Contact Person: Student Government Office Manager 348 Memorial Union (530) 752 – 3632 ASUCD SENATE AGENDA UNIVERSITY OF CALIFORNIA, DAVIS 6:10, MEE Room June 8, 2017 I. Call to Order II. Chair Awards III. Chairwells IV. B&F Confirmations V. EPPC Confirmations VI. GASC Chair Confirmation VII. IAC Chair Confirmation VIII. EAC Chair Confirmation IX. ECAC Chair Confirmation X. Secretary DOR Confirmation XI. AAC Confirmations XII. MHI Committee Chair Confirmation XIII. SAAAC Chair Confirmation XIV. APAC Confirmation XV. Picnic Day Unit Director Confirmation XVI. OASR Unit Director Confirmation XVII. Public Discussion XVIII. Public Announcements XIX. Status of Previously Passed Legislation XX. Introduction of New Legislation XXI. Consideration of Old Legislation A. SB#107 Gutierrez B. SB#111 Flores C. SB#112 Leung D. SB#113 Evard E. SB#114 Flores XXII. Approval of Last Meeting’s Minutes XXIII. Ex-Officio Reports XXIV. Elected Officer Reports XXV. Adjournment
Transcript
Contact Person: Student Government Office Manager348 Memorial Union
(530) 752 – 3632ASUCD SENATE AGENDA
UNIVERSITY OF CALIFORNIA, DAVIS6:10, MEE Room
June 8, 2017
I. Call to Order
II. Chair Awards
III. Chairwells
IV. B&F Confirmations
V. EPPC Confirmations
VI. GASC Chair Confirmation
VII. IAC Chair Confirmation
VIII. EAC Chair Confirmation
IX. ECAC Chair Confirmation
X. Secretary DOR Confirmation
XI. AAC Confirmations
XII. MHI Committee Chair Confirmation
XIII. SAAAC Chair Confirmation
XIV. APAC Confirmation
XV. Picnic Day Unit Director Confirmation
XVI. OASR Unit Director Confirmation
XVII. Public Discussion
XVIII. Public Announcements
XIX. Status of Previously Passed Legislation
XX. Introduction of New Legislation
XXI. Consideration of Old LegislationA. SB#107 GutierrezB. SB#111 FloresC. SB#112 LeungD. SB#113 EvardE. SB#114 Flores
XXII. Approval of Last Meeting’s Minutes
XXIII. Ex-Officio Reports
XXIV. Elected Officer Reports
XXV. Adjournment
Senate MeetingMay 24th, 2007Page 2
Parliamentary Procedures for Members of the Public ASUCD Senate meetings and the meetings of its subordinate bodies are conducted using parliamentary procedure, which upholds the opinion of the majority, but respects the opinion of the minority.
General InformationIf you wish to speak, raise your hand in the direction of the Vice President and Senate Pro Tempore during a relevant agenda item. They will add you to the speakers’ list.
If someone else is speaking and you wish to elaborate, refute, or comment on what they said, you may raise your hand sideways, with your palm facing the speaker. This signals that you want a deferment. If the speaker wishes, they may defer you.
Definitions Speaker’s list- a list of members who wish to speak on the matter at hand. In public discussion, the Vice President
rotates between a Public List and a Senate List. Deferment- when the current speaker allows another person to elaborate, refute, or comment on their points for 2
minutes Consideration of Legislation- an agenda item in which legislation is formally considered. It has several parts:
o Author’s Comments- The author of the legislation speaks on the merits and motivations behind the bill. o Questions in Text- Grammatical and textual errors are corrected. o Commission Recommendation- Subordinate bodies that voted on the legislation provide background on their
discussion and justification for their votes. o Public Discussion- Members of the public and Senators discuss the legislation. o Senate Discussion- Senators discuss the legislation further. Members of the Public may only speak on
deferment. o Call a Bill to Question- Senators call a vote and vote in 2 separate motions.
Public Discussion- a time at which both a Public speakers’ list and a Senate speakers’ list exist. Members of the Public may speak without deferment at this time.
Senate Discussion- a time at which only a Senate speakers’ list exists. If a member of the Public wishes to speak, they must obtain a deferment from a Senator.
Public Announcements- an agenda item in which upcoming events are publicized. Other Business- an agenda item in which any miscellaneous announcements, discussions, or presentations belonging
in other already completed agenda items may be conducted.
