Coordinating and
Coordinating and
Building Your School’s
Building Your School’s
AP ProgramAP Program
Laurel Ciervo, Dean of Student Services
Laurel Ciervo, Dean of Student Services
Orcutt Academy High School
Orcutt Academy High School
My
back
gro
und
My
back
gro
und
55 years as AP
years as AP Coordinator
CoordinatorStarted in 2010 with
Started in 2010 with 11
AP classAP class
This year administered
This year administered
1313 different AP tests,
different AP tests, 55
late testslate tests
Tests administered:
Tests administered: 275275School size:
School size: 560560 students students
OA
HS D
ata
OA
HS D
ata
“Success” on an AP Exam is defined as
an exam score of 3 or higher, which
represents the score point that research
finds predictive of college success and
college graduation.
I am
a…
I am
a…
A.A. District Administrator
District Administrator
B.B. School Administrator
School Administrator
C.C. CounselorCounselor
D.D. TeacherTeacher
E.E. OtherOther
Distric
t Administ
rato
r
School A
dministra
tor
Counselor
Teacher
Other
0% 0% 0%0%0%
I w
ork
at
a…
I w
ork
at
a…
A.A. Large School over 3,000 students
Large School over 3,000 students
B.B. Large School 1,500 – 2,999
Large School 1,500 – 2,999
studentsstudents
C.C. Small School 800 – 1,499 students
Small School 800 – 1,499 students
D.D. Small School under
Small School under
E.E. OtherOther
Large Sc
hool ove
r 3,000 ...
Large Sc
hool 1,500 – 2,99...
Small Sch
ool 800 – 1,499...
Small Sch
ool under
Other
0% 0% 0%0%0%
Reaso
n f
or
Reaso
n f
or
att
endin
g t
his
att
endin
g t
his
se
ssio
n…
sess
ion…
A.A. Learn how to grow my current AP
Learn how to grow my current AP
programprogram
B.B. Learn how to Coordinate my AP
Learn how to Coordinate my AP
ProgramProgram
C.C. Start a Program at my School
Start a Program at my School
D.D. Both A and B
Both A and B
Learn
how to gro
w my c
...
Learn
how to Coord
inat...
Start a Pro
gram at my S...
Both A and B
0% 0%0%0%
Exp
eri
ence
Exp
eri
ence
C
oord
inati
ng A
P
Coord
inati
ng A
P
Exa
ms…
Exa
ms…
A.A.No experience
No experience
B.B.Little experience
Little experience
C.C.Much experience
Much experience
No experie
nce
Little exp
erience
Much
experie
nce
0% 0%0%
Coordinating the
Coordinating the AP ProgramAP Program
Creating a successful AP program
requires teamwork, evaluation
of resources, planning, and
setting achievable goals.
Deci
din
g w
hat
to
Deci
din
g w
hat
to
off
er?
off
er?
Art HistoryBiologyBiologyCalculus ABCalculus ABCalculus BCCalculus BCChemistryChemistryChinese Language and Culture
Chinese Language and Culture
Comparative Government and Politics
Comparative Government and Politics
Computer Science A
Computer Science A
English Language and Composition
English Language and Composition
English Literature and Composition
English Literature and Composition
Environmental Science
Environmental Science
European History
European HistoryFrench Language and Culture
French Language and Culture
German Language and Culture
German Language and Culture
Human Geography
Human GeographyItalian Language and Culture
Italian Language and Culture
Japanese Language and Culture
Japanese Language and Culture
LatinLatinMacroeconomics
MacroeconomicsMicroeconomics
MicroeconomicsMusic Theory
Music TheoryPhysics BPhysics BPhysics C: Electricity and Magnetism
Physics C: Electricity and Magnetism
Physics C: Mechanics
Physics C: Mechanics
PsychologyPsychologySpanish Language
Spanish LanguageSpanish Literature and Culture
Spanish Literature and Culture
StatisticsStatisticsStudio Art: 2-D Design
Studio Art: 2-D Design
Studio Art: 3-D Design
Studio Art: 3-D DesignStudio Art: Drawing
Studio Art: Drawing
United States Government and Politics
United States History
World History
Sch
edulin
gSch
edulin
g … …
Single-semester blocks, which
compress courses formerly taught over an
entire year into a single semester
Alternate-day blocks (AB block
schedules), which provide double-period
classes on alternate days over a school
year Mixed schedules, which allow for some
courses on block schedules (single
semester or alternate day) and some
traditional class periods taught over the
school year Other variations that divide the school
year into trimesters or quarters, with
some courses taught for one or more
quarters or trimesters of the year. Some
schools have increased the contact hours
for certain courses by teaching double-
period classes for one semester and
traditional-length classes in the second
semester.
