City of Carmel-by-the-Sea PUBLIC WORKS DEPARTMENT, FOREST THEATER RENOVATION PROJECT, Otto Construction Company
12
Citv of Carmel-bv-the-Sea PUBLIC WORKS DEPARTMENT POST OFFICE BOX CC, CARMEL-BY-THE-SEA, CA 93921 (831 ) 620-2070 CONTRACT CHANGE ORDER NO. 12 CONTRACT AWARDED BY: City Council DATE OF AWARD Apr 7, 2015 PROJECT: Forest Theater Renovation SHEET 1 of 1 -------------- PROJECT 10#: 13-70903 Purchase Order#: 76-004428 TO: Otto Construction Company; 2150 Garden Road, Suite A-1 , Monterey, CA 94940 ,CONTRACTOR You are her eby requested to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications on t his contract. NOTE: THIS CHANGE IS NOT EFFECTIVE UNTIL FULLY EXECUTED. Chan Description : 1 CHANGES TO CONTRACT PLANS AND SPECIFICATIONS. Addition : Supply all labor and materials necessary to complete the following: Refere nce RFP #1 0, RFI #20 and PCO #9 (Otto's tracking number). Summary of Work includes removing four niches from stage perimeter. Agreed Lump Sum .................. . ................. ....... .... ..... ...... . .......... ... ........... . .. . 2 CONTRACT PRICE Total Increase in contract price 3 CONTRACT TIME Two additional days Cost of this Change Order Estimated Exact Original Contract Price Approved Cost Changes to Date Total of all Contract Changes includi this Chan Order Sum net change in Contract Price is of the original Contract Price $ 12,560.00 $ 1,462,236.00 $ 61,533.00 $ 7 5.1% 329.00 Increase Decr ease We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services the work above specified, and will accept as full payment therefore the price shown above. Date Contract or . Otto Construction Company By: Title: t=:fAI\.A,6-$1'\.. r:Joeir not s1gn acceptance of this order, his attention is directed to the requirements of the Submitted By: Andy Vanderford Project Manager Approved: \i'l public Works Director 1\ Rob Mullane Authorized: Authorized: lRJ Ci ty Council Attachments : Contractor Proposal (2 pages total) RFP#10 RFI#20 Minutes of Meeting Dated: Contract Awarded on April 7, 2015. $ 12,560.00 $ 12,560.00 2 Date /OtJ,f¥ Date _ ( -L- l/ _1 0 -'- /_ f (_ Date fl-. _ Note to Contracts and Budgets Office: Council awarded a 10% construction contingency in the amount of $146,224.00 and the cost of ceo #4 i.e. the "Terraced Step" design at a Not to Exceed amount of $45,000.00 (actual cost@ $21 ,346.00). Thus $167,570.00 is the adjusted total amount of all change orders which the C!ty_ Administrator has authority, or 11.46% of the Original Contract Price.
Transcript
Citv of Carmel-bv-the-Sea PUBLIC WORKS DEPARTMENT
POST OFFICE BOX CC, CARMEL-BY-THE-SEA, CA 93921 (831) 620-2070
CONTRACT CHANGE ORDER NO. 12 CONTRACT AWARDED BY: City Council DATE OF AWARD Apr 7, 2015
PROJECT: Forest Theater Renovation SHEET 1 of 1 ~~~~~--~~--~~------~------------------------------------------------- --------------PROJECT 10#: 13-70903 Purchase Order#: 76-004428 TO: Otto Construction Company; 2150 Garden Road, Suite A-1 , Monterey, CA 94940 ,CONTRACTOR
You are hereby requested to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract.
NOTE: THIS CHANGE IS NOT EFFECTIVE UNTIL FULLY EXECUTED. Chan Description:
1 CHANGES TO CONTRACT PLANS AND SPECIFICATIONS.
Addition: Supply all labor and materials necessary to complete the following: Reference RFP #1 0, RFI #20 and PCO #9 (Otto's tracking number). Summary of Work includes removing four niches from stage perimeter.
Original Contract Price Approved Cost Changes to Date Total of all Contract Changes
includi this Chan Order
Sum net change in Contract Price is of the original Contract Price
$ 12,560.00
$ 1,462,236.00 $ 61,533.00
$ 7
5.1%
329.00
Increase Decrease
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services 1net~es1;arvfor the work above specified, and will accept as full payment therefore the price shown above.