Time Limits Different time limits exist for different groups, depending on which agenda item the Senate moves into. It is important to note that in Public Discussion, members of the public hold more speaking power than Senators; they have longer time limits and get to speak more frequently. In Public Discussion, the following time limits exist:
Member Speaking Time DefermentsSenator 2 minutes One 2-minute defermentPublic 5 minutes Two 2-minute deferments
Prepared by
Internal Affairs Commission
Senate Bill #107Page 3
ASUCD Senate Agenda Schedule June 8, 2017
6:10 Call to Order6:10-7:10 Chair Awards7:10-7:20 B&F Confirmations7:20-7:30 EPPC Confirmations7:30-7:40 GASC Chair Confirmation7:40-7:50 IAC Chair Confirmation7:50-8:00 EAC Chair Confirmation8:00-8:10 ECAC Chair Confirmation8:10-8:20 Secretary DOR Confirmation8:20-8:30 AAC Confirmations8:30-8:40 BREAK8:30-8:41 MHI Committee Chair Confirmation8:30-8:42 SAAC Chair Confirmation8:30-8:43 APAC Confirmation8:30-8:44 Picnic Day Unit Director Confirmation8:30-8:45 OASR Unit Director Confirmation8:30-8:46 Public Discussion9:40-9:50 Public Announcements9:50-10:00 Status of Previously Passed Legislation10:00-10:10 Introduction of New Legislation10:10-10:20 Consideration of Old Legislation10:20-10:30 Approval of Last Meeting's Minutes10:30-10:40 Ex-Officio Reports10:40-10:50 Election Officer Reports10:50-11:00 Adjournment
Recommended by: Internal Affairs Commission Do Pass as Amended, 8-0-1, on June 5, 2017. Yes: Gaither, Ganz, Gardiner, Kaplan, Liu, Nibbelin, Patel, Waksman. Abstain: Flores.
An ASUCD Senate Bill to establish the Food Security Task Force Committee.
BACKGROUND: Nearly twenty (20) percent of students are characterized as having very low food security while an additional twenty three percent (23) of students experience low food security. Food insecure students are more likely to have lower grades and suspend studies compared to food secure students. About fifty seven percent (57) of students who are food insecure in college and experiencing food insecurity for the first time. This precedents the need for a Food Security Task Force Committee to establish connections between different food initiatives on campus and disseminate resources to students on campus. Essentially, the Food Security Task Force Committee would oversee the continuity of both initiatives such as the Pay It Forward and the Aggie Food Connection Fair.
Section 1. The ASUCD Senate hereby enacts Section 205(Q) of the ASUCD Bylaws as follows:205Q. Food Security Task Force Committee 1. The purpose of the Food Security Task Force Committee shall be to establish connections with
other food security initiatives on campus and establish and expand campaigns for students on student support services and food access awareness. Additionally, it shall centralize student food security initiatives and pool resources for more impactful programs.
2. The Committee shall be comprised of designated representatives from UCD Student Farms, UCOP Global Food Initiative, (GFI Ambassadors), ASUCD Pantry, Executive Designee, ASUCD OASR, EC Gardens, GSA, and 1 ASUCD Senator, ECAC Commissioner, Student Health and Wellness Center Chair. They shall be chosen on by their corresponding organizations at the beginning of the year.
3. This Committee shall consolidate meeting minutes and documents to maintain institutional memory.
4. The Food Security Task Force Committee shall meet bimonthly. 5. The Committee shall elect a chairperson by majority vote at the beginning of every academic
year.
Finance: No Appropriation: None Vote: MajorityPresented to the Senate Floor on June 1, 2017.
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Authored by: FLORESIntroduced by: Grewal
Referred to: Internal Affairs Commission
Recommended by: Internal Affairs Commission Do Pass, 7-0-2, on June 5, 2017. Yes: Flores, Ganz, Gardiner, Kaplan, Liu, Nibbelin, Patel. Abstain: Gaither, Waksman.
An ASUCD Senate Bill to dissolve the Legislative Appeals Committee.
BACKGROUND: The Legislative Appeals Committee (LAC) was created to serve as an interim adjudicating body while a permanent judicial branch was created. Constitutional Amendment #51 passed with a 67.91% affirmative vote in the Spring 2017 ASUCD Special Election, institutionalizing the ASUCD Judicial Council and Judicial Council Oversight Committee. There is no longer a need for LAC; therefore, this bill removes all mentions of LAC and
Section 1. The ASUCD Senate hereby amends Section 202(N) of the ASUCD Bylaws as follows:
N. Legislative Appeals Committee Representative (1) The Legislative Appeals Committee representative shall serve as the official liaison between the ASUCD Senate and the Legislative Appeals Committee.
(2) The ASUCD Senate must elect one (1) Legislative Appeals Committee Representative from amongst themselves at the first meeting of every quarter, by a majority vote of the entire ASUCD Senate. In the event that the position becomes vacant, the ASUCD Senate must elect, by majority vote at their next official meeting, a new Legislative Appeals Committee Representative from amongst themselves to serve for the remainder of that quarter. It shall be the responsibility of the Legislative Appeals Committee to ensure that the Chairperson reports at least once per quarter to the ASUCD Senate.
Section 2. The ASUCD Senate hereby amends Section 205(I) of the ASUCD Bylaws as follows:
I. Legislative Appeals Committee(1) The purpose of the Legislative Appeals Committee, hereinafter referred to as “LAC”, is to maintain all legislative appellate power by reviewing legislation for consistency with and adherence to ASUCD Governing documents.
