Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 1 by Mary Anne Poatsy, Keith...

1 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

by Mary Anne Poatsy, Keith Mulbery, Lynn Hogan, Amy Rutledge, Cyndi Krebs, Eric Cameron, Rebecca Lawson

Introduction to Excel

EXPLORING MICROSOFT OFFICE 2013 VOLUME 1

INTRODUCTION TO SPREADSHEETS

• A spreadsheet is an electronic file used to organize related data and perform calculations. Example- Microsoft excel.

2 Copyright © 2014 Pearson Education, Inc. Publishing as

Prentice Hall.

EXPLORING THE EXCEL WINDOW

• A worksheet is a single spreadsheet that contains, formulas, values, text, and graphical representations of data. Each worksheet is identified by a sheet tab

• A workbook is a file containing related worksheets. By default, new workbooks have one worksheet.

3 Copyright © 2014 Pearson Education, Inc. Publishing as

Prentice Hall.

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Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

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• Worksheet rows lie horizontally and are numbered from 1 to 1,048,576.

• Worksheet columns lie vertically and are labeled from A to Z. Successive groups of 26 columns are labeled AA to AZ, BA to BZ, etc.

• A cell is the intersection of a row and column• A cell address or cell reference names a

cell and it is made up from the column letter and row number.

• The active cell is the current cell.


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ENTERING TEXT


Text is any combination of letters, numbers, symbols, and spaces not used in calculations.

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ENTERING VALUES


• Values are numbers that represent a quantity or a measurable amount.

1

2

345678

A B C D

CategoryRebate

RateAmount

SpentRebate Amount

Gasoline 3% 1,575.80$ Restaurants 3% 1,054.75$ Travel 2% 450.95$ Everything Else 1% 2,584.32$

Totals

Potential Rebate

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ENTERING DATES


• You can enter dates and times in a variety of formats in cells, such as 9/1/2016; 9/1/16; September 1, 2016; or 1-Sep-16. You can also enter times, such as 1:30 PM or 13:30.

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ENTERING FORMULAS

• Formulas are combinations of cell addresses, math operations, values and/or functions

• A formula begins with the equal sign (=)– Examples:

=A1+A2=C2*5


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MATHEMATICAL SYMBOLS


Operation Common Symbol Symbol in ExcelAddition + +Subtraction - -Multiplication X *Division ÷ /Exponentiation ^ ^

The formula is displayed in the Formula Bar when the cell is selected.The following table shows what mathematical keys to use when entering formulas in Excel.

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CELL REFERENCES IN FORMULAS

• It is best to use cell addresses in formulas versus actual data– If cell A1 contains the value 5 and you

need to add B1 to this value, use =A1+B1 versus =5+B1

• If the data changes, Excel will recalculate the result


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USING AUTO FILL• Auto Fill enables you to copy the contents of a

cell or cell range to continue a series using the fill handle.

• The fill handle is the small green square in the bottom right corner of an active cell


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RENAME A WORKSHEET

The default worksheet name Sheet1 does not describe the contents of the worksheet. You should rename worksheet tabs to reflect the sheet contents. To rename a worksheet, do one of the following:• Double-click a sheet tab, type the new name, and then press Enter.OR• Right-click the sheet tab, select Rename from the shortcut menu ,type the new sheet name, and then press Enter.


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INSERT A WORKSHEETTo insert a new worksheet, do one of the following:• Click New sheet to the right of the last

worksheet tab.• Click the Insert arrow—either to the right

or below Insert—in the Cells group on the HOME tab and select Insert Sheet.

• Right-click any sheet tab, select Insert from the shortcut menu , click Worksheet in the Insert dialog box, and then click OK.

• Press Shift+F11. Copyright © 2014 Pearson Education, Inc. Publishing as Prentice

Hall.

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DELETE A WORKSHEETTo delete a worksheet in a workbook, do one of the following:• Click the Delete arrow—either to the right or

below Delete—in the Cells group on the HOME tab and select Delete Sheet.

• Right-click any sheet tab and select Delete from the shortcut menu


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MOVING (REORDER) WORKSHEETSMoving a worksheet changes its order among sheet tabs.To move a worksheet, • Drag the sheet to its new

location.Or • Right-click the sheet tab

you want to move and select Move or Copy (Reorder) to display the dialog box.


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INSERTING ROWS AND COLUMNSTo insert a new column or row, do one of the following:• Click in the column or row for which you want to

insert a new column to the left or a new row above, respectively. Click the Insert arrow in the Cells group on the HOME tab and select Insert Sheet Columns or Insert Sheet Rows.

OR• Right-click the column (letter) or row (number)

heading for which you want to insert a new column to the left or a new row above, respectively, and select Insert from the shortcut menu.


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DELETING ROWS AND COLUMNS


To delete a column or row, do one of the following:• Click the column or row heading for the column or row you want to delete, then click Delete in the Cells group on the HOME tab. • Right-click the column letter or row number for the column or row you want to delete and select Delete from the shortcut menu.

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DELETING CELLS


To delete a cell or cells,• Select the cell(s), click

the Delete arrow in the Cells group, and then select Delete Cells to display the Delete dialog box, then Click the appropriate option to shift cells left or up and click OK.

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ADJUSTING COLUMN WIDTH


To widen a column to accommodate the longest label or value in a column, do one of the following:• Position the pointer on the vertical border

between the current column heading and the next column heading. When the pointer displays as a two-headed arrow, double click the border.

• Drag the vertical border to the left to decrease the column width or to the right to increase the column width.

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ADJUSTING ROW HEIGHT

• You can adjust the row height in a way similar to how you change column width by double-clicking the border between row numbers


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SELECTING A CELL RANGE

• A range is a group of adjacent or contiguous cell. Two cell addresses separated by a colon ( : ) represents a range.

• To select a range, drag from the upper left cell to the lower right cell.


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SELECTING A CELL RANGE

• The following table lists methods you can use to select ranges, including nonadjacent ranges.

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