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2015 CONVOCATION BOOKLET
Universiti Teknologi PETRONAS
32610 Bandar Seri Iskandar, Perak
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CONVOCATION CEREMONY PROCEDURES UNIVERSITI TEKNOLOGI PETRONAS (UTP)
Assalamualaikum wrt. wbt and Selamat Sejahtera, Dear Graduates, UTP 15TH CONVOCATION CEREMONY Congratulations on your success. On behalf of Universiti Teknologi PETRONAS (UTP), we cordially invite you to attend the 15th Convocation Ceremony and the activities organised in conjunction with the Ceremony.
The Convocation Ceremony will be held on Sunday, 25 October 2015 with TWO (2) sessions (morning and afternoon). The details will be finalised according to your programmes (please check the latest information at the 2015 Convocation website http://convocation.utp.edu.my/ )
Session I (morning)
Session II (afternoon)
Graduates are required to gather at Pocket D, UTP for the graduate procession at these times:
Session I: 6.30 am
Session II: 12.30 pm
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TABLE OF CONTENTS
ITEM PAGE
GRADUATION PROCESS FLOW 4 1.0 TRACER STUDY FORM (ONLINE SUBMISSION) 5 2.0 SUMMARY OF THE CONVOCATION CEREMONY 5 3.0 RENTAL OF THE CONVOCATION ROBES 5 4.0 RETURN OF CONVOCATION ROBE, MORTAR BOARD AND HOOD 6 5.0 FULL DRESS REHEARSAL 6 6.0 OFFICIAL INVITATION CARD AND CAR STICKER 7 7.0 DRESS CODE - GUESTS 7 8.0 DRESS CODE AND PERSONAL GROOMING - GRADUATES 7 9.0 COLLECTION OF SCROLLS AND ACADEMIC TRANSCRIPTS 8 10.0 LOSS OF SCROLL 9 11.0 ERRORS IN THE DEGREE OR TRANSCRIPT 9 12.0 ISSUANCE OF THE ACADEMIC TRANSCRIPT 9 13.0 ALUMNI 9 14.0 PHOTOGRAPHY SERVICE DURING CONVOCATION CEREMONY 9 15.0 PAYMENTS 10 16.0 REFRESHMENT 10
17.0 ENQUIRIES/FURTHER INFORMATION 10 18.0 ACCOMMODATION 11
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GRADUATION PROCESS FLOW
BEFORE GRADUATION
Verification of Graduation Details
Verification Period : 7 September – 1 October 2015
URL > http://convocation.utp.edu.my/ Please verify and confirm your details. Any enquiries on the convocation please email: Graduate Inquiry (REGISTRY/UTP) [email protected] Enquiries on financial outstanding dues please email: Ask Finance UTP (FINANCE/UTP) [email protected]
Confirmation on Convocation Attendance
Confirmation Period : 7 September – 1 October 2015
URL > http://convocation.utp.edu.my/ Upon the confirmation, graduates have to:
- Confirm on Convocation Attendance - Complete Graduate Tracer Study
(http://graduan.mohe.gov.my/SKPG15/Default.aspx ) Make relevant payment
Collection of Graduation Robe
Collection Period: 19th October – 23rd October 2015 Venue: Undercroft, UTP Monday - Thursday Time: 9.30 am – 12.30 pm 2.30 pm – 4.30 pm Friday Time: 9.30 am – 12.00 pm 2.30 pm – 4.30 pm Graduates are required to bring along the Graduate Tracer Study & Graduation Confirmation Slip
Full Dress Rehearsal & Vice Chancellor Award
24 October 2015, 8.30 am Venue: Chancellor Hall, UTP
DURING GRADUATION
Convocation Ceremony 25th October 2015 @ Chancellor Hall Graduates to gather at Pocket D: > Session 1: 6.30 am > Session 2: 12.30 pm
AFTER GRADUATION Return of Graduation Robe and Collect Transcript & Degree Scroll
26th October – 28th October 2015 Venue: Multipurpose Hall, UTP Time: 9.00 am – 4.00 pm
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1.0 TRACER STUDY FORM (ONLINE SUBMISSION)
The Ministry of Education Malaysia (MOE) has issued a directive for all institutions of higher learning (IHL) to undertake a Graduate Tracer Study (Kajian Pengesanan Graduan) to measure the employability and marketability rate, the quality of the programme undertaken and services provided by each IHL.