(2) LAC shall consist of three (3) voting members: One (1) Chairperson and two (2) undergraduate students. The Chairperson of the Internal Affairs Commission shall serve as a non-voting, ex-officio member of LAC.
(3) LAC Shall meet on a adhoc basis to deliberate on all complaints that are filed requesting the review of a passed ASUCD Bill or resolution.
(4) LAC shall issue a binding rulings on the ASUCD Senate Bill or Resolution in question. All LAC rulings, however, can be overturned by a 2/3 supermajority vote of the ASUCD Senate.
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Section 3. The ASUCD Senate hereby amends Section 207(B) of the ASUCD Bylaws as follows:
B. The order of the agenda for subordinate bodies of the ASUCD Senate, with the exception of the Legislative Appeals Committee shall be: (1) call to order; (2) quorum roll call; (3) seating of new members; (4) appointments; (5) consideration of legislation; including public hearings on each piece of legislation before the subordinate body, debate, and action on that legislation; (6) public announcements; (7) public discussion; (8) consideration of authoring legislation; (9) reports: from voting and alternate members of subordinate bodies; (10) approval of the last meeting’s minutes; (11) public discussion; (12) other business; and (13) adjournment.
Section 4. The ASUCD Senate hereby amends Section 502(B)(4) of the ASUCD Bylaws as follows:
(4) The Interviewing Committees for Chairpersons and members of Committees of the ASUCD Senate (with the exception of the ASUCD Elections Committee, the Legislative Appeals Committee, and the Aggie Public Arts Committee) shall be chaired by the current or outgoing Chairperson of the Interviewing Committee (or the Vice Chairperson of that Committee if the Chairperson is reapplying, or a designee chosen by a majority vote of the entire Committee if both the Chairperson and Vice Chairperson are unable to attend). In addition to the current or outgoing Chairperson of the hiring Committee, the Interviewing Committee will include one (1) voting member of the hiring Committee and one (1) Chairperson of an ASUCD Commission (both chosen at the discretion of the Chairperson of the Interviewing Committee), the ASUCD President (or the ASUCD Vice President or a designee chosen at the discretion of the President), and the Senate President Pro Tempore (or one (1) Senator chosen at the discretion of the Senate President Pro Tempore). Only one (1) member of the Interviewing Committee may be absent for the interviews to take place.
Section 5. The ASUCD Senate hereby amends Section 502(B)(9) of the ASUCD Bylaws as follows:
(9) The Interviewing Committee for the Chairperson and members of the Legislative Appeals Committee shall be chaired by the ASUCD Senate President Pro Tempore. The interviewing committee shall include the ASUCD President or the President’s designee, the Senate Pro Tempore, one (1) Senator chosen at the discretion of the Senate President Pro Tempore, one (1) voting member of the hiring Committee, and the Chairperson of the Internal Affairs Commission. The interviewing committee shall, by a majority vote of the entire committee, select the applicant or applicants to be nominated for the position(s). Only one (1) member of the Interviewing Committee can be absent for the interview to take place.
Section 6. The ASUCD Senate hereby amends Section 502(B)(9) of the ASUCD Bylaws as follows:
(1) The appointee(s) shall not be questioned on political viewpoints or affiliations, with the exception of the Legislative Appeals Committee ASUCD Judicial Council Appointees, who shall be questioned on their capacity to remain impartial while fulfilling their duties as members of the Legislative Appeals Committee Judicial Council.
Section 7. The ASUCD Senate hereby amends Section 901(A)(1) of the ASUCD Bylaws as follows:
A. Authoring and Introduction
1. Any ASUCD member may author legislation (with the exception of Legislative Appeals Committee members Judicial Councilmembers). However, either a member of the Senate or an ASUCD Commission must introduce it.
Section 8. The ASUCD Senate hereby amends Section 2203(I) of the ASUCD Bylaws as follows:
I. The Student Government Administrative Office shall have election complaint, Judicial Council Complaint, and Judicial Council Oversight Committee appeals and Legislative Appeals Committee Complaint forms available in the Student Government Administrative Office, as well as online, for any ASUCD member requesting them.
Section 9. The ASUCD Student Government Administrative Office (SGAO) shall amend the ASUCD Bylaws Table of Contents and renumber all affected sections of the Bylaws in accordance with the changes enacted in this legislation.
An ASUCD Senate Bill to allocate $526.00 to purchase 200 “ASUCD” Drawstring Bags and “ASUCD” Die Cut Stickers.
BACKGROUND: Currently, ASUCD has little to no ASUCD merchandise to encourage students to integrate themselves to ASUCD. Having merchandise encourages students to learn more about ASUCD and prospectively take on a role within ASUCD. When students use the merchandise, it acts as a gateway for other students to be informed about ASUCD through indirect advertising. The merchandise will be used when tabling and certain ASUCD events where outreach is required.
