CONTRACT MODIFICATION AGREEMENT Date: January 4, 2018 Contract No.: UCP-TS-034-13 Modification No.: Six (6) Issued By: Contracto r: Commodity: Virginia Polytechnic Institute and State University (Virginia Tech) Johnson Controls, Inc. Furnace and Boiler Maintenance and Supplies This Supplemental Agreement is entered into pursuant to the provisions of the basic contract. Description of Modmcation: A. Delete equipment from contract and update pricing per attached proposal. Except as provided herein, all terms and conditions of Contract Number UCP-TS-034-13, as heretofore changed., remain unchanged and in full force and effect. Name and Title Vir~V " ( . 1.,./ h rJ By ~J~nr1cL Mary W. Helmick Director of Procurement I -i i I t ' i ! ' f ' I I I i i I I f I ! I I f I
Transcript
CONTRACT MODIFICATION AGREEMENT
Date: January 4, 2018
Contract No.: UCP-TS-034-13
Modification No.: Six (6)
Issued By:
Contractor:
Commodity:
Virginia Polytechnic Institute and State University (Virginia Tech)
Johnson Controls, Inc.
Furnace and Boiler Maintenance and Supplies
This Supplemental Agreement is entered into pursuant to the provisions of the basic contract.
Description of Modmcation:
A. Delete equipment from contract and update pricing per attached proposal.
Except as provided herein, all terms and conditions of Contract Number UCP-TS-034-13, as heretofore changed., remain unchanged and in full force and effect.
Except as provided herein, all terms and conditions of Contract Number UCP-TS-034-13, as heretofore changed, remain unchanged and in full force and effect.
~~~tracto? __d_, ffelgnature) p
([i;,,, tr/lll(P(' I s: eMce ltbny"C Name and Title
V,ini~h/ C By: 71!272,(__y(&fn<-4 Cj-
Mary W. Helmick Director of Procurement
I I I I
I I
I
CONTRACT MODIFICATION AGREEMENT
Date: November 17, 2016
Contract No.: UCP-TS-034-13
Modification No.: Four
Issued By:
Contractor:
Co=odity:
Virginia Polytechnic Institute and State University (Virginia Tech)
Johnson Controls, Inc.
Furnace and Boiler Maintenance and Supplies
This Supplemental Agreement is entered into pursuant to the provisions of the basic contract.
Description of Modification:
A. Add to Contract Effective September 10, 2016
Dairy Science Complex Equipment Maintenance: $4,895.00N ear See Attachment A for Equipment Listing
B. Add to Contract Effective December 1, 2016
Bio Complexity Institute Humidifiers Maintenance: $8, 795.00N ear See Proposal for Equipment Listing
Except as provided herein, all terms and conditions of Contract Number UCP-TS-034-13, as heretofore changed, remain unchanged and in full force and effect.
~~)LJi/.M-nucL . I Mary W. Hehnick Director of Procurement
!IJVirginiaTech I
Johnson Controls, Inc. Attn: Mary V. Sholes 3826 Thirlane Road, Suite 1 Roanoke, VA 24019
Dear Ms. Sholes:
Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street NW Blacksburg, Virginia 24061 540/231-6221 Fax: 540/231-9628 www.procurement.vt.edu
June 28, 2017
Subject: Virginia Tech Contract #UCP-TS-034-13 Commodity/Service: Furnace and Boiler Maintenance and Supplies
Thank you for responding to my letter of February 21 , 2017 and agreeing to renew the contract. The contract will now expire June 30, 2018.
Attached is the pricing schedule which will become effective on July 1, 2017.
The attached form shows your company information as listed in the university's vendor database. If any of this information changes, please make corrections directly on the form, and return to me. It is essential that this information be accurate in order for payments to be processed in a timely manner.
We look forward to working with you for an additional year.
GAP/sr
Attachment c: F.M. Pro
Anthony Watson
Sincerely, .fa.fl~ h... a ~ Gregory A. hatt:V~-o;o, ~UPO Assistant Director of Procurement for Facilities Support Telephone: (540) 231-7852
~ -------------------- - -- Invent the Future
VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY
An equal opportunity , affirmat i ve act i on ins ti tution
'
VIRGINIA TECH CONTRACT NUMBER UCP-TS-034-13
Contractor: Johnson Controls, Inc.
Commodity Service: Furnace and Boiler Maintenance and Supplies
Pricing Schedule For The Period Of July 1, 2017 Through June 30, 2018
VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY An equal opportun i ty. affi rmat i ve action i nstitution
Current Pricing $/yr Approved 2.8% increase
FACILITIES, B&G
Alphin Stuart Arena $ 1,856.06 . $ 1,908.03
Architecture Research & Demonstration $ 1,104.79 $ 1,135.72
Brooks Center $ 4,888.07 $ 5,024.94
Burruss $ 1,751.00 $ 1,800.03
Dry Rendering $ 943.74 $ 970.16
Geotechnical Research Lab $ 2,014.68 $ 2,071.09
Greenhouse #6, Washington Street $ 1,397.71 $ 1,436.85
Greenhouse Complex Str. Bldg. $ 1,397.71 $ 1,436.85
Ground Building $ 1,249.39 $ 1,284.37
The Grove $ 1,295.74 $ 1,332.02
Health & Safety Bldg. $ 1,158.75 $ 1,191.20
Henderson $ 2,039.40 $ 2,096.50
ICTAS II $ 502.64 $ 516.71
Infectious Disease Research Facility $ 453.20 $ 465.89
incinerator $ 242.05 $ 248.83
Latham $ 691.13 $ 710.48
Material Management $ 4,929.55 $ 5,067.58
Mining & Minerals $ 1,097.98 $ 1,128.72
Moore House $ 641.69 $ 659.66
Parking Services (455) $ 502.64 $ 516.71
Plant Pathology (Glade Rod .) $ 1,406.98 $ 1,446.38
Prices' Fork Road Research Center $ 2,321.59 $ 2,386.59
Solitude $ 985.00 $ 1,012.58
Southgate Addition $ 2,676.97 $ 2,751.93
Sterrett $ 3,416.51 $ 3,512.17
Structures & Materials Lab $ 2,148.58 $ 2,208.74
Vet Medicine - IDU, Bldg. 146B $ 4,705.45 $ 4,837.20
FULL LEGAL NAME (Company Name as it appears with your Federal Taxpayer Number)
BUSINESS NAME/ DBA NAME/TA NAME
(If different than Full Legal Name)
Johnson Controls, Inc.
BILLING NAME (Company name as it appears on your invoice)
PURCHASE ORDER ADDRESS:
P O BOX ADDRESS 1
3826 Thirlane Road, Suite 1
STREET ADDRESS 2
Roanoke
CITY
VA 24019
STATE ZIP CODE
Mary V. Sholes
CONTACT PERSON
mary.virginia.sholes@jci .com EMAIL
Reed Nagel
FEDERAL TAXPAYER NUMBER
FEDERAL TAXPAYER NUMBER (If different than ID# above)
FEDERAL TAXPAYER NUMBER (if different than ID# above)
PAYMENT ADDRESS:
P. 0 . Box 905240
PAYMENT PO BOX ADDRESS 1
PAYMENT STREET ADDRESS 2
Charlotte
CITY
NC 28290-5240
STATE ZIP CODE
540-494-9197
PHONE NUMBER
866-825-8870
TOLL FREE NUMBER
540-561-6556
FAX NUMBER
ll)VirginiaTech I
Johnson Controls, Inc. I I Attn: 1.ar-a e. Whi~iae ((\eve.) V., 6 10 c..5 3826 Thirlane Road, Suite 1 ·· Roanoke, VA 24019
Dear Ms. Whiteside:
Subject: Virginia Tech Contract# UCP-TS-034-13
Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street NW Blacksburg, Virginia 24061 540/231-6221 Fax:. 540/231-9628 WWW.procurement vt.edu
February 21, 2017
Commodity/Service: Furnace and Boiler Maintenance and Supplies
This is to inform you that the subject contract expires June 30, 2017. Since the university would like to renew the contract for an additional year, please advise concerning your intention by signing in the appropriate space listed below. A signed copy of this letter should be received in Procurement by March 7, 2017.
In addition, review the attached form, which shows your company information as listed in the university's vendor database. If any of this information has changed, make corrections directly on the form, and return with this letter. It is essential this information be accurate for payments to be processed in a timely manner.
Virginia Tech recommends that our vendors utilize the Wells One AP Control Payment System for payment of all invoices and strongly encourages all vendors under contract with the university to participate in this program. If your firm is not enrolled in the program, refer to our website: http://www.procurement.vt.edu/Vendor/WellsOne.html or contact me directly for more information.
Sincerely, }Al O ,,.. A -.~.. 0, , r~ Gregory ~;r~~~Q, CUPO Assistant Director of Procurement for Facilities Support Telephone: (540) 231-7852
Johnson Controls, Inc. agrees to renew the contract for an additional year under the terms imJ conditions of the subject contract. \Ne:- Woo\.\';) \IL.G- :-1 /\,.C..t.oLA'~C.t.i / N c~<;-. Jfd Authorized Signature: Date: '-I - -Z.. <;' - 11
Name: Title: ~\c.u'\...,C.\-\ Q, GNfdli\c.. M t\Nl\tib"'l...
We curre11tly participate in the Wells One Program ___ We would like to participate in the Wells One Program __ _
Johnson Controls, Inc. does not agree to renew the contract for an additional year.
VIRGINIA POLYTECHNIC INSTITUTE AND-STATE UNIVERSITY An equal opportunity, affirmative action Institution
VENDOR INFORMATION FORM 4/25/2017
TS 034 13 ------- for office use -------
Johnson Controls, Inc.
FULL LEGAL NAME (Company Name as it appears with your Federal Taxpayer Number)
BUSINESS NAME/ OBA NAME/TA NAME
(If different than Full Legal Name)
Johnson Controls, Inc.
BILLING NAME (Company name as it appears on your invoice)
PURCHASE ORDER ADDRESS:
P O BOX ADDRESS_ 1
3826 Thirlane Road, Suite 1
STREET ADDRESS 2
Roanoke
CITY
VA 24019
STATE ZIP CODE
Mary V. Sholes
CONTACT PERSON
mary.virginia.sholes@jci .com EMAIL
T any B_~eken
FEDERAL TAXPAYER NUMBER
FEDERAL TAXPAYER NUMBER (If different than ID# above)
FEDERAL TAXPAYER NUMBER (if different than ID# above)
PAYMENT ADDRESS:
P. 0. Box 905240
PAYMENT PO BOX ADDRESS 1
PAYMENT STREET ADDRESS 2
Charlotte
CITY
NC 28290-5240
STATE ZIP CODE
540-494-9197
PHONE NUMBER
866-825-8870
TOLL FREE NUMBER
540-561-6556
FAX NUMBER
ll!VirginiaTech I
John on Controls, Inc. Attn : Lara C Whiteside 3826 Thir lane Rd NW Ste 1 Roanoke, VA 24019
Dear Lara Whiteside:
Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street NW Blacksburg, Virginia 24061 540/231 -6221 Fax: 540/231-9628 www.procurement.vt.edu
April 11, 2016
Subject: V irginia Tech Con tract #UCP-TS-034-13 Commodity/Service:Furnace and 13oiler Ma intenance and Suppli es
Thank you fo r responding lo my letter o r January 29, 2016 and agreeing to renew the contract. The contrilcl will now expire June 30, 2017.
The attached form shows your company information as li sted in the university 's vendor database. If any or this informatio n changes, pleac e make co rrections directly on the form, and retu rn to me. It is essential that this informat ion be accurate in order for payments to be processed in a timely manner.
We look forward to working w ith you for an additional yea r.
ASl3/kjb
c: F.M. Pro A nthony Watson
Sincerely,
Anthony S. Beeken, VCO, CUPO 13uyer Senior/Contracts Officer Telephone: (540) 231-5240
Invent the Fu ture
VIRGINIA POLYTECHNIC INST I TUTE ANO STATE UNIVERSITY
An equa l opportunity, affirmative actio n institution
VENDOR INFORMATION FORM 4/ 11 /201 6
TS 034 13 ------- for office use -------
Johnson Controls , Inc.
FULL LEGAL NAME (Company Name as it appears with your Federal Taxpayer Number)
BUSINESS NAME/ OBA NAME/TA NAME
(If different than Fu ll Legal Name)
Johnson Controls , Inc.
BILLING NAME (Company name as it appears on your invoice)
FEDERAL TAXPAYER NUMBER (I f different than ID# above)
FEDERAL TAXPAYER NUMBER (if different than ID# above)
PAYMENT ADDRESS:
P. 0. Box 905240
PAYMENT P 0 BOX ADDRESS 1
PAYM ENT STREET ADDRESS 2
Charlotte
CITY
NC 28290-5240
STATE ZI P CODE
540-521-2422
PHONE NUMBER
866-825-8870
TOLL FREE NUMBER
540-561-6556
FAX NUM BER
!l!VirginiaTech I
Johnson Controls, lnc. Gary L. Dillon Jr. 3826 Thirlane Rd NW Ste 1 Roanoke, VA 24019
Dear Mr. Dillon :
Subject: Virginia Tech Contract# UCP-TS-034-13
Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street NW Blacksburg, Virginia 24061 540/231-6221Fax: 540/231-9628 WWW.procurement. vt. edu
January 29 , 2016
Commodily/Se1vi<.:e: Furnace and Boiler Maintenance and Supplies
This is to inform you that the subject contract expires June 30, 2016. Since the university would like to renew the contract for an additional year, please advise concerning your intentio n by signing in the appropriate space listed below. A signed copy of this letter should be received by Procurement by February 19, 2016.
In addition, review the attached form, which shows your company information as listed in the university's vendor database. If any of this information has changed, make corrections directly on the fo rm, and return with this letter. lt is essential this information be accurate for payments to be processed in a timely manner.
Virginia Tech recommends that our vendors utilize the Wells One AP Control Payment System for payment of all invoices and strongly encourages all vendors under contract with the university to parl icipate in this program. lf your finu is not enrolled in the prognun , refer to our website: http://www.prncurement.vt.eduNcndor/WcllsOne.html or contact me directly for more information.
~incerely , Q_, \1 'v'Y.~ ~ ,c~Ur~
Anthony S~eeken, VCO, CUPO Buyer Senior/Contracts Officer Telephone: (540)-231-5240
Johnson Controls, Inc. agrees to renew the con tract for an additional year under the terms and conditions of the subject contract.
Authorized Signature:
Name:
We currently participate in the Well.~ One Program. ___ We would like to participate in th e Wells One Program __ _
Johnson Control s, Inc. does not agree to renew the contract for an additional year.
Authorized Signature : Date: ----------
Name: T itle: - ---------
Approved:
Date:
~-------------------------- Invent t/1e Future
V I RG I NIA PO LY TECHNIC INSTITUTE AND STATE UNIVERSITY An equal opportu nity. affirmativ e action ins ti tu tion
I I
I r I 1
VENDOR INFORMATION FORM 1/21/2016
TS 034 13 -------.for office use ------
Johnson Controls, Inc.
FULL LEGAL NAME (Company Name as it appears with your Federal Taxpayer Number)
. BUSINESS NAME/ OBA NAME/TA NAME
(If different than Full Legal Name)
Johnson Controls, Inc.
BILLING NAME (Company name as it appears on your invoice) .
PURCHASE ORDER ADDRESS:
P 0 BOX ADDRESS 1
3826 Thirlane Road, Suite 1
STRE!;;T ADDRESS 2
Roanoke
CITY
VA 24019
STATE ZIP CODE
- ea1y L. Dillon Jr:- Lora e. \/Vhttrs1d~ CONT ACT PERSON
Tony Beel<en
FEDERAL TAXPAYER NUMBER
FEDERAL TAXPAYER NUMBER (If different than ID# above)
.FEDERAL TAXPAYER NUMBER (if different than ID# above)
PAYMENT ADDRESS:
P. 0 . Box 905240
PAYMENT P 0 BOX ADDRESS 1
PAYMENT STREET ADDRESS 2
Charlotte
CITY
NC 28290-5240
STATE ZIP CODE
PHONE NUMBER
\ 0 .X& , CO:.. t he.Yi ns , W h I -ks I Je_,; @J· ci · C{)tf;_ae_s_-s_2s_-a_s?_o __________ _ .cl~jeheeFA- TOLL FREE NUMBER
EMAIL 540-561 OZ30· V-/-Q · 5(r_, ( -~ .5.5(.-,
FAX NUMBER
I
i l I I i r
t
! !
