Contractors Site InductionGuy’s CampusEF-ASU-04-FO0019 V1.0 June 2020

Welcome

The Guy’s site consists of a number of buildings which is a mix of teaching, office space, research facilities and libraries.

Guy's Campus is a campus of King's College London adjacent to Guy's Hospital and situated close to London Bridge and the Shard, on the South Bank of the River Thames in London. It is home to the Faculty of Life Sciences & Medicine and the Dental Institute.

For further information please visit: https://www.kcl.ac.uk/visit

This is an increasingly fashionable area, with many bars, restaurants, markets and creative businesses.

About Guys Campus

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Campus BuildingsGuys Campus Address: Great Maze Pond, London SE1 9RT

Campus Buildings:

Addison HouseBoland House/Science Gallery Britannia HouseChapel, Guy’sDoyles HouseGreenwood TheatreHenriette Raphael House

Hodgkin Building London Bridge Gym (Guys Gym)Lavington StreetOld Guy's HouseShepherd's HouseThree Tuns HouseWolfson Wing

New Hunts House on the Guys Campus is a building managed by Bouygues and is not covered by this induction.

1-9 Newcomen Street is a derelict building and is covered by a bespoke induction

The Engineering office is located on the ground floor of Doyles House.

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Site Information

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Buildings are typically open between 8am and 6pm, Monday to Friday. Access outside of these hours is only with prior agreement.

• You must access each building via the designated entrance and exit only.

• Wireless Access: is via The Cloud - Guest Wi-Fi

• Welfare facilities must be pre-agreed with your King’s project/contract manager and will be located in buildings that are open.

• Only use your allocated welfare facilities

• King’s Food outlets have closed and will not be providing a service.

• All deliveries must be received and handled by yourself.

• No storage of materials/tools is permitted unless by previous agreement with your KCL contact.

Site Information

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Site Information

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• Throughout some of our buildings you will see signage indicating directional routes around the area. Please follow these routes, as they are designed to aid social distancing.

• We appreciate these routes may result in it taking you longer to move through the building, but it is essential that you follow these and we ask for your support.

• Corridor signs will indicate the direction in which you should travel.

• Some corridors are wide enough to allow to 2-way traffic. Again, signage will indicate when this is the case. In these instances please keep to the left-hand side of the corridor.

• Please only use lifts when absolutely necessary and follow the capacity levels.

Social Distancing

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Travel to SiteIn line with Government guidance, face coverings must be worn for the full duration of journeys on the public transport network from Monday 15 June.

NO PARKING ON CAMPUS.

Nearest Rail Overground:

Nearest Underground:

Nearest Bus:

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Campus Map

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Site Security

• You may be issued with an ID card upon completion of the induction process• Your ID card must always be visible to and from the site and kept on your person• ID cards to be returned to the Estates & Facilities Office upon leaving site

ACCESS CONTROL

• DO NOT leave external doors open and unattended.• DO NOT let anyone in without asking them to produce their pass.• Inform Security on Tel: 020 7848 6666 Hodgkin Building or 020 7848 6830 New Hunts House.

if Access Control doors need to be kept open or if a Fire Door needs to be used

SECURITY

• Scaffolds and builders’ lifts must not be accessible out of hours to students, staff, security or other contractors.

• Security measures must be agreed before erection of the equipment.• Ladders must be secure when not in use. And contain a valid ladder inspection tag.• Inform Security if you require out of hours or weekend working.• DO NOT leave waste anywhere onsite e.g. in stairwells, corridors, cleaners' cupboards etc.

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Emergency arrangements

For Accidents/Incidents Including:

• SUSPICIOUS PACKAGES• CHEMICAL/BIOLOGICAL SPILLAGES• DISCOVERY/ACCIDENTAL DAMAGE OF SUSPECT ASBESTOS MATERIAL

Contact SECURITY on 020 7848 6666 Hodgkin Building or 020 7848 6830 New Hunts House for assistance

• The nearest Accident & Emergency unit is located at St Thomas' Hospital.

Security Desks are located at:

• Hodgkin Building Ground floor• New Hunts House Ground Floor

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Accidents/Incidents Reporting:

• Advise KCL local security for support and where applicable contact the emergency services as directed.

• Contact your KCL representative to inform them of accident/incident

• All Accidents or incidents, including near misses must be reported firstly through your own company’s system. Then through the KCL project manager or KCL Airsweb found here (no login required – select Enter Accident/Incident Tab).