Section 1. The ASUCD Senate hereby allocations $526.00 from Senate Reserves to the Department of Outreach and Recruitment to purchase 500 “ASUCD” Drawstring Bags and 1000 “ASUCD” Die Cut Stickers.
Spending Breakdown.
Unit Price QuantityCustomized Drawstring Bags(TotallyPromotional.com)
$0.78 200
Setup Fee $50.00 1Customized Die Cut Stickers (MakeStickers.com)
$0.32 1000
Total $757.00
Section 2. All unused monies shall be returned to Senate Reserves.
Referred to: Internal Affairs Commission, Business and Finance Commission
Recommended by: Internal Affairs Commission Do Pass as Amended, 9-0-0, on June 5, 2017. Yes: Flores, Gaither, Ganz, Gardiner, Kaplan, Liu, Nibbelin, Patel, Waksman. Abstain: Flores.
Business and Finance Commission Do Pass as Amended, 10-0-0 on June 6, 2017. Yes: Ascha, Bindra, Gong, Hatamiya, Huang, Mesak, Mirov, Sehgal, Tran, Zhu.
An ASUCD Senate Bill to implement a newly revised Long-Range Plan for the Whole Earth Festival.
Section 1. The ASUCD Senate hereby adopts the following Long-Range Plan for the Whole Earth Festival.
ASUCD LONG-RANGE PLANWhole Earth Festival
I. Purpose and History In the Fall of 1969, an art history class taught by Jose Arguelles created an “art happening” forits final exam project. This small event was so successful and personally rewarding that thefollowing quarter the class planned another event on a larger scale with the hope of involving thecampus and community. Inspiration for the name “Whole Earth Festival” came from the “EarthDay” declared by the United Nations in March, 1970.
Since 1971, the Whole Earth Festival (WEF) has been sponsored by the Associated Students ofthe University of California, Davis (ASUCD), first as a part of the Experimental College andlater becoming its own unit as a non-profit, non-debt, self-supporting event. The Festival hasgrown to be a major Northern California event, drawing approximately 30,000 peopleover a three-day span. This event is held annually on the UC Davis Quad over Mother’s Day weekend. Most of the Whole Earth Festival history has been handed down orally from WEF staff to WEF staff over the years. Very few procedures or traditions are in written form.
The Whole Earth Festival is an alternative educational event, which promotes wellness, community and
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sustainability. The Festival emphasizes music and art, environmentalism and environmental justice, vegetarian foods, handcrafted goods, and a sustainable, holistic way of life. Through educational and cultural presentations, participants are exposed to alternatives to mainstream attitudes and practices. Included in the festival are two music stages, a dance stage, a speaker’s forum, an experiential space, a children’s area, and educational, crafts, service and food booths. The Festival is also zero-waste, using reusable rather than disposable dishes, and with as much waste as possible produced over the weekend diverted from the landfill and either composted or recycled by volunteers in the Compost & Recycling area.
II. Personnel
A. Directors (2): Unit Director and Point Director: The Directors are UC Davis students responsible for hiring staff and overseeing the decision-making process of the festival. One director acts as a liaison between WEF and ASUCD and the other deals more with internal affairs. The Directors communicate with UC Davis departments and coordinate interactions with Transportation and Parking Services (TAPS), ASUCD, UCD Fire Department, Risk Management, Grounds, Environmental Health and Safety, and Aggie Hosts. The Directors support the Festival staff by facilitating weekly all-staff meetings, coordinating check-ins and trainings with each position, and organizing staff appreciation events such as dinners and weekend retreats.
B. Art Space Coordinators (2): The Art Space Coordinators plan and manage WEF’s Art Space, which includes a gallery and participatory art activities. The coordinators connect with local artists to showcase their work in the space and plan hands-on activities and workshops for festival attendees.
C. Cedar Stage Manager (1): The Cedar Stage Manager is responsible for coordinating all things related to WEF’s Cedar Stage located on the east lawn of Walker Hall. The Manager works with the Entertainment Coordinator to create a line-up, usually comprised of more local bands and DJs. The CS Manager is responsible for securing sound equipment, lights, an MC prior to the festival and running the Cedar Stage merch booth during the festival.
D. Chaos Control Directors (2): The Chaos Control Directors recruit and train the over 400 volunteers that help make the festival run. They run informational meetings for five to six weeks prior to the festival, and also help to orchestrate the Non Violent Conflict Resolution trainings all volunteers and staff are required to attend. During the festival itself, the control is passed from the Directors to the Chaos Control Directors. They run the festival while it happens from the Dome, allocating volunteers, making sure everything runs smoothly, problem solving and providing information and customer service to attendees and vendors.
E. Chaos Control Foods Coordinators (2): The CC Foods Coordinators ensure that all staff, entertainers and volunteers are fed during the festival. They work with the ASUCD SSO to contract with the chef, obtain the logistical needs for the food booth and cook and serve meals during the festival.
