With great joy and thanksgiving, The Episcopal Diocese of Florida will celebrate our 175th anniversary during 2013. Our formation began on January 17, 1838, when clergy from Apalachicola, Jacksonville, Key West, Pensacola, St. Augustine, and Tallahassee gathered at St. John’s Episcopal Church in Tallahassee to officially form our Diocese, originally encompassing the entire geographic region of the Florida territory. The theme of this Jubilee celebration is “Procession—Unified in Mission.” This theme, embodied in an exciting new logo, portrays the energy and symbolism that resonates with each member of our Diocese. “Portrayed through this wonderful logo, our vision for this anniversary is not only to celebrate moving forward, but to celebrate our past as well. We are a Diocese of reconciliation and grace and we want to build on these glorious attributes,” stated Debby Melnyk, Chair of the anniversary committee. STANDING COMMITTEE NOMINEES To be elected for Standing Committee; 1 clergy and 1 lay member: The Rev. Tom Deppe, rector of All Saints, Jacksonville in the First Coast East Region. Biographical Information: Tom has been the rector of All Saints Episcopal Church, Jacksonville for the past six years. His passions are restoration, outreach, and growth. During his tenure the church has begun: quarterly Interfaith Forums (Muslims, Jews, and Christians), an annual Music through the Ages concert series, the spring Antique and Garden Party, a technologically savvy Public Relations strategy. He is committed to spiritual and numerical growth, through lifelong, hope-filled Christian Education and deliberate ministries tailored toward youth and young families. Tom is a former Naval Aviator and decorated combat veteran. Why I would like to serve in this position: This is a good diocese that can become a great one. Animated by God’s grace and strength, I am enthusiastic about partnering with our Bishop and other church leaders (lay and ordained) to take things to the next level. The Diocese of Florida will become a more hopeful and bold part of the kingdom and a beacon of light for others, if we remain committed to a spirituality that is anchored in the gospel imperatives of hope not fear, peace not violence, mission versus materialism, and unity opposed to schism. The Rev. David Killeen, rector of St. John’s, Tallahassee in the Apalachee Region. Biographical Information: Married to Carol A. Killeen. Four sons: Daniel, Thomas, Michael and Paul Priest-in-Charge and Rector, St. John’s, Tallahassee, 2010-present Associate Rector, St. Mark’s, Jacksonville, 2007-2010 Curate and Interim Pastor, St. Mary’s, Tuxedo Park, NY, 2004-2007 Diocese of Florida: Co-Founder, Wounded Warrior Spiritual Retreats. Chair, Liturgical Commission. Speaker, Cursillo and Happening. Clergy leader, Camp Weed Summer Camp. Community leadership: Founding member of Faith, Food, Friday, a program for ecumenical and interfaith dialogue in partnership with the Village Square, Tallahassee. Leadership Tallahassee graduate. Member of the Rotary Club of Tallahassee. I’m a collaborative leader: I enjoy working as part of a team for the spread of God’s kingdom. Partnering with the Bishop and other Diocesan leadership on the Standing Committee would be a joy! Why I would like to serve in this position: I am a good listener. In order to provide sound counsel to the Bishop, I will listen carefully, through prayer and conversation with clergy and laity, for what God is calling us to be and to do as a Diocese. Pam Anderson, lay member of St. John’s, Tallahassee in the Apalachee Region. Biographical Information: I was born August 17, 1959, in Tallahassee, baptized by the Rev. Canon Harry Bell Douglas, Jr. on January 1, 1961, raised at the Church of the Advent and served as the first girl Acolyte for the late Rev. Canon Robert S. Snell, confirmed by the Rt. Rev. Hamilton West, and graduated from Sewanee, The University of the South in 1981. Paul M. Anderson and I met and married while attending FSU College of Law and have been married for 27 years. We are the parents of a son, Jordan-23, and three daughters, Elizabeth-20, Sarah Michael-17, and Katherine-15. I have had the joy of serving my Diocese and Parish in various ways: Camper and Counselor at Camp Weed, attending Cursillo and Happening, St. John’s Vestry and Stewardship Committee, and Diocese of Florida Lay Trustee for the University of the South. Why I would like to serve in this position:. My Church and my Diocese are my family. I wouldn’t be who I am today without those who have helped show me how to love God by loving His people. I would like to have the opportunity to continue to give back to the Diocese of Florida – which has given me so much. Steve Austin, lay member of Christ Episcopal Church, Ponte Vedra Beach in the First Coast East Region. Biographical Information: Founder and owner of MDM Commercial, Inc. a national sales and marketing company. Joined Good Shepherd Episcopal in 1967 and served as an acolyte. Joined Christ Episcopal Church in 1985, Served on Vestry where I presided over building and grounds, welcoming committee and served 1 year as Jr Warden. Other involvements include: Men’s Bible Study, Usher Crew, Outreach Committee, Delegate to the Diocesan Convention and breakfast crew. My wife Laurie grew up attending San Jose Episcopal Church where we were married in 1988. We raised 3 children in The Episcopal Church and they all attended Beaches Episcopal School & Episcopal High School. Why I would like to serve in this position: For many years, The Episcopal Church has been an important foundation in my life. I hope to use my business experience and my involvement in the Episcopal community to help further serve the Church and the diocese. CONVENTION GUIDE St. John’s Episcopal Church, Tallahassee January 26, 2013
Transcript
With great joy andthanksgiving, The EpiscopalDiocese of Florida willcelebrate our 175thanniversary during 2013.