I . [ t l
I t f.
~VirginiaTech I
Johnson Controls, Inc. Attn: Gary L. Dillon, Jr. 3826 Thirlane Road, Suite 1 Roanoke, VA 24019
Dear Mr. Dillon:
Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street NW Blacksburg , Virginia 24061 540/231-6221 Fax: 540/231-9628 www.procurement.vi. edu
Subject: Virginia Tech Contract #UCP-TS-034-13 Commodity/Service: Furnace and Boiler Maintenance and Supplies
Thank you for responding to my letter of February 3, 2015 and agreeing to renew the contract for an additional year. The contract will now expire June 30, 2016.
The attached form shows your company information as listed in the university's vendor database. If any of this information changes, please make corrections directly on the form, and return to me. It is essential that this information be accurate in order for payments to be processed in a timely manner.
We look forward to working with you for an additional year.
ASB/sr
c: F.M. Pro
Sincerely,
Anthony S. Beeken, VCO Buyer Senior/Contracts Officer Telephone: (540) 231-5240
Jim McCoy, John Mason
VIRGIN I A POL Y TE C H NI C INS TITUTE AN D STATE UN I V ER SITY
An equal opportun ity , affirmative action institutio n
VENDOR INFORMATION FORM 2/4/2015
------ for office use ------'"
Johnson Controls, Inc.
FULL LEGAL NAME (Company Name as it appears with your Federal Taxpayer Number)
BUSINESS NAME/ OBA NAME/TA NAME
(If different than Full Legal Name)
Johnson Controls, Inc.
BILLING NAME (Company name as it appears on your invoice)
PURCHASE ORDER ADDRESS:
P 0 BOX ADDRESS 1
3826 Thirlane Road , Suite 1
STREET ADDRESS 2
Roanoke
CITY
VA 24019
STATE ZIP CODE
Gary L. Dillon Jr.
CONTACT PERSON
doug .s .cox@jci .com
EMAIL
FEDERAL TAXPAYER NUMBER
FEDERAL TAXPAYER NUMBER (If different than ID# above)
FEDERAL TAXPAYER NUMBER (if different than ID# above)
PAYMENT ADDRESS:
P. 0 . Box 905240
PAYMENT P 0 BOX ADDRESS 1
PAYMENT STREET ADDRESS 2
Charlotte
CITY
NC 28290-5240
STATE ZIP CODE:
423-791-2483
PHONE NUMBER
866-825-8870
TOLL FREE NUMBER
540-561-0730
FAX NUMBER
lllVirginiaTech I
Johnson Control s, Inc. Attn: Gary L. Dillon, Jr. 3826 Thirlane Road, Suite 1 Roanoke, VA 24019
Dear Mr. Dillon :
Subject: Virginia Tech Contract # UCP-TS-034- 13
Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street NW Blacksburg, Virginia 24061 540/231-6221 Fax: 540/231-9628 www.procurement.vt.edu
February 3, 2015
Commodity/Service: Furnace and Boiler Maintenance and Suppli es
This is to inform you that the subject contract expires June 30, 2015 . Since the uni versity would like to renew the contract for an addi tional year, please advise concerning your intention by signing in the appropriate space listed below. Please return one signed copy of this letter to me by February 17, 2015 .
Please review the attached form, which shows your company information as listed in the university's vendor database. If any of this information has changed, make corrections directly on the form, and return with this letter. It is essential that thi s information be accurate in order for payments to be processed in a timely manner.
Thank you for your attention to thi s matter.
Sincerely,
~~.~ Anthony S. Beeken, VCO Buyer Senior/Contracts Officer Telephone: (540) 231-5240
Johnson Controls, Inc. agrees to renew the contract for an additional year in accordance with the terms and conditions of the subject contract.
FEDERAL TAXPAYER NUMBER {If different than ID# above)
FEDERAL TAXPAYER NUMBER (if different than ID# above)
PAYMENT ADDRESS:
P. 0 . Box 905240
PAYMENT P 0 BOX ADDRESS 1
PAYMENT STREET ADDRESS 2
Charlotte
CITY
NC 28290-5240
STATE ZIP CODE
423-791-2483
PHONE NUMBER
866-825-8870
TOLL FREE NUMBER
540-561-0730
FAX NUMBER
CONTRACT MODIFICATION AGREEMENT
Date: June 5, 2014
Contract No.: UCP-TS-034-13
Modification No.: Three
Issued By: Virginia Polytechnic Institute and State University (Virginia Tech)
Contractor: Johnson Controls, Inc.
Commodity: Furnace and Boiler Maintenance and Supplies
This Supplemental Agreement is entered into pursuant to the provisions of the basic contract.
Description of Modification:
Add Full Service for SW Chiller (Building 441 A)
Effective Date July 1, 2014
Price: $7,715.50 per year
Except as provided herein, all terms and conditions of Contract Number heretofore changed, remain unchanged and in full force and effect.
Contra~ By:
~-~L{);-u_orv<Z_ Name and Title
Virginia Tech By:
W. Thomas Kaloupek Director of Procurement
IIJVirginiaTech i
Johnson Controls, Inc. Attn: Gary L. Dillon, Jr. 3826 Thirlane Road, Suite I Roanoke, VA 24019
Dear Mr. Dillon:
Procurement Department (MC 0333) North End Center. Suite 2100, Virginia Tech 300 Turner Street NW Blacksburg, Virginia 24061 540/231-6221 Fax: 540/231-9628 www.procurement. vt. edu
March 19, 2014
Subject: Virginia Tech Contract #UCP-TS-034-13 Commodity/Service: Furnace and Boiler Maintenance and Supplies
Thank you for responding to my letter of March 11, 2014 and agreeing to renew the contract for an additional year. The contract will now expire June 30,2015.
The attached form shows your company information as listed in the university's vendor database. If any of this information changes, please make corrections directly on the form, and return to me. It is essential that this information be accurate in order for payments to be processed in a timely manner.
We look forward to working with you for an additional year.
ASB/sr
c: F.M. Pro
Sincerely,
Anthony S. Beeken, VCO Buyer Senior/Contracts Officer Telephone: (540) 23 I -5240
Jim McCoy, John Mason
Invent the Future
VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY
An equal opportunity, affirmative action institution
VENDOR INFORMATION FORM 3/19/2014
------- for office use ------
Johnson Controls, Inc.
FULL LEGAL NAME (Company Name as it appears with your Federal Taxpayer Number)
BUSINESS NAME/ DBA NAMEITA NAME
{If different than Full Legal Name)
Johnson Controls, Inc.
BILLING NAME (Company name as it appears on your invoice)
FEDERAL TAXPAYER NUMBER (If different than ID# above)
FEDERAL TAXPAYER NUMBER (if different than ID# above)
PAYMENT ADDRESS:
P. 0. Box 905240
PAYMENT P 0 BOX ADDRESS 1
PAYMENT STREET ADDRESS 2
Charlotte
CITY
NC 28290-5240
STATE ZIP CODE
423-791-2483
PHONE NUMBER
866-825-8870
TOLL FREE NUMBER
540-561-0730
FAX NUMBER
I! Virginia Tech Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street NW
I
Johnson Controls, Inc. Attn: Doug Cox 3826 Thirlane Road, Suite I Roanoke, VA 240 I 9
Dear Mr. Cox:
Blacksburg, Virginia 24061 540/231-6221 Fax: 540/231-9628 www.procurement. vt.edu
March II, 2014
Subject: Virginia Tech Contract# UCP-TS-034-13 Commodity/Service: Furnace and Boiler Maintenance and Supplies
This is to inform you that the subject contract expires June 30, 2014. Since the university would like to renew the contract for an additional year, please advise concerning your intention by signing in the appropriate space listed below. Please return one signed copy of this letter to me by March 25, 2014.
Please review the attached form, which shows your company information as listed in the university's vendor database. If any of this information has changed, make corrections directly on the form, and return with this letter. It is essential that this information be accurate in order for payments to be processed in a timely manner.
Thank you for your attention to this matter.
~~.~ Anthony S. Beeken, VCO Buyer Senior/Contracts Officer Telephone: (540) 231-5240
Johnson Controls, Inc. agrees to renew the contract for an additional year in accordance with the terms and conditions of the subject contract.
Authorized Signature: Date:
Name: (please print)
Johnson Controls, Inc. does not agree to renew the contract for an additional year.
Authorized Signature: Date:
Name:
ASB/sr c: FMP
Approved:
Date:
Title: _________ _
Invent the Future
VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY An equal opportunity, affirmative action institution
VENDOR INFORMATION FORM 12/11/2013
------- for office use -------
Johnson Controls, Inc.
FULL LEGAL NAME (Company Name as it appears with your Federal Taxpayer Number)
BUSINESS NAME/ DBA NAME/TA NAME
(If different than Full Legal Name)
Johnson Controls, Inc.
BILLING NAME (Company name as it appears on your invoice)
PURCHASE ORDER ADDRESS:
P 0 BOX ADDRESS 1
3826 Thirlane Road, Suite 1
STREET ADDRESS 2
Roanoke
CITY
VA 24019
STATE ZIP CODE
-Doug Cox GA£.1( L f.J~L-C...ON JL CONTACT PERSON
FEDERAL TAXPAYER NUMBER
FEDERAL TAXPAYER NUMBER (If different than ID# above)
FEDERAL TAXPAYER NUMBER (if different than ID# above)
PAYMENT ADDRESS:
P. 0. Box 905240
PAYMENT P 0 BOX ADDRESS 1
PAYMENT STREET ADDRESS 2
Charlotte
CITY
NC 28290-5240
STATE ZIP CODE
423-791-2483
PHONE NUMBER
Q9'19 s [email protected] jilr y .(. ol ( LLoN. )r-e-:)CI.Cc>I'Y) _8_6_6-_8_2_5-_8_8_7_0 _____________ _
EMAIL I TOLL FREE NUMBER
540-561-0730
FAX NUMBER
CONTRACT MODIFICATION AGREEMENT
Date: January 14,2014
Contract No.: UCP-TS-034-13
Modification No.: Two (2)
Issued By: Virginia Polytechnic Institute and State University (Virginia Tech)
Contractor: Johnson Controls. Inc.
Commodity: Furnace and Boiler Maintenance and Supplies
This Supplemental Agreement is entered into pursuant to the provisions of the basic contract.
Description of Modification:
A. Add Surge Building Eco Air Conditioning Package Units-Modei#YP ALl 05MFC46BBBDX, Unit 1 S/N: RASM017391. Unit 2 S/N: RASM017392. These units shall receive preventive maintenance on a semi-annual basis at $8,715.00 per year effective February 1, 2014.
Except as provided herein, all terms and conditions of Contract Number U CP-TS-034-13, as heretofore changed, remain unchanged and in full force and effect.
Virginia Polytechnic Institute and State University (Virginia Tech)
Johnson Controls, Inc.
Furnace and Boiler Maintenance and Supplies
This Supplemental Agreement is entered into pursuant to the provisions of the basic contract.
Description of Modification:
Add to Contract: Effective January I, 2013
A. Swine Center:
Price $1250.00/Year
(6) Unit Heaters, L. B. White, Model #348K
(2) Unit Heaters, Modine, Model #DJE1L5FN-43
B. ECOSystems Lab- Plantation Road:
Price: $1040.80/Year
(6) Unit Heaters, Modine, Model #PDPJOOAEMOI63
C. Aquatics & Fisheries Research Center:
Price: $1456.00/Y ear
(2) Fumace, Reznor, Model #SCB 125-6, 125,000 BTU
(3) Heater, Daton, Model #4LX51, 100,000 BTU
(l) Heater, Modine, HDJOO, 100,000 BTU
(4) Unit Heater, Reznor, Model #F75-E-3, 75,000 BTU
D. Visitor Center:
PriceNear: $884.00Near
(I) Hot Water Heater, Model #BTFS0-200, SIN 1050M001105
Except as provided herein, all terms and conditions of Contract Number UCP-TS-034- 13, as heretofore changed, remain unchanged and in full force and effect.
Contmo~ :J(Jil[) By: iW> .. . . I
( · atu
Gw" L D..~-cL{f"'· 7.r s-o.!} . Name and Title
Virginia Tech By:
W. Thomas Kaloupek Director of Purchasing
COMMONWEALTH OF VIRGINIA
STANDARD CONTRACT
Contract Number: UCP-TS-034-13
This contract entered into this 1st day of January 2013, by Johnson Controls, Inc., hereinafter called the "Contractor" and Commonwealth of Virginia, Virginia Polytechnic Institute and State University called "Virginia Tech."
WITNESSETH that the Contractor and Virginia Tech, in consideration of the mutual covenants, promises and agreements herein contained, agree as follows:
SCOPE OF CONTRACT: The Contractor shall provide the furnace and boiler maintenance and supplies to Virginia Tech as set forth in the Contract Documents.
PERIOD OF CONTRACT: From January I, 2013 through June 30,2014.
COMPENSATION AND METHOD OF PAYMENT: in accordance with the contract documents.
The Contractor shall be paid hy Virginia Tech
CONTRACT DOCUMENT: The contract documents shall consist of this signed contract, Invitation For Bid number 0024884 dated September 12. 20!2, and the bid submitted by the Contractor dated September 27, 2012, al1 of which contract documents arc incorporated herein.
In WITNESS WHEREOF, the parties have caused this Contract to be duly executed intending to be bound thereby. "·
~~~uJi~d)pt} Virginia Tech By:
(A'SrZnaturc) ' <.iw1 L /)zwn• J.t( J S£e,u Lf c.Pc,f,p,orv5 W. Thomas Kaloupek
Name and Title ( Jk;i:l'\7 Director of Purchasing
INVITATION FOR SEALED BID# 0024884 THIS IS NOT AN ORDER VIRGINIA POLYTECHNIC I"'STITUTE AND STATE UNIVERSITY
PURCHASING DEPARTMENT (0333)
DATE
September I?. ?() 12
BIDDERS ADDRESS
270 SOUTHGATE CENTER BLACKSBURG VA 24061 c '
BID RETURC\ DATE AND HOUR BID OPENING DATE AND HOUR
September 77, 2012 JPM
ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO,
Anthony S. Becken, VCO Cnntracl'; Officer/Buyer Senior
COMMODITY: Furnace and Boiler Maintenance and Supplies SEE ATTACHED
SPECIAL INSTRUCTIONS !. SEALED BID responses ;,hould be returned in the furnished envelope. 2. Faxed responses to Scaled Bid~ cannot be >.ent direct\~ to the Purcha;,ing: Department. sec "Fac~imilc Bids" of the attached General Term<.. and
Conditions. 3. Rcspon:-.es must he suhrmttcd on this form and the attachment(<,) provided. 4. Responses should be signed he low. S. Responses will be received in the Virginia Polytechnic Jm,titute and State University, Purchasing Department (0331), 270 Southgate Center.
Blacksburg, VA 24061 until the hid opening: date and hour or. if specified. the hid return date and hour shown above. 6. Contact the buyer listed above for bid award information. Enclose a :-.clf-addrc:-.sed stamped envelope if you wi:-.h to obtain price information. 7. DELIVERY IS F.O.B. DESTINATIOI> UNLESS OTHERWISE NOTED IN THE BODY OF THE BID. 8. Any ADDENDUM is:-.ued for this solicitation may be accessed at hllp://www.purch. \-Lcdu/html.d(_lC<./bids.php. Since a paper copy or the
addendum will not be mailed to you. we encourage you to check the \veb site regularly. 9. Bidders must take cognizance of the fees associated with the t'\'A Business-To-Gowrnmcnt Vendor H.egistralion requirement described
herein and at http://www.eva.statc.va.us/ and suhmit prices accordinglY. CERTIFICATION' IN ACCORDANCE WITH THIS INVITATIOK FOR SEALED BID AND SUBJECT TO ALL TERMS Ar\D CONDITIONS CONTAINED HEREIN INCLUDING THE GENERAL TERMS AND CO:-.IDITIONS SHOWN AT J.l\.l.J.J.;{LWWW . .!2UEJl.,\J,.nl\!Llill.D.lJJ.!ll>itl"llll'l(jTC B1Q.J~:2() ll.pJf THE UNDERSIGNED OFFERS Ar\D AGRFES TO FURNISH THE GOODS OR SERVICES FOR TilE PRICF(SJ OFFERED
I-'1JLL LEGAL NAME (PRll\;TJ FEDERAL TAXPAYER NUMBER (lD#) DELIVERY DATE
BUSINESS NAME/DBA NAMErfA NAfi.IE FJ-:DERAL TAXPAYER NUMBER (lfdoffcrcnt th"n Ill~ holt Lc~al Name I ill <illler~nl I han ID# ;ohe>vc)
RILLING NAME FEDERAL TAXPAYER NUMI3ER
PURCHASE ORDER ADDRESS PAYMENT ADDRESS
CONTACT NAMEnTJ"IJ:. rPRIJ\'Tl SIGNATURE tIN INK) DATE
E-MAIL ADDRESS TELEPHO\'E Nl1i\1BER TOLL FREE TELEPHONI·: NUMBER FAX NUMBER
·BUSINESS C:LASSIFICATION I D LARGI' I 0 SMALL 1 D MINORITY-OWNED I D WOMEN-OWNED
'Business Cla~\ification dcfinnion., can he viewed at lttt' · 1111 1• .. 'lUrci: 1 t.cdu,.Ycndl•ricl<tv-.IEml
'Is vour Classification cenified hv thC" Vir~inia Dent of ~lnwritl Btt\ine\., Entcrnmc'! 0 Yes 0 1\:o I If ve~. provide CrrtificatiPn Number·
VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY (VIRGINIA TECH)
INVITATION FOR SEALED BID NUMBER 0024884
Furnace and Boiler Maintenance and Supplies
I. PURPOSE:
The intent and purpose of this Invitation For Sealed Bid is to establish a term contract with one or more qualified sources that can provide furnace and boiler maintenance and supplies for Virginia Polytechnic Institute and State University (Virgima Tech), an agency of the Commonwealth of Virginia.