F. Coffee Booth Manager (1): The Coffee Booth exists to bring some extra funding to the festival and provide additional coffee to the Dome, staff, and volunteers. The Coffee Booth Manager gathers all equipment and supplies to make and sell coffee during the festival. In past years, the Coffee Booth has sold hot and iced coffee as well as alternative baked goods such as vegan or cricket flour cookies.
G. Compost and Recycling (C&R) Coordinators (2-3): The C&R Coordinators help support WEF’s zero waste initiative. They gather compostable bags and coordinate with Grounds to obtain bins and dumpsters prior to festival. C&R Coordinators can also plan composting workshops in the space if they so desire. During the festival, the coordinators are responsible for sorting all festival waste with the help of (hopefully many) volunteers.
H. Craft Booths Coordinators (2): The Craft Booths Coordinators are responsible for bringing about 100 craft vendors to the festivals. These booths are WEF’s main income. The coordinators create an application, reach out to potential vendors, select vendors from the pool of applicants, and ensure all paperwork gets submitted on time. The Crafts Booths Coordinators also work closely with Flow Control (parking) to create a system for vendor load in and set up the week leading up to the festival.
I. Dance Stage Manager (1): The Dance Stage Manager coordinates all things dance stage, located on Wellman Lawn. The Manager reaches out to local and student dance groups, creates an online
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application, and selects groups from the pool of applicants. The Manager is responsible for coordinating sound and creating a schedule of performances for the program. During setup, Grounds will deliver the stage and the Manager sets up the dance floor.
J. Donations Coordinator (1): The Donations Coordinator is responsible for searching for potential donations to offset costs of the festival. These donations can be monetary or they can be food, other items, time, etc. Donations are not completely necessary, but they are helpful and can lead to good partnerships.
K. Education Booths and Speakers Coordinator (1): The Education Coordinator uses the online application process to find about ~20 educational booths to table at the festival. The Coordinator can also create a line up of educational speakers and workshops which usually take place in a reserved room on campus.
L. Entertainment Coordinators (1-2): The Entertainment Coordinators book all of the musical acts for the festival. These take place on Quad and Cedar Stage. Musicians apply online and the coordinators can reach out to larger bands in order to book the headliner. The Coordinators ensure all paperwork is in on time and create a lineup and schedule for the poster and program. During the festival they work with the Stage Managers to ensure proper show flow. They also help to work the Quad Stage merch booth during the festival.
M. Experiential Space Coordinators (1-2): The Experiential Space Coordinator books workshops, speakers, and activities for the Experiential Dome. This position has a lot of freedom to plan things based on their interests. They also create a schedule for the program.
N. Flow Control (2): The Flow Control Coordinators coordinate all things parking-related. They work with TAPS to get permits and with Crafts Booths and Stage Managers to create a system for vendor load in and parking.
O. Food Booths Coordinator (1-2): The Food Booths Coordinator uses the online application process to select food vendors to sell vegetarian food at the festival. The Coordinator works closely with EH&S to ensure proper food handling. During the festival the Food Booths Coordinator sells ice to the vendors.
P. Kid Space Coordinators (2): The Kid Space Coordinators design the children’s area at the festival, schedule entertainment and plan activities. They ensure everything in the space runs smoothly during the festival. The Kids Space Coordinators are background checked by the University, meaning they are able to help deal with lost children.
Q. Logistics Coordinators (2): Aside from the Directors, Logistics is one of the most important positions on staff. The Logistics Coordinators gather lists of all needs from staff and order all large items for the festival such as restrooms, tents, cable covers and golf carts. They must work within budget to provide for all the needs of the festival. They additionally orchestrate the set up and takedown of the festival and the transportation of all items, as well as organization of the storage spaces.
R. Night Keepers (2): The Night Keepers provide night time security for the festival. With their team of volunteers, they watch over all equipment and items on the quad during each night of the festival. They additionally help to facilitate the Nonviolence trainings before the festival.
S. Spacekeeping Coordinators (2): The Spacekeeping Coordinators work with their volunteers and Aggie Hosts to provide daytime security during the Festival. They work to resolve conflicts and defuse situations that do not need to be escalated to police involvement, such as preventing tree climbing, managing crowds and keeping the Festival drug and alcohol free.
T. Program Coordinator/Designer (1): The Program Coordinator/Designer collects all schedules and information from staff, and designs and coordinates printing of the Festival program and schedule posters. They additionally work closely with the Publicity Coordinator to provide publicity materials and form a cohesive brand image for the Festival outreach.
U. Publicity Coordinator (1): The Publicity Coordinator is responsible for advertising about WEF. The Publicity Coordinator runs the Facebook and Instagram pages, helps with tabling at various campus events, and hangs up posters and volunteer flyers around campus and downtown.
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V. Quad Stage Manager (1): In addition to managing the stage during the Festival, the Quad Stage Manager works to secure a sound system contractor, stage MC, obtain stage plots from each act and come with a design for the stage that year. They coordinate with Logistics to transport and set up the stage, as well as with Flow Control and Entertainment to arrange the transportation of all musicians and their equipment to the quad.