Our formation began on January 17, 1838,when clergy from Apalachicola, Jacksonville,Key West, Pensacola, St. Augustine, andTallahassee gathered at St. John’s EpiscopalChurch in Tallahassee to officially form ourDiocese, originally encompassing the entiregeographic region of the Florida territory.
The theme of this Jubilee celebration is“Procession—Unified in Mission.” This theme,embodied in an exciting new logo, portrays
the energy andsymbolism that resonateswith each member of ourDiocese.
“Portrayed through this wonderful logo,our vision for this anniversary is not only tocelebrate moving forward, but to celebrateour past as well. We are a Diocese ofreconciliation and grace and we want tobuild on these glorious attributes,” statedDebby Melnyk, Chair of the anniversarycommittee.
STANDING COMMITTEE NOMINEESTo be elected for Standing Committee;1 clergy and 1 lay member:The Rev. Tom Deppe, rector of All Saints, Jacksonville in the First CoastEast Region.
Biographical Information:Tom has been the rector of All Saints Episcopal Church, Jacksonvillefor the past six years. His passions are restoration, outreach, andgrowth. During his tenure the church has begun: quarterlyInterfaith Forums (Muslims, Jews, and Christians), an annual Musicthrough the Ages concert series, the spring Antique and GardenParty, a technologically savvy Public Relations strategy. He iscommitted to spiritual and numerical growth, throughlifelong, hope-filled Christian Education and deliberate ministriestailored toward youth and young families. Tom is a former Naval
Aviator and decorated combat veteran.
Why I would like to serve in this position:This is a good diocese that can become a great one. Animated by God’s grace andstrength, I am enthusiastic about partnering with our Bishop and other church leaders(lay and ordained) to take things to the next level. The Diocese of Florida will become amore hopeful and bold part of the kingdom and a beacon of light for others, if weremain committed to a spirituality that is anchored in the gospel imperatives of hopenot fear, peace not violence, mission versus materialism, and unity opposed to schism.
The Rev. David Killeen, rector of St. John’s, Tallahassee in the ApalacheeRegion.
Biographical Information:Married to Carol A. Killeen. Four sons: Daniel, Thomas, Michaeland PaulPriest-in-Charge and Rector, St. John’s, Tallahassee, 2010-presentAssociate Rector, St. Mark’s, Jacksonville, 2007-2010Curate and Interim Pastor, St. Mary’s, Tuxedo Park, NY,2004-2007Diocese of Florida: Co-Founder, Wounded Warrior SpiritualRetreats. Chair, Liturgical Commission. Speaker, Cursillo andHappening. Clergy leader, Camp Weed Summer Camp.
Community leadership: Founding member of Faith, Food, Friday, a program forecumenical and interfaith dialogue in partnership with the Village Square, Tallahassee.Leadership Tallahassee graduate. Member of the Rotary Club of Tallahassee.
I’m a collaborative leader: I enjoy working as part of a team for the spread of God’skingdom. Partnering with the Bishop and other Diocesan leadership on the StandingCommittee would be a joy!
Why I would like to serve in this position:I am a good listener. In order to provide sound counsel to the Bishop, I will listencarefully, through prayer and conversation with clergy and laity, for what God is callingus to be and to do as a Diocese.
Pam Anderson, lay member of St. John’s, Tallahassee in the ApalacheeRegion.
Biographical Information:I was born August 17, 1959, in Tallahassee, baptized by the Rev.Canon Harry Bell Douglas, Jr. on January 1, 1961, raised at theChurch of the Advent and served as the first girl Acolyte for the lateRev. Canon Robert S. Snell, confirmed by the Rt. Rev. HamiltonWest, and graduated from Sewanee, The University of the South in1981. Paul M. Anderson and I met and married while attending FSUCollege of Law and have been married for 27 years. We are theparents of a son, Jordan-23, and three daughters, Elizabeth-20,Sarah Michael-17, and Katherine-15. I have had the joy of servingmy Diocese and Parish in various ways: Camper and Counselor at
Camp Weed, attending Cursillo and Happening, St. John’s Vestry and StewardshipCommittee, and Diocese of Florida Lay Trustee for the University of the South.
Why I would like to serve in this position:.My Church and my Diocese are my family. I wouldn’t be who I am today without thosewho have helped show me how to love God by loving His people. I would like to havethe opportunity to continue to give back to the Diocese of Florida – which has given meso much.
Steve Austin, lay member of Christ Episcopal Church, Ponte Vedra Beachin the First Coast East Region.
Biographical Information:Founder and owner of MDM Commercial, Inc. a national sales andmarketing company. Joined Good Shepherd Episcopal in 1967 andserved as an acolyte. Joined Christ Episcopal Church in 1985,Served on Vestry where I presided over building and grounds,welcoming committee and served 1 year as Jr Warden. Otherinvolvements include: Men’s Bible Study, Usher Crew, OutreachCommittee, Delegate to the Diocesan Convention and breakfastcrew. My wife Laurie grew up attending San Jose Episcopal Churchwhere we were married in 1988. We raised 3 children in TheEpiscopal Church and they all attended Beaches Episcopal School &
Episcopal High School.