II. BACKGROUND:
Virginia Tech has more than 125 campus buildings: most are located on a 2,600-acre main campus and a 1,700-acre agriculture research farm near the main campus. Virginia Tech has a need for furnace and boiler maintenance and supply services. Based on available information regarding current and projected use of the services described herein, the university"s anticipated annual expenditure for these services is approximately $215,000 per year. However, this is an estimate only and shall neither require nor limit the services
Ill. EVA BUSINESS-TO-GOVERNMENT ELECTRONIC PROCUREMENT SYSTEM:
The eVA Internet electronic procurement solution streamlines and automates government purchasing activities within the Commonwealth of Virginia. Virginia Tech, and other state agencies and institutions, have been directed by the Governor to maximize the use of th1s system in the procurement of goods and services. We are. therefore. requestmg that your firm register as a trading partner within the eVA system.
There are registration fees and transaction fees involved with the use of eVA. These fees must be considered m the provision of quotes, bids and price proposals offered to Virginia Tech. Failure to register within the eVA system may result in the quote, bid or proposal from your firm being rejected and the award made to another vendor who is registered in the eVA system.
Registration 1n the eVA system is accomplished on-line. Your firm must provide the necessary mformation. Please visit the eVA website portal at http:/iwww.eva.virqinia.goviregister/vendorrcg.htm and register both with eVA and Ariba. This process needs to be completed before Virginia Tech can issue your firm a Purchase Order or contract. If your firm conducts business from multiple geographic locations, please register these locations in your initial registration.
For registration and technical assistance, reference the eVA website at: [email protected]. or call 866-289-7367 or 804-371-2525.
IV. CONTRACT PARTICIPATION:
Colleqe uf Willtam ~nd Marv
Georgi! Ma5on Unrversrrv
James MadosMUnrversrty Old Dominion Univers•ll'
Radford Unovarsoty The Umversity of Vrrgmo• Vlrgrnia Commonwealth Um~ersny
It is the intent of this solicitation and resulting contract to allow for cooperative procurement. Accordingly, any public body, public or pnvate health or educational institutions, or Virginia Tech's affiliated corporations and/or partnerships may access any resulting contract if authorized by the contractor.
Participation in this cooperative procurement is strictly voluntary. If authorized by the Contractor, the resultant contract may be extended to the entities indicated above to purchase at contract prices in accordance with contract terms. The Contractor shall notify Virginia Tech in writing of any such entities accessing the contract. No modification of this contract or execution of a separate contract is required to participate. The Contractor will provide semi-annual usage reports for all entities accessing the Contract. Participating entities shall place their own orders directly with the Contractor and shall fully and independently administer their use of the contract to include contractual disputes. invo1cing and payments without direct administration from Virginia Tech. Virgin1a Tech shall not be held liable for any costs or damages incurred by any other participating entity as a result of any authorization by the Contractor to extend the contract. It is understood and agreed that VIrginia Tech is not responsible for the acts or omissions of any entity, and will not be considered in default of the contract no matter the circumstances.
Use of this contract does not preclude any partiCipating entity from using other contracts or competitive processes as the need may be.
V. SCOPE OF SERVICE: The Contractor shall furnish all labor, tools, equipment, materials and parts necessary for the complete and satisfactory performance of the maintenance and repair services for the campus furnaces and boilers listed in Attachment C - Equipment Inventory
A. Full Service: The Contractor ~hall include all modifications. replacements. and maintenance needed to keep the equipment in first class operating condition according to the originally specified performance levels and standard~ of the industry. All work. including all service calls. shall be included in the lump sum price (as bid in Attachment D. Pricinz Schedule) unless specifically noted otherwise herein. The limits of the equipment to be included in the lump sum price (as bid in Attachment D. Pricin~..: Schedule) are as follows:
1. Hot Water Boilers: Beginning with and including the make-up system and ending at the point where the water leaves the boiler. All electrical controls and thermostats included. Circulating pump not included.
2. Steam Boilers: Beginning with and including the sleam condensate pump and boiler feed pump and ending at the point where the steam leaves the boiler. All electrical controls and thermostats included.
3. Hot Air Furnaces: Beginning at the point where the return air enters the furnace and ending at the point where the hot air leaves the furnace. including air filters. All electrical controls and thermostats included.
4. Oil-Fired Equipment: Beginning at and including the oil filter at the inlet to the burner.
5. Gas-Fired Equipment: Beginning at and including the main gas valve on the supply line.
B. Extra Work: Repairs which arc needed due to vandalism. acts of God or catastrophic bilure of burners or furnaces/boiler.-.. or V·.'hich are outside of the limits defined in Section IV(A)( 1) through IV(A)(5) above. shall not be included in the lump sum rates. but shall be purchased separately on an hourly basis according to the labor rates as bid herein. The overtime rate shall only apply for the extra work performed outside of the regular working hours as defmed in Section IV(KJ(4) and only if approved in advance hy Virginia Tech. Hourly rates shall include all transportation. travel time. and other expense.-.. These will not be paid separately. It is Virginia Tech's intent to respond to trouble calb initially to determine necessary' repair actiom.
C. Qualifications: Maintaining the equipment in line \'1-'ith ih original design performance and in proper operating condition require." the .-.ervices to be performed by an experienced and competent mechanical equipment contractor who has satisfactorily maintained and repaired equipment of this type and to the degree included in these specifications. In addition. the personnel used hy the contractor for the performance of this work shall be experienced and trained in the maintenance and repair of this type of equipment. and shall be capable and qualified in performing the work. Contractor service technicians having responsibility for the work performed under this contract shall have a minimum of fi"e (5) years verifiable experience on the equipment described herem. All work shall he performed hy a masrer !CJ·cl JJVAC tradesman.
D. Standards: All \'1-'0fk shall he perfom1ed in accordance with all state and local codes and requirements. a" well a" the standards of the following agencies. whichever is more stringent.
1. Building Officials and Code Administrators (BOCA)
2. American National Standards Institute (ANSIJ
3. American Society for Testing and Materials (1\STM)
4. American Society for Mechanical Engineers ( ASME)
All equipment serviced under th1s contract shall be maintained and repaired as originally specified, designed, manufactured and installed.
E. Guarantee: Unles.<; provided for otherwi-.e. the contractor shall guarantee all work covered under this contract again~! defects resulting from the use of substandard materials. equipment and/or workmanship for a period of one year from the date of final acceptance by Virginia Tech. Any work which has to he corrected due to the contractor'-. fault~
workmanship. equipment. tools. or materials shall he done at no additional expense to Virginia Tech.
F. Materials: All materiab and parh required for the performance of work under this contract (except vandalism. acts of God. or catastrophic failure of humer:-. or funwccs/hoilers) shall be included in the lump sum rates for equipment maintenance and repair (reference Attachment DJ. Materials and parts used must be of top quality, and shall be manufactured or recommended by the same manufacturer of the equipment being serviced or repaired.
G. Scheduling: Except for emergencies. the contractor shall respond (i.e. be on site) to a request for maintenance or repair services within 24 hours of notification by Virginia Tech. In the event of an emergency situation. the contractor shall respond (i.e. he on site) within 2 hours of notification by Virginia Tech. Virginia Tech normally has approximately three (3 J emergency situations per vv·eek during the heating season.
H. Reports: A time and materials sheet for each individual piece of equipment shall be signed by the service representative and lett with Virginia Tech's designated representative on the date the services arc performed. The time and material-. sheet shall identify personnel. time v.:orked on equipment. and type and quantity or materials and parts used.
I. Items Not Covered bv Contract: The contractor shall not he responsible for the following items:
1. Refractory repair or replacement.
2. Complete burner failure.
3. Tube failure or leaking tubes.
4. Any single occurrence or failure or directly related components, beyond the first $1.000.00.
5. The above items may be purchased separately on an "Extra Work" basis according to the labor rates as bid herein.
J. Owner Fmmshed Euuwment Virginia Tech will make available special A- frame ladders as required to access high bay equipment locations. The contractor shall be responsible for transporting the ladders, which are housed on campus. to the service locations, and shall be completely responsible for them while in the contractor's possession.
K. Other Requirements:
I. Parking Policy: All Contractor Yehicleo,; parked on the Virginia Tech campus must display a parking permit. Contractors shall note that Yehicles parked on the Virginia Tech campus without a parking pass or permit are subject to ticketing and fines.
For overnight parking. the Contractor·~ company 0\vned vehicles shall use the parking lot in front of Virginia Tech Printing Services and Surpluo,; Property offices at 1411 South Main Street also known as the old K-Ylart parking lot. PriYately owned vehicles (POV) may park at the location. No overnight (24 hours) parking i~
ailmved on campm. If parking POV's on campus, Parking Services will identify \vhich lot the POV shall park: currently the Track/Soccer. Overflow or East Cassell lot. To be entitled to park in these lots the Contractor shall be required to buy a daily. weekly. monthly or annual permit from Parking Services. It shall he the responsibility of the Contractor to ~hutlle employees to the job site.
If the need arises, Virginia Tech may direct that Contractor owned vehicles be parked in a location or location~ other than 1411 South Iv1ain Street. Blacksburg. VA
2. Turf Permits: These permits are issued by Parking Services to all vehicles requiring temporary parking on the gras~ except for construction equipment. loaders, graders. etc. Parking Services' management shall decide who can obtain a Turf Permit. This pennit docs not allow parking on sidev ... ·alks and plazas. As a courtesy please do not park under trees. Refer to University Policy 5000. Section 2.9.12, point 6 on the internet for more details. There will be a $50 charge per permit for all nou-state vehicles.
3. Sidev,·alk PolicY: Sidewalk access to land-locked buildings is only allowed along designated route~. Vehicle pull-offs are designed at land-locked building sites to move parked vehicles off sidewalks (but not onto turf). Parking an unaltended vehicle on a side\valk is strictly prohibited by State Law and shall he subject to fines. The vehicle operator shall be made aware that extreme caution shall be used to operate the vehicle in a way that will not be a ha?.ard or hindrance to pedestrians using the sidewalk. The Contractor shall be responsible for any damage to the turf and anything that i" located adjacent to the sidewalk.
The procedure to obtain a permit to operate vehicles on a sidewalk is the same as outlined for Turf Policy. Any vehicle parked illegally on a sidewalk. shall be subject to ticketing. fines and towing if necessary
4. Barricades: Contractor shall erect barricades to protect paving from traffic until mixture has cooled enough not to become marked. Barricades shall not he removed from site until approval from Virginia Tech.
5. Traffic Control: The Contractor shall coordinate with the Virg:inia Tech Police Department where roadways must be blocked or where vehicular traffic must be restricted during the performance of the services included herein. Except for emergencies. the Contractor shall not block or otherwise restrict vehicular traffic \Vithout the prior approval of the Virginia Tech Police Department.
6. Uniforms: All employees of the Contractor and Subcontractor shod! wear uniforms or other appropriate Virginia Tech approved attire at all times to designate their affiliation with the Contractor.
7. Work schedule: Hourly rate worl-; shall normally be performed according to Virginia Tech's work schedule which at present i.:.; 8:00a.m. to 4:30p.m. with Y2 hour for lunch. The work schedule may he adjusted as agreed upon by Virginia Tech and the Contractor. The work schedule for unit price work shall be as agreed upon for each project hy Virginia Tech and the Contractor.
8. Time Paid: For hourly rate personnel and equipment (used during project usc) shall start upon arrival and signin at Virginia Tech and end upon sign-out and shall not include travel time to and from VT and/pr Project site. lunch breaks. or other breaks. Time shall he rounded to the nearest Y2 hour.
9. Overtime Rates·. Shall be paid for time worked over forty hours in a single week for Virginia Tech. (v.'eel ending: Friday). and Saturdays and Sundays. except when the work schedule has been changed in agreement with Virginia Tech and the Contractor. Overtime rate shall be 1.5 times the regular rate a~ hid for hourly nlte per.'-.onnel only. Overtime rates shall not apply to equipment.
10. Safety Precautions: The Contractor shall comply with the rules and regulations of OSHA and the Department of Labor. The Contractor alone shall be responsible for the safety. efficiency and adequacy of his plant, appliances. and methods. and for any damage \Vhich may re•mlt from their improper construction. maintenance or operation. The Contractor shall erect and properly maintain at all times, as required by the conditions and progress of the work. proper safeguards for the protection of workers and the public and shall post danger \varning:s against any hazards created by the construction operations. The Contractor shall designate a responsible member of his organization on the work whose duty shall be the prevention of accidents. In the absence of notice to the contrary. filed \Vith the Owner in writing with copy to Virginia Tech Police. this person shall be the Superintendent of the Contractor. Please refer to the Virginia Tech's EnvironmentaL Health and Safety Services website for the Contractor Safety Program: http://\vwv. .Ch'-"· \ t.~du/prograrw./contractm -.,atdv .nhp
11. Asbestos: The Contractor i.-. contracted by Virginia Tech to perform work in buildings where a:..be:..to:..containing materials (ACM) may· be located. The Contractor will be informed by the Virginia Tech project coordinator/manager of the location of suspect and known ACM in the work area(s) to which the Contractor is assigned. The Contractor shall under no circumstances damage or disturb suspect or known ACM's unless the Contractor has been specifically retained to perform this work as a part of the contract and the Contractor holds a valid Virginia Asbestos Contractor License. The Contractor shall provide his/her employees with asbestos awareness and other training or activitie-; required by 29 Cr:R 1926.1101 for the safe performance of their work. Prior to commencement of work, the Contractor shall submit to Virginia Environrnent<J! Health and Safety Services (EHSSl for re\'iew and approval. his written work practices, precautions, procedures. and engineering controls to be used during work that may disturb ACM. Work shall not proceed until the proposed work practices have been approved by EHSS.
l'i'u asbestos containing materials are permitted for new installations.
12. Lead: The Contractor is contracted by Virginia Tech to perform work in buildings where lead-containing materials such a:.. lead-based paint ma:' be located. Work performed under this contract may impact these lead materials (for example. during building renovations). but does not include lead abatement or de-leading operations. The Contractor will be informed by Virginia Tech project coordinator/manager of the location of suspect and known lead containing materials in the work arca(s) to which the Contractor is assigned. The Contractor shall provide all employees on site with training and equipment required by 29 CFR 1926.62 for the .'-.afe performance of the work. The Contractor may not perform de-leading or lead abatement unless the Contractor hold-; a valid Virginia Lead Contractor License and has been specifically retained t0 perform thi:-. work as a part of the contract. Prior to commencement of this work the Contractor shall submit to Virginia Tech EHSS Department. for review and approval. all his written work practices. precautions. procedure:-,. and
engineering controls to be used during work that may di-;turb Lead Containing Materials. Work shall not proceed until the proposed \vork practice~ have been approved by EHSS.
No lead containing materials are permitted for new installations.
13. Schedule of Tests: The Contractor should schedule tests which may cause disruption of activities on campus during school breaks. Te . ..,ts which are not expected to cause disruption of campus activities may be performed during normal \York hours. The contractor shall coordinate all tests with EIISS.