W. Whole Earth Reusables Cooperative Coordinators (2): The Whole Earth Reusables Cooperative (WERC) Coordinators are in charge of the reusable dish program at the Festival. They work with EH&S to plan a system for collecting and washing dishes at the Festival. The WERC Coordinators may also work with other events that want to use our dishes in order to bring in additional income.
X. Service Booths Coordinator (1): The Service Booth Coordinator uses the online application system to select service booths for the Festival. Service booths are any booths that charge for their services either at the Festival (i.e. massages or henna) or in the future (i.e. solar roofing company).
Y. Volunteers (Chaos Controllers): WEF relies heavily on our volunteers during the Festival, affectionately called Chaos Controllers. They participate in all aspects of making the Festival run smoothly, from sorting compost to night keeping to helping sell band merchandise at the stages. Each volunteer is given a Festival t-shirt and a vegan meal for completing a four hour shift.
Organizational Chart:
III. Operations The office of WEF is located in the center room of the EcoHub (TB-24, Room #WEF). This room is shared with Experimental College. The WEF Directors have a small office adjacent to this room. Additionally, the EcoHub kitchen is designated solely for WEF and is used for storage, food prep and a work station. We also have two storage rooms in the basement of the MU (Room 1 and Room 43). One is general storage and one contains all the WERC dishes. Our large items are stored in a barn on the west edge of campus referred to as “Fatty Storage.”
The Whole Earth Festival (WEF) Directors and staff put on a three-day, zero-waste Festival during spring quarter on Mother’s Day weekend. Each position is in charge of completing their tasks in order to fulfill the mission of putting on a Festival for the community. WEF offers craft vendor booths, food booths, and educational booths during the entire Festival. These vendors can apply for a booth on the WEF website. Entertainment is sought out to play at the two (2) stages of the Festival. Volunteers help with setup and break down as well as the running of the Festival. They also take night-watch (Night Keeping) on the Quad to protect the booths, stages and equipment.
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WEF coordinates vendors and musicians looking to participate in the Festival through applications on our website. We also recruit volunteers by hosting meetings for several weeks prior to the Festival. The website offers information about the Festival, ways to get involved, sponsors, the history of the Festival, specifics of the Festival, and outside links.
Future Goals1. Transition to renting a stage for Quad Stage. 2. Make money by renting out our reusable dishes to other events, both on and off campus. 3. Continue to develop and expand the educational aspects of the Festival, in addition to the popular music and entertainment aspects. 4. Organize and clean out all storage spaces to make them more functional. 5. Ongoing pest control in the EcoHub. 6. Work with Student Affairs to bring the EcoHub building and furniture up to fire code.
IV. FinancesWhole Earth is self-sufficient and receives no subsidy. It relies on its income from the previous year’s Festival. For the 2017-2018 school year our projected income is $118,250 and projected expenses are $81,591. The Whole Earth Festival Reserve currently contains $78,015.21, and must always contain a minimum of $50,000 for liability. A long-term goal is to grow the reserves to $150,000, meaning that Whole Earth would no longer need a yearly loan from ASUCD for our expenses.
A. Expenses
Line Item 2017-2018 ($)CGA Common Goods Assessment 309Copy+Print Used for printing Festival posters and flyers 450Mail - 20Office Supply Office supplies 50
Equipment PurchaseUsed for purchasing necessary equipment. For 2017 was used to purchase buckets for the WERC program 1000
Repair+Maintenance - 200
Equipment RentalEquipment rented during the Festival such as golf carts and restrooms 10000
Services RenderedUsed for logistics and other expenses such as trucks from Fleet Services, walkie talkies and the fire stage. 30000
PublicityPublicity for the Festival. Boosting facebook posts, stickers and flyers. 250
Programs Programs and large printed schedules for the Festival. 1000Security n/a 0Parking Reservations and permits from TAPS 3000Karma Patrol Festival shirts and snacks for volunteers. 3500Reservations Quad and room reservations. 1100Kids Space Supplies for the children’s area. 100Entertainment Bands, entertainers and musicians. 13000Dance Stage Dancers and supplies. 1200Quad Stage n/a 0Cedar Stage n/a 0Education Paying speakers and workshop facilitators. 500Art Supplies for the Art Space. 100First Aid Sunscreen 20
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C&RSupplies for Compost & Recycling such as trash and compost bags and gloves. 400
Food Booths Ice truck reservation 1500
WERC
Purchase of plates, bowls, utensils, buckets and other supplies like soap and sponges. This year we also paid the Dining Commons to stay open later so we could complete all dish washing. 1000
KP FoodsHiring a chef, cooking equipment and food to feed all staff, volunteers and performers during the Festival. 4000
Coffee Supplies for the coffee booth. 450Staff Development Food for trainings and meetings, staff retreats 1300University Recharge - 2500OP Tax n/a n/aAdmin Recharge - 5742CM Recharge - 900Materials Fee (Grounds) New large event fee for wear and tear on the quad grass. 500Total 81,591
V. Environmental SustainabilityAs one of the first zero waste festivals ever, Whole Earth was founded on a commitment to sustainability and the environment. It is one of our major education focuses each year, with many speakers and workshops related to ecology and environmental justice, as well as other topics. We recycle and compost all waste possible. We try to invite vendors that share these values, and in particular all food vendors serve exclusively vegetarian or vegan food. We ask them to avoid excessive or disposable packaging. We also run a reusable dishes program and purchase shirts for our volunteers made ethically in the US out of recycled fiber. Plastic bags are not permitted at the Festival.
