HOUSING SELECTION

GUIDE2019–20

CONTINUING UNDERGRADUATEAND GRADUATE

STUDENTS

The information contained on the following pages details the continuing student housing selection process. The process allows current undergraduate and graduate students to apply, deposit, search for roommates, and self-select their own housing assignment for next year. Please read this guide thoroughly.

■ Students may select their bedroom within a suite or apartment.

■ This process is for undergraduate and graduate students only.

THE PROCESS

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DEPOSIT

Submit Your $500 Fall Continuing Student Room Selection Deposit Online Online deposits will be accepted until the deadline.

Your student account must be free and clear of balances at the time of your deposit. Please review any outstanding financial or documentation requirements prior to the room selection deposit period.

Students who are on a payment plan may not pay their deposit online. Please pay in person or call our Customer Service Center at 718-990-2000.

To make the online payment, log in to UIS. Once logged in, please click on the “student” tab, “student accounts,” and “student account suite.” The system will redirect you to the Touchnet site. Once redirected, select the “eDeposits” tab, “Fall 2019” term, select “Fall Continuing Housing Deposit,” and click submit. It will direct you to payment options.

You may call in your credit card payment to our Customer Service Center at 718-990-2000. Your account will be reviewed for eligibility at that time.

Mailed checks must be made payable to “St. John’s University.” Please include the student ID number and “Fall Housing Selection Deposit” in the check memo line.

DO NOT MAIL CHECKS TO THE MASSACHUSETTS ADDRESS.

Please mail your check to

Office of Student Financial Services St. John’s University 8000 Utopia Parkway Queens, NY 11439

If you do not provide a deposit by the deadline (late or unable to pay by deadline), you will not be eligible to participate in the housing selection process; however, you will be invited to participate in our housing intent process.

Important Note: All prior financial obligations, financial documentation requirements, and Spring balances must be satisfied in order for a housing deposit to be accepted. Any attempt to pay a deposit with an outstanding balance or documentation issue will not be reflected as a housing deposit payment. Credits on student accounts from current or past semesters may not be used to satisfy a housing deposit for the Fall 2019 housing selection process. Please note that a housing deposit does not guarantee participation in the housing selection process.

Students who wish to have their housing deposit returned must submit requests byFriday, March 22, 2019, at 3 p.m. Housing deposit refund requests received after3 p.m. (EST) on March 22 will be declined, and the student will forfeit a refund ofthe $500 housing deposit.

Continuing Student Deposit

Due Friday, March 1, 2019, by 3 p.m. (EST).

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Housing Portal Application, Profile, Roommate Search, and Agreement Once students have satisfied the $500 housing deposit for the Fall 2019 term, they will receive access to the housing portal to complete the online housing application and agreement. Only eligible students will move on in the process to self-selection.

During this step, students are expected to complete their housing application, student profile, and housing agreement.

To access the Fall online housing application after satisfying the deposit: log into your MySJU account, click on the Reslife tab, and then click on the “Access the Housing Portal” link.

Failure to complete this step can negatively impact roommate requests. Students who do not complete their application will have their incomplete application cancelled. Those still interested in housing will be required to participate in the housing intent process. Incomplete applicants have not agreed to the terms and conditions of the housing agreement and are not eligible to continue on to the self-selection/placement process.

HOUSING PORTAL

Application Due on March 15, 2019,

by 3 p.m.

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Self-Selection AppointmentsSelf-selection appointments will consist of a date and time in which the student will have access to the online housing portal in order to complete Step 3 of the selection process. Self-selection appointments will be sent to the student’s St. John’s e-mail address.

Please note: you may only choose roommates to fill your immediate bedroom. You are not eligible to fill adjoining rooms or other rooms in your suite. The following formula is used to determine your self-selection priority number:

Cumulative GPA x Credits Earned = Self Selection Priority Number(e.g., 2.8 GPA x 33 Credit Hours = 92.4)

Cumulative grade point average is determined by the Office of the Registrar through earned academic credits upon completion of the Fall 2018 semester. Reminder: students with a cumulative GPA of less than 1.95 at the completion of the Fall 2018 term will not be eligible to participate.

Credits earned are determined by academic credits earned through the Office of the Registrar at the completion of the Fall 2018 semester.

Housing Selection OptionsStudents may identify roommate(s) with whom they wish to live and self-select their bedroom as a group (based on availability).

If a student has no roommate preference, the Office of Residence Life will assign roommates.

HOUSING SELF-SELECTION

Self-selection appointments

will be sent to the student’s St. John’s

e-mail address on Wednesday, March 20, 2019.

