improve the performance of your fleet.
Savings identified by Fleet Alliance are likely to be greater because of our Competitive Tendering model.
As a client, our fleet audit service will be carried out free of charge.
What is it?The way you fund your fleet is critical. We combine our independence with an extensive range of funding products to offer solutions that are impartial, balanced and above all, competitive.
How will it help your business?Fleet Alliance works with you to understand your objectives and demonstrate how different funding methods could reduce costs whilst supporting your company’s business ambitions.
Contract HireA low-risk solution that offers you new vehicles without the capital outlay or the responsibilities of ownership. Contract Hire offers a fixed monthly fee which is ideal for budgeting and is an efficient way of running a fleet with none of the uncertainties and unpredictable costs of ownership.
Finance LeaseSuited to companies that require reliable vehicles that may be subjected to heavy use and/or wear and tear such as LCV’s. Also suitable for companies looking to keep their vehicles on balance sheet and who want to take the residual risk once the contract ends.
Sale and LeasebackWe buy your vehicles from you and lease them back to you for a fixed monthly amount. Cash can be injected back into your business, helping to boost cash-flow.
Salary SacrificeAn excellent addition to any company’s benefit scheme. Salary Sacrifice provides a cost effective means of financing a car using tax and National Insurance contributions to maximise savings.
Hire PurchasePurchase your vehicles for a fixed cost per month over a set period. Flexible terms allow you to dictate your monthly payments.
Personal Contract HireFixed monthly rentals simplify budgeting whilst flexible duration and mileage terms can be tailored to your requirements. Vehicle maintenance can be included in monthly rentals, helping spread costs.
Funding Products
What is it?Many companies still believe that opting for a greener fleet will cost, rather than save, them money. This is no longer the case as a well thought out plan for improving the environmental performance of your fleet should also reduce your fleet costs.
How will it help your business?As well as saving you money, a greener fleet can help you win new contracts and retain customers, especially from large companies and public sector bodies who want to work with businesses who can show they are reducing their carbon footprint.
Why Fleet Alliance?Fleet Alliance has already helped clients reduce their CO2 emissions by an average of 13% over the last five years.
Our Carbon Reduction Programme has reduced carbon dioxide emissions by 13 billion grams - the equivalent of taking 2,800 vehicles off the road.
The average carbon emissions of all vehicles ordered by our clients is 116g/km - 13% lower than the latest average carbon emission figures for new vehicles ordered in the UK.
Our Carbon Reduction Programme has been formally recognised by the International Organisation for Standardisation in the form of ISO 14001 accreditation and a coveted Green Organisation Green Apple Award for Environmental best Practise.
To illustrate the cost benefits of choosing a vehicle with CO2 emissions below 130g/km, we compared two Nissan Qashqai models. Although the value of the DiG-T Tekna model is £390 more than the dCi Tekna model, it could cost over £4,500 less to run over 3 years and could save the employee over £1,200 in Benefit in Kind (BIK) taxation.
* Total rental includes disallowed VAT. Monthly cost includes disallowed VAT and assumes VAT at 20%. Insurance assumes an average yearly cost of £500. Total contract cost to company assumes 20% Corporation Tax.
Element
Contract term (months)Contract mileageFuel typeP11d valueCO2 (g/km)Miles Per GallonFinance rentalService rentalTotal rental*
Including disallowable VATLease Rental RestrictionCost to company*
Monthly cost*
Annual Benefit in KindClass 1A National Insurance ContributionsTotal fuel costTotal insuranceTotal contract cost to companyCost per mile
Why Fleet Alliance?Fleet Alliance is one of the largest and most reputable companies in the UK to offer competitive tendering for company vehicles.
Fleet Alliance has developed a bespoke system to streamline the process so you can get the vehicle your business needs more quickly and at the right price.
How will it help your business?Fleet Alliance will save you money by ensuring you get a better funding deal on every vehicle we provide. Many companies understand the savings that can be obtained by getting several quotes for each vehicle they need, but don’t have the time or expertise required to do this themselves. Fleet Alliance does it all for you.
To illustrate the potential cost benefits, we took a typical fleet vehicle and ran quotations across a selection of funders.
As you can see in the example below, choosing the right funder could save you up to £57 per month.
Projected across an average 50 vehicle fleet, then over a three year period you could be saving over £100,000.