Future Goals1. Rent our dishes to other campus events to both make money improve on-campus sustainability. 2. Work with the Campus Center for the Environment to direct pre-consumer waste from food vendors to their compost pile at the EC gardens. 3. Print posters and programs on recycled paper. Go as paperless as possible. 4. Work with vendors to eliminate as much waste as possible, even when recyclable or compostable.
VI. External Relations The Directors work with various campus departments and administrators including ASUCD, the ASUCD Business Manager, the ASUCD Executive Office, UCD Fire Department, Risk Management, Grounds, Facilities, Environmental Health and Safety, and UCD Police and Aggie Hosts. Small businesses, non-profits, restaurants and student groups all apply to come each year to table or vend at Whole Earth. Booth fees from this provide the majority of the income for the Festival each year. We also receive some donations from local businesses every year, either as financial sponsorships or in-kind donations of food for our volunteers.
A. Segundo Dining Commons: Segundo allows us to use their dish washing facility for washing, sanitizing and drying dishes for the WERC program both before and during the Festival.B. UC Davis Dining Services: Donated compostable bags to the Festival in 2017.
VII. Internal Relations : A. Aggie Studios: At our request, Aggie Studio made a promotional video of archival photos for us to help promote the Festival this year. We hope to continue to work with them on more projects. B. BUDS: The WEF Directors work closely with the other Unit Directors through the Board of Unit Directing Students (BUDS) to collaborate and share resources. C. CoHo: We work with the CoHo to buy compostable bags and use their industrial composter for our
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compostable waste produced during the Festival. D. CCE: In the past, Campus Center for the Environment has collected pre-consumer waste from food vendors during the Festival, although that did not happen this year. We also borrow their electric vehicle (the Cyclops) to use for transporting waste during the Festival. E. Creative Media: Creative Media hosts the servers for our website and assists us in running a payment system for applications and booth fees online. They also typically have loaned us sound equipment and a projector for the Festival. We have been working with them this year to attempt to establish a permanent logo, something WEF has never had. F. Entertainment Council: EC has provided sound on Cedar Stage for several years, and in 2017 their staff was a big help in assisting us with setting up concert barricades that were required for our headliner. G. KDVS: Runs ads about Whole Earth and volunteering at Whole Earth, and also did a news piece on the Festival this year as well. In the future we would like to talk more about collaborating about DJs, sound equipment and booking artists. H. Unitrans: Unitrans extends their bus service on the P and Q lines during the Festival.
Future Goals1. Continue to work with other Unit Directors through BUDS to establish more collaborative projects and more sharing of resources. 2. Work with other Units such as CCE and OASR to offer workshops during the Festival. 3. Work with Aggie Studios on a potential documentary about WEF in time for the 50th Festival. 4. Work with The Aggie to offer a special features or a WEF edition of the paper, something they’ve done in the past.
VIII. Two-Year GoalsA. Stage: Whole Earth owns the stage that we use for Quad Stage during the Festival. However, it is an unusual stage that is difficult to use, requires specialized knowledge and takes up a lot of room (in Fatty) to store. The WEF community members who know how to operate the stage are older and would like to retire from being in charge of it. Our goal to lessen the burden on the stage crew and streamline our Festival setup and takedown would be to start renting a stage from a theater company in Sacramento (Sacramento Theatre and Lighting) instead. This is quoted to cost around $6,000 for rental and labor. Another option would be to use money from our reserves to purchase a different stage that is easier to operate. B. WERC: The Reusables program has operated successfully using the new plan with the Segundo DC for two years. With this plan we have only done plates and bowls, with vendors bringing their own compostable utensils and cups. We do also own utensils and cups, and would like to expand the WERC plan and implementation to be able to use them in the future and decrease the amount of overall waste the Festival produces. This would likely require purchasing additional bowls, cups, utensils and buckets as well as arranging adequate space to air dry them per health regulations. Expanding WERC would have the ripple effect of reducing the workload on our Compost & Recycling team. C. 50th WEF: The 50th Whole Earth Festival will take place in 2019 and ideally something special would go along with it. Some ideas:
A short documentary video about WEF and its history. It would be ideal to have the 49th Festival filmed so the whole thing can be released in time for the 50th.