14. Check-in and out Procedures: During the University"s normal working hours, the Contractor personnel shall check-in with the de:-.ignated Facilities Services representative immediately upon arrival to the Cnivcrsity. Contractor personnel shall sign-in and pick up any keys they will need for access. Check out during University's normal \vorking hours shall include sign out. and return of any keys issues. Outside the University's normal working hours. Contractor shall report to the Campus Police Depmtment for check in and out. Additionally. Contractor personnel may be asked to check in and out with a building contact person.
15. Dutv to Protect Propeny: The Contractor shall continuously maintain adequate protection of all his work from damage and shall protect all other property from damage, injury, or loss arising in connection \vith the work. The Contractor shall make good any such damage. injury. or loss except such as may be directly the result of errors in the Contract Documents or such as shall be caused directly by the Owner.
16. Disposal of Debris: The Contractor shall transport all waste off Virginia Tech property and dispose of it in a manner thai complies with FederaL state, and local requirements unless otherwise indicated by Virginia Tech.
17. Fire Protection and Pre\'ention: The Contractor shall perform work in a fire-safe manner. Contractor shall supply and maintain adequate firefighting equipment capable of extinguishing fires in the early stages.
18. Temporarv Utili tie.;;: Virginia Tech \vill provide temporary water and electric service to the job site for each project. The contractor shall provide and install all equipment, such as hoses, extension cords. connection:-.. etc .. necessary' to provide temporary hook-ups to the utilities.
19. Existing Utilities: Verity with owner's Representative that the location of existing underground utilities in the area of work has been performed. If utilities <.tre to remain in place, the Contractor shall provide adequate means of protection during earthwork operations. Should uncharted or incorrectly charted piping or other utilities be encountered during excavation, consult Virginia Tech immediately for directions. The Contractor shall cooperate with Virginia Tech and utility companies in keeping respectable services and facilities in operation. The Contractor shall be responsible to contact Miss Utilities.
20. Permits: The Contractor shall secure all the necessary permit~ for their work in the Town of Blacksburg. Virginia and the Virginia Tech Campus anti comply with all applicable town, University and State law~.
orUinances. poiicies. proceduresictc.
21. Kev Control:
• No person shall knowingly possess an unauthorized key to property owned by Virginia Tech. Facilities Services' Key Control Office is the only authorized vendor for University key requests.
• All keys remain the property of Virginia Tech. Keys which are no longer needed must be returned to the Key Control Office.
• Stolen or lost keys must be reported immediately to the Virginia Tech Police Department & Key Control Office.
• The installation. changing or removal of locks shall be performed only by contractor or an authorized Key Control Office designate.
• Unauthorized locks are prohibited on doors and if found will be removed and discarded. Any damage or repairs necessitated by the removal of unauthorized locks will be the responsibility of the contractor found in violation of this section.
• Keys should at no time be left unattended (hanging in a door lock, lying on a desk, etc.).
• Each Contractor will be responsible for developing and enforcing a key return policy. All Contractors must surrender all University keys issued to them upon termination or completion of project.
• Keys are not to be transferred from their assigned carrier to another without proper documentation.
• The Contractor shall be responsible for the total cost of keys requested and for work done to re-secure an area whenever a key is lost or stolen.
• The contractor shall return any existing hardware removed from a project to the Key Control Office.
• No area oubidc of the project scope will be accessed by the contractor for an individual without the approval of the Owner·~ Representative designated as responsible for the area. Said designate will be respon:..iblc for verifying authority and identity of the individual requesting access
22. Smoking Policy: Please refer to the Virginia Tech wehpage lH!Jl:/{~_V\V\~2-~l_l_i_cj_~~-'-~~U,:_~j_!JLLO.!Jl_,pdf for Policies on Smoking
23. Estimates of\Vork:
• Upon request by Virginia Tech and for work with adequate plans and specifications or written directions, the Contractor shall prepare and submit to Virginia Tech a written estimate (quanflty of each contract billable unit) required to perform the work specified under this contract. This work may then be performed by the Contractor only with Virginia Tech's written authorization. Invoices submitted by the Contractor for work performed shall be itemized by each contract billable unit and the total dollar amount of the invoice(s) submitted shall not exceed the Contractor's written estimate.
• Virginia Tech reserves the right to make or obtain other estimates prior to authorizing the Contractor to proceed in orJer to comply \vith the requirements of state regulations to determine price reasonableness. If the estimate is considered not to be reasonable, the Contractor will be asked to review hi:.. estimate and resubmit. If the revised estimate is still considered to be unreasonable. Virginia T cch reserve~ the right to obtain the work from another source.
24. Identification of Equipment: Identification of Equipment shell! be made by the Contractor to Virginia Tech's satisfaction immediately upon award or contract, and may include alphanumeric identification of equipment. lists. equipment labels. and other measures as deemed necessary by Virginia Tech. All identification inform<.Jtion and measures shall be kept strictly up to date at all times.
25. Submission of Lists: As soon as possible. after notice ofV\lork Order and in any event not later than three days prior to the time fixed in the Work Order. the Contractor will submit in writing to the Owner a list of the names of Subcontractors the Contractor may employ on the work. The list is to include all emergency contract phone/pager/cell-phone number~ of Contractor and Subcontractor. The list of Subcontractors i.r.. for the purpose of establishing \vhat trades and portions of the work are to be performed under the Work Order. All identification information and measures shall be kept strictly up to date at all times.
26. Purchasin!! Documentation: All orders picked up or delivered shall be accompanied by a receipt or packing slip indicating date of sale. work order number and items/quantities received. A separate receipt or packing slip must be provided for each work order number (to be supplied hy Virginia Tech). No back-orders shall be allowed. except as agreed to in advance by Virginia Tech.
Invoices for items ordered and delivered shall be submitted by the Contractor directly to the payment address shown on the Contract or Purchase Order. Invoices shall be submitted on a hi-monthly basis during the week after receipt and shall indicate the receipt or packing slip numbers, items and quantities received. date items were received. and \'Crifiablc pricing information including commodity. catalogue number. list price. di)counL and discounted price. In"oices shall he identified by the Virginia 'rech work order number and/or Purchase Order numher. Invoices shall alsn show the Virginia Tech Contract Numher and remit-tn address.
All buying shall be done by approved personnel identified in advance by Virginia Tech. Facilities shall not be responsible for any purchases made by unauthorized personnel. Contractor shall require a legible signature from all Virginia Tech personnel on orders picked up or delivered. Contractor shall indicate pricing and expected delivery date at time of order. Virginia Tech reserves the right to request supporting documentation on discounts, services charges, or other pricing provided by the Contractor at any time during the contract period
VI. OPTIONAL PRE-BID CONFERENCE:
An optional pre-bid conference will be held on September 19, 2012 at 10:00 AM in the Sterrett Facilit'1es Classroom located at Virginia Tech Sterrett Facilities. Blacksburg, VA 24061. The purpose of this conference is to allow potential Bidders an opportunity to present questions and obtain clarification relative to any facet of this solicitation.
While attendance at this conference will not be a prerequisite to submitting a bid, Bidders who intend to submit a bid are encouraged to attend.
Bring a copy of this solicitation with you. Any changes resulting from this conference will be issued in a written addendum to this solicitation.
It is strongly recommended that you obtain a Virginia Tech parking permit for display on your vehicle prior to attending the conference. Parking permits are available from the Virginia Tech Parking Services Department located at 455 Tech Center Drive, phone: (540) 231-3200, e-mail: parking(wvt.edu.
VII. METHOD OF PAYMENT:
Virginia Tech will authorize payment to the contractor after satisfactory completion of work and receipt of contractor invoice.
Payment can be expedited through the use of the Wells One AP Control Payment System. Virginia Tech strongly encourages participation in this program. For more information on this program please refer to Virginia Tech's Purchasing website: http://www.purch.vtedu/Department/WellsOne.html or contact the person in Purchasing identified in the IFB.
VIII. INVOICES
Invoices for goods or services provided under any contract resulting from this solicitation shall be submitted to:
Virginia Polytechnic Institute and State University Accounts Payable 201 Southgate Center Blacksburg, VA 24061
IX. CONTRACT ADMINISTRATION:
A. Jim McCoy, Contracts Manager, University Design and Construction, at Virginia Tech or his designee. shall be identified as the Contract Administrator and shall use all powers under the contract to enforce its faithful performance.
B. The Contract Administrator, or his designee, shall determine the amount, quantity, acceptability, fitness of all aspects of the services and shall decide all other questions in connection with the services. The Contract Administrator, or his designee, shall not have authority to approve changes in the services which alter the concept or which call for an extension of time for this contract Any modifications made must be authorized by the Virginia Tech Purchasing Department through a written amendment to the contract
X. PRICE SCHEDULE: (TO BE COMPLETED BY BIDDER):
Bidder shall provide pricing in Attachment D- Pricing Schedule
XI. ADDENDUM:
Any ADDENDUM issued for this solicitation may be accessed at http://www.purch.vt.edu/html.docs/bids.php. Since a paper copy of the addendum will not be mailed to you, we encourage you to check the web site regularly.
ATTACHMENT A
TERMS AND CONDITIONS
Bid General Terms and Conditions
See http://www.purch.vt.eduihtml.docs'terms!GTC BID 07272011.pdf
Special Terms and Conditions
1. AVAILABILITY OF FUNDS: It is understood and agreed between the parties herein that Virginia Tech shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this agreement.
2. AUDIT: The Contractor hereby agrees to retain all books, records, and other documents relative to this contract for five (5) years after final payment, or until audited by the Commonwealth of Virginia, whichever is sooner. Virginia Tech, its authorized agents, and/or State auditors shall have full access to and the right to examine any of said materials during said period.
3. AWARD OF CONTRACT: Virginia Tech will make the award on a grand total basis to the lowest responsive and responsible bidder. The Virginia Tech Purchasing Department also reserves the right to reject any or all bids, in whole or in part, to waive informalities and to delete items prior to making the award, whenever it is deemed in the sole opinion of Virginia Tech to be in its best interest.
4. CANCELLATION OF CONTRACT: Virginia Tech reserves the right to cancel and terminate any resulting contract. in part or in whole, without penalty, upon 60 days written notice to the Contractor. In the event the initial contract period is for more than 12 months, the resulting contract may be terminated by either party, without penalty, after the initial 12 months of the contract period upon 60 days written notice to the other party. Any contract cancellation notice shall not relieve the Contractor of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation.
5. AWARD OF CONTRACT: Virginia Tech will make the award on grand total basis to the lowest responsive and responsible bidder. The Virginia Tech Purchasing Department also reserves the right to reject any or all bids, in whole or in part, to waive informalities and to delete items prior to making the award, whenever it is deemed in the sole opinion of Virginia Tech to be in its best interest.
Virginia Tech reserves the right to award more than one contract as a result of this solicitation.
6. CONTRACT DOCUMENTS: The contract entered into by the parties shall consist of the Invitation for Bids. the signed Bid submitted by the Contractor, the Commonwealth Standard Contract Form (copy attached), the General Terms and Conditions, Special Terms and Conditrons, the specifications including all modifications thereof, all of which shall be referred to collectively as the Contract Documents.
7. CONTRACT PERIOD: The contract shall be for a period of one ( 1) year.
8. CONTRACTOR/SUBCONTRACTOR LICENSE REQUIREMENT: By my signature on this solicitation, I certify that this firm/individual and/or subcontractor is properly licensed for providing the goods/services specified
9. FINAL INSPECTION: At the conclusion of the work. the Contractor shall demonstrate to the authorized owners representatives that the work is fully operational and in compliance with contract specifications and codes. Any deficiencies shall be promptly and permanently corrected by the Contractor at the Contractor's sole expense prior to final acceptance of the work.
10.1DENTIFICATION OF SEALED BID ENVELOPE: If a special envelope is not furnished, or if return in the special envelope is not possible, the signed bid should be returned in a separate envelope or package, sealed and addressed as follows: VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY Purchasing Department (0333) 270 Southgate Center
10
Blacksburg, VA 24061 Reference the opening date and hour, and Bid Number in the lower left corner of the envelope or package. If a bid not contained in the special envelope is mailed. the bidder takes the risk that the envelope, even if marked as described above, may be inadvertently opened and the information compromised which may cause the bid to be disqualified. No other correspondence or other bids should be placed in the envelope. Bids may be hand delivered to the Virginia Tech Purchasing Department.
11.1NDEPENDENT CONTRACTOR: The contractor shall not be an employee of Virginia Tech, but shall be an independent contractor. Nothing in this agreement shall be construed as authority for the contractor to make commitments which shall bind Virginia Tech or to otherwise act on behalf of Virginia Tech, except as Virginia Tech may expressly authorize in writing.
12.1NSPECTION OF JOB SITE: My signature on th1s solicitation constitutes certification that I have inspected the job s1te and am aware of the cond'1tions under which the work must be accomplished. Claims, as a result of failure to inspect the job site, will not be considered by Virginia Tech.
13.1NSURANCE: By signing and submitting a bid under this solicitation, the Bidder certifies that if awarded the contract, 11 will have the following insurance coverages at the time the work commences. Additionally, it will maintain these during the entire term of the contract and that all insurance coverages will be provided by insurance companies authorized to sell insurance in Virginia by the Virginia State Corporation Commission. During the period of the contract, Virginia Tech reserves the right to require the Contractor to furnish certificates of insurance for the coverage required. INSURANCE COVERAGES AND LIMITS REQUIRED: A. Worker's Compensation - Statutory requirements and benefits. B. Employers Liability- $100,000.00 C. General Liability - $500,000.00 combined single limit. Virginia Tech and the Commonwealth of Virginia shall be
named as an additional insured with respect to goods/services being procured. This coverage is to include Premises/Operations Liability, Products and Completed Operations Coverage, Independent Contractor's Liability. Owner's and Contractor's Protective Liability and Personal Injury Liability.
D. Automobile Liability- $500.000.00
The contractor agrees to be responsible for, indemnify, defend and hold harmless Virginia Tech, its officers, agents and employees from the payment of all sums of money by reason of any claim against them arising out of any and all occurrences resulting in bodily or mental injury or property damage that may happen to occur in connection with and during the performance of the contract, including but not limited to claims under the Worker's Compensation Act. The contractor agrees that it will, at all times, after the completion of the work, be responsible for, indemnify, defend and hold harmless Virginia Tech, its officers, agents and employees from all liabilities resulting from bodily or mental injury or property damage directly or indirectly arising out of the performance or nonperformance of the contract.
14.NOTICES: Any notices to be given by either party io ihe other pursuant to any contract resulting from this solicitation shall be in writing, hand delivered or mailed to the address of the respective party at the following address:
If to Contractor: Attention:
If to Virginia Tech:
Address Shown On Bid Cover Page Name Of Person Signing Bid
Virginia Polytechnic Institute and State University Attn: Anthony S. Beeken Purchasing Department (0333) 270 Southgate Center Blacksburg, VA 24061
and
Virginia Polytechnic Institute and State University Attn: Jim McCoy University Design and Construction Department 90 Sterrett Facilities Complex Blacksburg, VA 24061
15.PRICE ESCALATION/DEESCALATION: Price adjustments for changes in the contractor's price of materials, labor, and transportation may be permitted. Request for price adjustments for any other reasons will not be granted. No price increases will be authorized for 365 calendar days after the effective date of the contract. Upward price adjustments may be permitted only at the end of this period and each 365 days thereafter and only where verified to the satisfaction of the Virgmia Tech Purchasing Department. However, "across the board" price decreases are subject to implementation at any time and shall be immediately conveyed to Virginia Tech. Contractor shall give not less than 30 days advance notice of any desired price increase to the Virginia Tech Purchasing Department. Any approved price changes will be effective only at the beginning of the calendar month following the end of the full 30 day notification period. The Contractor shall document the amount and proposed effective date of any general change in the price of materials, labor, and transportation. Only general "across the board" price increases will be considered and must affect all suppliers of the commodities or goods. Documentation shall be supplied with the Contractor's request for increase wh1ch will: (1) verify that the requested price increase is general in scope and not applicable just to Virginia Tech; and (2) verify the amount or percentage of mcrease which is being passed on to the Contractor by the Contractor's suppliers. Failure by the Contractor to supply the aforementioned verification with the request for price increase will result in a delay of the effective date of such increase. The Virginia Tech Purchasing Department may verify such change in price independently. The Virginia Tech Purchasing Department may make such verification as it deems adequate. However, any increase which the Virginia Tech Purchasing Department determines is excessive, regardless of any documentation supplied by the Contractor, may be cause for cancellation of the contract by the Virginia Tech Purchasing Department. The Virg1nia Tech Purchasing Department will notify the contractor in writing of the effective date of any increase which is approved. However, the Contractor shall fill all purchase orders received prior to the effective date of the price adjustment at the old contract prices. The contractor is further advised that price decreases which affect the price of materials, labor. and transportation are required to be passed on to Virginia Tech immediately. Failure to do so will result in action to recoup such amounts.