Date ~~ Contractor. Otto Construction Company
By: ~ Title: ({~\(c{ t=:fAI\.A,6-$1'\.. co~ttra.~tor r:Joeir not s1gn acceptance of this order, his attention is directed to the requirements of the
Submitted By: Andy Vanderford Project Manager
Approved: \i'lpublic Works Director 1\ Rob Mullane
Minutes of Meeting Dated: Contract Awarded on Apri l 7, 2015.
$ 12,560.00
$ 12,560.00
2
Date /OtJ,f¥ ~
Date _ ( -L-l/_1 0-'-/_f (_
Date ---=-/;t-lf-I.Jj--'--+{lh~· fl-._
Note to Contracts and Budgets Office: Council awarded a 10% construction contingency in the amount of $146,224.00 and the cost of ceo #4 i.e. the "Terraced Step" design at a Not to Exceed amount of $45,000.00 (actual cost@ $21,346.00). Thus $167,570.00 is the adjusted total amount of all change orders which the C!ty_ Administrator has authority, or 11.46% of the Original Contract Price.
DATE:
REQUEST FOR PROPOSAL
City ofCarmel-by-the-Sea PUBLIC WORKS DEPARTMENT
POST OFFICE BOX CC CARMEL-BY-THE-SEA, CA 93921
(831) 620-2070 OFFICE
August 5, 2015 10 PROPOSAL
PROJECT ID. 13-70904
CONTRACT: Forest Theater Renovation
TO: John Garayalde
Otto Construction
2150 Garden Road, Suite A-1
Monterey, CA 94940
SUBJECT: Description of Proposed Changes
FROM: Andy Vanderford
City of Carmel-by-the-Sea
Demolish existing niches, framing for north towers support, etc. pursuant to scope of work as described by CAW within RFI #20, attached for reference.
This request for proposal is neither a change in the subject Contract, nor an order to the Contractor t o perform any work. However, it pertains to certain proposed modifications to the work covered by said contract. The provisions, drawings and specifications of said Contract and previous modifications thereto will apply, as applicable, unless specifically indicated otherwise herein.
The City of Carmel-by-the-Sea hereby requests that the Contractor submit within ten (10) working days after receipt of this request a proposal to make the changes described herein. All changes to the Contract Price and Contract Time should be detailed for each separate item listed. Detailed breakdown must include deductive or added cost for all labor, equipment, materials and all applicable mark-ups.
Nothing written in this Request for Proposal will obligate the City of Carmel-by-the-Sea to incur any costs nor change the Contract Time unless such changes are included in an approved Contract Change Order.
Signed
Enclosure:
Distribution:
Andy Vanderford
RFI #20 Response
CAW Joe Headley, Building Official Matt Wetmore, Otto Oscar Cisneros, Otto Yuri Rodriguez, Otto
OTTO •
Potential Change Order (PCO) Cost Breakdown & Summary
Project Forest Theater Renovation
Description of Change
Project# 15-3141-00
Below and attached pricing is in relation to RFP #10 and RFI #21. Pricing includes all labor and material to demolish four (4) existing niches. Existing niches and existing stem wall locations at fire riser, two (2) front light towers and East main stage at new ramp. Install new stem wall at niches, HD galvanized lag screws, plus PTDF beams at niches near the front two (2) light towers.
CHANGE ESTIMATE ITEM
GC DIRECT COSTS
GC DIRECT LABOR GC DIRECT MATERIALS GC DIRECT EQUIPMENT GC OTHER/ INDIRECTS
GC MARKUP ON DIRECT COST
GC MARKUP ON DIRECT LABOR GC MARKUP ON DIRECT MATERIAL GC MARKUP ON DIRECT EQUIPMENT GC MARKU P ON DIRECT OTHER/INOIRECTS
GC SUBCONTRACT(S) OR 'OTHERS'
GC FEE ON SUBCONTRACT(S)
ADDITIONAL TIME REQUIRED
COST
$8,736 $2,116
$220 $177
$8,736 $2,1 16
$220 $1 77
$0
2
MIU % M/U TOTAL
10.0% 10.0% 10.0% 10.0%
5.0%
DAY(S)
$874 $212 $22 $18
$0
FOR OONTRACT COMPLETION'--------....1
COMPLETED BY: Matt Wetmore
PCO#:
Related RFP # :
Related BUL #:
Related RFI #
DATE:
TOTAL L, M, & E DIRECT COST
TOTAL MARKUP ON DIRECT COST
TOTAL SUBCONTRACT COST
TOTAL GC FEE ON SUBCONTRACT(S)
TOTAL UNAVOIDABLE DELAY COSTS
TOTAL CONSTRUCTION COSTS
BOND AND INSURANCE ( 1 t/2%}
TOTAL COST OF CHANGE ORDER
9 10
N/A 21
10/13/15
$11 ,249
$1,125
$0
$0
$0
$12,374
$186
$12,560
OTTO Otto Construction 2150 Garden Road, Suite A-1 Monterey, CA 93940 TEL 831 .657.9805 FAX 831.657.9820 License #178809
OTTO ESTIMATE SUMMARY SHEET
10
Below and attached pricing is in relation to RFP #10 and RFI #21 . Pricing includes all labor and material to demolish four (4) existing niches. Existing niches and existing stem wall locations at f ire riser, two (2) front light towers and East main stage at new ramp. Install new stem wall at niches, HO galvanized lag screws, plus PTOF beams at niches near the front two (2) light towers.