• RIDDOR events should be brought to the attention of KCL as soon as possible

Accidents/Incidents

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Fire Alarm Bell Testing

Fire Alarm Tests are carried out every Wednesday Between 09:00am and 12:00am

• Addison House• Britannia House• Chapel, Guy’s• Doyles House• Greenwood Theatre• Henriette Raphael House• Hodgkin Building• Shepherd's House• Three Tuns House• Wolfson Wing

Fire Alarm Tests are carried out every Monday in the following buildings

• Boland House/Science Gallery at 09:00am• Old Guys House at 09:00am• London Bridge Gym (Guys Gym) at 11:45am

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Fire and EvacuationThe Fire Alarms on this campus are electronic sounders.

When it sounds:

• Stop work and evacuate if the fire alarm sounds for more than 30 seconds (or if told to do so).

• Follow the fire exit signs to the nearest available exit.• Foreman/Supervisors to ensure all personnel have been accounted for.• When leaving the building, personnel must safely disperse and distance

themselves from the immediate area.• Please return to your original point of entrance 30 mins after being

evacuated. • Do not re-enter the building until you’re told it is safe by an Evacuation

Marshal or Evacuation Controller (wearing a high-vis jacket/vest).• Always keep fire escape routes clear.• Never leave a fire door open.

Please ensure you familiarise yourself with the emergency procedures for the building/buildings you may be working in.

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Site Information

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• Portable sinks have been provided at entrances to buildings. Please wash your hands as soon as you arrive at sign.

• Hand sanitiser is also available at entrances.

• Additional cleaning has been scheduled throughout the day to refresh bathrooms and to clean high touch point areas e.g. corridor doors

• Please touch as few items/surfaces as possible and wash your hands immediately afterwards.

• Please avoid touching your face.

Hygiene Measures

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Site Information

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• COVID-19 has led to the closure of a number of buildings to staff. The water systems in these buildings have been mothballed and water will be stagnant.

• Water services within mothballed buildings must not be used. This includes flushing WCs.

• Ensure that you receive the status of the water system in the building where your activity is due to take place before starting works

Water Systems

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SustainabilityPollution:• Any activities requiring discharge to the drainage system should be identified prior to the commencement of any work

and discussed with the University Project Manager or the Operations Sustainability Manager.• Any person discovering a spillage that could cause pollution must take immediate action to contain at source, to prevent

the spillage from entering drains. Spillages must not be flushed to drains but cleaned up using appropriate spill kit materials.

• Such incidents must be reported to the University Project Manager the same day, explaining appropriate action taken, and KCL Airsweb found here (no login required – select Enter Accident/Incident Tab).

Waste Storage and Disposal:• Contractors are responsible for arranging removal of all waste generated from their works by a registered waste carrier, • in accordance with Duty of Care provisions and must NOT use University waste bins or skips.• Records including Waste Transfer Notes (or Consignment Notes for hazardous waste) must be kept, and a

monthly report on waste volumes provided to the University Contract/Project Manager on request.

Conservation of Biodiversity:• All trees, hedges, ponds, streams and other wildlife features should be protected from damage

during construction works.• No works to trees should be carried out without prior confirmation that it is not covered by a Tree Preservation Order

(TPO), • The University has an active Biodiversity Action Plan found here; this document can help inform decisions about habitat

enhancements during a development. Additional sustainability policies can be found here

Further advice can be obtained from the Sustainability Team:• Sustainability Team: 020 7848 6229 or sustainability@kcl.ac.uk• Sustainability: https://internal.kcl.ac.uk/about/ps/estates/Sustainability/index

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Estates & Facilities Procedures

The following work requires at least 5 days' notice

• Access to ceiling voids• Work involving noisy or dusty procedures• Work requiring isolation of fire detectors• Working with or altering building fabric• Installation of Services (including IT)• Construction Works

Do NOT move or disconnect any security devices without prior notification and approvalof the Estates & Facilities and Security Departments.

• Hand tools and plant must be 110v and PAT tested• Trailing leads must be covered in high visibility tape• All equipment must be provided by you and may NOT be left in any building• In the event of unscheduled work/unforeseen circumstances staff need to be aware of

the conditions of the risk assessment.

No noisy works are to be carried out unless prior authorisation has been confirmed

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Permit to WorkTo obtain a Permit to Work you must supply a Method Statement and Risk Assessment to Estates & Facilities Giving at least 5 working days prior notice to works commencing.

• You must have completed a contractors site induction within the last 12 months (this document).• You must have authorisation from Estates & Facilities to start work.• Permits are issued from the Estates & Facilities Engineering Office• On completion of works, you will need to sign out, complete the handback section on your permit then return

your permit to the Estates & Facilities Engineering Office.