16.SAFETY: The Contractor bears sole responsibility for the safety of its employees. The Contractor shall take all steps necessary to establish, administer, and enforce safety rules that meet the regulatory requirements of the Virginia Department of Labor and Industry (VDLI) and the Occupational Safety and Health Administration (OSHA). The contractor shall take steps as necessary to protect the safety and health of university employees, students, and visitors during the performance of their work. In addition, the contractor must also provide the university with a written safety program that it intends to follow in pursuing work under this contract. By entering into a contract with Virginia Tech, the contractor and its subcontractors agree to abide by the requirements described in Safety Requirements for Contractors and Subcontractors located on Virginia Tech's Environmental, Health and Safety Services (EHSS) web site at this URL http://www.ehss.vt.edu/programslcontractor safety.php. A copy of the publication may also be obtained by contacting EHSS at 540/231-5985. No work under this contract will be permitted until the university is assured that the contractor has an adequate safety program in effect.
17.SEVERAL LIABILITY: Virginia Tech will be severally liable to the extent of its purchases made against any contract result'1ng from this solicitat'1on. Applicable entitles described herein will be severally liable to the extent of their purchases made against any contract resulting from this solicitation.
18.SUBCONTRACTS: No portion of the work shall be subcontracted without prior written consent of Virginia Tech. In the event that the Contractor desires to subcontract some part of the work specified herein, the Contractor shall furnish Virginia Tech the names, qualifications and experience of their proposed subcontractors. The Contractor shall, however, remain fully liable and responsible for the work to be done by his subcontractor(s) and shall assure compliance with all requirements of the contract.
19.WARRANTY (COMMERCIAL): The Contractor agrees that the supplies or services furnished under any award resulting from this solicitation shall be covered by the most favorable commercial warranties the contractor gives any customer for such supplies or services and that the rights and remedies provided therein are in addition to and do not limit those available to Virginia Tech by any other clause of this solicitation. A copy of this warranty must be furnished with the bid.
20.WORK SITE DAMAGES: Any damage to existing utilities, equipment or finished surfaces resulting from the performance of this contract shall be repaired to the Owner's satisfaction at the Contractor's expense.
ATTACHMENT 8
Standard Contract form for reference only Bidders do not need to fill in this form
COMMONWEALTH OF VIRGINIA STANDARD CONTRACT
Contract Number: __________ _
This contract entered into this __ day of 20_, by , hereinafter called the "Contractor" and Commonwealth of Virginia. Virginia Polytechnrc Institute and State University called "Virginia Tech".
WITNESSETH that the Contractor and Virginia Tech, in consideration of the mutual covenants, promises and agreements herein contained, agrees as follows:
SCOPE OF CONTRACT: The Contractor shall provide the ______ to Virginia Tech as set forth in the Contract Documents.
PERIOD OF CONTRACT: From __________ through _________ _
COMPENSATION AND METHOD OF PAYMENT: The Contractor shall be paid by Virginia Tech in accordance with the contract documents.
CONTRACT DOCUMENT: The contract documents shall consist of this signed contract, Invitation For Bid Number _____ dated , together with all written modifications thereof and the bid submitted by the Contractor dated , all of which contract documents are incorporated herein.
In WITNESS WHEREOF, the parties have caused this Contract to be duly executed intending to be bound thereby.
Contractor: Virginia Tech
By: ____________ _ By: ____________ _
Title.: ______________ _
L'
ATTACHMENT C
Equipment Inventory
Building QTY Tl£(!e of Egui(!ment Manufacturer Model No. *Natural Gas unless noted
I i
otherwise I FACILITIES, E&G ! 1. Alphin Stuart Arena 1 Unit Heater Trane GPN004AAF100D
1 Furnace Reznor ACUB120
1 Furnace Reznor ACUB090
1 Water Heater A.O. Smith BTH120970
4 Tub Heaters Reznor VR75
1 A/C Split System Trane TTA090A400FA
1 A/C Split System Trane TTA150B400EA
2. Architecture Research & Demonstration 1 Gas Burner H. B. Smith G220-S/W-10 HIS
7 Unit Heater Modine BAE50AC
3. Brooks Center 1 Electric Boiler Chroma lox CHPES-100AOF10-483
1 Electric Boiler Cam Industries 12S
1 Thermal Storage Megath 5024-100-3G
4. Burruss 1 Electric Boiler Latner 57511W
5. Dry Rendering 1 Water Heater State Industries SB68261FE
6. Geotechnical Research Lab 2 Duct Heaters Reznor SC175-6-2
1 Duct Heater Reznor SC300-6
1 Water Heater Bradford White M140356FBN
2 A/C Split Systems Trane TTA120B300DA
1 A/C Split System Trane TTA180B300EA
7. Greenhouse #6,
Washington Street 2 Unit Heater Trane GTAB-0220S1
2 Unit Heater Trane GPAP-0120SA
8. Greenhouse Complex Str. Bldg. 1 Unit Heater Dayton 4E456A
1 Unit Heater Dayton 4LX48A
9. Ground Building 1 Boiler Burnham V-907
10. The Grove 1 Boiler H. B. Smith 19A, Series S/W-5
1-
11. Health & Safety Bldg. 1 Boiler Burnham V-910
12. Henderson 1 Boiler Weii-Mclain 1788
13. ICTAS II 1 Unfired Steam Generator Cemline H120USG1060
14. Infectious Disease Research Facility 3 Boilers Aerco MLX-757
48. North Pavilion 1 Gas Furnace Armstrong LG 14-225/27SB40-2B
49. South Pavilion 1 Gas Furnace Armstrong LG 14-225/27SB40-2B
SO. Farm House-
317 1 Furnace Goodman GMS80905CNBD
51. Residence- 315 1 Furnace Weather King 1 Addison GO-lSOA-B
52. Residence- 316 1 Furnace Heil NUGG0758D01
53. Residence- 318 1 Furnace Heil NDGGlOOAFOl
DINING
54. Southgate -Food Pro c. 1 Gas Boiler Ajax HNG400
1 Gas Unit Heater Modine PA30AB
2 Gas Unit Heater Modine BAH180AF
1 Gas Water Heater PVI 2500-2N500A-TP
GOLF
55. Golf Club House 1 Oil Boiler Weii-McLain P-WG0-3
THE INN AT VIRGINIA TECH
56. The Inn at VT 2 Gas Boilers H.B. Smith 28A-S/W-14
2 Hot Water Pumps Taco F15013E2LAL1LOA
2 Water Heaters PVI 1500 P600A-TP
1 Humidif1er Armstrong EHU-703
POULTRY SCIENCE
57. Poultry Brooder (Hatchery} 1 Gas Boiler Burnham 4FL-180-40-LB
SOUTHERN PIEDMONT AREC-BLACKSTONE, VA
58. Office/Lab Complex 1 Oil Boiler H.B. Smith G0-19-W-6
1 Condensing Unit Trane lntellipak SN C02D02929
1 Multizone Unit Trane Climate Changer Type M-31 I
i R
AITACHMENTD
Pricing Schedule
1. FACILITIES. B&G
Alphin Stuart Arena $ yr.
Architecture Research & Demonstration $ yr.
Brooks Center $ yr.
Burruss $ yr.
Dry Render'mg $ yr.
Geotechnical Research Lab $ yr.
Greenhouse #6, Washington Street $ yr.
Greenhouse Complex Str. Bldg. $ yr.
Ground Building $ yr.
The Grove $ yr.
Health & Safety Bldg. $ yr.
Henderson $ yr.
ICTAS II $ yr.
Infectious Disease Research Facility $ yr.
incinerator $ yr.
Latham $ yr.
Material Management $ yr.
Mining & Minerals $ yr.
Moore House $ yr.
Parking Services (455) $ yr.
Plant Pathology (Glade Rod.) $ yr.
Prices' Fork Road Research Center $ yr.
Solitude $ yr.
Southgate Addition <' yr. ~
Sterrett $ yr.
Structures & Materials Lab $ yr.
Vet Medicine -IOU, Bldg. 146B $ yr.
Vet Medicine- Bldg. 439A $ yr.
Vet Medicine- Bldg. 441A $ yr.
Vet Medicine - Bldg. 442 $ yr.
Vet Medicine - Bldg. 443 $ yr.
Vet Medicine- Bldg. 444 $ yr.
Vet Medicine- Bldg. 445 $ yr.
Vet Medicine- Bldg. 447 $ yr.
Vet Medicine- Bldg. 448 $ yr.
Vet Medicine- Bldg. 449 $ yr.
Vet Medicing- Bldg. 452 $ yr.
visitor & Undergrad Admissions $ yr.
FACILITIES/E&G SUBTOTAL: $ yr.
:(I
2. AGRONOMY FARM
Agronomy Farm $ yr.
ARGONOMY FARM SUBTOTAL $ yr.
3. ATHLETICS
Cassell Coliseum $ yr.
Football Locker Room $ yr.
Lane Stadium -Old East/West $ yr.
Lane Stadium- South End zone $ yr.
Lane Stadium- West Side $ yr.
Rector Field House $ yr.
Tennis Pavilion $ yr.
ATHLETIC SUBTOTAL $ yr.
4. DAIRY SCIENCE
Maintenance Shop $ yr.
North Pavilion $ yr.
South Pavilion $ yr.
Farm House- 317 $ yr.
Residence- 315 $ yr.
Residence- 316 $ yr.
Residence- 318 $ yr.
DAIRY SCIENCT SUBTOTAL $ yr.
5. DINING
Southgate- Food Pro c. $ yr.
DINING SUBTOTAL $ yr.
6. GOLF
Golf Club House $ yr.
GOLF SUBTOTAL $ yr.
7. THE INN AT VIRGINIA TECH
The Inn at VT $ yr.
THE INN AT VT SUBTOTAL $ yr.
8. POULTRY SCIENCE
Poultry Brooder (Hatchery) $ yr.
POULTRY SCIENCE SUBTOTAL $ yr.
"
ATTACHMENT E
BIDDER'S DATA SHEET
Bidder.~ shall furni.~h the following mformatinn with their bid m. documentation of their qualifications and ability to pcrl-orm the service~ de:-.cribcd 1n
this solicitation. Usc extra shcch and atlachmcnts a" necc~'>ary to provide complete information.
1. BIDDER'S PLACE OF IHJSIJ\'ESS: ldcmify the Bidder's place of business from v,rhich this contract will be served.
2. SUBCONTRACTORS: Identify and provide evidence of qualification:-. and experience for all ~ubcontractors (if any) the Ridder intend" to use in the performance of the work specified herein. If ntl subcontractors arc to be used by the BidUcr, then this should be noted. Sec Special Terms and Conditiom. Allachmcnt A: SUBCO!\TTRACTS for more information.
3. BIDDER REFERENCES: Please li~t below at least five (5) references for whom the Bidder has performed similar service<.. as those specified herein. Thi<; list shall include all customer<. within a seventy-five (75) mile radius of Blacksburg, Virginia. Include the name and telephone number of a point of contact with each reference of the person most knowledgeable of the services provided. Include a contract description and inclusive date<. of <.ervice.
CLIENT:
ADDRESS:
CONTACT PERSONWHONE #: APPROXIMATE DOLLAR VOLUME PER YEAR:
CONTRACT DESCRIPTION:
DATES Of SERVICE
CLIENT:
ADDRESS:
CONTACT PERSON/PHONE#: APPROXIMATE DOLLAR VOLUME PER YEAR:
CONTRACT DESCRIPTION:
DATES Of SERVICE
CLIENT
ADDRESS
CONTACT PERSON/PHONE#: APPROXIMATE DOLLAR VOLUME PER YEAR:
CONTRACT DESCRIPTIOK
DATES OF SERVICE
CLIEI\T:
ADDRESS:
CONTACT PERSON/PIIOI\E #: APPROXIMATE DOLLAR VOLUME PER YEAR:
CONTRACT DESCRIPTION:
DATES OF SERVICE
CLIENT:
ADDRESS:
CONTACT PERSON/PHOI\E #: APPROXIMATE DOLLAR VOLUME PER YEAR:
CONTRACT DESCRIPTION
DATES OF SERVICE
4. PERSONNEL QlJALIFICATIONS: Plca~c li<;t below or at\ach a list of names and qualirications of a\! personnel currently employed h~ the Bidder and which the Bidder intend\ to u<;c in the performance or the work specified herein. Include name, trade clas~ification. qualifications, and length of rclc\'ant experience. training and certifications. (Usc additional sheets if necessary.)
INVITATION FOR SEALED BID# 0024884 THIS IS NOT AN ORDER VIRGI,IA POLYTECHNIC INSTITt:TE AND STATE UNIVERSITY
PuRCHASING DEPARTMENT (0333) 270 SOUTHGATE CENTER BLACKSBURG VA 24061 ' ,
DATE BID REll.K'. DA TF Al\D HOUR Blf) OPENfNG DATE Ai\D HOLR
September 12. 2012
BIDDERS ADDRESS
Johnson Controls 3826 Thirlane Road, NW Roanoke, VA. 24019
September 27. 2012 3Pl\l
ADDRESS ALL INQUIRJES AND CORRESPONDEl\CE TO·
Anthony S. Beeken, VCO Contracts Officer/Buyer Senior
1-.-i\L\Il. ADDRESS: abceken,.-q:vtcdu
TELEPHOl\E NUMBER (540) 231-5240
fAX \:l'MBER (5401231-9628
AFTER II OUR MESSAGES (540) 231-6221
COMMODITY: Furnace and Boiler Maintenance and Supplies SEE ATTACHED
SPECIAL INSTRL:CTIONS 1. SEALED BID responses should be returned in the furnished envelope. 1 fa'<ed responses to Sealed Bids cannot be sent directly to the Purchasing DepartmenL sec ''Facsimile Bids'" of the attached General ·1 enns and
Conditions. 3. Responses must be submined on this fonn and the anachmcnt ( s.) provided. :..J.. Responses should be signed below. 5. Responses \vill be received in the Virginia Polytechnic Institute and State University, Purchasing Department (0333}. 270 Southgate Center.
Blacksburg. VA 24061 until the bid opening date and hour or. if specified. the bid return date and hour shown above. 6. Contact the buyer listed above for bid award information. f-.nclose a self~addressed stamped envelope if you wish to obtain price information. 7. DELIVERY IS F.O.B. DESTINA TIO!\ l'!\LESS OTHERWISE !\OTED I:\ THE BODY OF THE BID. 8. Any ADDENDllM issued for this solicitation may be accessed at http:.-'·www.purch.vt.eQ.u/html.docs/hids.php. Since a pnper copy of the
addendum will not be mailed to you. we encourage ;ou to check the web site regularly. 9. Bidders must take cognizance of the fees associated with the eVA Business-To-Government Vendor Registration requirement described
herein and at http://w\ol·w.eva.state."\-'a.us/ and submit prices accordinglY. CERTIFICATIO'<: IN ACCORDANCE WITH THIS I"VJTATION FOR SEALED BID ,\c"!D SUBJECT TO ALL TE~\1S A'ID COl'DITIONS CONTAINED HEREIN INCLUD!l'G THE GEl-<ERAL TERMS A\:D CONDITIO\:S SH0\\'1\ AT http://www.purch vt cdu/htm!.docs/tenn5/GTC 8Q) 07'"'71 0\ Lpdf
THE UNDERSIGNED OFFERS 4l\D 4GREES TO RR'\iiSH Tf!F GOODS OR SERVICES FOR THE PRICF(S) OHERFD
FULL LEGAL NA\1L (PRINT! FEDERAL T cUP A YER NUMBER (ID#) DELIVERY D,\ TE ,C""'f'~''Y "'""~ H> j, appt"', wiih v"u' FeJeJ a: T awa' "'' '.;uuw<:: ,
Johnson Controls, Inc. 9-27-2012
BUSINLSS NAME/DBA NA\1E/TA NAME FFDE!ZAL TAXPA YLR NUMBER (If different than the Fuil Legal hame) (If ditTerem than !D:r above I
BILLING NAME FEDERAL L~XPA YER NUMBER !Company name as It appears on vour mvOLcel {ifd1fferent than !D" ahnve)
Johnson Controls. Inc. PURCHASE ORDER ADDRESS PAYMENT ADDRESS
Johnson Controls. Inc. Johnson Controls, Inc.