Sch
edulin
gSch
edulin
g…… Master Schedule
Master Schedule Consideration
Consideration
Creative Ideas….
Creative Ideas….
Identify a
nd
Identify a
nd
Train
AP
Train
AP
Teach
ers
Teach
ers
AP workshops: These are offered throughout
the academic year and range from one to three
days in length. Each workshop concentrates on
the teaching of a specific AP subject with the
focus on instructional strategies and the
management of an AP course.
AP Summer Institutes: Hosted by colleges and
universities, these intensive, weeklong courses
provide in-depth preparation for teaching AP
courses.
AP Readings: Experienced AP teachers are
encouraged to apply to serve as Readers at the
annual AP Reading, where the free-response
sections of the AP Exams are scored.
AP Annual Conference: High school teachers,
high school administrators, college faculty and
others attend workshops, panel discussions, and
lectures where they can share ideas with their
peers.
Finding the right teachers is
Finding the right teachers is
important! important!
Recru
iting
Recru
iting
Stu
dents
Stu
dents
Earn credit or placement for
qualifying AP Exam grades
Stand out in the admissions
process
Earn academic scholarships and
awards from colleges and
universities
Experience a college-level exam
Be prepared for college-level
course work
Key to the process is communicating
the unique benefits of
AP and inspiring students to take AP
courses and exams, benefits that include
opportunities to:
Ways w
e
Ways w
e
recru
it…re
cruit…
Hold an AP Hold an AP
NightNight
Incentives Incentives
for taking for taking
the coursethe course
99thth grade grade
classroom classroom
guidance guidance
curriculumcurriculum
1010thth Grade Grade
Individual Individual
ConferenceConference
AP AP
Potential Potential
from PSAT from PSAT
ScoresScores
Do you Do you
speak the speak the
language?language?
The Coordination
The Coordination of Testing: of Testing:
A Step by Step Guide
A Step by Step Guidehttp://http://
professionals.collegeboard.com/
professionals.collegeboard.com/
testing/ap/coordinate
testing/ap/coordinate
Ste
p O
ne:
Ste
p O
ne:
Begin Early!
Begin Early!March 29: Priority deadline
Submit orders by this date to ensure timely
processing and delivery.April 5: Deadline for ordering
preadministration materials –Updated
An order for preadministration materials can be
placed only with the initial exam order. Orders placed
by March 13 will be delivered by April 5. Orders
placed between March 14 and April 3 will be delivered
by April 15.April 19: Extension deadline – Updated
There will be no $50 late fee for orders placed by
April 19. This is a final deadline – no orders for
regularly scheduled exams will be accepted after this
date. Orders placed by April 19 will be delivered by
April 29.May 10 (U.S. territories) and May 17 (United
States): Deadline for ordering alternate exams
for late testingCoordinators should call AP Services if an
emergency occurs after these dates.
Ste
p Tw
o:
Ste
p Tw
o:
Beginning of February:
Beginning of February:
Classroom visits to
Classroom visits to
explain explain
registration registration
process to process to students. (See
students. (See
registration registration forms)
forms)
Set up fee collection
Set up fee collection
processprocess
Late testing policy
Late testing policy
Early March:
Early March:
Constant reminders
Constant reminders
Ste
p T
hre
e:
Ste
p T
hre
e:
Order exams:
Order exams:Make sure your
Make sure your data data is accurate
is accurateGoogle Docs can
Google Docs can simplify this
simplify this process…process…
Order on the AP
Order on the AP Exam ordering
Exam ordering websitewebsite
Ste
p Fo
ur:
Ste
p Fo
ur:
Once you receive your
Once you receive your
testing material:
testing material:
Count for accurate
Count for accurate
amountsamounts
Test securityTest security
Set a Set a
Preadministration
Preadministration
Date Date
Get organized!