Special advertising from ASUCD and the University.
Finance: No Appropriation: None Vote: Majority
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Presented to the Senate Floor on June 1, 2017.
Authored by: FLORESIntroduced by: Grewal
Referred to: Internal Affairs Commission
Recommended by: Internal Affairs Commission Do Pass as Amended, 9-0-0, on June 5, 2017. Yes: Flores, Gaither, Ganz, Gardiner, Kaplan, Liu, Nibbelin, Patel, Waksman.
An ASUCD Senate Bill to include the ASUCD Judicial Council and Judicial Council Oversight Committee in the ASUCD Bylaws.
BACKGROUND: The passage of CA #51 in the Spring 2017 Special Election created the Judicial Council and Judicial Council Oversight Committee. This legislation codifies these two new bodies in the ASUCD Bylaws.
Section 1. The ASUCD Senate hereby enacts Section 213 of the ASUCD Bylaws as follows:
213. ASUCD Judicial Branch
A. The adjudicating powers of ASUCD shall be vested in the ASUCD Judicial Council. The Judicial Council shall consist of four (4) Councilmembers and one (1) Chair of the Judicial Council, who shall all serve terms of no more than two (2) years. All actions of the Judicial Council shall be in accordance with Article IX of the ASUCD Constitution.
B. Responsibilities of the Judicial Council:
1) Resolving all disputes that arise under this Constitution and the ASUCD Bylaws by issuing binding rulings, unless otherwise overturned by the ASUCD Judicial Council Oversight Committee;
2) Resolving all disputes arising under official actions of ASUCD Elected Officials, Appointed Officers, and all subordinate bodies of the ASUCD Senate;
3) Exercising appellate jurisdiction over any decision of the Elections Committee or action of an Elections Committee Member;
4) Issuing temporary injunctions on all ASUCD legislation when membership on the Council falls below three (3) Councilmembers;All injunctions are automatically lifted when the Judicial Council reaches three (3) members;
5) Reviewing, weekly, all legislation enacted by the ASUCD Senate for adherence to ASUCD Governing Documents;
6) Sending memos to the ASUCD Senate, Internal Affairs Commission Chairperson, and author of the legislation with regard to the legislation’s adherence to ASUCD Governing Documents no later than two (2) weeks after the legislation is passed by the Senate.
C. Hiring Process for the Judicial Council:
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1) ASUCD Judicial Councilmembers shall be hired by an Interviewing Committee chaired by the ASUCD Senate President Pro Tempore.
2) The remaining voting members of the Interviewing Committee shall include the ASUCD President, two (2) ASUCD Senators, and the Internal Affairs Commission Chairperson.
3) The Interviewing Committee shall, by a majority vote of the entire Committee, select Councilmembers to be confirmed by a majority vote of the ASUCD Senate.
4) The ASUCD Senate shall not conduct business if a vacancy on the Judicial Council persists for more than four (4) weeks after the vacancy initially occurs, unless determined by a two-thirds (2/3) supermajority vote of the entire Senate that prompt action is urgent and necessary for the functioning of the Association.
Section 2. The ASUCD Senate hereby enacts Section 214 of the ASUCD Bylaws as follows:
214. The Judicial Council Oversight Committee
A. The ASUCD Judicial Oversight Committee, hereinafter referred to as JCOC, shall serve as the official ad hoc Committee that maintains all appellate jurisdiction over ASUCD Judicial Council Rulings.
B. The JCOC shall be chaired by the ASUCD Vice President and consist of two (2) additional voting members. The voting members shall include the ASUCD Vice President, the Chairperson of the Judicial Council, and the Internal Affairs Commission Chairperson. Two-thirds (2/3) of the members of JCOC must be present for the meeting to take place.
C. The Chairperson of JCOC shall be responsible for:
1) Calling for and conducting Committee meetings no later than two (2) weeks after an official appeal or complaint has been filed challenging an official Judicial Council ruling;
2) Presiding over all meetings of JCOC; 3) Reporting the official decision of the Committee to the ASUCD Executive Office, the
ASUCD Senate, the ASUCD Judicial Council Chairperson, the author of the appeal being considered, and the Student Government Administrative Office.
D. The Judicial Council Oversight Committee shall be responsible for:1) Hearing all appeals officially submitted to the Chair of JCOC limited only to clearly
cited violations that could put the Association at legal risk or that are clearly unconstitutional or un-bylawful.
2) Deciding, by a two-thirds (2/3) vote of the entire Committee, to either concur with or overrule an official decision of the ASUCD Judicial Council.
E. All decisions of JCOC are final and binding; however, no member of JCOC can author or file an official appeal to the Judicial Council Oversight Committee.
G. If the Vice President or Internal Affairs Commission Chair is the author of the legislation, they must recuse themselves from the Committee. In this instance, the Vice President will be replaced by the ASUCD Controller and the Internal Affairs Commission Chair will be replaced by the Business and Finance Commission Chair.