3 826 Thirlane Road. Suite 1 P. 0. Box 905240 Roanoke, VA. 24019 Charlotte, N.C. 28290-5240
CONTACT NfuVlbTITLE (PR!l'a) SIGNATURE (IN INK) DATE
Doug Cox I Branch Manager tCLec-c! /~ 9-27-2012
E-MAIL ADDRESS TFLEPHOl'il l'CMBER TOLL FREE lfELEPIIONE NUMBER FAX NUMBER
VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY (VIRGINIA TECH)
INVITATION FOR SEALED BID NUMBER 0024884
Furnace and Boiler Maintenance and Supplies
I. PURPOSE
The intent and purpose of this Invitation For Sealed Bid is to establish a term contract with one or more qualified sources that can provide furnace and boiler maintenance and supplies for Virginia Polytechnic Institute and State University (Virginia Tech). an agency of the Commonwealth of Virginia.
II BACKGROUND
Virginia Tech has more than 125 campus buildings, most are located on a 2,600-acre main campus and a 1.700-acre agriculture research farm near the main campus. Virginia Tech has a need for furnace and boiler maintenance and supply services. Based on available Information regarding current and projected use of the services described herein. the university's anticipated annual expenditure for these services is approximately $215,000 per year. However. this is an estimate only and shall neither require nor limit the services
Ill. EVA BUSINESS-TO-GOVERNMENT ELECTRONIC PROCUREMENT SYSTEM:
The eVA Internet electronic procurement solution streamlines and automates government purchasing activities within the Commonwealth of Virginia. Virginia Tech_ and other state agencies and institutions. have been directed by the Governor to maximize the use of this system in the procurement of goods and services. We are. therefore. requesting that your firm register as a tradmg partner within the eVA system
There are registration fees and transaction fees involved with the use of eVA. These fees must be considered 1n the provision of quotes, bids and pnce proposals offered to Virginia Tech. Failure to register within the eVA system may result in the quote. bid or proposal from your firm being rejected and the award made to another vendor who is registered 1n the eVA system.
Registration in the eVA system is accomplished on-line. Your firm must provide the necessary information. Please visit the eVA website portal at http://www.eva.virginia.gov/register/vendorreg.htm and register both with eVA and Ariba. This process needs to be completed before Virginia Tech can issue your firm a Purchase Order or contract. If your firm conducts business from multiple geographic locations, please register these locations 1n your Initial registration.
For registration and technical assistance. reference the eVA website at: [email protected]. or call 866-289-7367 or 804-371-2525.
IV. CONTRACT PARTICIPATION
C(ll!ege ot Wilham and Ma•v
Geurge Mason Un,ver:sftv James MadJSO~ un.verSII'{
Old Dom1n10n Umversoty
Radford Un1versitv
The Umver~'t'l of VHgima
' I
i
It is the mtent of this solicitation and resulting contract to allow for cooperative procurement. Accordingly. any public body, public or private health or educational 1nst1tutions. or Virginia Tech's affiliated corporations and/or partnerships may access any resultmg contract if authorized by the contractor.
Participation in th1s cooperative procurement IS stnctly voluntary. If authorized by the Contractor. the resultant contract may be extended to the entities mdicated above to purchase at contract prices in accordance with contract terms. The Contractor shall not1fy Virginia Tech in writing of any such entities accessing the contract. No modification of this contract or execution of a separate contract is requ1red to participate The Contractor will provide semi-annual usage reports for all entities accessing the Contract. Participating entities shall place the1r own orders directly with the Contractor and shall fully and Independently administer their use of the contract to include contractual disputes. invoic1ng and payments without direct administration from V1rginia Tech. Virg1nia Tech shall not be held liable for any costs or damages Incurred by any other participating entity as a result of any authorization by the Contractor to extend the contract. It is understood and agreed that V1rginia Tech IS not responsible for the acts or omissions of any entity. and will not be considered in default of the contract no matter the circumstances.
Use of this contract does not preclude any participating entity from using other contracts or competitive processes as the need may be.
V. SCOPE OF SERVICE: The Contractor shall furnish all labor. tools, equipment, materials and parts necessary for the complete and satisfactory performance of the maintenance and repair services for the campus furnaces and boilers listed 1n Attachment C- Equipment Inventory
A. Full Service: The Contractor shall include all modifications. replacements, and maintenance needed to keep the equipment in first class operating condition according to the originally specified performance levels and standards of the industry. All work. including all service calls. shall be included in the lump sum price (as bid in Attachment D. Pricing Schedule) unless specifically noted otherwise herein. The limits of the equipment to be included in the lump sum price (as bid in Attachment D. Pricing Schedule) are as follows:
I
3.
4.
5.
Hot Water Boilers: Beginning with and including the make-up system and ending at the point V•/here the water leaves the boiler. All electrical controls and thermostats included. Circulating pump not included.
Steam Boilers: Beginning with and including the steam condensate pump and boiler feed pump and ending at the point where the steam leaves the boiler. All electrical controls and thermostats included.
Hot Air Furnaces: Beginning at the point where the return air enters the furnace and ending at the point where the hot air leaves the furnace. including air filters. All electrical controls and thermostats included.
Oil-Fired Equipment: Beginning at and including the oil filter at the inlet to the burner.
Gas-Fired Equipment: Beginning at and including the main gas valve on the supply line.
B. Extra Work: Repairs which are needed due to vandalism, acts of God or catastrophic failure of burners or furnaces/boilers. or which are outside of the limits defined in Section IV(A)(l) through 1V(A)(5) above. shall not be included in the lump sum rates. but shall be purchased separately on an hourly basis according to the labor rates as bid herein. The overtime rate sha!l only apply for the extra work performed outside of the regular working hours as defined in Section IV(K)(.f) and only if approved in advance by Virginia Tech. Hourly rates shall include all transportation. travel time. and other expenses. These will not be paid separately. It is Virginia Tech"s intent to respond to rrouble calls initially to determine necessary repair actions.
C. Qualifications: Maintaining the equipment in line \Vith its original design perfonnance and in proper operating condition requires the services to be perfonned by an experienced and competent mechanical equipment contractor who has satisfactorily maintained and repaired equipment of this \YPe and to the degree included in these specifications. In addition, the personnel used b) the contractor for the performance of this work shall be experienced and trained in the maintenance and repair of this r;:pe of equipment. and shall be capable and qualified in perfonning the work. Contractor service technicians having responsibilit: for the work performed under this contract shall have a minimum of five (5) years verifiable experience on the equipment described herein. All w}ork shall be performed hy a master level HT:i.C
tradesman.
D. Standards: All work shall be performed in accordance with all state and local codes and requirements. as well as the standards of the following agencies. whichever is more stringent.
I. Building Officials and Code Administrators (BOCA)
1 American National Standards Institute (ANSI)
3. American Socier; for Testing and Materials (ASTM)
4. American Society for Mechanical Engineers (ASME)
All equipment serv·lced under th1s contract shall be maintained and repaired as originally specified designed. manufactured and installed.
E. Guarantee: Unless provided for otherwise. the contractor shall guarantee all work covered under this contract against defects resulting from the use of substandard materials. equipment and/or workmanship for a period of one year from the date of final acceptance by Virginia Tech. Any \\Ork \.Vhich has to be corrected due to the contractor's faulty workmanship. equipment. tools. or materials shaH be done at no additional expense to Virginia Tech.
f. Materials: All materials and parts required for the performance of work under this contract (except vandalism. acts of God, or catastrophic failure of burners or furnaces boilers) shall be included in the lump sum rates for equipment maintenance and repair (reference Anachment D). Materials and parts used must be of top quality. and shall be manufactured or recommended by the same manufacturer of the equipment being serviced or repaired.
G. Scheduling: Except for emergencies. the contractor shall respond (i.e. be on site) to a request for maintenance or repair services within 2-l hours of notification by Virginia Tech. In the event of an emergency situation. the contractor shall respond (i.e. be on site) within 2 hours of notification by Virginia Tech. Virginia Tech normally has approximately three (3) emergency situations per week during the heating season.
H. Reports: A time and materials sheet for each individual piece of equipment shall be signed by the service representative and left \Vith Virginia Tech's designated representative on the date the services are performed. The time and materials sheet shall identify personneL time worked on equipment and type and quantity of materials and parts used.
l. Items Not Covered b\' Contract: The contractor shall not be responsible for the following items:
1. Refractory repair or replacement.
2. Complete burner failure.
3. Tube failure or leaking tubes.
4. Any single occurrence or failure or directly related components, beyond the first $1.000.00.
5. The above items may be purchased separatel:y on an ·'Extra \\lork'' basis according to the labor rates as bid herein.
J. Owner Furnished Equipment: Virginia Tech will make available special A- frame ladders as required to access high bay equipment locations. The contractor shall be responsible for transporting the ladders, which are housed on campus. to the service locations. and shall be completely responsible for them while in the contractor· s possession.
K. Other Requirements:
1. Parking Policv: All Contractor vehicles parked on the Virginia Tech campus must display a parking permit. Contractors shall note that vehicles parked on the Virginia Tech campus without a parking pass or pennit are subject to ticketing and fines.
For overnight parking. the Contractor's company owned vehicles shall use the parking lot in front of Virginia Tech Printing Services and Surplus Property offices at 1411 South Main Street also known as the old K-Man parking lot. Privately owned vehicles (POV) may park at the location. No overnight (24 hours) parking is allowed on campus. If parking POV's on campus. Parking Services will identify which lot the POV shall park:
3.
currently the Track·'Soccer. Overflow or East Cassell lot. To be entitled to park in these lots the Contractor shall be required to buy a daily. \\eekly. monthly or annual permit from Parking Services. It shall be the responsibilit,:. of the Contractor to shuttle employees to the job site.
If the need arises. Virginia Tech rna,:. direct that Contractor O\Vned vehicles be parked in a location or locations other than 1411 South Main Street. Blacksburg. VA
Turf Permits: These permits arc issued hy Parking Services to all vehicles requiring temporary parking on the grass except for construction equipment. loaders. graders. etc. Parking Services· management shall decide who can obtain a Turf Permit. Thi5 pem1it does not al!ov. parking on sidewalks and plazas. As a courtesy please do not park under trees. Refer to Lniversity Policy 5000. Section 2.9.11. point 6 on the internet for more details. There will be a S50 charge per pem1it for all non-state vehicles.
Sidewalk PolicY: Sidewalk access to land-locked buildings is only allowed along designated routes. Vehicle pull-offs are designed at land-locked building sites to move parked vehicles off sidewalks (but not onto turf). Parking an unattended vehicle on a sidewalk is strictly prohibited by State Law and shall be subject to fines. The vehicle operator shall be made aware that extreme caution shall be used to operate the vehicle in a way that will not be a hazard or hindrance to pedestrians using the side\valk. The Contractor shall be responsible for any damage to the turf and an:1hing that is located adjacent to the sidewalk.
The procedure to obtain a pl:rmir to operate vehicles on a sidev .. alk is the same as outlined for Turf Policy. Any vehicle parked illegall: on a side\\alk shall be subject to ticketing. fines and towing if necessary
4. Barricades: Contractor shall erect barricCJ.des to protect paving from traffic until mixture has cooled enough not to become marked. Barricades shall not be removed from site until approval from Virginia Tech.
5. Traffic Control: The Contractor shall coordinate with the Virginia Tech Police Department where roadways must be blocked or where vehicular traffic must be restricted during the performance of the services included herein. Except for emergencies. the Contractor shall not block or otherwise restrict vehicular traffic without the prior approval of the Virginia Tech Police Department.
6. Uniforms: All employees of the Contractor and Subcontractor shall wear uniforms or other appropriate Virginia Tech approved attire at all times to designate their affiliation with the Contractor.
7. Work schedule: Hourly rate work shall normally be performed according to Virginia Tech"s work schedule which at present is 8:00a.m. to -1-:30 p.m. \vith \'2 hour for lunch. The work schedule may be adjusted as agreed upon by Virginia Tech and the Contractor. The work schedule for unit price work shall be as agreed upon for each project by Virginia Tech and the Contractor.
8. Time Paid: For hourly rate personnel and equipment (used during project use) shall start upon arrival and signin at Virginia Tech and end upon sign-out and shall not include travel time to and from VT and/pr Project site. lunch breaks. or other breaks. Time shall be rounded to the nearest \/2 hour.
9. Overtime Rates: Shall be paid for time worked over forty hours in a single week for Virginia Tech. (\veek ending Friday). and Saturdays and Sundays. except when the work schedule has been changed in agreement with Virginia Tech and the Contractor. Overtime rate shall be 1.5 times the regular rate as bid for houri; rate personnel only. Overtime rates shall not apply to equipment.
10. SafetY Precautions: The Contractor shall comply with the rules and regulations of OSHA and the Department of Labor. The Contractor alone shall be responsible for the safety, efficiency and adequacy of his plant. appliances. and methods. and for any damage which may result from their improper construction. maintenance or operation. The Contractor shall erect and properly maintain at ali times, as required by the conditions and progress of the work. proper safeguards for the protection of workers and the public and shall post danger warnings against any hazards created b: the construction operations. The Contractor shall designate a responsible member of his organization on the work whose duty shall be the prevention of accidents. In the absence of notice to the contrar,:.. filed with the Owner in writing with copy to Virginia Tech Police. this person shall be the Superintendent of the Contractor. Please refer to the Virginia Tech"s EnvironmentaL Health and Safety Services website for the Contractor Safety Program: hrtp:.' ·www.ehss. vt.edu ·pro~rams contractor safetv .php
II. Asbestos: The Contractor is contracted b: VirginiJ Tech to perform work in buildings where asbestoscontaining materials (ACI'vll rna: be located. The Contractor will be informed by the Virginia Tech project coordinator·manager of the location of suspect and known ACM in the work area(s) to v.'hich the Contractor is assigned. The Contractor shall under no circumstances damage or disturb suspect or known AC~ .. r s unless the Contractor has been specifically retained to perform this work as a part of the contract and the Contractor holds a valid Virginia Asbestos Contractor License. The Contractor shall provide his.iher employees with asbestos awareness and other training or activities required by 29 CFR 1926.1101 for the safe performance of their work. Prior to commencement of work. the Contractor shall submit to Virginia Environmental Health and Safety Services (EHSS) for revie\\ and approvaL his written \Vork practices, precautions. procedures. and engineering controls to be used during work that may disturb ACM. \\'ork shall not proceed until the proposed Vo.'ork practices have been approved by EHSS.
No asbestos containing materials are permitted for new installations.
12. Lead: The Contractor is contracted by Virginia Tech to perform work in buildings where lead-containing materials such as lead-based paint may be located. Work performed under this contract may impact these lead materials (for example. during building renovations). but does not include lead abatement or de-leading. operations. The C omractor will be informed by Virginia Tech project coordinator/manager of the location of suspect and known lead containing materials in the work area(s) to which the Contractor is assigned. The Contractor shall provide all employees on site with training and equipment required by 29 CFR 1926.6::.: for the safe performance of the work. The Contractor may not perform de-leading or lead abatement unless the Contractor holds a valid Virginia Lead Contractor License and has been specifically retained to perform this work as a part of the contract. Prior to commencement of this work the Contractor shall submit to Virginia Tech EHSS Department. for review and approvaL all his written work practices. precautions. procedures. and engineering controls to be used during work that rna: disturb Lead Containing Materials. \\lark shall not proceed until the proposed work practices have been approved by EHSS.
No lead containing materials arc permitted for new installations.
13. Schedule of Tests: The Contractor should schedule tests which may cause disruption of activities on campus during school breaks. Tests which are not expected to cause disruption of campus activities may be performed during normal work hours. The contractor shall coordinate all tests with EHSS.
14. Check-in and out Procedures: During the University's normal working hours, the Contractor personnel shall check-in with the designated Facilities Services representative immediately upon arrival to the Universit: Contractor personnel shall sign-in and pick up any keys they will need for access. Check out during Universiry··s normal working hours shall include sign out, and return of any keys issues. Outside the lJniversi\y·s normai working hours. Contractor shall report to the Campus Police Department for check in and out. Additionally. Contractor personnel rna; be asked to check in and out with a building contact person.
15. Dutv to Protect PropertY: The Contractor shall continuously maintain adequate protection of all his work from damage and shall protect all other propert; from damage. injury, or loss arising in connection with the work. The Contractor shall make good any such damage, injury. or loss except such as may be directly the result of errors in the Contract Documents or such as shall be caused directly by the Owner.