Why I would like to serve in this position:For many years, The Episcopal Church has been an important foundation in my life. Ihope to use my business experience and my involvement in the Episcopal community tohelp further serve the Church and the diocese.
CONVENTION GUIDESt. John’s Episcopal Church, Tallahassee January 26, 2013
valuation uses actuarial assumptions and methods to determine theobligation of the diocese. Each year during the annual audit the dioceseconfirms there are sufficient funds to cover this obligation. Soundfinancial statements are required for Diocesan and Parish borrowing frombanking institutions.
FutureA task force appointed by the bishop studied the future structure ofretired clergy medical benefits.
The findings from the study lead to the following recommendation.
The Diocese of Florida should exchange the uncertain retired clergyreimbursement for a fixed benefit. Eligible beneficiaries and their currentspouse receive a quarterly benefit instead of a reimbursement even ifMedicare Part B is eliminated, reworked or renamed. An annual amountof $1,200 per person is the fixed benefit.
Thank you for supporting the work of the Task Force,The Reverend Christopher Martin, Retired ClergyMr. Paul Van Brunt, ConsultantMr. Gary Pridgen, Consultant
PastIn 1992 a resolution was passed to provide the retired clergy of our diocesea benefit to assist with health care. Due to low clergy salaries in our dioceseat that time, the benefit was a welcomed addition to the clergy pensionfrom The Church Pension Fund. The benefit took on many changes overthe years to best meet the needs of our retired clergy’s health care.
One of the changes was a resolution to replace the health care HMOcoverage with a Medicare Part B premium reimbursement paid to eligibleretired clergy and eligible Diocesan House lay employees.
PresentThe Medicare Part B premium is determined each year by the U.S.government. This makes our retired clergy benefit based on a governmenthealth care program that can increase, decrease or can be eliminated eachyear.
The uncertainty of the Medicare Part B premium from year to year makesit especially difficult to determine the value of future health care benefitsfor our retired clergy. The “value of future health care benefits” is thefunds needed to pay out the retired clergy benefits.
Every five years the diocese is required to have an Actuarial Valuation. The
Clergy Retirement Benefit In The Diocese of Florida
Convention Committee on Charter and Canons Summary and Proposed amendments for the 170th Diocesan Convention
On Friday, January 25, 2013, we will open our Annual DiocesanConvention at St. John’s Episcopal Church in Tallahassee, the site ofour first diocesan gathering. The 4 p.m., Eucharist at the church willbe followed by the traditional delegates’ dinner, held at theUniversity Center Club in the Doak Campbell Stadium at FloridaState University.
The Convention business sessions will be held at St. John’s onSaturday, January 26, and the Convention’s theme will highlight ourpast 175 years of ministry. During the services, we will welcome acommemorative anniversary hymn written by librettist Carl Daw.
DIOCESAN COUNCIL NOMINEES
DISCIPLINARY BOARD NOMINEES
The Rev. Richard Pelkey, rector of St. Joseph’s,Newberry in the Santa Fe Region.
Biographical Information:I am honored to have been askedto be nominated to serve on theDiocesan Council. I am the rector ofSt. Joseph’s Episcopal Church, inNewberry. I have been ordained asa priest for four years. I amrelatively new to the Diocese of
Florida, and thus may bring new perspectives to thetable. I am also a new member of the DiocesanCommission on Liturgy and Music. Prior to ordination Iserved as a youth minister and prior to that I was anexecutive with the Boy Scouts of America. I have spentthe majority of my professional life working withprograms and budgets, two primary responsibilitiesof the Diocesan Council.
Why I would like to serve in this position:When I was ordained, I was admonished by the Bishopto not only to be a pastor, priest, and teacher; but alsoto take my share in the councils of the Church. I seeparticipation in the life of the diocese beyond my parishas a fulfillment of my ordination vows. It is in this lightthat I would be honored to serve on the DiocesanCouncil.
The Rev. Steph Britt, rector San Jose,Jacksonville in the First Coast East Region.
Biographical Information:The Rev. Steph Britt has been rector of San JoseEpiscopal Church since 2006. Prior to that he was a Sr.
Associate Priest at Church of theGood Shepherd in Augusta, GA from1999 – 2006 and Associate Priest atChurch of the Holy Innocents inValrico, FL from 1996 -1999. Son ofan Episcopal clergyman, Fr. Stephwas born in Ft. Wayne, IN but haslived in Florida most all of his life.He received his M.Div from the
University of the South in Sewanee, TN in 1996 and wasordained a Deacon in 1996 and a priest in 1997.Fr. Steph is married to the former Carol Lee Jarvis andthey have one daughter, Katherine, who attends GraceEpiscopal Day School. He has been a member of theDiocesan Common Ministry Budget Committee since2009 and serves on the Board of Visitors at TheUniversity of the South and on the Board of Visitors atKanuga. Fr. Steph has written a number of articles forpublication.
Why I would like to serve in this position:Having served in the ordained ministry for the past 16years, I believe I bring experience and commitment to acommittee which I hope will never have to meet.
To be elected for Diocesan Council;1 clergy and 2 lay members:
To be elected for Disciplinary Board;1 clergy and 1 lay member:
Dot Hill, lay member of St. Bartholomew’s,High Springs in the Santa Fe Region.
Biographical Information:My professional background is management andaccounting and a licensed certified nurse assistant (CNA).