Audi A4 Diesel Saloon 2.0 TDi SE 4drContract Hire36 months, 15,000 miles per annum
*Includes maintenance
What is it?We compare the prices of up to seven finance providers for every quotation. A recent comparison showed that for a 50 vehicle fleet, the savings could be as much as £102,600 over a three year period.
What is it?Whole Life Cost is a smarter way of selecting vehicles for your fleet which takes into account all the costs associated with running a vehicle, not just the monthly lease payment.
How will it help your business?Adopting Whole Life Cost reduces your overall fleet costs by helping you select vehicles with better fuel consumption and lower tax and National Insurance levels.
Why Fleet Alliance?Fleet Alliance understands Whole Life Cost and has helped clients achieve savings using this approach for many years.
The systems Fleet Alliance has developed makes the adoption of Whole Life Cost simple and straightforward.
To help you see the benefits, we can provide examples of savings based on the current vehicles on your fleet or a vehicle you are considering.
To show the importance of Whole Life Cost and the savings that can be made, we compared two fleet vehicles over a three year contract hire agreement.
Despite the Nissan Qashqai having a higher monthly rental than the Kia Sportage, its lower CO2 output means it's cheaper to operate over the lifetime of the contract by more than £2,700.
Multiplied across a typical 50 vehicle fleet, the vehicle with the higher monthly rental would actually save you more than £135,000 over the duration of the contract.
Element
Combined Miles Per Gallon
CO2 g/km
Monthly rental*
Total rental cost*
Total fuel cost*
Insurance*
National Insurance
Tax on Lease Rental Restriction
Whole Life Cost over contract*
Whole Life Cost per month
Kia Sportage
52.3
143
£410
£15,951
£7,497
£1,500
£4,401
£364
£30,113
£668
Nissan Qashqai
74.3
99
£442
£17,196
£5,277
£1,500
£3,389
£0
£27,362
£605
*Monthly rental includes maintenance. Total rental cost includes disallowable VAT. Total fuel cost based on combined MPG. Insurance assumes an average yearly cost of £500. Assumes 20% Corporation Tax. Vehicles compared: Kia Sportage Diesel Estate 1.7 CRDi and Nissan Qashqai Diesel Hatch 1.5 dCi Tekna.
What is it?Fleet Management and Support is a comprehensive service which provides assistance to your business and your drivers, including mileage reporting and technical advice.
How will it help your business?By taking away the cost and hassle from managing your company vehicles and drivers, our Fleet Management and Support service leaves you and your team free to get on with looking after your customers and growing your business.
Why Fleet Alliance?Fleet Alliance provides named contacts who are permanently on hand to deal with all enquiries.
Our experienced team can deal with all fleet related suppliers directly, saving time and eliminating time consuming administration.
Fleet Alliance helps clients avoid excess mileage penalties by providing a mileage guarantee, should we be supplied with the relevant data.
Fleet Management and Support covers all aspects of service delivery:
We handle all your day-to-day fleet administration, supporting fleet managers and drivers, helping them concentrate on their core business.
We provide named contacts who are permanently on hand to deal with any enquiries that may arise.
Our driver helpdesk is available 24 hours a day, seven days a week and offers technical support by phone or online.
We handle all queries related to your finance provider and related invoicing.
In addition to your company vehicles, we also provide document and risk management for your ‘grey fleet’.
Our mileage management service provides quarterly mileage reporting and consultation.
Fleet Alliance offers clients a mileage guarantee should they provide us with the relevant data. Using our mileage manage-ment systems, we can analyse driver mileages and ensure excess mileage costs are avoided. Should a client receive any excess mileage charges at the end of a vehicle’s contracted term and we had not highlighted any potential over-run and offered corrective action, we would consider ourselves liable for the cost.
What is it?Changes to legislation mean that businesses are more exposed than ever to risks from the behaviour of their drivers. Our online service reduces that risk by checking your drivers’ licences against DVLA licence data automatically.
How will it help your business?Licence Check helps you comply with Health and Safety guidelines regarding driver licence checking. Once your drivers are set up, the process is automatic so you don’t forget. This not only reduces the risks to your business but also reduces the administrative burden of checking licences manually.
Why Fleet Alliance?Licence Check provides comprehensive and up-to-date data on your drivers, directly from DVLA data, which protects you against fraud.
You can choose the frequency of the checks and carry these out more often for drivers with driving convictions or a poor accident record.
Fleet Alliance can provide help and advice in setting up your drivers for automated and secure driver licence checking.