It is COMPULSORY for all graduates to complete the tracer study via MOE’s website (http://graduan.mohe.gov.my/SKPG15/Default.aspx ). The link will be activated from 25th September to 25th November 2015. Graduates are required to bring along the printed slip of the duly completed study form during the collection of robe.
For further enquiry, please contact Registry Office, Universiti Teknologi PETRONAS:
Phone: 05-368 8356 E-mail: [email protected]
2.0 SUMMARY OF THE CONVOCATION CEREMONY Guidelines and Procedure 2.1 All graduates are required to gather at Pocket D in full dress convocation robes
by 7.00 am (Morning Session) and 12.30 pm (Afternoon Session). Graduates who failed to come on time may not be able to join the graduates’ procession and may be denied entry into the Chancellor hall.
2.2 At the line-up process, graduates will be arranged according to specific sequence
card numbers. The sequence card will be made available at the line-up process on the convocation day. PLEASE BRING ALONG THE SEQUENCE CARD NUMBER TO THE STAGE.
2.3 During the conferment of the degrees, the graduates’ names will be announced accordingly as follows: Doctor of Philosophy, Masters Degree and Bachelors Degree. 2.4 Once a graduate’s name is announced, he/she should walk straight to YABhg
Tun Chancellor/YBhg Dato’ Pro Chancellor, bow as a mark of respect, receive the scroll with both hands, shake hands and say “Thank You”.
3.0 RENTAL OF THE CONVOCATION ROBES
All graduates must register to rent the convocation robes. Registration will take place at Undercroft and Robe Room, Chancellor Hall. The schedule for the registration and collection of robes is as follows:
Date Day Time
19th October 2015 Monday 9.30 am – 12.30 pm 2.30 pm. – 4.30 pm
20th October 2015 Tuesday
21st October 2015 Wednesday
22nd October 2015 Thursday
23rd October 2015 Friday 9.30 am – 12.00 pm 2.30 pm. – 4.30 pm
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4.0 RETURN OF CONVOCATION ROBE, MORTAR BOARD AND HOOD
4.1 The convocation robe, mortar board and hood MUST be returned at the Multipurpose Hall (MPH) according to the following schedule:
Date Day Time
26th October 2015 Monday Time: 9.00 am – 4.00 pm 27th October 2015 Tuesday
28th October 2015 Wednesday
4.2 Additional charges will be imposed for late return of the robes:
Later than one week - RM50.00
Between two to four weeks - RM100.00
Four weeks above - RM400.00 4.3 Graduates are required to return the completed robe rental form of the convocation
robes along with a copy of the paid bill and Tracer Study Form. 4.4 The academic scroll and transcript can only be collected AFTER graduates have
returned the convocation robes.
5.0 FULL DRESS REHEARSAL
5.1 To ensure the smooth running of the ceremony, all graduates MUST attend the full dress rehearsal session on Saturday, 24 October 2015, 8.30 am at the Chancellor Hall.
5.2 A new system will be implemented to arrange graduates for the Graduation
Procession Ceremony. Hence, graduates are required to attend the full dress rehearsal to familiarise with the new system.
5.3 The Vice Chancellor’s Award ceremony will be conducted immediately after the
Full Dress Rehearsal on Saturday, 24 October 2015. All graduates are required to attend the ceremony.
6.0 OFFICIAL INVITATION CARD AND CAR STICKER
6.1 Each graduate will be given an official invitation card that allows two (2) guests to
attend the ceremony. The invitation card will be given during the collection of the convocation robe. Guests are not allowed to enter the Chancellor Hall, UTP without the invitation card.
6.2 A car sticker will be provided together with the invitation card. Only cars with the
official convocation ceremony car sticker will be allowed to enter the campus. 6.3 The University is not responsible for lost invitation cards and car sticker and they
will not be replaced.