This training helps my pastoralministry which I have a strongcalling. I have been active in theDiocese for over ten years as amember of St. Bartholomew’s inHigh Springs - serving as parishadministrator, treasurer, Missionboard member, Eucharistic visitorand minister and coordinatedpastoral care visits. I am a lifetime
member of Daughters of the King, active in POST,Cursillo, Kairos Outside, prison ministries, and regionalrep. for ECW. This past year I completed “Walking theMourner’s Path” training and am seeking churchsponsorship in 2013 for “Stephen Ministry training.”
Why I would like to serve in this position:I am currently on the Diocesan Council as the Santa Feregional warden, a member of the DioceseCommunication Commission, and a member of the St.Bartholomew’s mission board. I would like to continueserving on the Council as a lay member, particularly torepresent the smaller parishes and missions in ourDiocese.
Terry Kelly, lay member of St. James’, Lake Cityin the Santa Fe Region.
Biographical Information:I was born and raised in Jacksonville, Florida andgraduated from Robert E Lee High School andJacksonville University. I moved to LakeCity as managing partner of a CPA firm from which I
retired after thirty years. Our familyhas been members of St. James’Lake City for more than forty years.I have served on the Vestry of St.James as Junior Warden and SeniorWarden. In addition, I served aschair of the finance committee forthe construction of our newsanctuary. I have served many
terms on the finance, budget and audit committees at St.James. I am active in Cursillo and have served on manyteams and as rector of Cursillo #127.
Why I would like to serve in this position:I am honored to be nominated to serve on the DiocesanCouncil. I pray that if elected the Lord will use me to thebenefit of his church in the Diocese of Florida.
Buddy Hines, lay member of St. James’, LakeCity in the Sante Fe Region.
Biographical Information:I have been a member of The Episcopal Church for 15years, am currently serving as chair of the rector search
committee for St. James’ and alsochair of the building and groundscommittee. Previously, I served twoterms on the vestry, including oneas junior warden. I have also servedas youth director for my parish, andhave been the acolyte director for10 years. I am also active in theCursillo community. Aside from
church related activities, I work in the food serviceindustry as a territory sales representative and also serveas chair of the local Republican Executive Committee.
Why I would like to serve in this position:Serving on the diocesan disciplinary board would be anopportunity to serve the Diocese of Florida. If elected, Iwould approach issues brought before the board withthe same prayerful consideration as I have used withissues at my local parish.
Doug Milne, lay member Grace Episcopal,Orange Park in the First Coast West Region.
Biographical Information:I have been an Episcopalian all my life and my wife Noraand I are actively involved at Grace Episcopal, Orange
Park. Among my ECUSA activitieshave been: Camp Weed youthcamper, Episcopal YoungChurchmen, high school. DiocesanYouth Commission, St. Mark’svestry; senior warden Delegate totwo Diocesan Conventions, Deputyto one General Convention, SundaySchool teacher 30+ years: all ages,
EYC Advisor, Chalice bearer; lay reader, Chairman,Diocesan Venture In Mission campaign, Cursillo andHappening, Diocesan trustee, University of the South. Mylife experience in the Church is varied and of highpersonal value. This would be an opportunity for adifferent form of meaningful service. 40+ years legalpractice could be useful in this undertaking, as well, I amgrateful for being able to help people through problems.
Why I would like to serve in this position:Dealing with clergy infractions would be an importantservice to our Church and, in my view, would requireopen-minded and objective attitudes, coupled with asense of fairness, serving the interests of all concerned. Iwould like to provide this service, taking advantage ofthese traits in the undertaking.
James Salter, lay member Holy Trinity,Gainesville in the Santa Fe Region.
Biographical Information:I was born in Pensacola, graduated from EmoryUniversity and the UF College of Law. I have been a
member of Holy Trinity, Gainesvillesince 1964.I have served on numerous vestries,chaired two search committees andserved on three, been seniorwarden several times, lay reader,chalice bearer, Head Verger at HolyTrinity and founder and president ofHoly Trinity Episcopal Foundation,
Inc. At the Diocesan level I have in the past served onand chaired the Audit and Budget Committee and onDiocesan Council. I currently serve on the Camp Weedand Cerveny Conference Center Board, I was the firstalternate lay deputy to General Convention in 2012, andI am a Vice Chancellor of the Diocese. I have been in thepractice of law in Gainesville since 1964 in a sevenperson firm.
Convention Guide 2013 - Page 4
Why I would like to serve in this position:I have through the years been active in the Diocese atmany levels in many capacities. Serving on the Diocese ofFlorida Disciplinary Board would allow me to participatein other aspects in the life of the Diocese. I fully supportthe work of this Diocese and of that of Bishop Howardand I would like to serve in other capacities and servingas a member of the Disciplinary Board would afford methat opportunity.
Information for delegatesto Diocesan Convention isposted on the Diocese of
Florida website atwww.diocesefl.org
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Episcopal Diocese of Florida 170th ANNUAL CONVENTION
St. John’s Episcopal Church, TallahasseeJanuary 25-26, 2013
“PROCESSION – Unified in Mission”
Friday, January 25, 2013
10:00-2:00 Tours and $5 lunch available at Grace Mission - 303 West Brevard Street
11:00-3:30 CHECK IN (Alfriend Hall, St. John’s, 211 N. Monroe St., TLH) Calhoun entrance.Nametag is needed for entrance, meals and all events.
