Agenda

Introduction to Core HR

Functional structuring

Utilities

Introduction to core HR

What is HR

A panel that deals with several processes involved in smooth running of an organization.

A company’s deployable assets in terms of manpower.

The system used for administering transactions such as hiring, maintaining records of employees etc.,

What is HR

The HR function is still to a large degree administrative and common to all organizations.

The HR function consists of tracking innumerable data points on each employee, from personal histories to financial records

Several Functions

Employee Recruitment Organizational Learning and Development Employee Recognition Performance Management Employee Events Workforce Planning Employee Relations and Communications Payroll

Classification and Compensation

Employment

Recruitment

Selection

Testing

Orientation

Training and development

Devising programs: Hourly Workers Managerial Staff

Primary/advanced skills training

Promoting diversity

Talent Management cycle

Compensation

Incentive pay plans Job analysis Job evaluations Wage surveys Performance reviews

Payroll

Ensuring that deserved salary is being paid to the right employee

Maintaining records of the employees and their payments effectively

On the whole…..

Why ERP

To reduce the manual workload of these administrative activities

To Electronically automate many of these processes

How is ERP implemented on the basic idea of HR

Implementation Equivalence

Organizational features and classifications by Core HR

Recruiting People by Irecruitment

Training by OLM (Oracle Learning Management)

Assessments and Compensation by PMS (Performance Management System)

Salaries and investments on employees by Payroll

Broad classification of HRMS

Developed around four principal areas of HR functionalities:

Payroll Time and labour management Benefits administration and HR management.

Payroll

Automates the pay process by gathering data of the employees

The payroll module sends accounting information to the general ledger for posting subsequent to a pay

cycle.

Time and Labour management

Applies new technology and methods to cost effectively gather and evaluate employee information

Key ingredient to establish organizational cost accounting capabilities

Benefit administration

Permits HR professionals to easily administer and track employee participation in benefits programs

Helps the HR people to find out employee performance in various activities needed to assess him

HR management

Component covering all other HR aspects from application to retirement

Organisations have developed human resourse management information system which supports recruitment,selection,hiring,job placement, performance appraisals,employee benefit analysis, training development, health, safety and security.

Technical Implementation Procedure

Oracle E Business Suite

Responsibility

The system administrator should be someone from within the user group who knows how the system has been defined and can act as the first level of support for the application users.

The system administrator role is clearly defined with a specific set of practical tasks to be carried out.

Tasks

Imposing limits on what users can access through their assigned powers and securities.

Defining user profiles etc.,

SYSTEM ADMINISTRATOR Define the responsibility:Navigation: System administrator security Resp Define

USER

Person who takes hold of the important activities like organisational decision making.

Responsible for crucial planning of the important aspects

Tasks

Deciding organization location Hierarchies Payroll determination Business logic implementation

SYSTEM ADMINISTRATOR

Define the USER:Navigation: System administrator security USER Define

Summary

Flex Fields

Agenda..

What is flexfield

Why flexfields

Types of flexfields

What is KFF

Creation of KFF

A Flexfield is…

Made up of subfields(Segments) Flexible data field Intelligent fields

Flexfields are used to…

Have intelligent fields Validate the values Capture additional information Customize data fields Query intelligent fields

Types of Flexfields…

Key Flexfields Descriptive Flexfields

Key Flexfield is…

Intelligent primary key Stores information as codes Consists of

Structure Segments Values Valueset

KFF Structures in Oracle HRMS

Job Position Grade Personal Analysis Competency People group Bank details Cost Allocation

Key Flex FieldsCreating Flexfield

Navigation: Sys Admin.ApplicationFlexfieldKey

Segments summary:

Sys Admin.ApplicationFlexfieldKeySegments

Key Flex Fields

Admin.ApplicationFlexfieldKeySegmentsValueset

Key Flex Fields

Defining valueset:

Compiling KFF:

Key Flex Fields

Sys Admin.ApplicationFlexfieldKeyCompile

Assigning Values:

Key Flex Fields

Sys Admin.ApplicationFlexfieldKeyValues

Summary

Work Structures

Agenda

Creating Location. Creating Organization. Setting Profiles. Creating Organization Hierarchy.

