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Content MigrationPractical Tips for Success

Amanda Caley

The 5 Ps of Content Migration

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Plan

PrunePrepare

Perform

Police

Plan

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Migration Plan

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Content Inventory

Content Architecture

Change Control Process

Content Re-use

Migrating Content

Content Inventory

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FilesFiles

Styles and Templates

Front Matter

Headers and Footers

Bullets

Graphics

Tables

Notes and Warnings

Hyperlinks

Layout

Glossary

Index

Information about your files

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Example Inventory

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Prune

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Look for ‘DROS’

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The Cost of Changes

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£1

£10

£100

£1000

£10,000+

Requirements Production

Before Pruning

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Migrate

Don’t MigrateNotes

Review

Before.............. and After

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Only 50% of original content needs migrating

Before

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After

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Prepare

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New Content Architecture

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Read only

Content Analysis Example 1

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Content Analysis Example 2

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Perform

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Six Step Process

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Step 2 – Import Rules

Step 3 – Content Gateway

Step 1 – Set-up

Step 4 – Pilot

Step 5 – Document Process

Step 6 – Migrate Content

Police

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Ongoing Maintenance

Who? How?Set-up and security Manage the workflow

Review and approve Ensure consistency

Day-to-day maintenance Manage updates to styles

Training Structure permissions

Handle suggestions Protect approved content

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Example Change Control Process

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The 5 Ps of Content Migration

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Plan

PrunePrepare

Perform

Police

Any questions?

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