THE EPISCOPAL DIOCESE OF FLORIDATHE RIGHT RLVEREND SAN'I UEL IOHNSON IIO\VARD. D,D.
I.Sl-IOP OF FLORIDA
Dear Clergy and Convention Delegates,
As you are most likely aware, The Episcopal Diocese of Florida will celebrateour 175th anniversary in2013. This celebration begins with events that surround our170th annual convention which will be held at the historic St. John's Episcopal Church,211 North Monroe Street, Tallahassee - the agtual site where the DioceSe was foundedin January 1838. The convention begins with Holy Eucharist on Friday, January 25,2013, followed by the business meeting on Saturday, also in St. John's Church.
Pre-convention meetings will be held on Monday night, January 14. Delegateswill meet according to region - First Coast East and West at St. John's Cathedral; RiverRegion at St. Mark's, Palatka; Santa Fe at St. Luke's, Live Oak; and Apalachee at St.John's, Tallahassee. The information will be presented via live stream beginning at7pm.
Paperless convention - Following the success of last year's decision to gopaperless, we are once more posting all necessary information on our Diocesanwebsite. A link that will tell you "everything that you will need to know abautConvention" is now available at www.diocesefl.orq.
Ontine registration began October 1't and closes at midnight on December 1't.The registration fee for this year's convention will be $125 per person and includes yourconvention credentials, admittance to the Holy Eucharist, the Friday evening social andbanquet, and meals. All persons who are attending must pay the registration fee.
Hotet accommodationsare not included in the registration fee. Three hotels thatare within walking distance of St. John's have offered our delegates and guests a grouprate of $99 and are listed on the website.
Check rh will be held in Alfriend Hall, accessed through the Calhoun Streetentrance of St. John's, from 11:00am - 3:30pm on Friday, January 25. You must wearyour convention badge to gain access to all convention functions. Parking is limitedeach day, so please refer to the maps on the website for information on availablespaces.
Awards presentation and Friday night dinner - Following Eucharist, we'll travel toThe University Center Club, 1499 West Pensacola Street, Florida State University Doak
Campbell Stadium for dinner and the presentation of the Bishop's Cross Awards. Thisvenue is less than two miles from St. John's and directions will be provided on thewebsite.
Convention business meeting - The business of Convention will be held at St.John's promptly at 9:00am on January 26 and concludes at 2:30.
Agenda - A tentative agenda for both days is enclosed. Breakfast is on your owneach day. Lunch, presented by Doxsee Catering, will be served on Saturday in AlfriendHall and is included in your registration fee.
Alternate - lf your delegate needs to be replaced, the "priest-in-charge" of theparish is required to send a letter or e-mail with the name of the alternate [email protected] by Wednesday, January 23, 2013.
Annual reports - Each Diocesan committee chair should email their annual reportto Darby Edwards at [email protected] by January 5,2013.
Vendors - Due to limited space, there will be no vendor booths.
Please keep us informed should your email or other contact information change. lfyou do not currently receive The DioLogue, the Diocesan e-newsletter, please go to thediocesan website at once and sign up. You will receive news, convention updates andinformation on a weekly basis.
Any further information you might need is available on the website or by contactingPaula Suhey ([email protected]), Sarah Singer ([email protected]), or VickieHaskew at (90a) 356-1328 or ([email protected]).
We look forward to a wonderful convention.
Sincerely,
\[ ti,rh.u- A., ilntl'-u-t
Vickie A. HaskewExecutive Assistant to the Bishop
Delegates to Convention are Elected at the Parish Annual MeetingEach congregation is required to meet annually within 30 days of the Diocesan Convention. The 169th Diocesan Convention was just held on January 28 so all parish annual meetings must occur by February 28, 2012. Canon 22 - Of the Constitution and Canons of the Episcopal Diocese of Florida (Section 1(a)), “There shall be a meeting of each congregation not later than thirty (30) days after the close of each annual meeting of the Diocesan Convention for the purpose of acquainting the congregation with the work of the preceding annual meeting and to select delegates to the next meeting of the Convention, and to conduct such other business as may be brought before it.”
Who are Delegates to the Diocesan Convention?Delegates are clergy and elected lay representatives that have “seat, voice and vote” during the business sessions of convention. The job of a Convention Delegate is to provide a link between the congregation and the Diocese of Florida by representing the congregation at both the regional and diocesan levels, and by reporting back to the congregation on the events, actions and decisions of Convention. Delegates should give a report to the congregation at their annual parish meeting or another gathering of the church.
Clergy Delegates - all bishops, priests and deacons canonically resident (their official paperwork resides in this Diocese) in The Diocese of Florida as well as non-canonical priests in charge of a parish and are in good standing.
Lay Delegates – those elected by their congregation to attend the Diocesan Convention. Lay Delegates must be at least 18 years of age, a communicant in good standing and a regular attendee at worship services of his/her church. Lay Delegates are elected to serve for two (2) consecutive years (one-half shall be selected each year and each congregation shall designate those selected for initial one year terms. Each delegate shall serve until a suc-cessor is duly selected). The number of Lay Delegates from each congregation is based on the average Sunday attendance as reported in the last previous parochial report of a congregation according to the following formula: Average Sunday Attendance of 1-150, two (2) delegates, with one additional delegate thereafter for each additional 150 (or fraction thereof) in average Sunday atten-dance. Once elected, Lay Delegates and Alternate Delegates should reserve the date of the Pre-Convention Regional meetings and the Annual Convention on their calendars.