Notice of EligibilityStudents who have paid the $500 deposit for housing selection will receive notice via their St. John’s e-mail account, informing them of their eligibility/housing appointment.

If you satisfied the housing deposit by the deadline and do not have access to the Fall 2019 online application and agreement, or have not received an e-mail by Wednesday, March 20, please visit the Office of Residence Life with proof of payment so that we may review your account.

The following conditions would make a student ineligible for the housing selection process:

■ The student has a cumulative grade point average (GPA) less than a 1.95 at the completion of the Fall 2018 term.

■ The student has conduct sanctions permanently restricting them from University-managed living properties.

Process Opens Wednesday, May 1, 2019

Process Closes Friday, June 30, 2019

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BUILDING DESIGNATIONS AND ROOM TYPES ROOM CHANGE PROCESS

BUILDING CAMPUS LOCATION TYPES ELIGIBILITY AVAILABLE MEAL PLAN ROOM TYPE REQUIRED

The Pre-Fall Room Change Process allows students to sign up to participate in one of the following two options:

1. Room Swap: This option allows students to participate in a bed-for-bed trade with another student. Room swaps must be within the same gender or classification. Students will log in to the St. John’s Housing Portal to sign up for the Room Swap process.

2. Room Change Wait List: As rooms become available throughout our system, Residence Life will use the wait list to fill those rooms based on your preferences, gender, classification, and/or living-learning community eligibility. Room change offers will be made in the order in which requests are received.

To access the Room Swap or Room Change Wait List, log in to the St. John’s Housing Portal. Please note: changes are based on availability of space or swaps confirmed and are not guaranteed.

Based on current configurations. Subject to change at any time.

Helen and Hugh L.Carey Hall

Q On Campus Suite Juniors and Seniors Singles, Doubles, Triples Yes

Century Hall Q On Campus Suite Sophomores Singles, Doubles, Triples Yes

Founders VillageTownhouses

Q On Campus Apartment with outside access

Juniors and Seniors Doubles, Triples Yes

O’Connor Hall Q On Campus Suite Sophomores Singles, Doubles, Triples Yes

St. Vincent Hall Q On Campus Traditional with connecting bathrooms

Freshmen and Sophomores

Triples Yes

DePaul Houses Q Off Campus Apartment with outside access

Graduate and Law Singles, Doubles No

Goethals Apartments

Q Off Campus Apartment with outside access

Juniors and Seniors Singles, Doubles No

Henley Road Residence

Q Off Campus Apartment with lobby access

All students, except Freshmen

Singles, Doubles No

Seton Complex Q Off Campus Apartment with lobby access

Juniors and Seniors Singles, Doubles, Triples No

Arlo Road SI Off Campus Apartment with outside access

All class years and fifth years No Graduate or Law School

Singles, Doubles, Triples Yes*

*For First Year Students

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Housing Selection Information SessionsInformation regarding the application and roommate search process is provided during your first community meeting of the spring term. Another information session is held in your residence hall the week after the deposit deadline to give you an opportunity to ask questions and review the process.

The information sessions are hosted by your residence director/resident assistants. They will discuss how to select rooms, roommates, and choose a meal plan through the online tutorial. The online tutorial of the housing portal is available on our website.

Missed Deposit Deadline? Housing Intent Process is for You!If your deposit is not received by the deadline, you will not be eligible to participate in the Priority Self-Selection process. If an eligible student requests you as a roommate, you will still not be eligible to be pulled into a room. Please notify classmates of your ineligibility so they may seek other roommate options while in the portal, as you will not be present in their roommate search process.

Students who are unable to pay the deposit by the established deadline may complete a Housing Intent Form. This form is available in the Housing Portal. Students who complete the form will be contacted based on availability.

I Need to Request Special Accommodations for HousingIf you require a specific type of housing accommodation, please contact the appropriate office on your campus. Despite your accommodation needs, you are still required to meet all deadlines for the selection process in order to be eligible for housing placement.

■ All required and complete documentation must be submitted to the Office of Disability Services by the deadline.

■ You must register with the Office of Disability Services or with the Center for Counseling and Consultation by providing documentation about your condition and housing accommodation recommendations from your treating physician. Documents must be faxed or mailed to

Queens CampusJason LuchsAssociate DirectorOffice of Disability Services St. John’s University8000 Utopia ParkwayQueens, NY 11439Tel 718-990-6869 Fax 718-990-2609 luchsj@stjohns.edu

Queens Campus Veronica (Ronni) A. MaggiCase Manager Office of Disability Services St. John’s University8000 Utopia ParkwayQueens, NY 11439Tel 718-990-6869 Fax 718-990-2609maggiv@stjohns.edu

Staten Island Campus Erin Ryan, Ph.D. Center for Counseling and Consultation St. John’s University 300 Howard Avenue Staten Island, NY 10301 Tel 718-390-4451Fax 718-390-4036 ryane1@stjohns.edu

Medical Accommodation

Requests Due Friday, March 15, 2019.