Creating Location

HRMSWork StructuresLocation

Creating Location

HRMSWork StructuresLocation

Creating OrganizationHRMSWork StrusturtesOrganization

Creating Organization

HRMSWork StrusturtesOrganization

Linking of Flex Fields

HRMSWork StrusturtesOrganization

Setting Profiles

Hr%security% Hr%user% Hr%Business%

Setting ProfilesSys AdminProfilesSystem

Organization Hierarchy

HRMSWork StructuresOrganizationHierarchy

Organization Diagrammer

HRMSWork StructuresOrganizationDiagrammer

Organization Chart

HRMSWork StructuresOrganizationDiagrammer

Summary

People Enter & Maintain

Agenda

Enter the people(complete) information as employees, applicants.

Maintain all the details of the people like address,passport information,etc.,

Update the existing information of the people.

Also maintain the details of Ex-Employees.

People Enter & MaintainHRMSPEOPLE ENTER & MAINTAIN

People Enter & MaintainHRMSPEOPLE ENTER & MAINTAINASSIGNMENT

People Enter & Maintain HRMSPEOPLE ENTER & MAINTAINASSIGNMENTSALARY

People Enter & Maintain

HRMSPEOPLE ENTER & MAINTAINASSIGNMENTOTHERS

People Enter & Maintain

HRMSPEOPLE ENTER & MAINTAINASSIGNMENTSPECIAL INFO

People Enter & MaintainHRMSPEOPLE ENTER & MAINTAINOTHERS

Summary

Descriptive Flex Fields

Agenda

What are DFFs

Why DFFs

How to create them

Introduction

A descriptive flexfield gives us room to expand our forms, since Oracle Applications cannot predict all the possible information we may want to track.

An organization can use descriptive flexfields to capture additional information that is important and unique to your business.

Terms and Concepts

Structure Segment Value Validation (Validate) Value set

Structure

A structure is a particular arrangement of flexfield segments.

A Descriptive flexfield can have more than one structure.

Segment

A segment is a sub-field within a flexfield. Appearance and meaning of individual segment

is defined when customizing a flexfield. A segment is represented by a single column in

a table.

Value,Validation and ValueSet

The Flexfield validates each segment against a set of valid values (a value set) that are usually predefined.

‘To validate a segment’ means that the flexfield compares the value a user enters in the segment against the value in the value set for that segment.

Example

Some DFFs

Additional Personal Details Add’l Org. Unit Details Additional Position Details Additional Evaluation Details Additional Vacancy Details Additional Application Details Additional Objective Details Additional Absence Details Additional Appraisal Details

Steps to implement DFFs:

Define Descriptive Flexfield Segments Define Flexfield Segment Values Freeze and Compile Descriptive Flexfield

Structure

DFFApplication Developer>Flexfield>Descriptive > Segments

DFFGive the required DFF title in the title field

Creation Of Additional Personal Details

Search for “Additional Personal Details“ in the Flexfield Title .(Do F11 and then write “Additional Personal Details“ in in the Flexfield Title and then press ( Ctrl + F11) ).You will get list of all the structure defined.

Uncheck the Freeze Flexfield Definition checkbox. Create a new structure for your flexfield by inserting

a row. (Goto File > New )

Create a new record for your context and enter Code Name for it. You can also enter the description for this context .

If the enabled check box is not checked then your context will not be visible in APPS .

Go to Segments to define segments .Similarly you can define Value Sets and Values for it too .

DFFAdd segments, value sets and values

Once the design is complete ,save and check the Freeze Flexfield Definition Checkbox and compile .