Corporate manslaughter law now makes it easier to prosecute companies responsible for fatal accidents. With an unlimited maximum penalty for a conviction, no company can take Duty of Care seriously enough.
Fleet Alliance Licence Check addresses this issue by offering you a convenient and comprehensive online portal which allows you to check:
Whether the driver ever passed a test
Whether the driver is currently banned
That the driver is entitled to drive the category of vehicle they are operating
Whether the driver has any undisclosed points or endorse-ments on their licence
That the driver’s recorded address matches
All you need to do is register your drivers’ details with us and nominate how often you would like our system to check their records.
We charge a flat fee every time our system checks an individual driver’s records. You can increase or decrease the frequency depending on a driver’s status.
Licence Check
What is it?Fuel Management gives your business increased control over the way your drivers buy and use fuel; streamlining the process and reducing the cost of managing your fleet.
How will it help your business?Fuel Management puts you in control of the fuel used by your drivers. It reduces your administration costs and makes it easier for you to cut down on excessive business mileage claims and fraud.
Why Fleet Alliance?The Fleet Alliance fuel card is the most widely accepted in the UK and can be used in most of the leading petrol retailers including all the major supermarket fuel stations.
It provides comprehensive fuel usage reporting which is accepted for tax purposes by HMRC.
It offers full transaction reporting which can be linked into most fleet management systems so you can automatically link fuel usage to a vehicle or driver.
After vehicle depreciation, fuel costs are likely to be the second biggest expense to your fleet. When you take into account current high fuel prices, it is becoming increasingly important to manage your budget.
Fuel price isn’t the only thing you should be concerned about. Fuel efficiency, processing claims, overall mileage and VAT recovery are also important considerations.
Fleet Alliance Fuel Management is a convenient alternative to ‘pay-and-reclaim’ and can help you save time recovering VAT:
You will be provided with a single VAT invoice, saving you time reclaiming your money
Provides a full breakdown of VAT
Saves time finding individual receipts
You won’t have to worry about lost receipts
The VAT invoice we send you is accepted by HM Revenue and Customs. There is no need to collect each individual receipt
What is it?Crucial to effective fleet management is an understanding of the risks inherent in running a fleet of any size. We analyse in detail the risks your drivers face and then help you minimise them through managed change and driver training where appropriate.
How will it help your business?Risk management helps you eliminate the risk factors to which your drivers are exposed, ensuring you are operating within the law and that your fleet is managed with minimum risk and maximum cost efficiency.
Why Fleet Alliance?We understand the risks inherent in running fleets of all sizes. We audit your fleet and analyse the associated risks.
Where necessary, we’ll implement a bespoke driver training programme based on the findings of the risk analysis.
We maintain, monitor and review the changes to ensure long term, sustainable improvement.
Features:
Fleet safety auditIdentify where your organisation is most at risk and advise how your fleet risk can be reduced or eliminated.
Driver risk assessmentBuild a detailed understanding of the risk factors to which your drivers are exposed.
Bespoke driver trainingTraining programmes tailored to the individual driver.
Benefits:
Legal complianceEnsure that everything reasonable has been done to keep your drivers safe.
Direct cost reductionReduce collision, running and maintenance costs.
Indirect cost reductionReduce lost man hours and wasted management time.
Environmental impactReduce the impact of your fleet on the environment.
Reduced insurance premiumsOver time, quantify the reduction in claims, leading to lower premiums.
What is it?In the event of an incident, Accident Management can significantly reduce vehicle off-road days, administration and monitoring, leading to a reduction in fleet costs and minimising disruption.
How will it help your business?Accident management reduces the disruption which arises when one of your drivers is involved in an incident. We take care of all the administration relating to the claim and getting your vehicle back on the road. This leaves you and your team free to look after your business.
Why Fleet Alliance?We provide a free replacement vehicle for 48 hours if your vehicle cannot be driven and a courtesy car while the vehicle is being repaired.
For smaller incidents, repairs are carried out on your premises which can help reduce vehicle off-road time by up to 70%.
We take care of all the administration and keep everyone informed on the progress of repairs by email, text message and telephone.
Industry statistics show that, per incident, over five hours is spent managing the accident process. Our Accident Management service removes this burden and guarantees your vehicles are back on the road in the quickest time possible.
