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Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-1
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
Microsoft Excel 2007 – Level 1
FORMATTING AN EXCEL WORKSHEET
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-2
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
Performance ObjectivesPerformance Objectives
• Change column widths• Change row heights• Insert rows and columns in a worksheet• Delete cells, rows, and columns in a
worksheet• Clear data in cells• Apply formatting to data in cells• Apply formatting with the Mini Toolbar• Preview a worksheet• Apply a theme and customize the theme
font and color• Format numbers • Repeat the last action• Automate formatting with Format Painter• Hide and unhide rows and columns
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-3
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
Changing Column WidthChanging Column Width
Point to boundary line so Point to boundary line so mouse pointer changes tomouse pointer changes to
Width shows the Width shows the number of
characters that will fit in any cell in the column
Using Column Boundaries
Multiple column widths can be changed at the same time by selecting adjacent
columns first
Click and drag left or rightClick and drag left or rightto increase or decrease size
double-click = adjust to longest entry
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-4
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
Changing Column Width…/2Changing Column Width…/2
Using Column Width Dialog Box
Click the Home
button
… then Format, Column width
Type the cell width in the text box
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-5
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
Changing Row HeightChanging Row Height
Height showsHeight shows point measurement72 points in a vertical inch
Using Row Boundaries
Multiple row heights can be changed at the same time by selecting adjacent
rows first
Drag boundary lineDrag boundary lineup or downup or down
between headers to between headers to increase or decrease row height
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-6
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
Changing Row Height…/2Changing Row Height…/2
Using Row Height Dialog Box
Click the Home
button
… then Format, Row
Height
Type the row height in the text box
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-7
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
Inserting Cells, Rows & ColumnsInserting Cells, Rows & Columns
Select more than one row or column to insert more than one
Click the Home tab
… then click the Insert button
arrowand choose
Rows are inserted above the selected cell(s)
Columns are inserted to the left of the selected cell(s)
Then Choose option
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-8
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
Select cells, rows, columns
Click the Home tab
… then click the Delete button
arrow,and choose
Then Choose option
OR
and click Delete
Select cell(s), row(s), or column(s) to delete
Deleting Cells, Rows & ColumnsDeleting Cells, Rows & Columns
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-9
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
Clearing Data in CellsClearing Data in Cells
Select desired cells
OR
Click Clear button,Clear contents
Press Delete key to delete contents
Click the Home tab
Select desired cells
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-10
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
Format DataFormat Data
Font
Font Size Increase or decrease font size
Bold, Italic, Underline, Border, Fill color, Font color
Home tab, Font group buttons apply formatting to selected cells
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-11
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
Format with the Mini Toolbar
Click in the Mini Toolbarto apply formatting
Double-click in a cell, select its data; the Mini Toolbar appears above the
selected data
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-12
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
Aligning Data
Click Home tabthen use buttons
in Alignment Group
Default AlignmentText aligns to the left
Numbers align to the right
Left align, Center, Right align, Decrease or increase indent
Merge and Center
Wrap Text
OrientationAlign top, center, bottom
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-13
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
Aligning Data…/2Aligning Data…/2
Example – Merge and Center button
1) Type text in left column2) Select columns to merge and center3) Click Merge and Center button
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-14
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
Aligning Data…/3Aligning Data…/3
Example – Wrap text
1) Type text and select cell2) Click Wrap text button
Press Alt + Enter to force a new line
within a cell
OR
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-15
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
Previewing a Worksheet
Click Office,Print, then
Print Preview
OR
Ctrl + F2
OR
Click Print Preview button in
Quick Access toolbar
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-16
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
Previewing a Worksheet…/2
Print, Page Setup, Zoom, Show Margins, Close Preview
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-17
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
Changing the Zoom SettingChanging the Zoom Setting
Zoom Slider Bar at right side of Status
bar
Drag Slider to change
percentage
OR
Click on percent to open Zoom dialog
box
Zoom dialog box
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-18