Get organized!
Org
aniza
tion
Org
aniza
tion
Ste
p F
ive:
Ste
p F
ive:
Preparing for a
Preparing for a successful Exam
successful Exam Day:Day:
Testing Rooms
Testing RoomsDistractions
DistractionsPrepared Students
Prepared Studentswebsitewebsite
Ste
p S
ix:Ste
p S
ix:Boxing Up Exams:
Boxing Up Exams:
Split Shipments
Split Shipments
Packaging Slips
Packaging Slips
Invoice and Payment
Invoice and Payment
Ste
p S
eve
n:
Ste
p S
eve
n:
Inform students that they must have a College Board account
in order to access their AP scores online in July. Direct students
to sign up for a free College Board account at apscore.org as
early as possible.Encourage AP teachers to make this announcement in
their classrooms and assign the students the homework
task of setting up a College Board account.
Be aware that many students will already have an account
if they’ve ever registered for the SAT or participated in
other College Board programs. Students who already have
an account should sign in and confirm that they have the
correct username and password.
Remind students to keep their username and password in
a safe place.
Notify students with a College Board account that they will
receive email updates about how and when they can
access their scores.
Encourage students to complete two important fields on their
first 2013 AP answer sheet: their student identifier (student ID
number) and email address.
Local student identifier or student ID number (Field
T): If students have a local identifier and provide it on
their AP answer sheet, they can use it to access their
scores. If students have more than one student ID (e.g.,
state level and school level), select which is most
appropriate to use for reporting AP Exam scores.
Email address (Field U): Students who provide their
email address will receive a notification when their AP
scores are available.
Remind students that they must save their AP number.
For security reasons, students will need to provide
their AP number (or their student ID number, if they
provided it on their answer sheet) in order to view their
scores online and send scores to colleges.
To help students remember their AP numbers, a tear-off
card is provided in the AP Student Packs. Please
encourage students to store this card in a safe place so
they can refer to it in July.
Building Your AP
Building Your AP ProgramProgram
Assessing your strengths and
Assessing your strengths and
weaknesses to prepare for the
weaknesses to prepare for the futurefuture
Do y
ou u
se A
P
Do y
ou u
se A
P
Sco
re D
ata
?
Sco
re D
ata
? A.A.YesYes
B.B.NoNo
YesNo
0%0%
Usi
ng A
P S
core
Usi
ng A
P S
core
D
ata
Eff
ect
ively
Data
Eff
ect
ively
Understand student performance
Understand student performance
Chart overall progress toward school and
Chart overall progress toward school and
district goals
district goalsEach July, schools receive a number of AP
score reports and rosters to help teachers and
administrators analyze student
performance and course effectiveness.
Schools receive:An AP score report for each student
A cumulative roster of all students
Rosters of all students by exam
Schools also receive the AP Instructional
Planning Report. This report helps AP
teachers analyze students'
performance on AP Exams and identify areas
in their AP courses that might need more
concentration. Administrators can use the
data on all these reports to understand their
students' performance on the AP Exams and
chart overall progress toward school and
district goals.
Supportin
g A
P
Supportin
g A
P
Teach
ers
Teach
ers
Set clear and achievable goals for
student performance.
Keep teachers updated with the
latest information on AP.
Have veteran AP teachers mentor
prospective AP teachers.
Rotate AP teaching assignments.
Recognize teachers'
accomplishments in the school and
the outside community.
Encourage teachers to network with
other content area teachers and
teachers from other schools.
Other strategies to support AP
teachers include:
Best
Pra
ctic
es
at
Best
Pra
ctic
es
at
your
site
….
your
site
….
Ideas from the group….
Ideas from the group….