Description Hrs Rate Labor
1 Derrolish Existing Niches and Build Back 0
2 Carpenter 40.0 78 3,112
4 Laborer 96.0 59 5,624
5 0
6 0
7 0
8 0
9 0
10 0
11 0
12 0
13 0
14 0
15 0
16 0
17 0
18 0
19 0
20 0
21 0
22 0
23 0
24 0
25 0
26 0
27 0
28 0
29 0
30 0
31 0
32 0
33 0
34 0
Totals 136.0 8,7 36
"CHECK L,M,E,S": 11 ,249 Notes:
Job No. : 15-31 41-00
Project: Forest Theater Renovation
PC0# 9
Date· 10/13/2015
Mat I Equip Sub/Mise TOTAL
2,116 220 177 2,513
3,112
5.624
----
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--
--
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2,116 220 177 11,249
OTTO CONSTRUCTION
2150 GARDEN ROAD, SUITE A-1 MONTEREY, CA 93940
Ph: 831 657-9805
To: Andrew Vanderford
CITY OF CARMEL BY THE SEA
P.O. Box CC
Carmel By the Sea, CA 93921
Ph: 831-620-2078
RFI I RFI #: 20
Date: 7/6/2015
Job: 15-3141-00 FOREST THEATER RENOVATIONS
Phone: (831 )620-2078
CC: Jilian Cadouri (Cody Anderson Wasney), Monique Wood (Cody Anderson Wasney), Oscar Cisneros (Otto Construction), John Garayalde (Otto Construction)
Subject: Attachment Details for Main Stage Lighting Towers
Drawing: S2.2 8.3E & 8.30 on S8.3 Spec Section:
Cost Impact: TBD Schedule Impact: TBD
Request: Date Required: 7/15/2015
Refer to pages 5 through 7 for existing photos on the existing framing at the existing light tower locations. Please provide a framing detail for the existing light towers.
Refer to page 3 and 4 for existing photos of the main stage framing and the existing roof over the indoor theater. Please provide detail for new light towers showing the blocking-out of existing framings, bolt layout and required waterproofing.
Please advise.
Requested by: Matt Wetmore
OTTO CONSTRUCTION
Response:
Towers (at photos pages 5-7) Existing condition will support no more than 500# per lighting tower truss. It is our assumption that the contractor will demo the existing "niches" (shown in photos) in order to install the new footings shown on 82.2, in which case a new stemwall shall be installed at the niche.
Assuming the city would like to upgrade this condition, we recommend that 6x8 ptdf beams spanning from the front stemwall to the intenor stemwall be provided below each of the pairs of legs of towers and the towers be attached with 1/2"diam (min) x 8" hd galv lag screws centered on the 6x bms. Max tower axial load will then be approximately 20001bs. If the city des1res a higher axial capac1ty, we can provide additional recommendations.
Towers (at photos pages 3 & 4) Our understanding is that Otto Construction needs information from the city regarding the new towers (bolt locations, sizes, etc). Please forward this question to the City.
AnJ~re'it L;ee RPSE
Waterproofing at upstage towers to be determined following conclusion of method of roof repair to take place. J . Cadouri , CAW Architects 07/09/15
ucm:
The blocking I framing details around the towers wi ll be addressed within a forthcoming RFP package for a new foam roof over the existing. City anticipates providing this RFP to Otto no later than 8-12-15. Andy Vanderford 8-5-15
Niches demolished (existing concrete stem walls). New stem walls to eliminate niches because interfering with new footings for proscenium walls, and infill with new pony wall I skirting to match existing.
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