16. Disposal of Debris: The Contractor shall transport all \vaste off Virginia Tech property and dispose of it in a manner that complies with Federal. state. and local requirements unless otherwise indicated by Virginia Tech.
17. Fire Protection and Prevention: The Contractor shall perform work in a fire-safe manner. Contractor shall supply and maintain adequate firefighting equipment capable of extinguishing fires in the early stages.
18. Ternporarv Utilities: Virginia Tech will provide temporary water and electric service to the job site for each project. The contractor shall provide and install all equipment_ such as hoses, extension cords. connections. etc .. nccessaf)-" to provide temporar; hook-ups to the utilities.
19. Existin£ L;tilities: Verity with owner" s Representative that the location of existing underground utilities in the area of work. has been performed. lf utilities are to remain in place, the Contractor shall provide adequate means of protection during earthwork operations. Should uncharted or incorrectly charted piping or other utilities be encountered during excavation. consult Virginia Tech immediately for directions. The Contractor
shall cooperate with Virginia Tech and utility companies in keeping respectable services and facilities in operation. The Contractor shall be responsible to contact Miss Utilities.
20. Permits: The Contractor shall secure all the necessary permits for their work in the T0\\11 of Blacksburg. Virginia and the Virginia Tech Campus and comply with all applicable town. Univcrsit) and State lav.·s. ordinances. policies. procedures-etc.
21. Ke\· Control:
• No person shall knowingly possess an unauthonzed key to property owned by Virginia Tech. Facilitres Servrces· Key Control Offrce is the only authorized vendor for Unrversity key requests.
• All keys remain the property of Virgima Tech. Keys which are no longer needed must be returned to the Key Control Office.
• Stolen or lost keys must be reported rrnrnediately to the Virginia Tech Police Department & Key Control Offrce.
• The installation. changrng or removal of locks shall be performed only by contractor or an authonzed Key Control Office desrgnate.
• Unauthorized locks are prohibited on doors and if found will be removed and discarded. Any damage or reparrs necessitated by the removal of unauthorized locks will be the responsibility of the contractor found in violatron of thrs section.
• Keys should at no trme be left unattended (hanging in a door lock, lying on a desk, etc).
• Each Contractor will be responsible for developing and enforcing a key return policy. All Contractors must surrender all University keys issued to them upon terminatron or completion of project
• Keys are not to be transferred from their assrgned carrier to another without proper documentation.
• The Contractor shall be responsible for the total cost of keys requested and for work done to re-secure an area whenever a key is lost or stolen.
• The contractor shall return any existing hardware removed from a project to the Key Control Office.
• No area outside of the project scope will be accessed by the contractor for an individual without the approval of the Owner" s Representative designated as responsible for the area. Said designate will be responsible for verifying authority and identity of the individual requesting access
22. Smokim~ Policv: Please refer to the Virginia Tech webpage http://www.policies.vt.edui] 01 O.pdf for Policies on Smoking
Estimates of ¥/ork:
• Upon request by Virgrnia Tech and for work with adequate plans and specifications or written directions. the Contractor shall prepare and submit to Virginra Tech a written estrmate (quantity of each contract billable unit) required to perform the work specified under thrs contract This work may then be performed by the Contractor only with Virginia Tech·s written authorization. lnvorces submitted by the Contractor for work performed shall be itemized by each contract billable unit and the total dollar amount of the invoice(s) submitted shall not exceed the Contractors written estimate.
• Virginia Tech reserves the right to make or obtain other estimates prior to authorizing the Contractor to proceed in order to comply with the requirements of state regulations to determine price
reasonableness. If the estimate is considered not to be reasonable, the Contractor will be asked to review his estimate and resubmit. If the revised estimate is still considered to be unreasonable. Virginia Tech reserves the right to obtain the \.Vork from another source.
~4. Identification of Equipment Identification of Equipment shall be made by the Contractor to Vin~inia Tech's satisfaction immediate!: upon award of contract. and may include alphanumeric identification o( equipment. lists. equipment labels. and other measures as deemed necessary by Virginia Tech. All identification information and measures shall be kept stricti: up to date at all times.
~5. Submission of Lists: As soon as possible. after notice of Work Order and in any event not later than three days prior to the time fixed in the \\·ark Order. the Contractor will submit in writing to the Owner a list of the names of Subcontractors the Contractor may employ on the work. The list is to include all emergency contract phone,..pagercell·phone numbers of Contractor and Subcontractor. The list of Subcontractors is for the purpose of establishing what trades and portions of the work are to be performed under the \\.:ark Order. All identification information and measures shall be kept strictly up to date at all times.
26. Purchasin2. Documentation: All orders picked up or delivered shall be accompanied by a receipt or packing slip indicating date of sale. work order number and items/quantities received. A separate receipt or packing slip must be provided for each work order number (to be supplied by Virginia Tech). No back-orders shall be allowed, except as agreed to in advance by Virginia Tech.
Invoices for items ordered and delivered shall be submitted by the Contractor directly to the payment address shown on the Contract or Purchase Order. Invoices shall be submitted on a bi-monthly basis during the wee!-. after receipt. and shall indicate the receipt or packing: slip numbers. items and quantities received. date items vvere received. and verifiable pricing infonnation including commodity, catalogue number. list price. discount. and discounted price. lnYoices shall be identified b)' the Virginia Tech work order number and/or Purchase Order number. Invoices shall also shon· the Virginia Tech Contract Number and remit-to address.
All buying shall be done by approved personnel identified in advance by Virginia Tech. Facilities shall not be responsible for any purchases made by unauthorized personneL Contractor shall require a legible Signature from all Virginia Tech personnel on orders picked up or delivered. Contractor shall indicate pricing and expected delivery date at time of order Virginia Tech reserves the right to request supporting documentation on discounts. services charges, or other pricing provided by the Contractor at any time during the contract period
VI. OPTIONAL PRE-BID CONFERENCE
An optional pre-bid conference will be held on September 19, 2012 at 10:00 AM in the Sterrett Facilities Classroom located at Virginia Tech Sterrett Facilities. Blacksburg, VA 24061. The purpose of this conference is to allow potential Bidders an opportunity to present questions and obtain clarification relative to any facet of this solicitation.
While attendance at this conference will not be a prerequisite to submitting a bid, Bidders who mtend to submit a bid are encouraged to attend.
Bring a copy of this solicitation with you. Any changes resulting from this conference will be issued in a written addendum to this solicitation.
It is strongly recommended that you obtain a Virginia Tech parking permit for display on your vehicle prior to attending the conference. Parking permits are available from the Virginia Tech Parking Services Department located at 455 Tech Center Drive, phone: (540) 231-3200, e-mail: [email protected].
VII. METHOD OF PAYMENT
Virginia Tech will authorize payment to the contractor after satisfactory completion of work and receipt of contractor invoice.
Payment can be expedited through the use of the Wells One AP Control Payment System. Virginia Tech strongly encourages participation in this program. For more Information on this program please refer to Virginia Tech's
Purchas1ng website. htto//www.purch.vtedu/Department/WellsOne.html or contact the person 1n Purchasing identified in the IFB
VIII. INVOICES:
Invoices for goods or services provided under any contract resultmg from this solicitation shall be submitted to
Virginia Polytechnic Institute and State University Accounts Payable 201 Southgate Center Blacksburg, VA 24061
IX. CONTRACT ADMINISTRATION
A Jim McCoy, Contracts Manager. University Des1gn and Construction, at Virginia Tech or h1s designee. shall be identified as the Contract Administrator and shall use all powers under the contract to enforce its faithful performance.
B The Contract Administrator, or his designee, shall determine the amount, quantity, acceptability fitness of all aspects of the serv1ces and shall decide all other questions in connection with the services. The Contract Administrator. or his des1gnee. shall not have authority to approve changes in the services which alter the concept or which call for an extension of time for th1s contract Any modifications made must be authorized by the Virginia Tech Purchasing Department through a written amendment to the contract
X. PRICE SCHEDULE ITO BE COMPLETED BY BIDDER\
Bidder shall provide pncing in Attachment D- Pnc1ng Schedule
XI. ADDENDUM:
Any ADDENDUM issued for this solicitation may be accessed at http//www.purch.vtedu/html.docs/blds.php. Since a paper copy of the addendum will not be mailed to you, we encourage you to check the web site regularly
XII. TERMS AND CONDITIONS
This solicitation and any resulting contracUpurchase order shall be governed by the attached terms and conditions.
XIII. ATIACHMENTS
Attachment A- Terms and Conditions Attachment B- Standard Contract Form Attachment C- Equipment Inventory Attachment D - Pnc1ng Schedule Attachment E - Bidders Data Sheet
9
ATTACHMENT A
TERMS AND CONDITIONS
Bid General Terms and Conditions
See http//www.purch.vtedu/htmldocs/terms/GTC BID 07272011.pdf
Special Terms and Conditions
1. AVAILABILITY OF FUNDS: It is understood and agreed between the partres herein that Virginia Tech shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this agreement
2. AUDIT: The Contractor hereby agrees to retarn all books. records. and other documents relative to this contract for five (5) years after final payment or until audited by the Commonwealth of Virgrnia, whrchever is sooner. Vrrginra Tech, its authorized agents, and/or State auditors shall have full access to and the right to examrne any of said materials during said period.
3. AWARD OF CONTRACT Virginra Tech will make the award on a grand total basis to the lowest responsrve and responsible brdder. The Virgrnia Tech Purchasing Department also reserves the right to reject any or all brds. rn whole or in part, to waive informalities and to delete items prior to makrng the award, whenever it is deemed in the sole oprnron of Vrrginia Tech to be in its best rnterest
4. CANCELLATION OF CONTRACT Virginia Tech reserves the rrght to cancel and terminate any resulting contract in part or in whole, without penalty. upon 60 days wrrtten notice to the Contractor. In the event the inrtial contract perrod is for more than 12 months, the resulting contract may be termrnated by either party, without penalty, after the initral 12 months of the contract period upon 60 days written notice to the other party. Any contract cancellation notice shall not relieve the Contractor of the obligation to deliver and/or perform on all outstanding orders issued prior to the effectrve date of cancellation.
5. AWARD OF CONTRACT Virginra Tech will make the award on grand total basis to the lowest responsive and responsible bidder. The Virginia Tech Purchasing Department also reserves the right to reject any or all bids, rn whole or in part, to waive informalities and to delete items prior to making the award, whenever it is deemed rn the sole opinion of Virginia Tech to be in its best rnterest
Virginia Tech reserves the rrght to award more than one contract as a result of this solicitation.
6. CONTRACT DOCUMENTS The contract entered into by the partres shall consist of the Invitation for Bids, the signed Bid submitted by the Contractor, the Commonwealth Standard Contract Form (copy attached), the General Terms and Conditions, Special Terms and Conditions. the specificatrons including all modifications thereof, all of which shall be referred to collectively as the Contract Documents.
7. CONTRACT PERIOD: The contract shall be for a period of one (1) year
8. CONTRACTOR/SUBCONTRACTOR LICENSE REQUIREMENT By my signature on this solicrtation, I certify that this firm/individual and/or subcontractor rs properly licensed for providing the goods/services specified
Contractor Name: Johnson Controls. Inc. Subcontractor Name:----------
License#: 2701-005249A Type Class A
9. FINAL INSPECTION: At the conclusron of the work. the Contractor shall demonstrate to the authorized owners representatives that the work rs fully operatronal and in compliance with contract specifications and codes. Any deficiencies shall be promptly and permanently corrected by the Contractor at the Contractor's sole expense prior to final acceptance of the work.
10.1DENTIFICATION OF SEALED BID ENVELOPE If a specral envelope is not furnished, or if return in the specral envelope is not possible, the srgned brd should be returned in a separate envelope or package, sealed and addressed as follows
j()
VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY Purchasing Department (0333) 270 Southgate Center Blacksburg, VA 24061 Reference the opening date and hour. and Brd Number rn the lower left corner of the envelope or package If a bid not contained rn the special envelope rs mailed, the bidder takes the risk that the envelope, even if marked as described above, may be inadvertently opened and the information compromised which may cause the bid to be disqualified. No other correspondence or other bids should be placed in the envelope. Bids may be hand delivered to the Virginia Tech Purchasing Department
11.1NDEPENDENT CONTRACTOR: The contractor shall not be an employee of Virginia Tech. but shall be an independent contractor Nothing rn this agreement shall be construed as authonty for the contractor to make commitments whrch shall brnd Virginia Tech or to otherwise act on behalf of Virginia Tech. except as Virginia Tech may expressly authorize in writrng.
12.1NSPECTION OF JOB SITE: My signature on this solicitation constitutes certification that I have inspected the JOb srte and am aware of the conditions under which the work must be accomplished. Claims, as a result of failure to inspect the job site. will not be considered by Virginia Tech.
13.1NSURANCE By signing and submitting a bid under thrs solicitation the Bidder certifies that if awarded the contract rt will have the following insurance coverages at the trme the work commences. Additionally, it will maintain these during the entire term of the contract and that all insurance coverages will be provided by Insurance companres authonzed to sell insurance In Virginia by the Vrrgrnra State Corporation Commission. During the period of the contract Virginia Tech reserves the right to requrre the Contractor to furnrsh certificates of insurance for the coverage required INSURANCE COVERAGES AND LIMITS REQUIRED A Worker's Compensation- Statutony reqUirements and benefits B. Employers Liability- $100,000 00 C. General Liability - $500.000.00 combined srngle limrt Virginia Tech and the Commonwealth of Virginia shall be
named as an additional rnsured wrth respect to goods/services being procured. This coverage is to include Premises/Operations Liability, Products and Completed Operatrons Coverage, Independent Contractor's Liability Owner's and Contractor's Protective Liability and Personal lnjuny Liability.
D. Automobile Liability- $500.000.00
The contractor agrees to be responsible for indemnify, defend and hold harmless Virginia Tech, its officers agents and employees from the payment of all sums of money by reason of any claim against them arising out of any and all occurrences resulting in bodily or menial injuny or property damage thai may happen to occur in conneciron wrih and during the performance of the contract, including but not limited to claims under the Worker's Compensation Act The contractor agrees that it will. at all trmes, after the completion of the work, be responsible for, indemnify. defend and hold harmless Virginia Tech. its officers, agents and employees from all liabilities resulting from bodily or mental injury or property damage directly or indirectly arising out of the performance or nonperformance of the contract
14. NOTICES Any notices to be given by erther party to the other pursuant to any contract resulting from this solicitation shall be in writing, hand delivered or mailed to the address of the respective party at the following address:
If to Contractor: Attention:
If to Virginia Tech:
Address Shown On Bid Cover Page Name Of Person Signing Bid
Virginia Polytechnrc Institute and State Unrversity Attn: Anthony S. Beeken Purchasing Department (0333) 270 Southgate Center Blacksburg, VA 24061
and
Virginia Polytechnic Institute and State Universrty Attn: Jrm McCoy
University Des1gn and Construction Department 90 Sterrett Facilities Complex Blacksburg, VA 24061
15.PRICE ESCALATION/DEESCALATION Price adjustments for changes in the contractor's price of matenals. labor, and transportation may be permitted. Request for pnce adJustments for any other reasons will not be granted. No price increases will be authorized for 365 calendar days after the effect1ve date of the contract Upward price adjustments may be permitted only at the end of this period and each 365 days thereafter and only where verified to the satisfaction of the Virginia Tech Purchasing Department However, "across the board" pnce decreases are subject to implementation at any time and shall be immediately conveyed to Virginia Tech. Contractor shall g1ve not less than 30 days advance not1ce of any des1red price increase to the V1rgin1a Tech Purchasing Department Any approved pnce changes will be effeclive only at the beginning of the calendar month following the end of the full 30 day notification penod. The Contractor shall document the amount and proposed effective date of any general change 1n the pnce of materials. labor. and transportation. Only general "across the board" pnce increases will be considered and must affect all suppliers of the commodities or goods. Documentation shall be supplied with the Contractor's request for increase which will (1) verify that the requested price Increase is general in scope and not applicable just to Virg1nia Tech: and (2) verify the amount or percentage of Increase which 1s being passed on to the Contractor by the Contractor's suppliers Failure by the Contractor to supply the aforementioned verification with the request for pnce Increase will result in a delay of the effective date of such increase. The Virgmia Tech Purchasing Department may verify such change 1n price independently. The Virginia Tech Purchasing Department may make such verification as it deems adequate. However, any increase wh1ch the Virg1n1a Tech Purchasing Department determines is excessive, regardless of any documentation supplied by the Contractor may be cause for cancellation of the contract by the Virginia Tech Purchasing Department The Virgmia Tech Purchasing Department will notify the contractor in writing of the effective date of any increase which is approved However, the Contractor shall fill all purchase orders rece1ved pnor to the effective date of the price adjustment at the old contract prices. The contractor is further advised that price decreases wh1ch affect the price of materials. labor and transportation are required to be passed on to Virg1n1a Tech immediately. Failure to do so will result in act1on to recoup such amounts.
