COOPERATION BETWEENINTERNATIONAL COORDINATORS,

EXCHANGE STUDENTS &INTERNATIONAL TUTORS

Bastian FähnrichInternational Tutor Training

7 April 2009

International Coordinator

International Tutor

Exchange Student

We are trying to create a good exchange experience! For everyone and together, that is, in a joint effort!

> Tasks, duties and abilities of and for each tutor, exchange student and international coordinator!> Related to aims of the internationalisation of Oulu UAS, of which student mobility is but only one aspect

No standard model of international tutoring and cooperation, but good practices in spite of> Differences between the schools> Differences between individuals> Differences across cultures

GENERAL AIMS & PROCEDURES

Oulainen Department of Health Care (Merja Männistö)

School of Business and Information Management (Anna Kolehmainen, Jyrki Holappa)

School of Engineering , Oulu Campus (Bastian Fähnrich, Katja Kurasto)

School of Health and Social Care (Piia Hyvämäki, Ulla-Maija Seppänen)

School of Music, Dance and Media(Jouko Tötterström, Anssi Kirkonpelto, Marjo Pekonen)

School of Renewable Natural Resources (Arja Maunumäki)

School of Vocational Teacher Education (Säde-Pirkko Nissilä, Pia Oikarinen)

Raahe School of Engineering and Business, Raahe Campus (Tiina Ovaska)

Rector’s Office(Sami Niemelä, Marjo Pääskylä, Eleni Mizaras,Anne Anttinen, Anne Aho)

COORDINATORS OFINTERNATIONAL RELATIONS

EXCHANGE STUDENTS(STUDIES & PLACEMENTS)

Exchange Student

INTERNATIONAL TUTORS Tutor

INTERNATIONAL TUTORS Tutor

MODES OF COOPERATION

PROCESS OF COOPERATIONTutor

Before arrival:Coordinator:

Establishes the first contact with the exchange student(s)(N.B. Possibly also undergraduate or postgraduate degree student(s))

Provides information about the online application(s) (ESAetc.)Assists with applications & housing issuesHelps in planning studies/placement (Learning/Training Agreement)Assigns exchange student(s) to tutor(s), hereby taking intoconsideration wishes of tutors (language, country of origin etc.)Makes a list of tutorsCreates a car pool with tutors

Before Arrival

Upon arrival:Coordinator:

Helps in doing the official paperwork> Registration form> Enrolment certificate > Student e-mail account> Student number (ASIO)> Meal subsidy card> Map of Oulu

Assists in planning studies (curriculum, contact with teachers etc.)Takes care of tutors’ financial expenses relating to pick up (movie tickets)

After arrival:Coordinator:

Dedicated to follow-up students’ integration

Upon and After Arrival

Before ArrivalTutor

Before arrival:Tutor:

Possible contact with the arriving student (informs coordinator about arrival date of exchange student once contact is established with his/her student!)Mentions the Orientation Programme of Oulu UAS and OSAKO:> Orientation Day for Exchange (and Degree) Students ”Tour d’Oulu”, Info sessions and activity course in the City of Oulu,> Orientation Day for Degree Students of Oulu UAS and University of Oulu, Info sessions and activity course in the City of Oulu> Oulu Days, Voluntary Participation> Football Tournament, Lintula sports ground> Preludi Opening Party, Kuusisaari> “Life and Culture Day” for Exchange and Degree Students of Oulu UAS and University of Oulu> Reception of the City of Oulu for Exchange Students> Reception of the City of Oulu for Degree Students

Before ArrivalTutor

Before arrival:Tutor:

Gets in touch with the arriving studentInforms coordinator about arrival date of exchange studentTakes part in planning meetingsStays in touch with the international coordinator of his/her school!Signs up to e-mail lists for tutors at his/her school and OSAKO’s lists!

Upon and After ArrivalTutor

Upon and After arrival:Tutor:

Picks up the exchange student(s) (details of the arrival, contact info)Provides guidance regarding student dormitories (Otokylä, PSOAS)> First impressions, encounters and moments count (bed, food, shelter…)!Comes for a visit to the International Office / Meeting with the coordinatorShows the school, the city and its surroundingAssists in planning studies: curriculum (lukkari)Helps with other student issues (OSAKO student card, residence permit,sports pass, healthcare, computer and teaching rooms…)Tells about and takes part in activities of the school, student union etc.Follows up on the integration of the exchange student(s)

Tutor:Information resource> Is a friend, a guide to the local culture & fellow students> Is pro-active, approaches the exchange student(s), does small talk (might have a big influence ;-), invites exchange student(s) to activities and events – and gets invited by him-/herself, e.g. to international dinners, trips, project works etc.!

Coordinator:Information resourceMain/official responsible

Organising & Coordinating ActivitiesInformation & Communication(E-mail, Phone, Face to Face, Tutor Cafe, Reports)

Tutor

Tutor:Helps with arrangements relating to departure(e.g. gifts for loved ones at home, travel plan, closing bank account etc.)

Arranges a Farewell Party or Gathering (Pikkujoulut or Ainola Picnic)Stays in touch as a friend?Visits country, educational institution of exchange student?Submits report and study journal to international coordinator

Coordinator:Assists with official papers (Transcript of Records, Letter of Confirmation etc.)Holds a last meeting before return to home countryStays in touch with the exchange student(s) regarding marketing etc.

Tutor

Organising & Coordinating ActivitiesInformation & Communication(E-mail, Phone, Face to Face, Tutor Cafe, Reports)

WHAT MAKES UP A GOOD EXCHANGE EXPERIENCE?(for Exchange Students, International Tutors and Coordinators alike!)

Organisational ComponentPersonal ComponentCultural ComponentAcademic & Professional ComponentLinguistic ComponentSocial Component

Presentation of components is based on:Kurasto, Katja & Heikkinen, Niclas (2002). Good quality student exchange experience.Views of different actors involved in the Erasmus exchange.Master’s Thesis. University of Oulu, Faculty of EducationModifications (PowerPoint Presentation) by Bastian Fähnrich

Take five minutes of timeand write your ideas and thoughts

about the componentsfor a good exchange experience

on a sheet of paper.

Mention somethingrelating to each component and which

is of importance to you!

Afterwards we’ll exchangeour ideas and thoughts in small groups!

PRACTICAL SESSION

www.oamk.fi/english/ects

www.oamk.fi/english/nettutor

www.osakoweb.fi

USEFUL INFORMATION

All the best foryour tutoring activities

and exchange experience ;-)

Exchange Student

Tutor

QUESTIONS & COMMENTS