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7.0 DRESS CODE - GUESTS Dress codes for parents/guests (including children above 12 years old) when entering the Chancellor Hall, UTP: MEN
National costume/batik/lounge suit/formal dress
Jeans, shorts and t-shirts are NOT ALLOWED.
Sport shoes/slippers are NOT ALLOWED.
LADIES
National costume/Formal dress
Gowns or attires such as sleeveless blouse and short skirts, t-shirts, jeans and ARE NOT ALLOWED.
IMPORTANT NOTES FOR GUESTS
Guests who failed to adhere to the dress code requirements may be denied entry into the Chancellor Hall.
Children below 12 years old ARE NOT ALLOWED to enter the Chancellor Hall.
For the benefit of other family members, the ceremony will also be broadcasted live at Pocket D, Academic Complex, UTP.
Parents or guests ARE NOT ALLOWED to bring cameras, food, drinks and flowers inside the Chancellor Hall
8.0 DRESS CODE AND PERSONAL GROOMING - GRADUATES
MEN
National costume/lounge suit/formal dress and wearing full convocation robe
Black/dark leather shoes with black/dark socks
’Songkok’ is allowed but not necessary
Jeans, shorts and t-shirts are NOT ALLOWED.
Sport shoes/slippers are NOT ALLOWED.
Hair styles should be short and neat.
LADIES
National costume/formal dress/long dresses which cover until the ankles/maxi skirts, long sleeved shirts/blouses/suit and wearing full convocation robe
Black/dark leather shoes with black/dark socks
Jeans, shorts and t-shirts are NOT ALLOWED.
Sport shoes/slippers are NOT ALLOWED.
If gloves are worn, please ensure both hands are covered and the color must either be black or skin-colored.
Choice of clothes/dress must be decent (thin layered fabric or sensual designs or styles that may attract uncomfortable glares should be avoided).
THE UNIVERSITY RESERVES THE RIGHT TO DENY ENTRY OF ANY GRADUATE INTO THE CHANCELLOR HALL IF THE DRESS CODE IS NOT ADHERED TO.
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9.0 COLLECTION OF SCROLLS AND ACADEMIC TRANSCRIPTS
9.1 Graduates can collect their original scrolls and transcripts from the Multi Purpose
Hall, UTP from 26th October – 28th October 2015, 9.00 am – 4.00 pm once the convocation robes are safely returned. Collection after this date will be done at the Registration and Examination Unit, Registry from Mondays to Fridays between 8.30 am – 4.30 pm.
9.2 Graduates who are not able to join the convocation ceremony are advised to
collect their respective scrolls and transcripts as soon as possible. 9.3 A graduate may send a representative to collect the scrolls and academic
transcripts on his/her behalf by presenting a letter and a copy of the graduate’s identification card. The above documents should also be accompanied by a copy of the paid convocation bill.
9.4 Graduates who are not able to attend the convocation ceremony may request for
their scrolls and academic transcripts in writing. The documents will be couriered to graduates’ postal address with nominal processing and handling charges. The University will not be held responsible or liable for any damages to the scrolls and academic transcripts couriered to the specified address. Any replacement of the original set is chargeable.
9.5 All requests for release of the graduation document shall be made using the form
provided during the collection of convocation robe, subject to the followings:
i. Return of the convocation robe ii. Clearance from any dues
9.6 Any application for subsequent copies of the document will be chargeable and
shall be made available for collection or delivered within one (1) month from the date of application.
10.0 LOSS OF SCROLL Scrolls are only issued once and no replacement will be printed, unless with a valid reason
agreed by the Registrar. Graduates are advised to keep sufficient copies and preserve the original set safely.
11.0 ERRORS IN THE DEGREE OR TRANSCRIPT
Graduates are advised to check the information contained in both the scroll and the academic transcript. Graduates have four (4) weeks from the date of the convocation ceremony to report in writing any errors or discrepancies found in the scroll or the academic transcript.