16.SAFETY: The Contractor bears sole responsibility for the safety of its employees. The Contractor shall take all steps necessary to establish, administer. and enforce safety rules that meet the regulatory requirements of the Virginia Department of Labor and Industry (VDLI) and the Occupational Safety and Health Administration (OSHA). The contractor shall take steps as necessary to protect the safety and health of university employees, students, and visitors during the performance of their work. In addition, the contractor must also provide the university w1th a wntten safety program that it mtends to follow in pursuing work under this contract By entering into a contract with Virginia Tech. the contractor and its subcontractors agree to ab1de by the requirements described in Safety Requirements for Contractors and Subcontractors located on Virginia Tech's Environmental, Health and Safety Services (EHSS) web site at this URL http://www.ehss.vtedu/programs/contractor safety.php. A copy of the publication may also be obtained by contacting EHSS at 540/231- 5985. No work under th1s contract will be perm1tted until the university is assured that the contractor has an adequate safety program in effect
H. SEVERAL LIABILITY: Virgin1a Tech will be severally liable to the extent of its purchases made against any contract resulting from this solicitation. App1'1cable entities descnbed here1n will be severally liable to the extent of the1r purchases made against any contract resulting from this solicitation.
18.SUBCONTRACTS No port1on of the work shall be subcontracted without prior written consent of Virginia Tech. In the event that the Contractor desires to subcontract some part of the work specified herein, the Contractor shall furnish Virginia Tech the names, qualifications and experience of their proposed subcontractors. The Contractor shall. however, remain fully liable and responsible for the work to be done by his subcontractor(s) and shall assure compliance with all requirements of the contract
19. WARRANTY (COMMERCIAL) The Contractor agrees that the supplies or serv1ces furnished under any award resulting from this solicitation shall be covered by the most favorable commerc1al warranties the contractor gives any customer for such supplies or services and that the rights and remedies provided therein are 1n addition to and do not limit those available to Virginia Tech by any other clause of this solicitation. A copy of this warranty must be furn1shed with the bid.
20.WORK SITE DAMAGES: Any damage to existing utilities. equipment or finished surfaces resulting from the performance of this contract shall be repa1red to the Owner's satisfaction at the Contractor's expense.
ATTACHMENT B
Standard Contract form for reference only Bidders do not need to fill in this form
COMMONWEALTH OF VIRGINIA STANDARD CONTRACT
Contract Number _________ _
This contract entered 1nto this __ day of 20_, by , hereinafter called the "Contractor" and Commonwealth of Virginia. Virginia Polytechnic lnst1tute and State University called "Virg1nia Tech"
WITNESSETH that the Contractor and Virginia Tech in consideration of the mutual covenants, promises and agreements herein contained, agrees as follows.
SCOPE OF CONTRACT: The Contractor shall prov1de the ______ to Virgima Tech as set forth 1n the Contract Documents.
PERIOD OF CONTRACT From __________ through----------
COMPENSATION AND METHOD OF PAYMENT: The Contractor shall be paid by Virginia Tech in accordance with the contract documents.
CONTRACT DOCUMENT: The contract documents shall consist of thiS signed contract, Invitation For Bid Number _____ dated , together with all written modifications thereof and the bid submitted by the Contractor dated , all of which contract documents are incorporated herein.
in WITNESS WHEREOF, the parties have caused th1s Contract to be duly executed mtending to be bound thereby.
Contractor: Virginia Tech
By _____________ _ By --------------
Title. ______________ _
ATTACHMENT C
Equipment Inventory
~------------,----------------------,----------
! Building I QTY ! Tvpe of Equipment Manufacturer \Model No.
*Natural Gas unless noted · otherwise \ r---------+--------------- ---··-------t-·-----
51. Residence- 315 1 Furnace Weather King 1 Addison GO-lSOA-B
52. Residence- 316 1 Furnace Heil NUGG0758D01
53. Residence- 318 1 Furnace Heil NDGG100AF01
! I I DINING I I
I ' '
I 54. Southgate - Food '
I
, Proc. 1 1
Gas Boiler :Ajax HNG400
' ' 1 Gas Unit Heater Modine PA30AB
I 2 Gas Unit Heater i Modine BAH180AF '
I 1 , Gas Water Heater PVI 2500-2N500A-TP
i !
' GOLF '
! 55. Golf Club House Weii-McLain ' P-WG0-3 1 · Oil Boiler '
' THE INN AT
1 VIRGINIA TECH I
56. The Inn at VT 2 Gas Boilers H.B. Smith 28A-S/W-14
i 2 Hot Water Pumps Taco F15013E2LAL1LOA
i 2 Water Heaters PVI 1500 P600A-TP
1 I Humidifier I , Armstrong EHU-703
]<i
. POULTRY SCIENCE
57. Poultry Brooder
(Hatchery)
I SOUTHERN
PIEDMONT ARECBLACKSTONE, VA
!
I I !
I
' I !
58. Office/Lab
Complex
I
!
I
1 : Gas Boiler
1 Oil Boiler
1 ! Condensing Unit
1 Multizone Unit
1 Pneumatic Control System
2 Hot Water Pumps
1 Water Heater
2 Split System Heat Pumps I
1 Split System Heat Pump I
1 ' Split System Heat Pump '
1 I Air Compressor
Burnham j 4FL-180-40-LB
H B Smith G0-19-W-6
Trane lntellipak SN C02D02929
Trane Climate Changer i Type M-31
Honeywell I
Bell & Gossett I
Unknown
State Censible 510 E
Carrier 38YCA036320
4008042300
: Carrier 38YCA036340
40QB042300 1 Armstrong Air I 25HP13LE136P-1
I I BCS2 M36COONA1P-1 I
Manchester . VA078857
NB No. 0088378
ATTACHMENT D
Pricing Schedule
1. FACILITIES, B&G
Alphin Stuart Arena $_1,856.06_jyr
Architecture Research & Demonstration $ _1,104.79_jyr.
Brooks Center $_ 4,888.07 _jyr. Burruss $_1,751.00_jyr.
Dry Rendering $_943.74 __)yr. Geotechnical Research Lab $_2,014.68_jyr.
Greenhouse #6, Washington Street $_1,397.71_jyr.
Greenhouse Complex Str. Bldg. $_1,397.71_jyr.
Ground Building $_1,249.39_jyr.
The Grove $_1,295.74_jyr.
Health & Safety Bldg. $_1,158.75_jyr.
Henderson $_2,039.40_jyr.
ICTAS II $_502.64__}yr.
Infectious Disease Research Facility $ _ 453.20__}yr.
incinerator $_242.05 _jyr.
Latham $_691.13 _jyr
Material Management $_ 4,929.55_jyr.
Mining & Minerals $_1,097.98_jyr
Moore House $_641.69 _)yr.
Parking Services (455) $ _502.64_jyr.
Plant Pathology (Glade Rod ) $ _1.406.98_jyr.
Prices' Fork Road Research Center $_2,321.59_jyr.
Solitude $_985.00 _)yr.
Southgate Addition $ _2,676.97 _jyr.
Sterrett $ _3,416.51_jyr.
Structures & Materials Lab $_2,148.58_jyr.
Vet Medicine- IOU, Bldg. 146B $_ 4,705.45_jyr.
Vet Medicine- Bldg. 439A $_236.90 _jyr
Vet Medicine- Bldg. 441A $ _12,963.35 _/yr.
Vet Medicine- Bldg. 442 $_242.05 _jyr.
Vet Medicine- Bldg. 443 $_502.64 _jyr.
Vet Medicine- Bldg. 444 $_502.64 _)yr.
Vet Medicine- Bldg. 445 $_471.74 _jyr.
Vet Medicine- Bldg. 447 $ _2,693.45_jyr.
Vet Medicine- Bldg. 448 $_1,116.55_jyr.
Vet Medicine- Bldg. 449 $_1,054.72_jyr.
Vet Medicing- Bldg. 452 $_502.64 _)yr.
visitor & Undergrad Admissions $_1,150.00_jyr.
C I
FACILITIES/E&G SUBTOTAL: $_69,255.68 _/yr.
2. AGRONOMY FARM
Agronomy Farm $_616.97 _/yr.
ARGONOMY FARM SUBTOTAL $ _616.97 _/yr.
3. ATHLETICS
Cassell Coliseum $_1,600.00__}yr.
Football Locker Room $_3,199.57 __}yr.
Lane Stadium- Old East/West $ _6,396.21 __}yr.
Lane Stadium- South End zone $_2,741.23 __}yr.
Lane Stadium- West Side $_6,007.07 __}yr.
Rector Field House $_1,937.43 __}yr.
Tennis Pavilion $_1,571.27 __}yr.
ATHLETIC SUBTOTAL $_23,452.78 _/yr.
4. DAIRY SCIENCE
Maintenance Shop $ __ 502.64 _/yr.
North Pavilion $ __ 502.64 _/yr.
South Pavilion $ __ 502.64 _/yr.
Farm House- 317 $ __ 502.64 _/yr.
Residence- 315 $ __ 502.64 _/yr.
Residence- 316 $ __ 502.64 _/yr.
Residence- 318 $ __ 251.32 _/yr.
DAIRY SCIENCT SUBTOTAL $ _3,267.16_/yr.
5. DINING
Southgate- Food Proc. $_2,124.11_/yr.
DINING SUBTOTAL $_2,124.11_/yr.
6. GOLF
Golf Club House $ __ 812.67 _/yr.
GOLF SUBTOTAL $ __ 812.67 _/yr.
7. THE INN AT VIRGINIA TECH
The Inn at VT $_3,200.00_/yr.
THE INN ATVT SUBTOTAL $_3,200.00_/yr.
8. POULTRY SCIENCE
--
ATTACHMENT E
BIDDER'S DATA SHEET
Bidders shall furnish the following infonnation with thc1r bid as documentation of their qualifications and ability lO perform the sen· ices dcscribeJ in this solicitation. Lse extra sheets and anachments as necessary to provide complete information.
1. BIDDER'S PLACE OF Bl1Sl~ESS: IJemil~ the Bidder'-; place of business from which this contract will he served
Johnson Controls. lnc. 3826 Thirlane Road N\\.
Roanoke. VA 2~0 14
2. SCBCONTRACTORS: Jdcnti!)' and pro\·idc cvidenct: of qualifications and experience for all subcontractors (if an:) the !Jiddcr intends to use in the performance of the work specified herein. If no subcontractors are to be used by the Bidder. then this should be noted. See Special Terms and Conditions. A.nachmcnt A.: Sl.RCO"\"TRACTS for more information.
3. BIDDER REFEREI'-'CES: Please list bdO\\ at least fi\e (5) references for \vhom the Bidder has performed similar sen. ices as those specified herein. This list shall include all customers \\·ithin a se\·enry-five (75) mile radius of Blacksburg. Virginia. Include the name and telephone number of a point of contact with each reference of the per:.on most knowledgeable of the services provided. Include a contract description and inclusive dates of sef\·ice.
CONTACT PERSOI\.THONf. "' APPROXIMATE DOLLAR VOLU:VIF PER YEAR:
CONTRACT DESCRIPTIO'\:
DATES OF SERVICE
R. R. Donnelley & Sons CL!Ei\T:
St50.000
11\'.-\C service under contract agreement and negotiation
1990 - present
6450 Technology Drive, Salem, \.A 24153 ADDRESS:
CONTACT PERSONil'HOI\E c:
APPROXIMATE DOLLAR VOLUME PER YEAR:
CONTRACT DESCRIPTIO!\:
DATES OF SERVICF
:\olan llill, 540 380-6145
S50.000
H\'AC service under contract agreement and negotiation
1997 · present
-1-. PERSONNEL QLALIFICA TIONS: Please list below or attach a list of names and qualitications of all personnel currently employed by the Bidder and v.,rhich the Bidder intends to use in the performance of the work specified herein. Include name. trade classification. qualifications. and length ofrclcYant experience. training and certifications. (Use additional sheets if necessary.)
Johnson ~j{ Controls
Johnson Controls Inc. 6701 Peters Creek Road, NW Roanoke, VA 24019 Phone: (540)561-6545 Fax: (540)561-0730
Following are the resumes for the current Roanoke Service personnel that will be available to support this contract
Name
Com an Title
Res ons1b1h!ies
Name
Com an T1tle
Res onstbtllttes
Name
Com an T1tle
Res ons1bihl1es
Profess1onal Affrhal1ons and Ltcenses
Relevant Ex enence
Doug Cox
Service Manager
Branch service Manager
Phil Crane
Chiller Team Leader
I Over 34 Years Experience, performing HVAC service on packaged and rooftop equipment centrifugal & Screw chillers
Glenn Cox
HVAC Refrigerant Forman
1 ~VAG Forman responsible for lhe t-teld staff. Servtce on packaged and rooftop equipment. Chillers. centrifugal chiller service, Predictive services for vibration and eddy current
Over 30 years of experience in refrigeration and air conditioning systems, centrifugal chillers, HVAC systems. pneumatic and electronic controls
Furnace and Boiler Mamtenance and Suppl•es VirQinl8 Polytechnic Institute and State Un•¥erslty BID #0024884 September 27, 2007
Technology Experience 0 Boiler Improvements 0 Chiller Improvements 0 Building Automation Systems/Energy 0 Management and Control Systems 0 Heating, Ventilating, and Air Conditioning D Lighting Improvements D Building Envelope Modifications 0 Chilled Water, Hoi Water & Steam Systems 0 Electric Motors and Drives 0 Refrigeration D Renewable Energy Systems 0 Electrical, Electrical Distribution & Cogeneration
Systems D Water and Sewage Conservation D Rate Reduction and Auditing Systems 0 Feasibility Study and Design D Training D Waste Stream ManagemenUMedical Waste
Page 1
Name
Com an Tille
Res ons1b1ht1es
Professional Afflhat1ons and Ltcenses
Relevant Ex enence
Name
Com an T1tle
Res ons1b1ht1es
Professional Affihat1ons and Licenses
Relevant Ex enence
L1st of Other Accounts
David Suon
HVAC Refrigerant Mechan1c
Perform HVAC serv1ce on packaged and rooftop equ1pment, centrifugal chiller service. boilers and service on automatic temperature controls.
Over 20 Years experience in refrigeration and air conditioning systems, HVAC systems and boiler service and repair
Works for a selection of clients as required
Furnace and Borler Marntenance and Supplies Vrrgrnra Polytechnrc lnstrtute and State Unrversrty BID #0024884 September 27 2001
Technology Experience 0 Boiler Improvements 0 Chiller Improvements 0 Building Automation Systems/Energy 0 Management and Control Systems 0 Heating, Ventilating, and Air Conditioning 0 Lighting Improvements 0 Building Envelope Modifications 0 Chilled Water, Hot Water & Steam Systems 0 Electric Motors and Drives 0 Refrigeration 0 Renewable Energy Systems 0 Electrical, Electrical Distribution & Cogeneration
Systems 0 Water and Sewage Conservation 0 Rate Reduction and Auditing Systems 0 Feasibility Study and Design
Technology Experience 0 Boiler Improvements 0 Chiller Improvements 0 Building Automation Systems/Energy 0 Management and Control Systems 0 Heating, Ventilating, and Air Conditioning 0 Lighting ltnprovements 0 Building Envelope Modifications 0 Chilled Water, Hot Water & Steam Systems 0 Electric Motors and Drives 0 Refrigeration 0 Renewable Energy Systems 0 Electrical, Electrical Distribution & Cogeneration
Systems 0 Water and Sewage Conservation 0 Rate Reduction and Auditing Systems 0 Feasibility Study and Design 0 Training D Waste Stream ManagemenVMedical Waste
Page 2
Name
Com an Title
Professional Aff1lrat1ons and L1censes
Relevant Ex enence
Geoff Hankins P. E.
Systems Branch Manager
Licensed Professional Engineer
Over 23 years of experience in refrigeration and air conditioning systems. HVAC systems. pneumatic and electronic controls.
Furnace and Boiler Maintenance and Suppl,es V1rgm1a PolytechniC lnstotute and State Un1vers1ty BID #0024884 September 27, 2007