DFF

DFFWe can check the dff we have created inpeople enter and maintain window

DFFThis is how DFFs would appear in the people screen

Summary

EXTRA INFORMATION TYPE

What are EITsWhat are EITs

Why EITsWhy EITs

How to create itHow to create it

AgendaAgenda

Introduction to EIT

EIT’S are used to capture the extra information that is not present in the seeded menu

Creation Of EIT

Search for Extra Person Information in the Title You will get list of all the structure defined.

The various EIT Tables defined in Oracle HRMS

HR_Location_Info_Types Per_Job_Info_Types Per_Position_Info_Types Per_People_Info_Types Per_Assignment_Info_Types Per_Prev_Job_Info_Types Per_Contact_Info_Types

System Admin->Flexfield->Descriptive -> Segments

EXTRA INFORMATION TYPE

EXTRA INFORMATION TYPE

System Admin->Flexfield->Descriptive -> Segments

DEFINING SEGMENTSDEFINING SEGMENTS

EXTRA INFORMATION TYPE

EXTRA INFORMATION TYPE

HRMSVIEWSUBMIT AND REQUEST

DECLARING PARAMETERSDECLARING PARAMETERS

EXTRA INFORMATION TYPE

EXTRA INFORMATION TYPEHRMSSECURITYINFORMATION TYPES SECURITY

EXTRA INFORMATION TYPE

EIT's can be attached to People, Assignment,job, Position, Location and Organization

The EIT forms do not have start and end dates. If you want to create dated information,then you would have to use two of the EIT flexfield attributes to store this information.

EXTRA INFORMATION TYPE

HRMSPEOPLEENTER AND MAINTAIN

EXTRA INFORMATION TYPE

HRMSPEOPLE OTHERS EXTRA INFORMATION

EXTRA INFORMATION TYPE

That is how EITs are supposed to be maintained for the sake of any sort of information that needed to be stored regarding that employee.

Summary

Recruitment through Core HR

Recruitment in Core HR

Recruitment is the process of selecting a suitable candidate for a job type within the organization or hiring from an external source.

This deals with the creation of vacancy, short listing suitable candidates ,capturing their personal and professional information, selecting the

appropriate candidate.

Recruitment Activities by HR

Identify the gap w.r.t skill set

training required or

hire employees Identify the recruitment activity Number of employees required Duration of the recruitment activity Release offer Allocate the Assignments

Recruitment in Core HR

Recruitment in Core HR Create Vacancy

Navigation: Hrms Responsibility - > Recruitment - >

Requisition and Vacancy

Recruitment in Core HR Create Recruitment Activity

Navigation:Hrms Responsibility - > Recruitment

- >Recruitment Activity

Recruitment in Core HR Create Applicant

Navigation: Hrms Responsibility - >Recruitment

->Applicant Quick Entry

Recruitment in Core HR Plan interview cycle for Applicant i) Plan and manage selection stages ii) Update interview status

Navigation: Oracle HRMS - > People - > Enter and maintain - >Others-> Application - > Interview

Recruitment in Core HR Mass Applicants update

Navigation: Oracle HRMS - > Recruitment - > Mass Applicant update

Recruitment in Core HR Hire the Applicant

Navigation: Oracle HRMS - > People - > Enter and maintain - > An applicant can be changed to employee only after the hire date.

Recruitment in Core HR Navigation: Oracle HRMS - > People - > Enter and

maintain

Recruitment in Core HR Terminate Application

Navigation: Oracle HRMS - > People -> Enter and Maintain- > Others->End Application

Recruitment in Core HR Navigation: Oracle HRMS - > View -> Vacancies

Recruitment in Core HR To See Requisition Summary Report

Navigation: Oracle HRMS - > Processes And Reports -> Submit a New Request-> View Output

Summary

Set up of user and responsibility Creation of location and organization Enter and maintain of people Creation of KFF,DFF,EIT,SIT Recruitment through Core HR

Queries?

Thank you