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
Applying a ThemeA Theme is a set of formatting
choices including colors, fonts and effects
Click the Page Layout tab,
then the Themes buttonChoose a Theme
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-19
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
Formatting NumbersFormatting Numbers
Click a category and a format, then
OK
Click in the Numbergroup
ORClick Number dialog box launcher to open Format Cells dialog box
Default format is ‘General’ (right-aligned, decimals, no commas - unless typed, 10-point
sans serif)
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-20
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
Indent, Align and Rotate Data
Click the Alignment dialog box launcher
Set Horizontal
and Vertical Alignments
Control how text fits in a
cell
Rotate text
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-21
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
Changing the FontChanging the Font
ORORUse Font
Group buttons
OR
Click to open Format Cells dialog box
Choose font options
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-22
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
Adding BordersAdding Borders
Click to open Format Cells dialog box,
then click the Border tab
Click the Borders
button arrow
OR
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-23
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
Adding Shading and a PatternAdding Shading and a Pattern
Click to open Format Cells
dialog box, then click the Fill tab
Click the Fill button arrow
OR
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-24
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
Repeating the Last ActionRepeating the Last Action
Ctrl + YCtrl + Y
Use the Repeat command:
Press F4
OR
To repeat the last action
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-25
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
Format PainterFormat Painter
Click the Format Painter button.
Double-clicking the Format Painter button allows you to apply formatting
in more than one location. Turn off by re-clicking the Format Painter
button
Select cells with desired formatting
Select cells to which you want the formatting applied
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-26
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
Hide and Unhide Columns & Rows
Click on Format button in the Cells group
Point to Hide and Unhide then choose
rows, columns or sheets
Select column, row or sheet to be hidden
To unhide, select adjacent columns, rows, or sheets, choose unhide option
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-27
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
Features SummaryFeatures SummaryHow do you show print preview?
Ctrl + F2
OR
Click Print Preview button in
Quick Access toolbar
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-28
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
How do you display the Row Height and Column Width dialog boxes?
Features SummaryFeatures Summary
Home tab, Format button
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-29
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
How do you insert and delete cells, rows and columns?
Features SummaryFeatures Summary
Click Insert Button
Click Delete Button
Select cells, then …
OR
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-30
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
How do you change the zoom setting?
Features SummaryFeatures Summary
Click on percent to open Zoom dialog
box
Zoom dialog boxDrag Slider with
mouse
OR
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-31
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
How do you clear cell contents?
Features SummaryFeatures Summary
Press Delete key
OR
Click Clear button,
Clear contents
Select desired cells, then
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-32
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
How do you format and align cells?
Features SummaryFeatures Summary
Use Format buttons
Use Alignment buttons
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-33
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
How do you apply themes ?
Features SummaryFeatures Summary
Click the Page Layout Tab
then the Themes buttonChoose a Theme
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-34
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
How do you Format numbers?
Features SummaryFeatures Summary
Use buttons in Numbers group
OR
Click Number group dialog box launcher to open Format Cells dialog box
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-35
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
How do you display Hide and Unhide?
Features SummaryFeatures Summary
Click on Format button in the Cells group
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-36
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
How do you repeat the last action?
Features SummaryFeatures Summary
Ctrl + YCtrl + Y
Press F4
OR
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-37
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
How do you use the Format Painter?
Features SummaryFeatures Summary
Click Format Painter button
Select cells with desired formatting
Select cells to which you want the formatting applied
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-38
LINKS TOOBJECTIVES
• Change Column Widths & Row Heights
• Insert Rows & Columns
• Delete Cells, Rows & Columns
• Clear Data• Format Data• Format with Mini
Toolbar• Preview a
Worksheet• Apply Themes• Format Numbers• Repeat Last Action• Format Painter• Hide & Unhide• Features Summary
Coming NextComing Next
ENHANCING A WORKSHEET