CORE Oklahoma
The Office of State Finance
CORE
HCM ForumApril 20, 2011
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CORE Oklahoma
Agenda• Drivers License Data, Benefit Record # and Department
0000000Alan Binegar
• Total Comp StatementsFrank Wade, EBC
• ELM Update, Systems Integration, Travel Checks & Direct Deposit
Stacy Bonner
• Payroll Enhancements, Tips & New ChangesCarol Barton
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CORE Oklahoma
Alan BinegarHRMS Administrator
The Office of State Finance – ISD CORE
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CORE Oklahoma
Drivers License Data
• Developing an interface to load in existing data from legacy systems
• Working on a file to send to DPS
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CORE Oklahoma__________________________________________________
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CORE Oklahoma
Benefit Record Number
• Benefit Record Number must match Empl Rcd#• Errors on Concurrent Jobs may affect other
agencies• Benefit Record Number will now default to Empl
Rcd#
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CORE Oklahoma
Department 0000000 Pins – NOT Valid
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CORE Oklahoma
Agencies with Department 0000000 Pins__________________________________________________
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Co Dept 0000000 PINs
Co Dept 0000000 PINs 007 10
326 1
025 39
340 310 039 114
350 6
049 7
355 7 055 1
369 1
065 14
400 125 160 49
410 4
185 9
430 10 199 1
450 4
219 1
510 1 285 1
557 1
290 1
625 12 298 7
629 1
300 4
645 2 306 3
715 1
308 19
740 14 309 8
807 10
310 2
CORE Oklahoma
Frank WadeIS Administrator
The Employees Benefits Council (EBC)
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2011 Total Compensation Reports – Update
Total CompensationExample Page 1
Governor’s Letter
•Purpose of the Report•Printed for Employees•Total Compensation Survey•Individual Statement in BAS
Compensation and Salary
Total CompensationExample Page 2
Compensation
Insurance Benefits
Retirement Benefits (based on retirement plan)
SoonerSave
Key Facts for Total Compensation
• Reports are for 2010 Employment of a currently active employee. New Hires after December 31, 2010 will not receive a statement.
• Benefits Coordinators for each agency will receive the printed statements beginning April 15th from EBC by interagency mail.
• If you have not received your Total Compensation Statements by April 25th , call your benefits coordinator who can verify receipt (or not) and then call EBC if it is missing.
• Employees may retrieve their personal statement by April 18th by signing on to BAS and selecting Reports> Reprint Total Compensation Report
• Survey available by signing on to BAS and selecting the Survey from the middle of the page (Note box). In addition, a paper copy of the survey will be available for employees through their Benefits Coordinator by April 18th, 2011.
Employees Benefits Council - Home PageHow to Fill out the Employee Survey or Reprint your Statement
BAS Employee Page(Once signed on you can select …)
Employee Page with Survey Reports>Reprint Total Comp. Stmt.
CORE Oklahoma
Stacy BonnerHRMS Administrator & ELM Project Lead
The Office of State Finance – ISD CORE
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CORE Oklahoma
ELM Update• Phase II for ELM
– Utilizing about 10% of the application functionality– Project goes through June 2011
• Phase III for ELM– In the proposal stage for FY2012 budget– Proposal to include: Web-learning, Certification Programs,
Training Plan & Budgets, Employee Self Service Rollout, Enhanced Reports, Financials Integration, etc.
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ELM Agencies
Pilot• DEQ• OSF-CORE Classes
Phase II• OSEEGIB• Career Tech• ODOT• OPM• OSDH• DRS• DCS• OSF – Certified Financial
Officer Training18
CORE Oklahoma
ELM Update• External Learners
– ELM to only service a small population of External Learners
– AMANDA Project will handle large populations of External Learners serviced by the State
• Licensing, Certifications, etc • Brett Johnson 522-0673• [email protected] or 521-2444
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CORE Oklahoma
PeopleSoft System Integration
What is it?
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CORE Oklahoma
System Integration
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CORE Oklahoma
System Integration
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HCM to ELM
HCM to CRM
HCM to FIN
CORE Oklahoma
System IntegrationHow is it changing the way we do business?
- No more duplicate entry- Reduces the error rate- Provides more accurate reporting- Allows for time to do other tasks
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CORE Oklahoma
What is the role of CORE?• Maintain software functionality• Partner with OPM, DCS, etc. to develop Business
Processes applying State Laws & Rules to PeopleSoft Systems
• Upgrade and Implement new software services• Support Agency Business Professionals• Conduct independent enhancement projects with agencies• Evaluate Business Processes for agencies
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CORE Oklahoma
Mandatory PeopleSoft Applications
• HCM – HR & Payroll• Financials – Payables,
General Ledger, Procurement, etc.
• CRM – Helpdesk• EPM - Budgeting• ELM – CORE & HRDS
Classes
Optional PeopleSoft Applications
• HCM – Employee Self Service, Manager Self Service, Bi-weekly Payroll, etc.
• Financials – Grants, Contracts, Projects, etc
• ELM – Internal Catalog Management
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What is the process for getting new services?
1. Log a Helpdesk case at (405) 521-2444 or [email protected] .2. You will be contacted and a demo will be set up for your agency.3. A Business Process Analysis (BPA) session will be conducted.4. Evaluation and planning occur between OSF and agency.5. Your application environment or service is built.6. User Acceptance Testing (UAT) occurs.7. When business processes are proven and testing is completed, then
agency is ready to Go-Live with the new service.
CORE Oklahoma
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Travel Checks & Direct Deposit Notice• Name & Direct Deposit Info vs Business Email
Addresses– Name & Bank Info Flows to Financials
automatically (System Integration functionality)– Business Email Address is captured in HCM, then
published to FIN through a process– Currenty in the process of capturing all email
addresses in HCM, since they were populated for the ELM OPM classes
– Travel check recipients are now receiving email notifications when their check have been processed through Accounts Payable
CORE Oklahoma
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CORE Oklahoma
Carol BartonHCM Coordinator &
Production Support Lead
The Office of State Finance – ISD CORE
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CORE Oklahoma
Payroll Enhancements
• Users Locked out of System from 9 PM to 1 AM• Bar Coding to be Added to Garnishment Letters• A new report was added to the Longevity
Process that will show any employee on paid leave status that may need to be paid Longevity
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CORE Oklahoma
Longevity Process
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CORE Oklahoma
Payroll Tips
• Check Issue Date on Paysheets that are manually created
• Earned Income Credit on Tax Data Page
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CORE Oklahoma
Earned Income Credit__________________________________________________
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CORE Oklahoma
New Payroll Changes
• PeopleSoft Tax Update 11-B has been tested and will in Production on April 23, 2011
• Work has been started on Centralizing Child Support Payments for the State of Oklahoma– Accounts Payable check will auto generate 1-1-2012
• Testing has started on the FY12 Combo Code change over – watch for changes
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Next HCM Forum
• Wednesday, June 15th, 2011
• Suggestions for Topics?– None were received– Please submit a Help Desk Case and the Team will
address topic in the next HCM Forum
CORE Oklahoma
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CORE Oklahoma
Thank You!
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