Alternate Lay Delegates - are elected to fulfill the duties of Lay Delegates should the original Delegate be unable to attend the Diocesan Convention (please note: notification that an Alternate Delegate will serve in place of an original Lay Delegate must be sent in writing by the rector (or his designee) to the registrar of Convention prior to Convention. Otherwise, that congregation will forfeit one Lay Delegate. It is strongly recommended that Alternate Delegates familiarize themselves with the issues to bebrought before Convention and attend all pre-Convention meetings should they be called upon.
Duties of Lay DelegatesLay Delegates represent their congregation and vote on business brought before the Convention. In order to be properly informed, Delegates are required to represent their congregation at the regional pre-convention meetings.
Example of what Delegate may vote for: At each Convention there are elections for diocesan committees who have members completing their term of service because most committees are comprised ofboth clergy and laity who serve staggered terms such as the Diocesan Council, the Standing Committee and the Disciplinary Board, as well as Any Resolutions brought before Convention. To Be a Well-informed and Prepared DelegateAttend pre-convention meetings, review pre-convention mailings from the Diocese, The Dio-logue e-newsletter and/or the diocesan website (www.diocesefl.org).
Lay Delegates Must Be CertifiedEach congregation is required to certify the selection of its Lay Delegates and Alternates on the “Certificate of Lay Delegates to Convention” form that is signed by the rector, vicar or one of the wardens and sent to the diocesan office by March 1 st of each year.
Sample Diocesan Convention FormatWorship – Opening Eucharist on FridayFellowship – Reception immediately following the Eucharist, Banquet - Friday evening. Business – Bishop Howard’s address to convention, resolutions, electionsfor diocesan offices and reports.
Delegates to Convention are Elected at the Parish Annual MeetingEach congregation is required to meet annually within 30 days of the Diocesan Convention. The 169th Diocesan Convention was just held on January 28 so all parish annual meetings must occur by February 28, 2012. Canon 22 - Of the Constitution and Canons of the Episcopal Diocese of Florida (Section 1(a)), “There shall be a meeting of each congregation not later than thirty (30) days after the close of each annual meeting of the Diocesan Convention for the purpose of acquainting the congregation with the work of the preceding annual meeting and to select delegates to the next meeting of the Convention, and to conduct such other business as may be brought before it.”
Who are Delegates to the Diocesan Convention?Delegates are clergy and elected lay representatives that have “seat, voice and vote” during the business sessions of convention. The job of a Convention Delegate is to provide a link between the congregation and the Diocese of Florida by representing the congregation at both the regional and diocesan levels, and by reporting back to the congregation on the events, actions and decisions of Convention. Delegates should give a report to the congregation at their annual parish meeting or another gathering of the church.
Clergy Delegates - all bishops, priests and deacons canonically resident (their official paperwork resides in this Diocese) in The Diocese of Florida as well as non-canonical priests in charge of a parish and are in good standing.
Lay Delegates – those elected by their congregation to attend the Diocesan Convention. Lay Delegates must be at least 18 years of age, a communicant in good standing and a regular attendee at worship services of his/her church. Lay Delegates are elected to serve for two (2) consecutive years (one-half shall be selected each year and each congregation shall designate those selected for initial one year terms. Each delegate shall serve until a suc-cessor is duly selected). The number of Lay Delegates from each congregation is based on the average Sunday attendance as reported in the last previous parochial report of a congregation according to the following formula: Average Sunday Attendance of 1-150, two (2) delegates, with one additional delegate thereafter for each additional 150 (or fraction thereof) in average Sunday atten-dance. Once elected, Lay Delegates and Alternate Delegates should reserve the date of the Pre-Convention Regional meetings and the Annual Convention on their calendars.
Alternate Lay Delegates - are elected to fulfill the duties of Lay Delegates should the original Delegate be unable to attend the Diocesan Convention (please note: notification that an Alternate Delegate will serve in place of an original Lay Delegate must be sent in writing by the rector (or his designee) to the registrar of Convention prior to Convention. Otherwise, that congregation will forfeit one Lay Delegate. It is strongly recommended that Alternate Delegates familiarize themselves with the issues to bebrought before Convention and attend all pre-Convention meetings should they be called upon.
Duties of Lay DelegatesLay Delegates represent their congregation and vote on business brought before the Convention. In order to be properly informed, Delegates are required to represent their congregation at the regional pre-convention meetings.
Example of what Delegate may vote for: At each Convention there are elections for diocesan committees who have members completing their term of service because most committees are comprised ofboth clergy and laity who serve staggered terms such as the Diocesan Council, the Standing Committee and the Disciplinary Board, as well as Any Resolutions brought before Convention. To Be a Well-informed and Prepared DelegateAttend pre-convention meetings, review pre-convention mailings from the Diocese, The Dio-logue e-newsletter and/or the diocesan website (www.diocesefl.org).
Lay Delegates Must Be CertifiedEach congregation is required to certify the selection of its Lay Delegates and Alternates on the “Certificate of Lay Delegates to Convention” form that is signed by the rector, vicar or one of the wardens and sent to the diocesan office by March 1 st of each year.