12.0 ISSUANCE OF THE ACADEMIC TRANSCRIPT
Each graduate is entitled to a complimentary first print of the academic transcript issued and presented during the convocation ceremony. Subsequent copies may be issued a week after the convocation ceremony, through a written application to Registration and Examination Unit.
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The charge for each subsequent copy of the academic transcript is RM15.00.
Cash payment can be made at the Finance Counter, Ground Floor, Chancellor Complex, Universiti Teknologi PETRONAS through a postal order/bank draft/crossed money order payable to Universiti Teknologi PETRONAS.
13.0 ALUMNI
Graduates are automatically eligible to become a member of UTP ALUMNI. They can fill in the UTP ALUMNI registration form and submit it at the robe counter when collecting the convocation robe.
A life time membership fee is required from every graduate.
Click to download UTP ALUMNI REGISTRATION FORM.
14.0 PHOTOGRAPHY SERVICE DURING THE CONVOCATION CEREMONY
UTP will engage a photography service provider for the Convocation Ceremony.
During the Convocation Ceremony, no camera is allowed to be brought into the Convocation Hall.
15.0 PAYMENTS
Payments for the Convocation Ceremony, Dinner and Alumni are as follows:
Convocation Ceremony and Alumni - RM150.00
Convocation Dinner - RM50.00 (optional, first come first serve basis)
All payments can be made by following the steps in the online convocation attendance system from 25th August – 1st October 2015.
16.0 REFRESHMENT
Refreshment will be served at the parking area at Block 1 after each session of the convocation ceremony. All are invited.
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17.0 ENQUIRIES/FURTHER INFORMATION
Corporate Services Department General enquiries on Convocation Ceremony +605 368 8237 Robe rental & return +605 368 8238 Graduates’ scroll and academic transcript Registration and Examination Unit, Registry +605 368 8150 / 8356 / 8341 / 8152 Outstanding university dues Department of Finance and Fund Management, +605 368 8135 or email [email protected] Convocation Dinner Yayasan UTP +605 3688279 (Ahmad Wardi) +605 3687000 (Fairus Neeza) +605 3688435 (Suhana Albakri) +605 368 7763 (Nor Razmi) or [email protected]
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18.0 ACCOMMODATION
HOTELS 1 Hotel Putra Iskandar, Seri Iskandar, Perak
Phone: 05 371 3800
2 d-Hotel Seri Iskandar, Bandar Seri Iskandar, Perak Phone: 05 374 8888 / 019 481 8922
3 Clearwater Sanctuary Golf Resort, Batu Gajah, Perak Phone: 05 366 7433
4 Impiana Hotel, Ipoh, Perak Phone: 05 255 5555
5 Hillcity Hotel, Ipoh, Phone: 05-313 5555
6 Heritage Hotel Ipoh, Perak Phone: 605-242 8888
7 Ritz-Kowloon Hotel, Ipoh, Perak Phone: 05-253 1808
8 Hotel Excelsior, Ipoh, Perak Phone: 05-253 6666
9 Hotel Fairmont Sdn Bhd, Ipoh, Perak Phone: 05-255 94999
10 Paragon City Hotel, Ipoh, Perak Phone: 05-545 0900
11 Syuen Hotel, Ipoh Perak Phone : 05-253 8889
12 Tower Regency Hotel,Ipoh,Perak Phone: 05-24182888
13 Ritz Garden Hotel (Ipoh) Sdn Bhd, Ipoh, Perak Phone: 05-242 7777
14 Kinta Riverfront Hotel & Suites, Ipoh, Perak Phone: 05-245 8888
