Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 1 Committed to Shaping the...

Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 1

Committed to Shaping the Next Generation of IT Experts.

Chapter 1:

Presentations Made Easy

Exploring Microsoft Office PowerPoint 2007

Robert Grauer, Keith Mulbery, Cynthia Krebs


Objectives Identify PowerPoint user interface elements Use PowerPoint views Open and save a slide show Use help Create a storyboard Use slide layouts Apply design themes Review the presentation Add a table Insert clip art Use transitions and animations Run and navigate within a slide show Print with PowerPoint


Parts of the PowerPoint Window


Parts of the PowerPoint WindowTitle bar

Microsoft Office button

Quick Access toolbar

Minimize, Restore,

Close



Tabs

Ribbon

Gallery



Document window

Status bar

Scroll bar


PowerPoint Views

Normal Slide sorter Notes page Slide show


PowerPoint Normal View

Outline pane with

thumbnails

Slide pane

Notes pane


PowerPoint Notes Page View

Slide representation

Notes


PowerPoint Slide Sorter View


PowerPoint Slide Show View

Opening a File

To open a presentation Use the Office button menu


Saving a File

Save as type box

Tools

Create new folder

Views button

File name box


Getting HelpKeyword search

Help hyperlinks


Planning for a Presentation

Consider your audience Storyboard your ideas Complete research Prepare the presentation

Add content Make design decisions

Review the presentation Prepare to give the presentation


Planning with Storyboards


Parts of a Presentation

Introduction Body Conclusion

“Tell ‘em what you’re going to tell ‘em, tell ‘em,

then tell ‘em what you told ‘em!”


Decisions, Decisions

Edit to short phrases Use bullet points Use active voice Be clear and concise Elements should support not distract Be consistent


7 X 7 Guideline

Seven words per line Seven lines per slide

7

7

• Edit to short phrases• Use bullet points• Use active voice• Be clear and concise• Elements should support not distract• Be consistent

Decisions, Decisions


Slide Layouts

Placeholders hold content

Placeholders control element location

Placeholders can be deleted

Placeholder size can be changed

Placeholders can be moved


Add Interest with Design Themes


Review for Accuracy

Spelling Word usage Proofread, proofread, proofread


Tables Add Organization


Media Draws Audience Attention

Clip art Photographs Movies Sound Animations Transitions


Inserting Clips

Sound clip

Movie animation

Photograph

Clip art pane

Shortcut menu

Search dialog boxes

Clip art


Moving and Resizing Clips

Editing handles


Transitions Transition Gallery


Animation Animation effects

Custom Animation

pane

Sequence of animation

Play button


Navigating through the Slide Show

Next Previous Black/White End

Shortcut menu Go to Annotations


Navigating the Slide Show

Shortcut menu


Using Go To for Navigation Slide titles


Annotations on Slides

Annotations

Color choices

Pen options


Print Options for Handouts


Questions?

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