Sample Diocesan Convention FormatWorship – Opening Eucharist on FridayFellowship – Reception immediately following the Eucharist, Banquet - Friday evening. Business – Bishop Howard’s address to convention, resolutions, electionsfor diocesan offices and reports.
ANNUAL CONVENTIONDiocese of Florida
Jacksonville, Florida
RULES OF ORDER
I. THE HOLY SCRIPTURES
1. As an indication of the humble dependence upon the Word and Spirit of God, and following the example of primitive Councils, a copy of the Holy Scripture shall always be reverently placed in view at the meetings of this Convention. This rule is to be carried into effect under the supervision of the Bishop and Secretary of the Convention.
II. OPENING OF THE DAILY SESSION
1. The daily sessions of the Convention shall be opened with prayer, and prayer for Mission and Ministry shall be had daily at noon.
2. Unless otherwise ordered by majority vote the Minutes of the preceding day’s session shall not be read; but, in lieu thereof the same shall be certified by the Secretary of the Convention.
III. COMMITTEE ON CREDENTIALS
1. The President having taken the Chair, the Committee on Credentials shall present its report certifying a quorum is present for the transaction of business.
2. A quorum is being defined as (a) one-half of the clergy in good standing having cure in the Diocese and (b) one-half of the lay delegates, both orders properly registered and entitled to vote in the matters coming before the Diocesan Convention.
3. The Committee on Credentials shall make a Courtesy Resolution giving a seat and voice to those appropriate persons not otherwise seated on the Convention floor.
IV. AGENDA
1. The Agenda for the Convention shall be presented by the Committee on the Dispatch of Business adopted by a two-thirds vote of the members present.
2. The President may modify the Agenda in order to ensure the orderly and timely presentation of Commission Committee Reports; however, the time of elections and the debate of resolutions may not be changed without prior notice, and by a two-thirds vote of the members present.
3. During Convention, the President may appoint such committees as he may deem necessary to expedite the disposition of business.
V. MOTIONS IN ORDER OF PRECEDENCE
1. The following motions shall have priority in the order listed. The mover --
Χ cannot interrupt a member who has the floor;Χ must be recognized; andΧ the motion must be seconded.
Motions are subject to the following further rules:
a. To Adjourn or to Recess
(1) Not debatable, if unqualified.(2) Not amendable.(3) Cannot be laid on a table.(4) May not be renewed after progress.(5) Majority vote.(6) The motion to adjourn shall always be in order, except that it shall not be
offered when another member has the floor.
b. To Lay on Table or to Table
(1) Not debatable.(2) Not amendable.(3) Cannot be laid on table.(4) May be renewed after progress.(5) Majority Vote.
c. To Extend Debate
(1) Not debatable.(2) Amendable, as to time, if a time specified.(3) Cannot be laid on table.(4) May be renewed after progress.(5) Two-thirds majority vote.(6) When applied to a Substitute, covers main Question also, unless
otherwise specified.(7) At time fixed for vote to be taken, no motion shall be in order except to
adjourn.
d. To Amend or to Substitute
(1) All amendments to resolutions must be delivered to the Secretary of Convention in writing prior to the vote.
(2) Amendments and Substitutions are debatable only when main question is debatable.
(3) One Amendment may be made to each independent or separable portion of a Resolution; and the right to amend extends only to one Amendment of that Amendment and to a Substitute and one Amendment thereto.
(4) A Substitute and its Amendment may be laid on table, but cannot be otherwise voted on until the original matter is perfected.
(5) May not be renewed.(6) Majority vote.
(7) Amendments and Substitutes must be germane.(8) Amendments and Substitutes may be withdrawn by maker, with consent
of his seconder, before decision is had thereon.(9) If Amendment and Substitute is laid on table the effect is the same as if it
had not been offered.(10) Neither the Substitute nor its Amendment shall be voted on (except to lay
on table) until the original matter is perfected, and when the Original Question and Substitute are both perfected, the vote comes first on the adoption of the Substitute, or the Substitute as amended.
(11) When a Substitute is pending, the motion to postpone indefinitely shall not be in order; but unless otherwise therein provided, the motions 1)to postpone to a certain time, 2) to commit or to recommit, 3) to take a vote immediately or at a certain time, or 4) to extend limits of debate, shall cover both the Substitute and the main Question.
(12) No action on an Amendment or Substitute changes the status of the original Question. The original Resolution, as so amended, then remains the Question before the House.
VI. MOTIONS WITHOUT ORDER OF PRECEDENCE
1. The following motions have no order of priority, but are subject to the following rules:
a. Appeal from Decision of Chair.
(1) Must be made immediately after decision.Mover need not be recognized, but requires a second.
(2) Debatable for two minutes by each speaker, each speaking once.(3) Not amendable.(4) May be laid on table.(5) Majority vote. A tie vote sustains Chair.(6) Cannot be renewed.
b. To Take from Table.
(1) Mover must be recognized and requires a second.(2) Not debatable.(3) Not amendable.(4) Cannot be laid on table.(5) Majority vote.(6) May be renewed after progress.
c. To Suspend the Rules of Take Up Business Out of Order
(1) Mover must be recognized and requires a second.(2) Debatable: two minutes to each speaker.(3) Not amendable.(4) Cannot be laid on table.(5) Two-thirds majority vote.(6) Cannot be reconsidered or renewed.
d. To Divide the Question
(1) May be made without being recognized and even though another member has the floor. When the voting is by Orders, the request for division must be made by the entire Clerical or Lay representation from any delegation.