15 Regalodge Hotel, Ipoh, Perak Phone: 05-2425555
16 Casuarina@Meru, Ipoh, Perak Phone: 05-529 9999
17 Pasir Salak Resort Sdn Bhd, Kg Gajah, Perak Phone: 05-6318999/998
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HOMESTAYS
1 Homestay Ustaz Dawi, Taman Maju Phone: 017-5585542 (Puan Erni) / 012-5896033 (Ustaz Dawi)
2 Daffar Homestay, Bandar Universiti Phone: 017-5944608
3 P Homestay, Bandar Baru Seri Iskandar,Perak. Phone: 019-5751958 / 019-5771956
4 Home Stay Cikgu Safri, Taman Maju, Perak Tel No : 012-5561757
5 Homestay Cikgu Sabri, Taman Maju, Seri Iskandar, Perak Phone: 012-5720476
6 Bistari Home Stay, Bandar Baru Seri Iskandar, Perak Phone: 019 – 579 0779 / 019 – 578 0779
7 U Home Stay, Bandar Baru Seri Iskandar, Perak Phone: 012 – 569 1381 (Pn Jamaiah)
8 Intan Liyana Home Stay, Bandar Baru Seri Iskandar, Perak Phone: 012 – 465 2567 / 013 – 548 3116
9 Wan Home Stay, Bandar Baru Seri Iskandar, Perak Phone: 012 – 465 2567 (En. Wan)
10 Homestay Bandar Baru Seri Iskandar, Perak Phone: 012 – 562 3116 / 012 – 564 7730
11 Nur Najiha Home Stay, Bandar Baru Seri Iskandar, Perak Phone: 013 – 480 5161
12 Home Stay, Bandar Baru Seri Iskandar, Perak Phone: 017 – 558 1676
13 Zahari Home Stay, Bandar Baru Seri Iskandar, Perak Phone: 017 – 468 7294 / 05 – 376 5062
14 Home Stay, Bandar Baru Seri Iskandar, Perak Phone: 019-2695397 (En. Amir)
15 Home Stay, Taman Maju, Seri Iskandar, Perak Phone: 016-5303656 (Pn. Ani)
16 Musa Homestay, Bandar Universiti, Perak Phone: 013-3646312 / 05-3713585
17 Nur Homestay, Bandar Universiti, Perak Phone: 012-5063684 / 012-5192763
18 Homestay, Bandar Baru Seri Iskandar, Perak Phone: 05-5269135 / 012-5623116 / 019-4104594 / 0195461701
19 Rumah Tamu, Bandar Universiti, Perak Phone: 05-3657304 / 016-5101727
20 Hostel Koperasi Felcra Nasaruddin, Seri Iskandar Bistari, Perak Phone: 013-5990438
21 Latif Homestay, Taman Maju, Seri Iskandar, Perak Phone: 012-5055079
22 An Nisa Home Stay, Bandar Baru Seri Iskandar, Perak Phone: 019 – 474 4841 /017 – 548 2963
23 Shumika Kekal Home Stay, Bandar Baru Seri Iskandar, Perak Phone: 012 – 524 5079
24 Home Stay, Bandar Baru Seri Iskandar, Perak Phone: 019 – 345 4104
25 Rumah Tumpangan, Bandar Baru Seri Iskandar, Perak Phone: 017 – 558 5542
26 TG Home Stay, Bandar Baru Seri Iskandar, Perak Phone: 012 – 324 8158
27 Manan Home Stay, Bandar Baru Seri Iskandar, Perak Phone: 012 – 599 2196
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28 My Home Stay, Bandar Baru Seri Iskandar, Perak Phone: 012 – 457 3391 / 012 – 516 3391
29 Aiman Homestay, Bandar Baru Seri Iskandar Phone: 0194702821 (En. Rosli) / 0125992707 (Pn. Ani)
30 Homestay Bandar University Phone: 012-5691381
31 Aqilah Home Stay, Bandar Baru Seri Iskandar Phone: 016 – 593 0738 (Raihan)
32 Home Stay, Bandar Tasek Putra, Tronoh, Perak Phone: 012 – 5817547 (Cik Lydia)
33 Home Stay Persiaran Putra, Taman Tasek Putra, Tronoh, Perak Phone: 010-2930059 (Puan Rafiah) / 014-6395632 (En. Rahman)
34 Umi Homestay, Batu Gajah, Perak Phone: 017- 5987972 / 01757155573
35 Rumah Rehat Cempaka Sari, Parit, Perak Phone: 05 – 371 2088 / 05 – 371 2014