Benefits include:
Independent network of approved repairers
Estimates reviewed within four hours, with repair standards monitored by our expert engineers
Key stakeholders notified of incidents via email (insurer, broker, fleet contacts and uninsured loss recovery provider)
Repairers offer a delivery, collection and mobile estimating service
Courtesy car for the duration of the repair
Comprehensive monthly management information
Rentals backdated to incident date for total loss vehicles.
What is it?Flexi Hire offers businesses a flexible solution to both their short and long term mobility needs. Catering for cars and light commercials, we have access to over 1,200 locations throughout the UK.
How will it help your business?Flexi Hire allows you to rent a vehicle for any period from 1 day to over 2 years. If you run a core fleet of vehicles, Flexi Hire helps manage situations cost effectively, whether you need one or more extra vehicles for a specific period or a particular type of vehicle which you don’t have in your fleet.
Why Fleet Alliance?Flexi Hire provides you with competitive rates across all types of vehicles and for all periods up to 30 months.
You can extend the rental period at any time to meet changing circumstances.
Short term hire benefits (0 - 90 days):
No turndown - 100% order guaranteeFull airport coverageOne-way and out of hours capability Dedicated account managementSecure on-line rental managementOption to offset your rental carbon emissions
Long term hire benefits (91 days - 30 months):
No commitment to any specific hire periodAdd to, reduce or change your vehicles at any time without penaltyAll servicing and maintenance includedReplacement tyres for fair wear and tearReplacement vehicles when neededRoad fund licence included24-hour breakdown cover, 365 days a yearNo excess mileage charges*
One single monthly invoice
* Fair usage policy applies
Both short term and long term hires include bespoke online management reporting and Service Level Agreements.
What is it?e-Fleet is a cloud-based fleet management and reporting suite which allows you to view live fleet information anywhere in the world 24/7. Building on our unique multi-funder approach, e-fleet lets you manage your entire fleet from one system regardless of funder, including vehicles supplied by other fleet providers as well as your grey fleet.
How will it help your business?e-Fleet provides immediate and unlimited access to your fleet information, whenever and wherever you need it. This puts you firmly in control and can help you reduce fleet administration costs.
Why Fleet Alliance?e-Fleet provides a powerful combination of fleet management and reporting tools in one place.
You can access e-Fleet at any time from anywhere in the world where there is internet access.
e-Fleet will help reduce your fleet admin costs and avoid unnecessary charges.
Permission based access offers facilities for both fleet managers and drivers.
Features and benefits:
Fleet managementA complete range of tools to help improve contract manage-ment including:
Online quotationsOnline vehicle ordering and renewalOnline grade/choice listsMileage capture
Duty of care and risk managementChecks and reminders help you manage both your company vehicles as well as your grey fleet and include:
General maintenance/safety checksDriver licence checkingMOT and service remindersInsurance renewal reminders
ReportingOffers greater control and improved cost management with a full suite of powerful tools including:
e-Fleet MobileWhat is it?e-Fleet Mobile is an award-winning web app for both drivers and fleet managers that works on Apple, Android, Blackberry and Windows Mobile Smartphones.
How will it help your business?e-Fleet Mobile makes life simple for drivers and provides better control for fleet managers. The app allows drivers to record their mileage, book a service and access all their support numbers in one place; while for fleet managers there’s predictive mileage contract control and vehicle inspection reporting.
Why Fleet Alliance?e-Fleet Mobile offers drivers enhanced functionality and remote access to the key services needed to ensure their vehicles continue to operate effectively.
The app integrates with e-Fleet Manager, our online fleet management system, ensuring fleet managers are in control of their fleet at all times through the effective recording of vital driving information.
e-Fleet Mobile was named ‘Best App’ by BusinessCar magazine as part of their hotly contested Fleet Technology Awards.
Features and benefits
Driver mileage inputDrivers can use e-Fleet Mobile to update their mileage records directly to e-Fleet Manager. This provides improved expense management, more accurate mileage recording and faster expense claims and payment.
Mileage recordingAllows you to closely monitor accumulating mileages and produce predictive mileage reports identifying vehicles in danger of exceeding contract mileages.
Driver support numbersAll the main numbers and access points are tailored for individual cars, from breakdown recovery to tyre replacement.
Service bookingEasily book a service from directly within the app with driver and vehicle data pre-populated for ease of use.
Vehicle inspection reportingMonitor the condition of your fleet without leaving your desk. Provides improved and auditable health and safety compliance.