Works requiring Permit to Work include:

• Work in confined spaces• Work in operational laboratories• Hot works• Work on high or low voltage electrical systems• Mechanical line breaking (pressure)• Work on fire alarm or emergency lighting systems• Work on roofs• Work in an excavation• Work with asbestos• Work at height

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Permit to WorkNo works will be allowed to begin without:

• A Risk Assessment and a Method Statement (RAMS), specific to the task at hand.• Viewing and discussing the Asbestos Register with the Estates & Facilities Department on site.• Wearing Personal Protective Equipment (PPE) suitable to the task, or as site rules indicate.

King’s College London has sites that are away from the main campus; you will still need to sign in and collect your permit at the Estates & Facilities Engineering Office or at the local security desk on site.

The university CANNOT accommodate storage of materials/tools within the buildings.

• Tools/materials should be stored in work area compounds. These are to be agreed and assigned (if necessary) in advance.

• Any tools/materials left unattended can be disposed of without notice.• Discuss any combustible or explosive articles with the Estates & Facilities Department

before they are brought on site.• Oxy/acetylene is NOT allowed on College premises.

KCL Contractors rules must always be followed https://www.kcl.ac.uk/aboutkings/orgstructure/ps/estates/contractors

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Permission to Access

Permission to Access documents are designed for managing contractors carrying out low risk activities around the university estate.

Tasks that may be covered by Permission to Access document includes:

• Routine Planned Maintenance• Visual Site Surveys• Utility Meter Readings etc.

All activities are carried out on a risk-based approach which will determine the level of controls required.

• To obtain a Permission To Access you must have completed a contractors site induction (this document) within the last 12 months.

• You must have authorisation from Estates & Facilities to start work.• Permission to Access Documents are issued from the Estates & Facilities Engineering Office

KCL Contractors rules must always be followed https://www.kcl.ac.uk/aboutkings/orgstructure/ps/estates/contractors

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Use of Subcontractors

If your contract with the College allows the use of subcontractors, the following is required:

• Your managers and/or supervisors must ensure that all subcontracted personnel have completed a contractors site induction (this document) within the last 12 months. Which should be sent to assurance at assurance-estates@kcl.ac.uk

• All Sub-Contracted personnel must be covered by a valid Permit or Permission To Access

• All risk assessments and method statements must be received from and accepted by main contractors including a counter signatory or cover letter.

Personnel found working on site without having attended an induction and not covered by a valid permit will be suspended from site.

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Asbestos

• Due to the age and nature of our buildings many of them contain asbestos containing materials (ACMs).

• Request a copy of the asbestos register for the area where you are working.

• Signage may also be present on doorways or panelling to prohibit access due to asbestos contamination.

Asbestos warning labels are used throughout the Estate but these must not be relied on as they can be accidentally removed or covered.

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Asbestos

• STOP WORK• Evacuate all personnel from the immediate area to a

suitable waiting area nearby.(E.g. a suitable place to minimise/confine potential contamination, where communication by phone is possible. Avoid populated areas).

• As you leave, close windows, doors etc. only if this is possible without causing further disturbance to the material or delaying evacuation.

• Leave all tools and belongings behind• Invoke a “stay put” protocol i.e. do not wander from the

waiting area until help• arrives and any decontamination process is actioned.• Immediately report to the manager of the works by

phone.

In the event of an unplanned disturbance of suspected (ACM) asbestos containing material:

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Site Safety Rules

If you see this sign anywhereplease do NOT enter the area

You may see these signs throughout the buildings that KCL manage.There are others so please ensure you familiarise yourself with the health and safety signage that you may come across

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Guys Campus Key Contacts

Security/Estates and Facilities Desks:Hodgkin BuildingTel: 020 7848 6666New Hunts HouseTel: 020 7848 0008

Maintenance Team Leader (Asset Maintenance Engineering):Tel: 0207 848 6884

Senior Maintenance Technician (Asset Maintenance Engineering):Tel: 0207 848 6502

Emergency Contact Number:Tel: 020 7848 2222

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Guy’s Campus – Induction Acknowledgement

FIRST NAME SURNAMEINDUCTION

DATEMOBILE

NUMBER SIGNATURE

A copy of the completed form must be returned to your College contact prior to employees attending site or works may be delayed. (Inductions are valid for 12 Months only)

Company Name

COMPLETE THIS FORM IN CAPITALS OR IT WILL NOT BE ACCEPTED

Signing this document confirms that you have read and understood this induction.

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For more information please contact: assurance-estates@kcl.ac.uk