Housing Intent Form Opens on Monday,

March 18, 2019.

IMPORTANT INFORMATION

The Office of Disability Services general e-mails: Queens: disabilityservices@stjohns.edu Staten Island: sidisabilityservices@stjohns.edu

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I am a law student. How do I select housing?Law students select housing through a separate process. Please see the Law Student Housing Guide on our website.

What if I cannot make my appointment? Log in to the Housing Portal and select your room as soon as possible. For online selection, there is no way to have a proxy sign in to act on your behalf. Once the next person’s appointment time starts, they can select a room, diminishing your potential room choices. If you are not able to select a room prior to the online selection deadline, you will forfeit your opportunity to self-select your space and will be auto-assigned by the online system.

Note: When students confirm each other as roommate pairs in the housing portal, the roommate with the earliest selection time can choose the room and place all approved roommates into their bedroom.

I am a student-athlete. Do I need to participate in the housing selection process? If you are requesting to reside on campus for the 2019–20 academic year, you MUST submit the $500 housing deposit and complete all steps of the selection process by the deadlines outlined. Please note that athletes are subject to the same eligibility criteria as all other students participating in the process. Every effort will be made to secure a spot for student-athletes, but demand ultimately decides the outcome, and roommate requests may be affected.

I am studying abroad during the Spring 2019 term. Can I participate in housing selection? Current study abroad students hoping to reside on campus for Fall 2019 MUST submit the $500 housing deposit and complete the required steps in the housing selection process. Study abroad students will be able to participate in the selection process in the same exact way as all St. John’s students via the Online Housing Portal.

I am an Ozanam or Catholic Scholar resident next year. How will the process work for me? If you are requesting to reside on campus for the 2019–20 academic year as part of a special program, you MUST submit the $500 housing deposit and complete all steps in the selection process by the deadlines outlined. Please note that all special group participants are subject to the same GPA and student conduct review as all other students in the process.

What does it mean to be “eligible to participate”? To ensure that you are eligible to participate in the housing selection process, you need to meet all the deadlines and requirements outlined in this packet. “Eligible” means that you have completed the outlined steps; cleared academic and student conduct review; and are qualified for possible participation in the housing selection process. This does NOT guarantee a housing assignment during the housing selection process.

How can I see examples of rooms and buildings before housing selection?If you are interested in viewing floor plans or our 360° virtual tour, please visit our University Housing page at stjohns.edu/queens-virtual-tour or stjohns.edu/staten-island-virtual-tour before housing selection.

Can I get my deposit back? If you are not eligible or no longer interested in participating in the selection process, you must log into the housing portal and complete the deposit refund form by the deadline. If you wish to decline your housing, you must request your deposit be credited back to your St. John’s student account. Housing deposits are nonrefundable.

FREQUENTLY ASKED QUESTIONS

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IMPORTANT DATES

December 2018–January 2019

Students received notifications announcing the 2019–20 housing selection process via their St. John’s e-mail and the US Postal Service.

Monday, January 7, 2019, at 10 a.m. (EST)– Friday, March 1, 2019, at 3 p.m. (EST)$500 online housing deposit accepted during this time only for undergraduate and graduate continuing students.

Tuesday, January 8, 2019, at 10 a.m. (EST)– Friday, March 15, 2019, at 3 p.m. (EST) Online housing application and agreement available for students with Fall 2019 $500 housing deposit.

Monday, March 11–Thursday, March 14, 2019 Residence Hall housing information sessions.

Thursday, March 7, 2019 Housing deposit paid list posted online. Medical and housing accommodation requests due. See p. 13.

Friday, March 15, 2019, at 3 p.m. (EST) Housing applications must be completed.

Monday, March 18, 2019 Housing intent requests begin. See page 13.

Wednesday, March 20, 2019 Housing selection appointment and eligibility status are e-mailed to students’ St. John’s e-mail account.

Monday, April 8–Thursday, April 11, 2019Self-selection week.

Monday, April 15, 2019 2019–20 housing assignment confirmation notice sent to St. John’s e-mail account.

Wednesday, May 1, 2019 Pre-Fall Room Change Request Process opens.

Tuesday, May 28–Friday, August 2, 2019 Housing Intent Placement Process period.

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