(2) Not debatable.(3) Cannot be amended.(4) Cannot be laid on table.(5) Majority vote, if vote required.(6) Can be reconsidered.(7) If the Question under debate contains several distinct propositions, which
are independent of each other, at the request of any member the same shall be divided and a separate vote shall be taken, but the motion to strike out and to insert shall be indivisible.
(8) If the propositions relate to the same subject, and yet each part can stand alone, they may be divided only on a regular motion and vote.
VII. RECONSIDERATION
1. Neither a Question once determined, nor any Question of like import, shall be drawn again into debate or presented for action again during the same convention, except upon the adoption of a motion to reconsider the action previously taken on such Question.
2. All motions to reconsider shall be made and seconded on the day the vote is taken on the matter sought to be reconsidered, or on the next succeeding day on which the
Convention shall be in session.
3. The effect of a motion to reconsider, if carried, is to restore the matter reconsidered to its status immediately prior to the original vote upon it.
VIII. DECORUM AND DEBATE
1. When the President shall be in the Chair, no member shall address the Convention or make any motion until after recognition by the President except to make a parliamentary inquiry, a point of order, or motion not requiring recognition.
2. No member shall address the President while any other member has the floor; except to present a parliamentary inquiry, a point of order, or a question of privilege.
3. When any member is about to speak or to deliver any matter to the Convention, he shall, with due respect, address himself to the President, state his name and his Parish or Mission, and confine himself strictly to the point of debate.
4. All questions of order shall be decided by the President, without debate, but any member may appeal from such decision, a) On such appeal the vote shall be upon the
Question, “Shall the decision of the Chair be sustained?”
5. While the President is putting any questions, the members shall continue in their seats and not hold any private discourse.
6. Every member present shall vote when a question is put, unless excused by the Diocesan
Convention, and, on a vote by orders, the name of Presiding Officer shall be called last.
IX. RULES OF DEBATE
1. The Commission or Committee Chair or Mover of the Resolution shall have 5 minutes to speak with respect to a report or resolution, and 5 minutes to respond to questions
of information or clarification.
2. The entire debate of a report or resolution thereafter shall be limited to 20 minutes.
3. Each speaker shall be limited to 2 minutes and no speaker shall speak more than once on the same question, except by leave of the Convention.
4. To the extent practicable the President shall recognize speakers of the opposite views in alternate succession.
5. In the event the time for debate has been used, the time may be extended for an additional 5 minutes by a two-thirds vote in order to perfect the resolution.
X. RULES OF ELECTION
1. All nominations by the Nominating Committee to Diocesan Offices requiring Convention approval will be in the hands of delegates at or before the last Pre-Convention Meeting. Other nominations may be made and seconded on the floor of Convention.
2. In order to facilitate elections taking a minimum of ballots this procedure shall be followed:
a. Upon the first ballot those receiving a majority of the votes will be elected.
b. If all vacancies are not filled by a majority vote on the first ballot, those persons receiving votes on 25% or less of the ballots cast will be removed from
the next ballot.
c. On the second ballot, those nominees receiving votes on the majority of the ballots cast shall be elected.
d. The above procedure will be repeated until all vacancies are filled in this manner.
XI. RESOLUTIONS
Resolutions may be submitted by any delegate to Convention, must be approved by the vestry or mission board of the submitting delegate’s congregation and seconded by a delegate of another congregation whose vestry or mission board has approved such resolution. Resolutions may also be submitted by the Diocesan Council, any committee or commission of the Diocese or any board established by the Canons. Resolutions are to be submitted to the Resolutions Commission sixty days before Convention and handled according to the procedures of the Resolutions Commission; however, a resolution which does not comply with the requirements of this rule may be
considered by the convention on an affirmative vote of the majority of the members present.
XII. MISCELLANEOUS
1. Clergymen of the Episcopal Church not entitled to seats and candidates for Holy Order of the Diocese shall be admitted to the sitting of the Diocesan Convention and their names entered on the Journal on reporting themselves to the Secretary, but without the right to take part in the proceedings.
2. The report of all agencies shall be in writing and shall be entered in the minutes unless otherwise ordered.
3. No member shall absent himself from the sessions of the Diocesan Convention unless he has leave or be unable to attend.
4. The above shall be the Rules of Order of all future Diocesan Conventions unless altered or rescinded.
Directions to St. John’s Tallahassee from I-10 Take exit 203* and turn onto Thomasville Rd. From Jacksonville turn left From Quincy turn right Stay on Thomasville Road for 4.3 miles until it merges with Monroe St. Turn left on Tennessee St. Turn right on Calhoun St. Refer to your parking map for parking instructions. *Most GPS units will suggest I-10 exit 209B. Exit 203 is more direct.* Directions from St. John’s to Friday night dinner Google Map Directions
1. Head south on N Monroe St/NW State Road 20 E toward E Call St Continue to follow N Monroe St
0.6 mi
2. Turn right onto E Gaines St 1.3 mi
3. E Gaines St turns slightly left and becomes Stadium Dr 0.2 mi
4. Turn right onto Champions Way 230 ft
5. Turn right to stay on Champions Way 0.1 mi
Park near the Unconquered statue. (Seminole Indian on horseback)
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